LLCC Board of Trustees Regular Meeting March 23, 2016
Craig Findley, Chair Jerry Wesley, Vice Chair Dennis Shackelford, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Justin Reichert Madison Baker, Student Trustee Charlotte Warren, President
BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526
AGENDA REGULAR MEETING Wednesday, March 23, 2016 5:15 P.M. Lincoln Land Community College Robert H. Stephens Room
I.
Preliminary Matters A. B. C. D. E.
II.
Roll Call Pledge of Allegiance Adoption of Agenda of the March 23, 2016 Meeting Introductions and Recognitions Hearing of Citizens
Consent Agenda A. Approval of Minutes of the Regular Meeting of February 24, 2016 ....... 6 B. Ratify Payments of All Cash Disbursements for February and the February Treasurer’s Report............................................................ 26 C. Out-of-State Travel 1 Ratification of Out of State Travel .................................................. 27 2. Approval of Out of State Travel ..................................................... 28 D. Budget/Financial Items E. Purchasing F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 29 G. Monthly Grant Status Report H. Facility Leases I. Construction Items 1. Chiller Replacement at Sangamon Hall – Contractor Recommendation ........................................................................ 31 J. Other Items
III.
Action Agenda A. Policies 1. Board Policy 5.46 - Student Optional Disclosure of Private Mental Health Information ...................................................................... 34
B. C. D. E. F. G. IV.
2. New Board Policy 5.47 – Volunteer Emergency Worker Higher Education Protection ................................................................. 36 Academic Services Division Items Student Services Division Items Administrative Services Division Items 1. Extension of Montgomery County Enterprise Zone ....................... 38 Information Technology Systems Items Workforce Development and Community Education Items Executive Division Items
Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 42 b. Construction Progress Update ................................................. 43 c. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 46 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports
V.
Strategic Discussion A. Goal 1 – Student Access and Success ............................................... 48
VI.
Executive Session A. Personnel Matters B. Student Matters C. Pending/Imminent Legal Matters
VII.
Actions from Open/Executive Session A. Approval of Personnel Matters
VIII.
Adjournment
I. Preliminary Matters
II. Consent Agenda
AGENDA ITEM II.A
MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526
The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday February 24, 2016 at 5:15 p.m. in the Robert H. Stephens Room of the main campus with Chairman Findley presiding. I.
Preliminary Matters A. Roll Call
Members present were Mr. Gray, Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Shackelford and Mr. Findley. Mr. Fulgenzi joined the meeting in progress. Ms. Baker and Mr. Wesley were absent. B. Pledge of Allegiance Chairman Findley requested Mr. Rosenthal lead the audience in the pledge of allegiance. C. Adoption of Agenda of the February 24, 2016 Meeting MOTION NO. 2-24-16-1: Mr. Rosenthal moved to adopt the agenda of February 24, 2016 meeting. Mr. Gray seconded. Those members voting aye were Mr. Gray, Mr. Reichert, Mr. Rosenthal, Mr. Shackelford and Mr. Findley. PASSED D. Introductions and Recognitions - None E. Hearing of Citizens - None
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II.
Consent Agenda
MOTION NO. 2-24-16-2: Mr. Gray moved to:
approve the minutes of the Regular Meeting of January 27, 2016; ratify disbursements of the bi-monthly checks, E-Commerce Refunds, ACH and Wire transactions issued during January 2016 and ratify the January 31, 2016 Treasurer’s Report; approve ratification of out-of-state travel for the attached list of individuals; approve out-of-state travel for the attached list of employees; approve a purchase order to Breese Publishing Company for the printing, mailing, and delivering of one (1) issue of the Forward Magazine at the total estimated cost of $30,278 in accordance with the terms, conditions, and specifications of Request for Proposal #FY2016-9; approve increasing the Bookstore blanket purchase orders by $150,000 for the listed resale items; approve the purchase of 200 Dell vWorkspace Concurrent Software Licenses along with Consulting and Implementation Services in the amount of $59,812.76; approve the agreement with the U.S. Army Illinois National Guard in the amount of $49,950; ratify the Block Grant with Sangamon County Community Resources in the amount of $44,539; approve the Statement of Final Construction Compliance Reports to ICCB for the referenced projects; and approve the base bid and alternate bid #6 from Dunn Company, Inc. in the amount of $257,569 and to establish a project contingency in the amount of $26,000 for an aggregate amount of $283,569 to complete the 2016 Miscellaneous Road and Parking Lot Repairs Project at LLCC’s Main Campus.
Ms. Shackelford seconded. Those members voting aye were Mr. Gray, Mr. Reichert, Mr. Rosenthal, Mr. Shackelford and Mr. Findley. PASSED
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III.
Action Agenda A. Policies 1. Board Policy 5.46 – Student Optional Disclosure of Private Mental Health Information
This proposed new Board Policy would allow the College to be in compliance with the Student Optional Disclosure of Private Mental Health Act (110 ILCS 74), which allows students to have their mental health information on file at the college and designate who it may be disclosed to in circumstances of a health or safety emergency. Board Policy 5.46 is submitted for a first reading and will be presented for adoption at the March Board meeting. Mr. Fulgenzi joined the meeting at 5:20 p.m. B. Academic Services Division Items 1. Summary of Changes for 2016-2018 Catalog Addendum An executive summary of substantive changes for the 2016-2018 College catalog is provided externally, which reflects normal changes, such as course titles, etc. These changes allow the College to keep in-line with ICCB guidelines. MOTION NO. 2-24-16-3: Mr. Reichert moved to approve the 2016-2018 College catalog addendum. Shackelford seconded.
Mr.
Those members voting aye were Mr. Gray, Mr. Reichert, Mr. Rosenthal, Mr. Fulgenzi, Mr. Shackelford and Mr. Findley. PASSED C. Student Services Division Items – None D. Administrative Services Division Items 1. Variable Tuition Rates Board Policy 5.14 - Tuition and Fee Rates, allows tuition and fees to be assessed for specific courses and special services. Some programs have a high cost of delivery to provide and maintain, with basic tuition rates not generating sufficient funds to cover 8
AGENDA ITEM II.A
these costs. To identify these programs, the College routinely costs out program instruction and equipment. Rather than increase tuition across-the-board for all programs, the College believes it is in the best interest of its students to assess variable tuition rates for these high cost programs. In order to maintain quality and currency in these programs the College proposes the variable tuition rates listed in the information provided, be approved and applicable beginning in Fall 2016. MOTION NO. 2-24-16-4: Mr. Gray moved to extend a phased-in variable tuition rate for ART, DAP, DGM, DME, and DWD beginning with the Fall 2016 semester. Move to extend a variable tuition rate for ABM, AFO, AGR, ACT, CAD, HRT, TES, and PCN beginning with the Fall 2016 semester. Move to increase the variable tuition rate for ADN, NDT, OTA, RAD, RCP, and SGT classes as proposed above. Mr. Rosenthal seconded. Those members voting aye were Mr. Gray, Mr. Reichert, Mr. Rosenthal, Mr. Fulgenzi, Mr. Shackelford and Mr. Findley. PASSED E. Information Technology Systems Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.
Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services a. Position Vacancies and Hires
Dr. Warren reviewed updates to this item.
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AGENDA ITEM II.A
b. Construction Progress Update The Masonry Repair project is still in its close out process and the Miscellaneous Road and Parking Lot Repairs project was presented for approval this evening. 4. Information Technology Systems – None 5. Workforce Development and Community Education - None 6. Executive Division a. Review of Agenda Master Calendar Administrative employment renewals will be presented for approval in March. The next off-campus meeting will be held at LLCC - Jacksonville in May. Dr. Warren noted the Student Recognition Ceremony will be on April 26, and a new Student Trustee will be seated in April. B. President’s Report LLCC’s Taylorville, Hillsboro and Litchfield campuses were closed today due to power outages, heavy snow and drifting. To better serve students, Summer and Fall registration dates are now scheduled earlier. Summer registration begins February 25 and Fall registration begins on April 21. LLCC’s Nursing Department is preparing for a site review as part of their Associate Degree Nursing accreditation and the initial accreditation of the Licensed Practical Nursing Program. Written comments can be submitted by mail or email and comments may be made in person at a March 15th community meeting. A joint meeting of Community College Presidents, Chief Academic Officers, and Chief Student Services Officers was held on January 28. The Illinois Council of Community College Presidents met the next day. The main topic was the State budget, or lack of State budget, with many schools in the process of program closures and employee layoffs. Governor Rauner presented his FY’17 Budget address which included level funding for community college equalization and a cut of 2.3% to operating base. As these funds are formula funded from ICCB, it is unclear what this would mean for LLCC. The Governor also proposed $9.5 million for community college performance funding, again we do not know what LLCC’s portion, if any, would be. There was no mention of an FY’16 budget or funding.
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AGENDA ITEM II.A
Dr. Warren and Chairman Findley recently attended the 2016 Association of Community College Trustees Legislative Summit in Washington, D.C., meeting with legislators to address LLCC’s needs. Lincoln Land Community College held a variety of events in observance of African American History Month with this year’s theme “Embracing Our Past, Reinforcing the Present and Providing Hope for the Future”. This is LLCC’s Homecoming week, but tonight’s basketball games, where the Homecoming Queen and King were to be crowned, were cancelled due to weather and are rescheduled for tomorrow evening, February 25. LLCC held its 8th Annual Lincoln Lecture on February 12, Lincoln’s birthday. Erika Hoist, Curator of Collections at the Springfield Art Association, presented “Abraham Lincoln and the Todd Women of Aristocracy Hill”. Other activities were held on campus and at LLCC’s outreach centers in honor of President Abraham Lincoln. Campus Visit Day was a huge success on February 15, with 335 attendees. Make a Wish Foundation honored the LLCC-Jacksonville Students with Disabilities Class; they raised $6,000 in donations, allowing a local boy and his parents to take an August trip to Disney World. The LLCC Recital Series featured Melinda Pitt Kaye and on January 31, and the River Ramblers on February 21. A selection of East Asian art and artifacts from the Trutter Collection are currently on display in the James S. Murray Gallery. Over 350 students from 22 high schools competed in the February 2 Worldwide Youth in Science and Engineering Regional Academic Challenge on LLCC’s main campus. The Academy of Lifelong Learning held its Winter Celebration on January 29. Dr. Warren initiated discussion with the Trustees regarding LLCC’s Small Business Development Center (SBDC), which is funded by Federal and State grants. Over the past few months LLCC has had to make some tough financial decisions regarding grant funded programs and it appears the SBDC is in a similar situation. Dr. Warren explained LLCC has received the Federal portion of SBDC’s funding but there is no indication that any money will be forthcoming from the State. LLCC and the Executive Director of the SBDC have worked hard the past couple years to reduce costs and bring in financial support, reducing LLCC’s financial burden. But with no State funding coming in, this is
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AGENDA ITEM II.A
something that will require the Trustees and Administration to review and consider options for the upcoming fiscal year. Trustee Gray inquired what amount the Federal grant covers. Dr. Warren indicated the SBDC will have a loss of $49,000 for the year, after the Federal grant money. Mr. Gray suggested they get through this legislative session, but if no hope for the State grant is apparent, the College has always taken the position, if the grant is discontinued the program cannot continue. He stated doing otherwise would not support the College’s core mission. C. Report from Faculty Senate - None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report Chairman Findley reported he and Dr. Warren attended ACCT’s National Legislative Summit in Washington, DC. He stated they had the opportunity to spend quality time with Legislators. Mr. Findley and Dr. Warren provided Legislators with information on LLCC’s Aviation Program, the Kitchen Culinary Incubator Program, Truck Driver Training Program, and the Cyber Security Program. I. Secretary’s Report - None J. Foundation Report - None K. Other Board Members’ Reports - None V.
Strategic Discussion A. Recruitment
Ms. Whalen, Executive Director of Public Relations and Marketing (PRM) introduced two members of her staff; Ms. Teri Henrichs, Recruitment Coordinator, and Mr. Mac Warren, Assistant Director for Recruitment and Response. Ms. Henrichs’ and Mr. Warren’s job duties focus mainly on student recruitment. Ms. Whalen indicated two additional staff members at LLCC’s outreach centers also have recruitment for their respective areas in their job description. Additionally, student workers along with the entire PRM department play a significant role. Mr. Warren, Assistant Director of Recruitment and Response
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AGENDA ITEM II.A
provided a PowerPoint presentation highlighting how the Recruitment Team works to attract prospective student to LLCC. Mr. Warren provided information on the following recruitment efforts, all which are important components in how LLCC’s PRM Department reaches out to attract new students:
High School Visits Campus Tours Unemployed/Underemployed Response Greater Springfield Chamber of Commerce Job and Education Fairs Business/Agency Visits Campus Visit Days Recruitment Plan Update
Trustee Gray inquired at what age the College begins to identify potential students and how does LLCC gather or create their data? Mr. Warren replied they believe it is best to nurture an interest beginning with 7th grade students and they attempt to gather data listings in a variety of ways. Mr. Fulgenzi suggested contacting the Secretary of State’s office to determine the possibility of accessing data at little or no cost. He further suggested LLCC may be able to gather demographic data from the last Census Survey conducted. Mr. Gray expressed the importance of attracting students who don’t yet have a predetermined field of study and help them understand that a college education at LLCC is affordable. Mr. Fulgenzi inquired and stressed the importance of contact with high school counselors, establishing a strong relationship. He also expressed the importance of establishing an LLCC presence at city/community events. Trustees also discussed the importance of LLCC’s Dual Credit courses and supported expanding Dual Credit in every avenue possible. VI.
Executive Session
MOTION NO. 2-24-16-5: Mr. Gray moved to hold an executive session for the purposes of discussing personnel matters, student matters, and pending/imminent legal matters. Mr. Reichert seconded. Those members voting aye were Mr. Gray, Mr. Reichert, Mr. Rosenthal, Mr. Fulgenzi, Mr. Shackelford and Mr. Findley. PASSED
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AGENDA ITEM II.A
MOTION NO. 2-24-16-6: Mr. Gray moved to return to open session. Mr. Findley seconded. Those members voting aye were Mr. Gray, Mr. Reichert, Mr. Rosenthal, Mr. Fulgenzi, Mr. Shackelford and Mr. Findley. PASSED VII.
Actions from Executive Session
MOTION NO. 2-24-16-7: Mr. Gray moved to approve the listing of faculty positions for the 2016-2017 academic year. Mr. Reichert seconded. Those members voting aye were Mr. Gray, Mr. Reichert, Mr. Rosenthal, Mr. Fulgenzi, Mr. Shackelford and Mr. Findley. PASSED MOTION NO. 2-24-16-8: Mr. Gray moved to grant tenure (continuing status) for the 2016-2017 Academic Year to Tameka Johnson-Tillman, Michael Meyers, Colin Suchland, and Anthony Tate; and to reemploy Gretchen Conway, Ashley Green, David Leitner, Britta Lothary, Timothy McKenzie, Adrienne (Ada) Range, and Gregory Snyder for the 2016-2017 Academic Year. Mr. Shackelford seconded. Those members voting aye were Mr. Gray, Mr. Reichert, Mr. Rosenthal, Mr. Fulgenzi, Mr. Shackelford and Mr. Findley. PASSED MOTION NO. 2-24-16-9: Mr. Gray moved to approve the attached Employment Recommendations. Mr. Reichert seconded.
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AGENDA ITEM II.A
Those members voting aye were Mr. Gray, Mr. Reichert, Mr. Rosenthal, Mr. Fulgenzi, Mr. Shackelford and Mr. Findley. PASSED VIII.
Adjournment
MOTION NO. 2-24-16-10: Mr. Gray moved to adjourn the meeting. Mr. Findley seconded. Those members voting aye were Mr. Gray, Mr. Reichert, Mr. Rosenthal, Mr. Fulgenzi, Mr. Shackelford and Mr. Findley. PASSED The meeting adjourned at 6:55 p.m.
__________________________ Chairman Findley
__________________________ Secretary Shackelford
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AGENDA ITEM II.A
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Employment Recommendations
DATE:
February 24, 2016
We recommend the following personnel actions: FACULTY A.
Approve an annual stipend in the amount of $6,000 for Dr. Chris McDonald, Professor-Political Science, who will continue to serve as the Co-Chair of the AQIP Steering Committee for the next two years. Dr. McDonald has served as Co-Chair since December 2009. The Steering Committee Chairs along with the AQIP Committee membership are responsible for oversight of the Action Project Teams, the Systems Portfolio and Action Project Annual Update reports, as well as coordinating the Systems Portfolio Appraisal and the Quality Check-ups. The stipend will be in effect through December 31, 2017.
B.
Resignations
NAME Christa Gorman
POSITION Assistant Professor
DEPARTMENT Nursing
EFFECTIVE DATE 05/13/16
PART-TIME STAFFING On & Off Campus 2016 Spring Semester Adjunct Name Adams, Jolene Ahmad, Munib
Class Section CLA-141-50 MAT-081-50
Class Section Title Introduction to Bakeshop Developmental Arithmetic I
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AGENDA ITEM II.A
Akins, Nan Al-Basha, Sam Allen, Jason Allen, Jason Armour, Gary Armour, Gary Avendano, Lisa Avendano, Lisa Badgley, Lori Badgley, Lori Badgley, Lori Badgley, Lori Badgley, Lori Bagby, Michelle Bagby, Michelle Baldwin, Michael Bantner-Dunn, Paula Barnard, Sandra Barnard, Sandra Barry, Chris Barton, Abby Barton, Abby Beaty, William Beaty, William Bennett, Denise Benz, Terri Bernahl, Joni Blackburn, Jessamine Bommarito, Debra Boston, Catherine Bradbury, Kenneth Branham, Terri Branham, Terri Branham, Terri Broderick, Victor Broderick, Victor Brown, Linda Brun-Sabattini, Paula Brun-Sabattini, Paula Burklow, Nancy Butcher, Mark Campos, Hillary Carey, Matthew
CMN-101-TCIS MAT-094-51 BIO-101-05 BIO-101-01 BIO-220-L50 BIO-220-50 EGL-099-16 EGL-099-50 RCP-129-X01 RCP-252-X01 RCP-259-X01 RCP-120-01 RCP-251-X01 MAT-094-B50 MTC-001-01DM EGL-111-L01 EMS-101-01 COS-200-OL COS-225-OL FYE-101-03 CPC-240-OL CAS-205-HY30 FST-104-OL FST-238-OL NAS-101-03 MUS-104-J01 CTC-150-OL CSS-100-L01 RDG-099-L02 RDG-099-31 THE-299-JSS01 CLA-141-01 CLA-143-50 CLA-250-01 PSY-101-52 PSY-210-50 CAS-121-L01 NDT-109-X01 NDT-109-X02 ACC-103-T50 AST-101-T30 EGL-099-51 PHI-204-B30
Public Speaking Fundamentals Developmental Intermediate Algebra I General Biology General Biology Microbiology Microbiology Basic Writing Skills Basic Writing Skills Clinical Practice II Respiratory Care Seminar Clinical Practice V Mechanical Ventilation Critical Think Skills for RC Developmental Intermediate Algebra I Math Center Introduction to Literature - Novel Emergency Medical Technician Office Correspondence Office Supervision and Management First-Year Experience Visual Basic Programming Le II Application Integration Fire Tactics and Strategy I Fire Service Leadership III Basic Nurse Assistant Music Appreciation Introduction to Help Desk and Software College Success Skills Reading/Study Techniques Reading/Study Techniques Touring Theater Introduction to Bakeshop Advanced Pastry and Baking Cake Decorating Introduction to Psychology Educational Psychology Computer Applications and Concepts NDT Clinical Practice I NDT Clinical Practice I Financial Accounting Introduction to Astronomy Basic Writing Skills Introduction to Philosophy
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AGENDA ITEM II.A
Carey, Matthew Carey, Matthew Chernobrov, Gregory Chernowsky, Amy Chernowsky, Amy Chriswell, Linda Chriswell, Linda Chvala, Sandra Ciaccio, Joseph Clancy, John Clancy, John Coady, John Cockerill, Linda Coderko, Maria Coderko, Maria Coderko, Maria Collins, Steven Collins, Steven Collins, Todd Collins, Todd Cox, Benjamin Cox, Benjamin Cox, Benjamin Cox, Cody Cox, Cody Cox, Cody Crabtree, Jerry Crews, George Crews, George Cross, William Cross, William Curry, Mary Curtis, Jennifer Daniel, Pamela Davidson, Sandra Davin, Kirsten Davis, Lisa Davis, Monique Dawson, Mary Dawson, Mary De Castro, Reynald De Castro, Reynald Dexheimer, Lynn
ESI-101-B01 CSS-100-B01 CAS-121-B50 CSS-100-OL81 CSS-100-OL80 EDU-210-J50 EDU-220-J50 CAS-101-20 ART-101-OL HIS-101-J01 HIS-102-J30 POS-101-L50 NAS-101-J50 MAT-081-06 MAT-104-01 MAT-141-OL3 PSI-101-02 MTC-001-01DM MAT-141-50 MAT-113-53 EGL-099-B01 EGL-101-J01 EGL-099-J01 MAT-087-T01 MAT-082-T02 MTC-001-01DM POS-101-SS50 EST-102-OL FST-218-OL SOC-101-J01 SOC-202-J02 MCS-232-50 CRJ-211-B50 CMN-101-B50 ADN-120-01 BIO-175-J50 EGL-102-51 CMN-101-CIS50 BIO-175-T01 BIO-176-T50 GEO-101-HY50 GEG-105-HY40 CRJ-140-T01
Employability Skills College Success Skills Computer Applications and Concepts College Success Skills College Success Skills Instructional Technology Diversity of Schools and Society Introduction to Microcomputers Art Appreciation History of Western Civilization I History of Western Civilization II Introduction to American Politics Basic Nurse Assistant Developmental Arithmetic I General Education Mathematics Introductory Statistics Physical Science Math Center Introductory Statistics College Algebra Basic Writing Skills Composition I Basic Writing Skills Prep Math for Gen Ed Math I Developmental Arithmetic II & Pre Algebra Math Center Introduction to American Politics Fundamentals of Emergency Services Fire Service Instructor I Introduction to Sociology Sociology of Aging Medical Insurance Billing & Reimbursement Substance Abuse Public Speaking Fundamentals Nursing II Human Anatomy & Physiology I Composition II Public Speaking Fundamentals Human Anatomy & Physiology I Human Anatomy & Physiology II Physical Geology Introduction to Geographic Info Sys Introduction to Corrections
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AGENDA ITEM II.A
Dhabalt, Daniel Dhabalt, Daniel Dhabalt, Daniel Dickey, Ashley Dickey, Ashley Disney, Floyd Disney, Floyd Disney, Floyd Dixon, Jerrilyn Doyle, Rodney Doyle, Rodney Durairaj, Srinivasan Durbin, Rebecca Durham, Deborah Durham, Deborah Durocher, Ryan Durocher, Ryan Durre, Neil Edwards, Kristi Eke, Uju Elliott, Tiffany-Anne Elliott, Tiffany-Anne Elliott, Tiffany-Anne Evans, Ryan Evans, Ryan Fargo Ware, Charlyn Fargo Ware, Charlyn Fenton, Tami Ferreira, Nick Finn, James Finn, James Finn, James Fletcher, Robert Folkerts, Kenneth Ford, Christopher Frank, William Frank, William Freese, George Freese, George Freese, George Freml, John Friend, Duane Friend, Duane
ESS-107-55 ESS-112-08 ESS-112-09 ART-101-05 ART-205-01 CMN-101-B80 CMN-101-J81 PHI-210-J50 CRJ-114-T01 SOC-101-B01 PSY-101-B21 BIO-220-T01 NAS-101-55 BIO-170-OL1 BIO-170-OL2 BIO-175-30 BIO-175-50 WEL-101-50 BIO-176-B50 ECO-132-50 EGL-099-17 EGL-099-T01 WRI-001-01DM FST-207-OL FST-236-OL HSP-107-01 HSP-116-50 MAT-081-L50 EMS-202-51 CAS-160-OL CSC-115-02 CAS-121-01 FLM-101-30 MAT-104-L50 AUT-101-50 BIO-220-51 BIO-101-40 MAT-141-T30 MAT-088-T01M MAT-120-50 HUM-102-OL GEG-103-B50 GEG-103-J50
Golf Physical Conditioning Physical Conditioning Art Appreciation Art History - Survey of Western Art II Public Speaking Fundamentals Public Speaking Fundamentals World Religions Introduction to Human Services Introduction to Sociology Introduction to Psychology Microbiology Basic Nurse Assistant Human Nutrition Human Nutrition Human Anatomy & Physiology I Human Anatomy & Physiology I Basic Shielded Metal Arc Welding Human Anatomy & Physiology II Principles of Economics II Basic Writing Skills Basic Writing Skills Writing Center Building Construction for Fire Protection Fire Service Leadership I Food Service Sanitation Nutrition for Food Service Pro Developmental Arithmetic I Paramedic - Medical/Trauma Presentation Graphics & Email Understanding Technology Today Computer Applications and Concepts Introduction to Film Art General Education Mathematics Fund Automotive Technologies Microbiology General Biology Introductory Statistics Developmental Beginning Algebra I Trigonometry Introduction to Women's Studies Physical Geography Physical Geography
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AGENDA ITEM II.A
Friend, Duane Gain, James Gain, James Garman, Rose Garman, Rose Geltz, Joshua Godek, Stephen Goleash, Joseph Goleash, Joseph Gordon, Jonathan Graff, Andrea Graff, Andrea Grubbs, Dency Grubbs, Dency Grubbs, Dency Hacker, B. Diane Hamilton, Ashley Hamilton, Sue Hamilton, Sue Happe-Shelton, Dorothy Happe-Shelton, Dorothy Harkins, Clinton Hayes, Richard Hazdra, Michael Hinkle, Edward Hoffman, Kimberly Hoffman, Matthew Hoffman, Matthew Hood, Dee Hood, Rebecca Howerter, Wendy Huddleston, Keith Huddleston, Keith Huddleston, Keith Huddleston, Keith Jackson, Thomas Johnson, Byron Joiner, Vicki Joiner, Vicki Joiner, Vicki Jungjohann, Valerie Kaye, Melinda Kaye, Melinda
GEG-201-50 ELM-107-50 ELM-114-50 PSY-101-T30 PSY-101-T01 BIO-220-J50 POS-101-B20 POS-201-J30 POS-101-J02 FST-112-50 POS-101-T01 POS-201-T50 EGL-099-02 EGL-102-13 EGL-099-T02 NAS-101-55 DME-150-50 MUS-110-01 MUS-104-03 BIO-101-J01 BIO-101-J02 CRJ-211-L50 PSY-101-51 WEL-101-T50 CMN-101-L50 SGT-200-01 ELM-103-01 ELM-105-01 ADN-120-01 CMN-101-T02 BUS-231-OL PSY-101-J01 PSY-250-J01 PSY-101-J50 PSY-250-50 BUS-101-50 MAT-088-B01 EGL-099-L01 EGL-101-L01 EGL-102-L01 FRE-102-01 MUS-108-01 MUS-108-OL
Introduction to Weather and Climate Motors and Generators A.C. Industrial Controls Introduction to Psychology Introduction to Psychology Microbiology Introduction to American Politics State & Local Government Introduction to American Politics Basic Ops Fire Fighter II Introduction to American Politics State & Local Government Basic Writing Skills Composition II Basic Writing Skills Basic Nurse Assistant Motion Graphics I College Choir Music Appreciation General Biology General Biology Substance Abuse Introduction to Psychology Basic Shielded Metal Arc Welding Public Speaking Fundamentals Surgical Procedures I Principles of Electricity and Principles of Transformers & AC Circ Nursing II Public Speaking Fundamentals Organizational Behavior Introduction to Psychology Abnormal Psychology Introduction to Psychology Abnormal Psychology Business Law I Developmental Beg Algebra I Basic Writing Skills Composition I Composition II Elementary French II Music in America Music in America
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Kaye, Melinda Kean, Charles Kennedy, Daphne Kennedy, Daphne Kennedy, Daphne Kluzek, Melanie Knuffman, Nicholas Koch, Gary Kostrub, Jack Kostrub, Jack Kujawa, Tricia Lahr, Mark Lamble, Thomas Laubersheimer, David Lazenby, Debra Leamon, Patricia Leamon, Patricia Leamon, Patricia Leamon, Patricia Leischner, Julia Leischner, Julia Lesko, Daniel Lesko, Daniel Lesko, Daniel Lesko, Daniel Lewis, Shelley Lewis, Shelley Liberati, Teresa Linscott, Steven Lipcamon, John Lisnek, Sally Lisnek, Sally Litterly, Jan Litterly, Jan Lomelino, Kelsey Lynn, Amanda Madson, Cheri Madson, Cheri Maeda, Toshihiro Manker, Tyson Manker, Tyson Marsaglia, Alex Marsaglia, Janice
MUS-299-OL EMS-101-52 BUS-121-51 BUS-125-T30 BUS-202-T50 BIO-170-50 HSP-210-02 FLM-101-50 CLA-251-02 CLA-250-01 COS-226-OL CRJ-140-OL MAT-087-50 HUM-112-L01 NAS-101-L02 EGL-101-13 EGL-101-16 HUM-101-50 HUM-101-J50 BIO-175-J01 BIO-176-J01 EGL-101-T02 EGL-102-T30 EGL-111-T01 EGL-111-T02 EGL-102-18 EGL-105-01 BIO-176-50 PSY-220-T51 BIO-101-B50 CSS-100-35 CSS-100-36 MCS-223-50 MCS-229-50 CAS-121-J50 MAT-104-B30 RDG-098-B01 RDG-099-B01 JPN-102-30 BUS-101-01 BUS-101-J50 CNC-115-OL CNC-142-OL
History of Rock n Roll Emergency Medical Technician Introduction to Business Entrepreneurship Principles of Marketing Human Nutrition Dining Room Operations Introduction to Film Art Artisan Breads Cake Decorating Professional Development Introduction to Corrections Prep Math for General Ed Math I Leadership Development Basic Nurse Assistant Composition I Composition I Introduction to Humanities Introduction to Humanities Human Anatomy & Physiology I Human Anatomy & Physiology II Composition I Composition II Introduction to Literature - Novel Introduction to Literature - Novel Composition II Career Communications II Human Anatomy & Physiology II Human Development General Biology College Success Skills College Success Skills CPT Coding II ICD-10-Coding II Computer Applications and Concepts General Education Mathematics Basic Reading Skills Reading/Study Techniques Elementary Japanese II Business Law I Business Law I Cisco Academy I Introduction to Ethics, Security & NE
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AGENDA ITEM II.A
Marucco, Toni Marucco, Toni Marucco, Toni Mason, Brent Mason, Brent Matthews, Gregory Matthews, Gregory Mauk, Joi Mauk, Joi McClintock, Roger McCoy, Jamie McCoy, Linda McDonald, Lorie McFadden, Michael Mellor, Jessica Metcalf, Lewis Meyer, Arthur Meyer, Arthur Meyer, Thomas Millburg, Kelly Mitchell, Allona Mohr, Carol Mohr, Carol Mohr, Carol Moore, Patrick Moore, Patrick Morrow, Wanda Mose, Bryan Mose, Bryan Musch, Randal Musch, Randal Musick, Angela Myers, Edward Myers, Edward Myers, Edward Myers, Laurie Myers, Laurie Myers, Laurie O'Hare, Theresa O'Hare, Theresa Olbinski, Brianna Oliver, Sheryl Olmsted, Timothy
BUS-127-OL CAS-104-OL CAS-108-OL BUS-204-OL BUS-230-OL HIS-101-L01 HIS-112-L01 ADN-241-02 ADN-241-01 MAT-141-J01 ADN-111-01 COS-220-OL ESI-101-L30 CRJ-260-J50 CHE-100-51 ECO-132-J01 ECO-131-02 ECO-132-01 AUT-109-50 RDG-099-T30 EGL-101-B01 EGL-102-B51 EGL-111-B30 EGL-114-B50 SOC-101-50 SOC-101-J50 EGL-099-J02 COS-100-OL COS-101-OL CHE-100-04 CHE-100-50 CAS-170-50 EGL-101-T30 EGL-114-J81 WRI-001-01DM EGL-102-50 EGL-102-52 WRI-001-01DM MUS-104-01 MUS-104-B80 PSY-101-B80 GEG-102-50 POS-201-L01
E-Business Strategy Introduction to Microsoft Word Introduction to Microsoft PowerPoint Management Leadership History of Western Civilization I United States History Since 1877 Special Populations Special Populations Introductory Statistics Introduction to Pharmacology Records Management Employability Skills Criminal Law Contemporary Chemistry Principles of Economics II Principles of Economics I Principles of Economics II Auto Business Management Reading/Study Techniques Composition I Composition II Introduction to Literature - Novel Introduction to the Film As Literature Introduction to Sociology Introduction to Sociology Basic Writing Skills Introduction to Keyboarding Advanced Keyboarding Contemporary Chemistry Contemporary Chemistry Marketing With Social Media Ap Composition I Introduction to the Film As Literature Writing Center Composition II Composition II Writing Center Music Appreciation Music Appreciation Introduction to Psychology World Regional Geography State & Local Government
22
AGENDA ITEM II.A
Olmsted, Timothy Paca, Stephen Paca, Stephen Pentzien, Christy Perry, Denise Pfaffe, Jeffrey Power, Stacie Rains, Bronwyn Ray, Mary Reents, Julane Reilly, Kathleen Reilly, Kathleen Reynolds, Susan Reynolds, Susan Rhoades, Brooke Rhodes, Laura Robinson, Doris Robinson, Doris Roche, Amanda Roche, Amanda Running, William Running, William Ryan, Ronald Ryan, Ronald Salm, Coravonne Salm, Coravonne Salm, Coravonne Santini, Deborah Schenk, Deana Schenk, Deana Schenk, Deana Schenk, Deana Scobbie, Dennis Scobbie, Dennis Seidel, Howard Self, Gary Shaffer, Kristi Shaffer, Kristi Shaw, William Shepard, Kent Sim, Darlene Sim, Darlene Simpson, Gregory
POS-101-B80 MAT-096-20 MAT-081-02 EGL-101-T51 CLA-232-02 CHE-100-B50 CRJ-211-T50 PSY-220-J30 PSY-101-L50 NAS-101-01 EGL-101-12 WRI-001-01DM BIO-101-52 BIO-101-31 EGL-101-17 ECE-225-50 RDG-099-J01 CSS-100-J01 ADN-230-HY05 ADN-231-HY05 CHE-101-51 CHE-102-50 MAT-088-L01 MAT-094-L01 EGL-101-J51 EGL-102-J51 EGL-102-J30 COS-111-OL EGL-101-04 EGL-102-10 EGL-102-11 WRI-001-01DM BIO-101-L01 BIO-101-L50 HSP-138-50 FST-103-OL HIS-112-B20 HIS-112-J81 MAT-093-30 MAT-104-J01 BUS-102-OL BUS-101-OL CAS-101-B01
Introduction to American Politics Developmental Intermediate Algebra II Developmental Arithmetic I Composition I Food Production IV Contemporary Chemistry Substance Abuse Human Development Introduction to Psychology Basic Nurse Assistant Composition I Writing Center General Biology General Biology Composition I Administration Reading/Study Techniques College Success Skills Adult Health Nursing I Adult Health Nursing II General Chemistry I General Chemistry II Developmental Beg Algebra I Developmental Intermediate Algebra I Composition I Composition II Composition II Office Procedures Composition I Composition II Composition II Writing Center General Biology General Biology Culinary Purchasing & Food Cost Control Fire Prevention Principles United States History Since 1877 United States History Since 1877 Developmental Geometry General Education Mathematics Business Law II Business Law I Introduction to Microcomputers
23
AGENDA ITEM II.A
Sipes, Larry Snyder, Michael Spangenberg, Nancy Sponagle, Carol Squibb, John Squibb, John Squibb, John Stallone, Brett Stallone, Brett Stallone, Brett Stare, Russell Steckel, Susan Stout, Tracy Stout, Tracy Stout, Tracy Summers, Jacob Summers, Jacob Surratt, Stevi Swan, Martin Swan, Martin Swartz, Nicole Thomas, Elaine Thomas, Elaine Thomas, Elaine Thomas, Elaine Thomas, Terri Thompson, Emily Tietjen St Magnus, Carola Tietjen St Magnus, Carola Todt, Ann Tuxhorn, Rebecca Underfanger, Amanda VanDeventer, D Lyle VanDeventer, D Lyle Vazzi, Lisa Verhulst, Bonnie Verhulst, Bonnie Wagahoff, Kate Washam, Kara Wasmundt, Wesley Weck, Courtney Weck, John Weck, John
MAT-081-J50 POS-101-L01 NAS-101-J50 EGL-098-01 POS-101-10 POS-101-08 POS-101-06 PSY-220-L01 PSY-101-02 BIO-101-51 WEL-101-T01 PSI-101-J01 CLA-132-02 CLA-132-50 CLA-136-50 WEL-102-T30 WEL-101-T78 RCP-129-X01 BDM-106-T01 TES-121-T30 CLA-252-50 EGL-101-L50 EGL-102-J50 EGL-102-L50 EGL-102-T50 SGT-100-01 ART-124-50 CSS-100-05 CSS-100-OL BIO-170-J50 SOC-201-T50 CAS-210-50 HLT-109-40 HLT-109-50 CMN-101-L01 MAT-088-J01 MAT-094-J01 CLA-143-50 CMN-101-J50 CMN-101-J01 HIS-112-J01 HIS-101-03 HIS-102-02
Developmental Arithmetic I Introduction to American Politics Basic Nurse Assistant Basic English Introduction to American Politics Introduction to American Politics Introduction to American Politics Human Development Introduction to Psychology General Biology Basic Shielded Metal Arc Welding Physical Science Food Production II Food Production II Garden Manager Welding Blueprint Reading Basic Shielded Metal Arc Welding Clinical Practice II Basic Carpentry I Technical Shop Physics Restaurant Desserts Composition I Composition II Composition II Composition II Central Sterile Service Tech Digital Photography I College Success Skills College Success Skills Human Nutrition Sociology of the Family Forms Design Applications Medical Terminology Medical Terminology Public Speaking Fundamentals Developmental Beginning Algebra I Developmental Intermediate Algebra I Advanced Pastry and Baking Public Speaking Fundamentals Public Speaking Fundamentals United States History Since 1877 History of Western Civilization I History of Western Civilization II
24
AGENDA ITEM II.A
Weeks, Rebecca Weisheit, Carol Weisheit, Carol Weitekamp, Sue Wheeler, Mary Wheeler, Mary Wheeler, Mary White, Melvin White, Melvin Wiediger, Matthew Wight, Timothy Wight, Timothy Wight, Timothy Wilker, John Williams, Joseph Williams, Joseph Williams, Patricia Williams, Randall Wilton, Jordanna Worrell, Leslie Worrell, Leslie Wylie, David Wylie, David Yates, Scott Yokley, Jeremiah Young, Raymon Young, Raymon Young, Raymon Young, Raymon Zarrillo, Robert Zarrillo, Robert Zorn, George
MAT-087-L30 ECE-107-50 ECE-107-01 HRT-206-50 EGL-111-J01 WRI-001-01DM EGL-098-J01 HIS-102-T30 HIS-112-T02 PSY-101-J81 ART-101-B20 ART-101-L01 ART-101-T50 BIO-101-50 ART-101-01 ART-101-03 MTC-001-01DM HSP-115-50 ADN-120-01 BIO-101-T01 BIO-101-T50 MAT-104-50 MAT-130-50 MCS-152-OL ECO-131-T50 EGL-101-15 EGL-101-18 EGL-101-50 EGL-101-51 HIS-101-02 HIS-101-06 EGL-102-04
Prep Math for Gen Ed Math I Health, Safety and Nutrition Health, Safety and Nutrition Tree & Shrub Identification Introduction to Literature - Novel Writing Center Basic English History of Western Civilization II United States History Since 1877 Introduction to Psychology Art Appreciation Art Appreciation Art Appreciation General Biology Art Appreciation Art Appreciation Math Center Restaurant Management Nursing II General Biology General Biology General Education Mathematics Calculus for Business & Social Science Pharmacology for Coders Principles of Economics I Composition I Composition I Composition I Composition I History of Western Civilization I History of Western Civilization I Composition II
25
AGENDA ITEM II.B
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratify Payments of All Cash Disbursements for February and the February Treasurer’s Report
DATE:
March 23, 2016
In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Cash Disbursement Register including the Check Register of bimonthly accounts payable checks, E-commerce refunds, ACH and Wire transactions issued during February, 2016 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel, employee reimbursements, membership dues, subscriptions, club vouchers, medical claim payments, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending February 29, 2016.
MOTION: Ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and Wire transactions issued during February 2016 and ratify the February 29, 2016 Treasurer’s Report.
McDonald/Longhta
26
AGENDA ITEM II.C.1
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratification of Out-of-State Travel
DATE:
March 23, 2016
Name
Hardiman, Mark
Warren, Charlotte
Meeting
Location
Stage Studio City, CA Combat/Dueling Arts International Training Reserved Washington DC Forces Policy Board Meeting
McDonald/Patarozzi/Curry
Date
Account
March 513, 2016
Faculty Allocation
March 810, 2016
Expenses paid by Department of Defense
Amount $606
$0
27
AGENDA ITEM II.C.2
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Approval of Out-of-State Travel
DATE:
March 23, 2016
Name
Howerter, Wendy
Lovekamp, Janice
Lovekamp, Janice
Voyles, Heather
Meeting
American Board of Registration of Electroencephalographic and Evoked Potential Technologists Neurodiagnostic Credentialing & Accreditation Board Meeting Accreditation Review Council on Education in Surgical Technology and Surgical Assisting Site Visit Accreditation Review Council on Education in Surgical Technology and Surgical Assisting Site Visit National Association of Clery Compliance Officers and Professionals Conference
McDonald/Patarozzi/Curry
Location
Account
Milwaukee, WI
Paid by American Board of Registration of Electroencephalographic and Evoked Potential Technologists
Oklahoma, OK
Paid by Accreditation Review Council on Education in Surgical Technology and Surgical Assisting Paid by Accreditation Review Council on Education in Surgical Technology and Surgical Assisting Staff Development
Monroe, LA
Baltimore, MD
Amount $0
$0
$0
$2,247
28
AGENDA ITEM II.F.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Monthly Training Contract/Clinical Agreement Status Report
DATE:
March 23, 2016
The following is a current Training Contract/Clinical Agreement Status Report for LLCC. The Workforce Development Division has entered into an agreement with BUNN to provide CFC Training in March. At least four BUNN employees will be trained at the Workforce Careers Center at LLCC's Main Campus. The Workforce Development Division has entered into a contract with SCHUTT Sports to provide Personnel Development Training. Between 25 and 30 SCHUTT Sports employees will be trained in March. Springfield School District #186 has requested that the Workforce Development Division submit a request for proposal to provide Culinary Training to Springfield School District #186 food service employees. If awarded the contract, LLCC would provide training at the school sites in March and April. The Health Professions Department seeks approval to amend the Clinical Site Agreement with Hillsboro Area Hospital to include the school's Phlebotomy Program. Hillsboro Area Hospital has facilities suitable to the educational needs of the students.
MOTION:
Move to ratify submission of the Request for Proposal with Springfield School District #186 in the amount of $18,000; approve the Amendment to the Clinical Site Agreement with Hillsboro Area Hospital.
McDonald/Patarozzi
29
30
Agreement Title Amendment to Clinical Site Agreement with Hillsboro Area Hospital
TOTALS
Workforce Development
Springfield School District #186
Description Contractor The Health Professions Department seeks approval Hillsboro Area to amend the Clinical Site Agreement with Hillsboro Hospital Area Hospital to include the school's Phlebotomy Program. Hillsboro Area Hospital has facilities suitable to the educational needs of the students.
$23,800
$18,000
$2,950
$2,850
Contract Total
LLCC Dept. / Program Health Professions/Phlebotomy Program
Workforce Development
Workforce Development
LLCC Dept / Program
SCHUTT Sports
BUNN
Contractor
CLINICAL AGREEMENTS
SCHUTT The Workforce Development Division has entered into Sports a contract with SCHUTT Sports to provide Personnel Personnel Development Training. Between 25 and 30 SCHUTT Development Sports employees will be trained in March. Training Contracts in excess of $10,000 Springfield Springfield School District #186 has requested that the School District Workforce Development Division submit a request for #186 Culinary proposal to provide Culinary Training to Springfield Training School District #186 food service employees. If Request for awarded the contract, LLCC would provide training at Proposal the school sites in March and April.
Contract Title Brief Description Contracts as informational: Items less than $10,000 BUNN CFC The Workforce Development Division has entered into Training an agreement with BUNN to provide CFC Training in March. At least four BUNN employees will be trained at the Workforce Careers Center at LLCC's main campus.
TRAINING CONTRACTS
Term Date of Signing through Indefinite
March – April 2016
March 17, 2016
March 810, 2016
Term
AGENDA ITEM II.I.3
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Chiller Replacement at Sangamon Hall – Contractor Recommendation
DATE:
March 23, 2016
Sealed proposals were received in the Construction Manager’s office on March 3rd for the Chiller Replacement at Sangamon Hall Project. A tabulation of those proposals is as follows: Contractor
Base Bid
E.L. Pruitt Company
$448,638
Henson Robinson Company
$520,600
Reliable Mechanical
$476,600
The following companies were issued bid documents but chose not to submit a proposal: King-Lar Company. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
$501,502
($448,638 Bid Amount + $52,864 Contingency)
Protection, Health, and Safety n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, administrative and leisure activities take place.
McDonald/Garvey
study,
31
AGENDA ITEM II.I.3
How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders. MOTION: Move to approve the bid from E.L. Pruitt Company in the amount of $448,638 and to establish a project contingency in the amount of $52,864 for an aggregate amount of $501,502 to complete the Chiller Replacement at Sangamon Hall Project at LLCC’s main campus.
McDonald/Garvey
32
III. Action Agenda
AGENDA ITEM III.A.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUJECT:
Board Policy 5.46 – Student Optional Disclosure of Private Mental Health Information
DATE:
March 23, 2016
The following is a proposed new board policy that supports compliance with the Student Optional Disclosure of Private Mental Health Act (110 ILCS 74). The proposed policy will go into effect immediately upon approval. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
n/a n/a n/a n/a
Student Learning Impact: How will the proposed agenda item impact student learning? The proposed policy provides compliance with state statute. How will the proposed agenda item be measured? n/a
MOTION: Move to approve Board Policy 5.46 – Student Optional Disclosure of Private Mental Health Information.
Frederick
34
AGENDA ITEM III.A.1
Lincoln Land Community College
BOARD POLICY
Subject: Student Optional Disclosure of Private Mental
Health Information Policy Number: 5.46 Officer Responsible: VP, Student Services Last Reviewed: Last Revised: Effective Date: March 23, 2016 Old Policy Number: New Policy
Policy Statement: The College may disclose a student's mental health information to a person designated by the student in circumstances where a health or safety emergency exists. New students shall be informed of their right to authorize disclosure of mental health information, and any such disclosure shall be made in accordance with the Student Optional Disclosure of Private Mental Health Act (110 ILCS 74), the Family Educational Rights and Privacy Act (20 U.S.C. § 1232g), and College Procedure 5.46
Frederick
35
AGENDA ITEM III.A.2
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUJECT:
New Board Policy 5.47 – Volunteer Emergency Worker Higher Education Protection
DATE:
March 23, 2016
Attached is a proposed new Board Policy that supports compliance with the Volunteer Emergency Worker in Higher Education Act (110 ILCS 122/1). The proposed policy will go into effect immediately upon approval. Action on this policy is not requested this evening as this is a first reading. Providing the Board concurs with the proposed revisions, action will be sought at the April meeting of the Board of Trustees. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
n/a n/a n/a n/a
Student Learning Impact: How will the proposed agenda item impact student learning? The proposed policy provides compliance with state statute. How will the proposed agenda item be measured? n/a
Frederick 36
AGENDA ITEM III.A.2
Lincoln Land Community College
BOARD POLICY
Subject:
Volunteer Emergency Worker Higher Education Protection 5.47
Policy Number: Officer Responsible: VP, Student Services Last Reviewed: Last Revised: Effective Date: Old Policy Number: New Policy
Policy Statement: In accordance with 110 ILCS 122/1, Lincoln Land Community College shall reasonably accommodate any student who is a volunteer emergency worker in regard to absence in class caused by the performance of his/her duties as a volunteer emergency worker. Accommodations will be considered in regard to class attendance, the scheduling of examinations, and work requirements, provided that make-up examinations/assignments shall not create an unreasonable burden for the staff. Students must notify their instructor (or supervisor in the case of student employees) of any anticipated absence according to the procedures for this policy. Any student who believes he or she has been unreasonably denied this accommodation may seek redress as outlined in the procedure section.
Lincoln Land Community College
Subject:
Policy Number: Officer Responsible: Last Reviewed: Last Revised: ADMINISTRATIVE Effective Date: PROCEDURE Old Policy Number:
Volunteer Emergency Worker Higher Education Protection 5.47 VP, Student Services
New Policy
Procedure: In accordance with College policy, the following procedures will be used: Students, including student employees, anticipating an absence due to the role of a volunteer emergency worker shall notify their instructor and/or supervisor with as much advance notice as feasible of the anticipated absence and make appropriate arrangements for makeup examinations, assignments, and work. Any absence for volunteer emergency work shall not relieve the student from responsibility for completing required coursework and examinations. Any student who believes the volunteer emergency worker in higher education policy has not been honored should contact the instructor. If the issue is not resolved at the instructor level, then the student should contact the appropriate dean. If the issue is not resolved at the dean level, then the student may pursue a grievance under Board Policy 5.40. Frederick 37
AGENDA ITEM III.D.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Extension of Montgomery County Enterprise Zone
DATE:
March 23, 2016
We have received a request from Montgomery County to extend the territory covered by the current Enterprise Zone to include the Villages of Butler and Donnellson. When originally passed by the LLCC Board of Trustees in May of 1991, the zone covered the Cities of Hillsboro and Litchfield as well as the Village of Schram City. In June of 2011, the LLCC Board of Trustees approved a requested expansion of the territory to include the Cities of Coffeen, Hillsboro, Litchfield, Nokomis, and Witt as well as the Villages of Coalton, Irving, Raymond, Schram City and Taylor Springs. The Enterprise Zone was originally established in 1990 as an incentive for businesses to locate within the zone and will expire on February 28, 2020 unless future legislation is passed to extend the time period. I recommend approval of this request.
MOTION:
Move approval of the attached resolution to allow extension of the existing Montgomery County Enterprise Zone.
McDonald
38
Resolution # Resolution Approving Abatement of Taxes on Real Property Located in the Montgomery County Enterprise Zone WHEREAS, the County of Montgomery, Illinois, and the Cities of Coffeen, Hillsboro, Litchfield, Nokomis and Witt, Illinois; and the Villages of Butler, Coalton, Donnellson, Irving, Raymond, Schram City and Taylor Springs, Illinois, (herein after referred to as "the Designating Units of Government") have made known to Lincoln Land College, their intention of amending the Montgomery County Enterprise Zone according to the Illinois Enterprise Zone Act on certain real estate lying within its boundaries; WHEREAS, both the initial designation of an Enterprise Zone pursuant to the Illinois Enterprise Zone Act, 20 ILCS 655/I et seq., as amended and the eventual success of an Enterprise Zone depend upon community support and the nature of incentives to be offered; WHEREAS, the Designating Units of Government are seeking agreement with the taxing authorities located within the boundaries of the Montgomery County Enterprise Zone, subject to certification by the Department, to abate real property taxes pursuant to requirements in 35 ILS 200/18-170; WHEREAS, certain boundaries of the Lincoln Land College taxing district lie or will lie in an area within an Enterprise Zone as outlined in the attached "Exhibit A" a map of the proposed territory which includes the Villages of Butler and Donnellson and adds and deletes territory in the current EZ, subject to the certification of the amendments to the Zone by the Department in accordance with the Act; WHEREAS, this public taxing authority finds that Enterprise Zone designation will serve the interest of all local taxing authorities and the entire community by stimulating economic revitalization, reducing unemployment, encouraging expansion, rehabilitation and new construction with the Enterprise Zone; WHEREAS, Lincoln Land College wishes to participate in the Montgomery County Enterprise Zone real property tax abatement program, subject to certification of the amendments to the Zone by the Department in accordance with the Act; and NOW BE IT THERFORE RESOLVED: That upon the amendments being certified by the Department, taxes on real property levied by the Lincoln Land College shall be abated on property located within the Zone and upon which new improvements have been constructed or upon which existing improvements have been renovated or rehabilitated as follows: Industrial, Commercial and Residential: Amount of lncrease in Value: Term of Abatement: $ 0 to 2 million 3 years $ 2 million to 5 million 5 years $ 5 million and above 10 years
Amount. of Abatement 100% 100% 100% for years 1 - 5 50% for years 6 - 10 ("Increase in Value" pertains to those new improvements which have been constructed or upon which existing improvements have been renovated or rehabilitated.)
39
1. TERM. Said abatements shall be for the terms listed above beginning with the real estate taxes payable in the year following the first full year of a facility's commercial operation after which said improvements have been made. Abatement for a specific project will cease after the specified year mentioned above or upon expiration, termination or decertification of the Montgomery County Enterprise Zone, whichever is sooner. 2. NO TAX LEVY OBJECTION. Taxpayers receiving Montgomery County Enterprise Zone property tax abatement under the terms and conditions outlined above, must agree that they shall not file an objection to the real estate property taxes levied on the Site and/or Facilities or the property tax assessment on the Site and/or Facilities. In the event any real estate property tax protest or objection is filed for the subject property, the Enterprise Zone property tax abatement for the subject property shall automatically terminate. 3. ADMINISTRATION. By agreement of the joint applicants of the Designating Units of Government, the Administrator of the Montgomery County Enterprise Zone is the Montgomery County Board Administrator. Administration of the Zone will be carried out as described in the Enterprise Zone Intergovernmental Agreement between the Designating Units of Government. 4. TAX INCREMENT FINANCING DISTRICT OR REDEVELOPMENT AREA OVERLAY. In the event that a Tax Increment Financing (TIP) District or redevelopment district or project area (20 ILCS 655/5.4.1) is, will be, or has been created by a municipality under Division 74.4 of the Illinois Municipal Code, and said redevelopment project area contains property that is located in an Enterprise Zone, and the municipality adopts an Enterprise Zone Designating Ordinance pursuant to Section 5.4 of the Act specifically concerning the abatement of taxes on properly, as outlined above, located within a redevelopment project area created pursuant to Division 74.4 of the Illinois Municipal Code, and the Department certifies the Ordinance, then the property that is located in both the Enterprise Zone and the redevelopment project area shall not be eligible for the abatement of taxes under Section 18-170 of the Illinois Property Tax Code. 5.
EFFECTIVE DATE. Upon the adoption of this resolution. Dated this
Signature: Chairman/Mayor/President
Printed Name
day of
, 2016.
Signature: Clerk/Secretary
Printed Name
40
IV. Information Items
AGENDA ITEM IV.A.3.a
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Position Vacancies and Hires
DATE:
March 23, 2016
POSITION VACANCIES Classified Admission & Registration Services Representative (FT) Course Materials Purchasing Coordinator (FT) Professional Police Officer (FT)
HIRES Amy Flynn Andrew Graeff Dallas Woomer
McDonald/Ransdell
Public Relations & Marketing Asst. (FT) Systems Administrator I (FT) Information Technology Specialist (FT)
03/16/16 04/04/16 03/18/16
42
AGENDA ITEM IV.A.3.b
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Construction Progress Update
DATE:
March 23, 2016
Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting: Capital Renewal Projects – FY’ 13 Masonry Repairs to Sangamon, Menard and Cass The project is complete. However, the CDB is still processing the architect’s final pay application. The project trust will be closed and the balance returned to the College after the final payment is made. Infrastructure Fees 2016 Miscellaneous Road and Parking Lot Repairs The project is underway. Work is scheduled to begin after Commencement. PHS Projects – FY’ 15 AHU Motor Replacement / Electrical Systems The project is underway. Arc Flash Study Development of construction documents is underway.
McDonald/Garvey
43
AGENDA ITEM IV.A.3.b
PHS Projects – FY’ 16 Child Development Center Septic System/Sewer Scope Revision Development of construction documents is underway. Chiller Replacement at Sangamon Hall Our recommendation is before you this evening. HVAC Replacement Litchfield Resource Center Development of construction documents is underway. Bid opening is scheduled for April 5th. Upgrade Cooling and UPS System in IT Data Room Development of construction documents is underway. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
n/a n/a n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instructional, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.
McDonald/Garvey
44
45
73907 73909
70943 70944 70945
Colleague Dept # 70932 70933 70935
Funding Source
S,L S,L S,L L L
Truck Driver Lot Rehabilitation Hamilton Area Sidewalk Removal & Replacement
L S,L
(blank) (blank) (blank)
L L L
Student Services/Testing Center Renovation of Montgomery Hall for Adult and Community Education Project Outreach: Regional Center Expansion- Phase Two EREC
Menard Hall Carpet Replacement CDB SGMN MNRD CASS Masonry Repairs
Chiller Replacement at Sangamon Hall HVAC Replacement Litchfield Resource Center Upgrade Cooling & UPS System in IT Data Room
Project Name AHU Motor Replacements Arc Flash Study CDC Septic System Replacement
3,397 (18,892) 3,890 (15,002) (11,605)
412,505 55,953 468,457 1,643,074
3,397
Sum of Change Orders
117,168 89,675 738,851 828,526 -
Sum of Original Contract Amount 186,625 30,347 11,952 228,923 78,891 38,277
This summary page provides information pertaining to the contract payouts and balances. The back-up sheets may differ since the back-up sheets contain the contract amounts, payouts, as well as any interest that may have been earned.
Notations: + Indicates that the project is being monitored by an outside agency. In some cases, the outside agency has not provided the college with the necessary payout or final close out forms. As the information is received, the above information will be adjusted.
NEW NEW NEW ICCB Capital Budget Request Total PHS Balance Transfers 70941 70942 PHS Balance Transfers Total Grand Total
Infrastructure Fee Total ICCB Capital Budget Request
FY2016 PHS Total Infrastructure Fee
FY2015 PHS Total FY2016 PHS
Type / Year FY2015 PHS
Sum of Original LLCC Budget Approved / Estimated 298,613 27,588 89,620 415,821 809,500 380,250 151,086 1,340,836 100,000 901,600 1,001,600 4,245,000 1,290,200 4,672,400 10,207,600 482,784 64,174 546,958 13,512,815 Sum of Adjusted Contract Amount 186,625 30,347 11,952 228,923 78,891 38,277 117,168 93,072 738,851 831,923 393,612 59,843 453,455 1,631,469 -
-
-
Sum of Retainage
The following information is a reflection of information that has been provided to the Finance Department as of February 29, 2016
All Capital Projects
373,962 50,668 424,630 1,458,606
84,342 93,072 741,222 834,294 -
Sum of Payments To Date 80,855 26,234 8,252 115,340 64,264 20,077
Sum of Contract Sum of Balance Contract % Remaining Remaining 105,770 56.68% 4,113 13.55% 3,700 30.96% 113,583 49.62% 14,627 18.54% 18,200 47.55% 0.00% 32,827 28.02% 0.00% (2,372) -0.32% (2,372) -0.29% 0.00% 0.00% 0.00% 0.00% 19,650 4.99% 9,175 15.33% 28,825 6.36% 172,863 10.60%
AGENDA ITEM IV.A.6.a
AGENDA MASTER CALENDAR
APRIL 2016
MAY 2016
JUNE 2016
Seating of New Student Trustee
Employee Recognition Ceremony 5/5/16
Summer Adjunct Faculty Listing
Student Recognition Ceremony 4/26/16
LLCC Foundation Gala 5/7/16
Budget Workshop 6/22/16
Board Meeting 4/27/16
Commencement 5/13/16
Board Meeting 6/22/16
Board Meeting – Jacksonville 5/25/16
AUGUST 2016
Board Meeting 8/24/16
SEPTEMBER 2016 H
Budget Adoption/Public Hearing
Mid-Year Tenure Listing
Board Meeting 9/28/16
DECEMBER 2016
Adopt CY’16 Property Tax Levy
Board Meeting 12/14/16
Board Meeting 1/25/17
FY’17 Tentative Budget
Board Meeting 7/27/16
OCTOBER 2016
NOVEMBER 2016
Financial Audit Review
Faculty Emeritus
PHS Projects
Board Meeting 11/16/16
Board Meeting 10/26/16
JANUARY 2017
JULY 2016
FEBRUARY 2017
MARCH 2017
Sabbatical Leaves
Administrative Positions
Faculty Positions
Board Meeting 3/22/17
Spring Adjunct Faculty Listing
Tenure Listing
Catalog Review
Board Meeting 2/22/17
46
V. Strategic Discussion
AGENDA ITEM V.A
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUJECT:
Informational Presentation Regarding Goal 1 – Student Access & Success
DATE:
March 23, 2016
Dr. Lesley Frederick, Vice President of Student Services, will be presenting Goal 1 – Student Access and Success. The presentation will focus on the key performance indicators and the College’s Strategic Planning Dashboard.
Frederick
48
