LLCC Board of Trustees Regular Meeting
April 24, 2019
Outgoing Justin Reichert Dennis Shackelford Marie Hountondji, Student Trustee
Continuing Ken Elmore Craig Findley Jeff Fulgenzi Gordon Gates Wayne Rosenthal
Dr. Charlotte Warren, President
Incoming Vicki Davis Samantha Raymond Aaliyah Kissick, Student Trustee
BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 AGENDA REGULAR MEETING Wednesday, April 24, 2019 5:15 P.M. Lincoln Land Community College Robert H. Stephens Room I.
Preliminary Matters A. Roll Call B. Pledge of Allegiance C. Introductions and Recognitions 1. Student Elections ......................................................................... 5 D. Certify Results of April 2, 2019 Election ................................................. 6 E. Recognition of Outgoing Board Members F. Seating of New Trustees and Oath of Office .......................................... 7 G. Board Organization and Election of Officers........................................... 8 H. Adoption of Agenda of the April 24, 2019 Meeting I. Hearing of Citizens
II.
Consent Agenda A. Approval of Minutes of the Regular Meeting of March 27, 2019 ............... 10 B. Ratify Payment of All Cash Disbursements for March and the March Treasurer’s Report.................................................................................. 20 C. Out-of-State Travel 1. Ratification of Out-of-State Travel ................................................ 21 2. Approval of Out-of-State Travel ................................................... 22 D. Budget/Financial Items E. Purchasing 1. Furniture for Active Learning Classroom ..................................... 24 F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report ...... 26 2. Blackboard Software as a Service Contract Renewal.................. 30 G. Monthly Grant Status Report .................................................................. 31 H. Facility Leases I. Construction Items 1. Sidewalk Lighting – North Side Main Campus- Change Order .... 33 2. Litchfield Arts & Technology AHU Replacement – Contractor Recommendation........................................................................ 35 3. Student Union & Cass Abatement, Flooring Replacement & Rescue Assistance – Abatement Contractor Recommendation . 37 4. Student Union & Cass Abatement, Flooring Replacement & Rescue Assistance – General Contractor Recommendation ...... 39 5. Capital City Training Center RTU Replacement 1, 2, 3, 4, 8 – Contractor Recommendation ....................................................... 41
III.
Action Agenda A. Policies 1. Revised Board Policy 4.13 – Academic Integrity ......................... 44 B. Academic Services Division Items C. Student Services Division Items D. Administrative Services Division Items 1. Master Plan 2019 Report from DKA ............................................ 46 2. Health Insurance Rates for 2020 ................................................. 49 3. Banking Services ......................................................................... 52 E. Information Technology Items F. Workforce Development and Community Education Items G. Executive Division Items
IV.
Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires ............................................. 59 b. Construction Progress Update ........................................... 60 c. Quarterly Budget Transfer Report ...................................... 63 d. Monthly Financial Report 4. Information Technology 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar .................................... 65 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Professional Staff F. Report from Facilities Services Council G. Chairman’s Report H. Secretary’s Report I. Foundation Report J. Other Board Members’ Reports
V.
Strategic Discussion
VI.
Executive Session A. Personnel Matters B. Pending/Imminent Legal Matters
VII.
Actions from Open/Executive Session A. Approval of Personnel Matters
VIII.
Adjournment
I. Preliminary Matters
AGENDA ITEM I.C.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Student Elections
DATE:
April 24, 2019
Student Government Association elections were held April 8th and 9th. Dr. Lesley Frederick, Vice President of Student Services, will introduce students elected to office. Elected students include: Student Trustee Aaliyah Kissick SGA President Richard Hollinshead
Frederick
5
AGENDA ITEM I.D
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Certify Results of April 2, 2019 Election
DATE:
April 24, 2019
The tabulation of votes cast for Lincoln Land Community College Board of Trustee candidates for Trustee District 1, Trustee District 2 and Trustee District 4 in the April 2, 2019 elections, as submitted by the applicable county election authorities has been completed. A summary tabulation by county and candidate, along with an analysis by precinct and candidate, within each Trustee District is on file in the Vice President of Administrative Services office. After review of the results, the following motions would be appropriate.
MOTION:
Move to proclaim that a total of ______ voters requested and received ballots for the consolidated election for three members of the Board of Trustees for Trustee Districts 1, 2 and 4 held on April 2, 2019 and to certify that Samantha Raymond from Trustee District 1 received ____ votes, Victoria Davis from Trustee District 2 received ____ votes and Wayne Rosenthal from Trustee District 4 received ____ votes.
MOTION:
Move to certify that Samantha Raymond, Victoria Davis and Wayne Rosenthal as having been elected to serve 4-year terms as members of the Lincoln Land Community College Board of Trustees.
6
AGENDA ITEM I.F
e c i f f O f o O at h Lincoln Lan Community College
Boar of Trustees
As a member/student of the Lincoln Land ommunity ollege Board of Trustees having been elected to serve the citizens of Illinois ommunity ollege District 526,
I DO SOL MNLY SW AR TO
• Support the mission of the College;
• Seek to understand and represent the educational needs of the people of the District; • Comply with all legal responsibilities and abide by the highest ethical standards;
• Support the Constitutions of the State of Illinois and the United States of America.
From this Twenty Fourth day of April Two Thousand Nineteen throughout my term as a member of the Lincoln Land Community College Board of Trustees.
_________________________________________________________
Signed and sworn to April 24, 2019
__________________________________________________________
hairman of the Board of Trustees
7
AGENDA ITEM I.G
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Board Organization and Election of Officers
DATE:
April 24, 2019
Board reorganization includes election of the following officers: Chair – The Chair presides at all meetings, rules on questions of order and performs such other duties as are imposed by law or Board action. The Chair or Chair’s designee signs district contracts and other official documents. Vice Chair – The Vice Chair performs the duties of the Chair in the Chair’s absence. Secretary – The Secretary is responsible for maintaining an accurate record of Board proceedings and Board correspondence and for overseeing elections as required by the Illinois Public Community College Act and the Illinois Election Code. The Secretary is also responsible for notices required from time-to-time to conduct business of the district. After voting, it is appropriate for the newly elected Chair to assume their seat.
MOTION:
Move to nominate Trustees; nominate Trustees and nominate Trustees.
as Chair of the LLCC Board of as Vice Chair of the LLCC Board of as Secretary of the LLCC Board of
MOTION:
Move to close nominations for Chair, Vice Chair and Secretary of the LLCC Board of Trustees.
8
II. Consent Agenda
AGENDA ITEM II.A
MINUTES OF THE MARCH 27, 2019 REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday March 27, 2019 at 5:25 p.m. in the Robert H. Stephens Room of the main campus with Chairman Shackelford presiding. I.
Preliminary Matters A. Roll Call
Members present were Mr. Elmore, Mr. Gates, Miss Hountondji and Mr. Rosenthal and Mr. Shackelford. B. Pledge of Allegiance Chair Shackelford asked Mr. Rosenthal to lead the Board and audience in the pledge of allegiance. Chairman Shackelford indicated that Mr. Findley was unable to attend tonight’s meeting due to business obligations and requested joining the meeting via phone.
MOTION NO. 03-27-19-1: Mr. Elmore moved allow Mr. Findley to join the meeting via phone. Mr. Rosenthal seconded.
Those members voting aye were Mr. Elmore, Mr. Gates, Miss Hountondji (advisory), Mr. Rosenthal and Mr. Shackelford. PASSED Mr. Findley joined the meeting in progress. C. Adoption of the Agenda of the March 27, 2019 Meeting MOTION NO. 3-27-19-2: Mr. Shackelford moved to adopt the agenda of the March 27, 2019 meeting. Mr. Elmore seconded. Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Gates, Miss Hountondji (advisory), Mr. Rosenthal and Mr. Shackelford. PASSED D. Introductions and Recognitions – None E. Hearing of Citizens – None
10
Mr. Fulgenzi arrived at 5:30 p.m. II.
Consent Agenda
MOTION NO. 3-27-19-3: Mr. Shackelford moved to: • approve the minutes of the regular meeting of February 27, 2019; • ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and wire transactions issued during February 2019 and ratify the February 2019 Treasurer’s Report; • approve out-of-state travel for the attached list of employees; • approve the purchase of one 2019 Ford Police Interceptor Sedan from Morrow Brothers Ford at a total cost of approximately $31,410; • approve the purchase of one Ford F250 4x4 truck with powered lift gate and snow removal kit from Landmark Ford Inc. at a total cost of approximately $38,207; • approve the purchase of one 2019 Ford T-350 Transit Wagon from Landmark Ford Inc. at a total cost of approximately $30,708; • approve the purchase of parts to rebuild the 1971 John Deere Max-Emerge 7000 6-Row Planter from J.O. Harris Sales at a total cost of approximately $43,828 and • approve the purchase of five used engines from Mullins Auto Parts at a total cost of approximately $29,000. Mr. Elmore seconded. Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Hountondji (advisory), Mr. Rosenthal and Mr. Shackelford. PASSED III.
Action Agenda A. Policies - None B. Academic Services Division Items 1. Naming of Faculty Emeritus
Board policy permits the conferring of the honorary title “emeritus” upon a retired full-time faculty member at Lincoln Land Community College. Based upon outstanding contributions from at least one of the following areas: teaching, participation and leadership in shared governance, service to the community and advisor roles, the Faculty Emeritus Committee of the Faculty Senate recommends the granting of emeritus status to Paula Vehlow and John Whitney.
MOTION NO. 3-27-19-4: Mr. Elmore moved to approve the honorary title of “emeritus” to the following retired full-time LLCC faculty members: Paula Vehlow and John Whitney. Mr. Fulgenzi seconded. 11
Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Hountondji (advisory), Mr. Rosenthal and Mr. Shackelford. PASSED C. Student Services Division Items – None D. Administrative Services Division Items - None E. Information Technology Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.
Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services a.
Position Vacancies and Hires
This item has been updated. b.
Construction Progress Update
Dr. Warren stated that we may not hear until the end of April (at the earliest) regarding the Solar Project. Ameren has been overwhelmed by applications and continues to push back their own deadlines. c.
Monthly Financial Report
4. Information Technology – None 5. Workforce Development and Community Education - None 6. Executive Division a.
Review of Agenda Master Calendar
Dr. Warren reminded board members that we will be seating new board members at the April meeting and the facilities master plan will be presented to the board for approval. B. President’s Report We held our spring Professional Development Day yesterday. A highlight this year was a poverty simulation. That built on work we started last fall as part of our drive to insure we are as student ready as possible. The Foundation also sponsored the annual LEAGUE luncheon 12
and program to kick off its internal campaign. Students from our respiratory care program conducted a very interesting health fair in the Commons last week. Some of the topics covered were e-cigarettes/vaping, sleep apnea, asthma and allergies and hands only CPR. WICS news came out to do a story on the respiratory health fair. Also in the news this month were two recent presenters at board meetings: Ryan Roberts, faculty Librarian, was featured in the “Someone to Know” column in the State Journal Register, about his recent sabbatical project, the Julian Barnes online bibliography. Tony Rothering, Professor of Biology, wrote the March LLCC essay in the State Journal Register on his passion for birds and bird banding. More than 100 people attended the National Weather Service Spotter Training at LLCC, sponsored through our Math and Sciences department. Last Friday we hosted the first SIU “Food As Medicine” class. It was sold out with a combination of registered dieticians, physicians and other medical professionals in attendance. The topic was Cooking for Gut Health and interactive with classroom and actual cooking in the Food Lab. Two topics were how and why to use fermented foods and sources of food that contain micro and macronutrients, that support digestive functions. The lead instructor was newly hired SIU Director of Integrative and Culinary Medicine, Dr. Leslie Smith. LLCC Culinary Institute Coordinator, Jolene Lamb, assisted her. Jolene developed all the recipes for the lab sessions. We are now planning the next three sessions. The James S. Murray Gallery is hosting the exhibit “Flora & Fauna” featuring paintings by local artists Amy Denny and Kevin Veara now through April 11. Dr. Warren stated that she attended the President’s Council the first week in March and legislation was the main topic. Senator McGuire came regarding a bill of his on dual credit that the President’s Council is opposing. She explained that the council believes it is a bad precedent for the legislature to legislate college curriculum. Programs would then be required to have interest based courses, requirements, etc. and cause challenges with aligning credits required for degrees – such as nursing. There are new studies and best practices developed every day and this would lock in colleges so that innovation is not possible. Our new Senator McClure came to meet with Dr. Warren to discuss pending legislation. He is on the higher education committee and is eager to learn more about community colleges and LLCC. Dr. Warren also gave him the information on our 2010 capital project for renovating Sangamon South for which we have not received any money. Dr. Warren will follow up with him on this and other legislative issues as they arise. Lastly, Dr. Warren mentioned that she has been elected to serve on the Board of the American Association of Community Colleges (AACC). This opportunity will allow us to be at the table with the very latest in community college trends, issues and opportunities. Mr. Reichert arrived at 5:40 p.m. C. Report from Faculty Senate - None D. Report from Faculty Association - None 13
E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report - None I. Secretary’s Report - None J. Foundation Report Ms. Sanders reported that the LEAGUE campaign kicked off on Tuesday during Professional Development Day and she invited board members to attend the upcoming Gala on May 4. K. Other Board Members’ Reports Ms. Hountondji reported that the Student Government Association is collecting donations of personal hygiene items such as shampoo, soap, deodorant, feminine products, toothpaste and toothbrushes. These will be used to create toiletry bags for Sojourn and the LLCC Food Pantry. SGA has also met with Senator Steve McClure and Representative Mike Murphy to give them a student’s perspective on attending a community college and reported that the SGA elections will be held the first week in April. Mr. Findley informed the board that the ICCTA Executive Director Search Committee will be meeting next week at LLCC to discuss applicants. V.
Strategic Discussion A. Health Professions
Dr. Cynthia Maskey, Dean of Health Professions, presented on the programs offered by the Health Professions Department. Jan Szoke, Director of Respiratory Care Program and Diane Liesen, Director of Neurodiagnostic Program, offered additional information on those health professions, which are two programs taught at St. John’s Hospital. Mr. Findley left the meeting at 6:10 p.m. Executive Session MOTION NO. 3-27-19-5: Mr. Shackelford moved to hold an executive session for the purposes of discussing personnel matters and pending/imminent legal matters. Mr. Gates seconded. Those members voting aye were Mr. Elmore, Mr. Fulgenzi, Mr. Gates, Miss Hountondji (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED Mr. Fulgenzi left the meeting at 6:30 p.m. 14
MOTION NO. 3-27-19-6: Mr. Shackelford moved to return to open session at 7:05 p.m. Mr. Gates seconded. Those members voting aye were Mr. Elmore, Mr. Gates, Miss Hountondji (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED VI.
Actions from Executive Session
MOTION NO. 3-27-19-7: Mr. Reichert moved to approve the attached personnel actions. Mr. Rosenthal seconded. Those members voting aye were Mr. Elmore, Mr. Gates, Miss Hountondji (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED VII.
Adjournment
There being no further business before the Board, the meeting adjourned at 7:08 p.m.
Chairman Shackelford
Secretary Elmore
15
AGENDA ITEM II.A MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Approval of Out-of-State Travel
DATE:
March 27, 2019
Name Bauman, Holly & Ag Class (Approx.
Meeting
Location
Account
Amount
Ag Industry Tour
Washington, DC
Class Trip
$26,974*
Indianapolis Tour
Indianapolis, IN
28 Students)
Bretz, Laurel and CEW (Approx. 30 Students)
Cox, Cody Lee Henry, Bobbi Longhta, Karie
Symposium on Data Science and Statistics Association for Institutional Research Central Association of College and University Business Officers
Bellevue, WA Denver, CO Indianapolis, IN
Community Education Trip Professional Development Professional Development Professional Development
$15,425** $2,529 $2,758 $1,008
*Student Fees to cover expenses **Participant Fees to cover expenses
16
AGENDA ITEM II.A MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Personnel Matters
DATE:
March 27, 2019
We recommend the following personnel actions:
FACULTY A. Retirement NAME POSITION Joseph Hoenes Professor, A/C, Refrig. & Heating
DEPARTMENT Applied Technology & Workforce Dev.
EFFECTIVE DATE 05/17/19
B. Approve the employment of Dr. Teresa Liberati as Biology/Anatomy & Physiology Instructor. Dr. Liberati has a Doctorate in Veterinary Medicine from The Ohio State University, and a PhD in Toxicology from the University of Rochester. Her employment will be effective August 13, 2019, and placement will be on Doctorate, Step 12 of the 2019-20 faculty salary schedule. C. Approve the change in retirement date for Beth Hoffmann, Professor, Communication, from May 13, 2022 to July 1, 2019. The Board of Trustees had approved Professor Hoffman’s original retirement date at their regular monthly meeting on August 22, 2018. ADMINISTRATOR A. Retirement NAME Julie Rourke
POSITION Director, Workforce Development
DEPARTMENT Applied Technology & Workforce Dev.
EFFECTIVE DATE 06/01/19
17
B. The following administrators are being recommended for continued employment for the 2019-20 year: Academic Services Bade, William Broderick, Victor Harvey, Sonja Humphrey, Tim Kuhn-Schnell, Tamara Kujawa, Tricia Lamb, Barry Liesen, Diane Lindquist, Vern Maskey, Cynthia Murphy, Janelle Parton, Rebecca Pietrzak, David Rhodes, Laura Szoke, Jan Tople, Chris
Dean, Mathematics and Sciences Dean, Social Sciences Associate Dean, Nursing Dean, Arts & Humanities Dean, Library Asst. Vice President, Institutional Research & Effectiveness Director, Instructional Technology Services Program Director, Electroneurodiagnostics Vice President, Academic Services Dean, Health Professions Program Director, Associate Degree Radiography Dean, Instructional Technology & Distance Education Program Director, Aviation Director, Child Development Center Program Director, Respiratory Care Program Director, Surgical Technology
Administrative Services Blaylock, Andrew Bretscher, Dave Ervin, Tim Gentry, Brad Longhta, Karie Patarozzi, Rachel
Director, Campus Services Director, Facilities Director, Construction & EHS Chief of Police Associate Vice President, Finance Director, Budget & Fiscal Services
Executive Ralph, Nicole Ransdell, Junell Sanders, Karen Whalen, Lynn
Director, Employment & Benefits Associate Vice President, Human Resources Executive Director, Foundation Executive Director, Public Relations & Marketing
IT Bernahl, Joni Cruz, Esteban
Director, IT Service & Support Chief Information Officer
Nassirpour, Soodi Roth, Ben
Director, Administrative Computing Director, Systems & IT Infrastructure
18
Student Services Barry, Christopher Blackburn, Jessie Blackwell, Deanna Byer, Shanda Clevenger, Julie Frederick, Lesley Johnson, Leslie Krueger, Dee Mason, Keri Mills, Alison Moore, Patrick Queener, Scott Riggle, Ron Thomas, Ashly Workforce Bretz, Laurel Buerkett, Lyn Howard, Robert Jozaitis, Judy Luebbert, Paula Lust, Kevin Sweet, Nancy
Director, Retention & Student Success Director, LLCC Litchfield Director, Student Support Services Associate Vice President, Enrollment Services Executive Director, Center for Academic Success Vice President, Student Services Assistant Vice President, Student Success Director, LLCC Taylorville Director, LLCC Jacksonville Director, Financial Aid Director, Concurrent Enrollment Director, Advising, Counseling & Career Services Director, Athletics Director, Admissions, Records & Registration
Director, Community Education Director, Adult Education and Literacy Director, Truck Driver Training Center Vice President, Workforce Development and Community Education Assistant Vice President, Corporate/Government Training & Economic Development Director, Small Business Development Center Director, Culinary Program & Operations
19
AGENDA ITEM II.B
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratify Payments of All Cash Disbursements for March and the March Treasurer’s Report
DATE:
April 24, 2019
In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Cash Disbursement Register including the Check Register of bimonthly accounts payable checks, E-commerce refunds, ACH and Wire transactions issued during March, 2019 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel in accordance with the Local Government Travel Expense Control Act, employee reimbursements, membership dues, subscriptions, club vouchers, medical claim payments, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending March 31, 2019.
MOTION: Ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and Wire transactions issued during March 2019 and ratify the March 31, 2019 Treasurer’s Report.
Longhta
20
AGENDA ITEM II.C.1 MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratification of Out of State Travel
DATE:
April 24, 2019
Name Butzow, Dean
Conway, Gretchen
Hardiman, Mark Sanders, Karen
Meeting Illinois Geographic Society American Occupational Therapy Association National Conference Intimacy Directors Workshop American Association of Community Colleges
Longhta/Patarozzi/Curry
Date
Account
Amount
Dubuque, IA
April 24-27, 2019
Faculty Development & Faculty Allocation
$744
New Orleans, LA
April 2-7, 2019
Faculty Development & Faculty Allocation
$2,892
Baltimore, MD
March 2931, 2019
Faculty Allocation
$1,036
Orlando, FL
April 13-15, 2019
LLCC Foundation
$1,952
Location
21
AGENDA ITEM II.C.2
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Approval of Out of State Travel
DATE:
April 24, 2019
Name
Meeting
Location
Account
Amount
Eddings, Kim
Associate on Higher Education and Disability: Equity & Excellence
Boston, MA
Professional Development
$2,770
Frederick, Lesley
Higher Learning Commission Peer Review
Independence, KS
Hall, Lindee
Huffman, Cathy
Kruse, Kyla
Liesen, Diane
Water Mark Conference National Career Development Association 2019 Conference National Council for Market & Public Relations Leadership Institute American Society of Electroneurodiagnostic Technologists Annual Meeting
New Orleans, LA
$0
$2,211
Houston, TX
Professional Development
$1,724
Orlando, FL
Professional Development
$1,278
Kansas City, MO
Professional Development
$1,599
Maskey, Cynthia
Organization for Associate Degree Nursing Board Meeting
Washington, DC
Maskey, Cynthia
Accreditation Commission for Education Nursing Focus Visit
Centerville, OH
Longhta/Patarozzi/Curry
Paid by Higher Learning Commission Professional Development
Paid by Organization for Associate Degree Nursing Paid by Accreditation Commission for Educating in Nursing
$0
$0
22
Maskey, Cynthia
Phelon, Michael Sidener, Thomas
Smock, Cynthia
Voyles, Heather
Warren, Charlotte
Watkins, Danyle
Whalen, Lynn
Wirsing, Marina
Accreditation Commission for Educating in Nursing Evaluation Review Panel Men of Excellence National Conference Trade Day Gen Con Conference Central Society of Electroneurodiagnostic Technologists Annual Meeting National Association of Clery Compliance Officers and Professionals Conference Reserve Forces Policy Board National Association for the Education of Young Children Professional Learning Institute National Council for Market & Public Relations Leadership Institute National Career Development Association 2019 Conference
Atlanta, GA
Detroit, MI Indianapolis, IN
Paid by Accreditation Commission for Education in Nursing Professional Development Faculty Allocation
$0
$2,005* $210
Milwaukee, WI
Faculty Allocation
$709
Baltimore, MD
Professional Development
$2,263
Washington, DC
Paid by Department of Defense
$0
Long Beach, CA
Faculty Allocation
$1,479
Orlando, FL
Paid by NCMPR
$0
Houston, TX
Professional Development
$1,580
*Open Door Mentorship Program Grant
Longhta/Patarozzi/Curry
23
AGENDA ITEM II.E.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Furniture for Active Learning Classroom
DATE:
April 24, 2019
As part of our aspirations to execute educational innovations in a dynamic world, we have identified the need to implement Innovative Learning spaces in some of our classrooms. These would not be traditional labs or classrooms, but inter-disciplinary, active learning, small group collaboration types of spaces. In order to initiate this effort, we will need to replace some of the College’s classroom furniture that is in need of repair or replacement. We would like to take advantage of joint purchasing provisions that allow the college the opportunity to procure quality furniture at discounted prices that have already been successfully bid. We are seeking Board approval to purchase the necessary classroom seating and instructor lecterns from Krueger International in Manitowoc, WI at a total cost of approximately $51,997.14 through the Illinois Public Higher Education Cooperative (IPHEC) contract and classroom tables from Henricksen in Peoria, IL at a total cost of approximately $15,311.42 through the National Intergovernmental Purchasing Alliance (National IPA) contract. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
$67,308.56 FFE n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? Provides adequate seating for 5 Innovative Learning classrooms (71 chairs on rollers - no work surface, 49 chairs on rollers with work surface, 5 instructor stools, 5 instructor lecterns and 26 folding, tilting, nesting tables) to support an environment conducive to learning.
Longhta
24
How will proposed agenda item be measured? Adequate number of seating is available for programs being offered.
MOTION:
Longhta
Move to approve purchase of classroom seating and tables from Krueger International at a total cost of approximately $51,997.14 and Henricksen at a total cost of approximately $15,311.42.
25
AGENDA ITEM II.F.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Monthly Training Contract/Clinical Agreement Status Report
DATE:
April 24, 2019
The following is the current Training Contract/Clinical Agreement Status Report for LLCC. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide six Microsoft classes in the month of February. Training will be held on-site at the Capital City Training Center. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide nine Microsoft classes in the month of April. Training will be held on-site at the Capital City Training Center. The Illinois Department of Innovation and Technology has requested that the Capital City Training Center partner with ISC2 to provide a CISSP Certification Prep Course. Up to ten employees will attend the five-day class. The Culinary Institute has entered into a contract with Hanson Professional Services to provide a Teambuilding Culinary Class. A minimum of eight and maximum of eighteen Hanson Professional Services employees will attend at the Food Labs in the Workforce Careers Center. The Finance Department seeks approval to enter into an Intergovernmental Agreement with the State of Illinois and AFSCME for the Upward Mobility Program. Through the program, qualified state employees will enroll in LLCC courses, and LLCC will bill the State of Illinois for the employee's tuition and fees.
Longhta 26
The Workforce Development Division seeks approval to enter into an Affiliation Agreement with Decatur Memorial Hospital for the Medical Assistant Program. Decatur Memorial Hospital has facilities suitable to the educational needs of the students.
MOTION:
Move to approve the Intergovernmental Agreement for the Upward Mobility program and approve the Affiliation Agreement with Decatur Memorial Hospital.
Longhta 27
TRAINING CONTRACTS
Contract Title
Brief Description
Contractor
LLCC Dept / Program
Contract Total
Term
Illinois Department of Transportation
Capital City Training Center
$8,440
February 2019
Illinois Department of Transportation
Capital City Training Center
$12,915
April 2019
Illinois Department of Innovation and Technology
Capital City Training Center
$37,823
June 17 – June 21, 2019
Hanson Professional Services
Workforce Development/ Culinary Institute
Items as Informational under the DoIT Intergovernmental Agreement
The Illinois Department of Transportation has requested that the Capital City training Center partner February 2019 with Novatech to provide six Microsoft classes in the IDOT BOA month of February. Training will be held on-site at the Capital City Training Center. The Illinois Department of Transportation has requested that the Capital City training Center partner April 2019 IDOT with Novatech to provide nine Microsoft classes in the BOA month of April. Training will be held on-site at the Capital City Training Center. The Illinois Department of Innovation and Technology has requested that the Capital City Training Center CISSP Certification partner with ISC2 to provide a Certified Information Prep Course Systems Security Professional (CISSP) Certification Prep Course. Up to ten employees will attend the fiveday class. Items as Informational: items Less than $10,000
Hanson Professional Services Culinary Teambuilding Class
The Culinary Institute has entered into a contract with Hanson Professional Services to provide a Teambuilding Culinary Class. A minimum of eight and maximum of eighteen Hanson employees will attend at the food labs in the Workforce Careers Center.
TOTALS
$1,240 April 4, 2019
$60,418
28
29
Affiliation Agreement with Decatur Memorial Hospital
State of Illinois and AFSCME Upward Mobility Program
Contract Title
The Workforce Development Division seeks approval to enter into an Affiliation Agreement with Decatur Memorial Hospital for the Medical Assistant Program. Decatur Memorial Hospital has facilities suitable to the educational needs of the students.
The Finance Department seeks approval to enter into an Intergovernmental Agreement with the State of Illinois and AFSCME for the Upward Mobility Program. Through the program, qualified state employees will enroll in LLCC courses, and LLCC will bill the State of Illinois for the employee's tuition and fees.
Brief Description
Decatur Memorial Hospital
State of Illinois
Contractor
Capital City Training Center/ Medical Assistant Program
Finance Department/ All Programs
LLCC Dept / Program
CLINICAL SITE, AFFILIATION, ARTICULATION, & TRAINING AGREEMENTS
April 24, 2019 through Indefinite
July 1, 2019 through June 30, 2020
Term
AGENDA ITEM II.F.2
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Blackboard Software as a Service Contract Renewal
DATE:
April 24, 2019
Board approval is requested to renew the annual Software as a Service (SaaS) contract with Blackboard to deliver online courses and traditional course supplemental materials in the amount of $151,588.03. The FY2020 cost breakdown for Blackboard SaaS is as follows: Blackboard Learning Core Package – SaaS Plus Blackboard Ally Package for Learn Total Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
$135,754.70 $ 15,833.33 $151,588.03
$151,588.03 Technology Fee n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? Renewing Blackboard SaaS will provide faculty and students with critical online teaching and learning services. How will proposed agenda item be measured? The college will be able to continue to use online technology for the smooth operation of the institution and to improve learning.
MOTION:
Move to approve the annual contract for Blackboard Software as a Service at a total cost of $151,588.03.
Cruz 30
AGENDA ITEM II.G
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Monthly Grant Status Report
DATE:
April 24, 2019
Attached is the current Grant Status Report for LLCC. It includes all grant requests submitted and accepted during the month of March. It also includes a brief description of the purpose for which the funding is, or has been, solicited. The college has applied for a grant through the Illinois Green Economy Network (IGEN). If awarded, the funds would be used to supplement consulting services on a solar energy project for the Litchfield and Jacksonville campuses.
Longhta
31
32
Brief Description
The college has applied for a grant through the Illinois Green Economy IGEN Network. If awarded, Sustainable the funds would be Energy used to supplement Grant consulting services on a solar energy project for the Litchfield and Jacksonville campuses. Total
Grants less than $10,000
Grant Title
Illinois Green Economy Network
Grantor
LLCC
LLCC Department/Program
GRANT SUMMARY APRIL 2019
$0
$0
$5,000
LLCC Match
$5,000
LLCC Total Monetary Request
Yes
Submitted
March 20, 2019 through June 30, 2020
Term
AGENDA ITEM II.I.1 MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Sidewalk Lighting - North Side Main Campus– Change Orders
DATE:
April 24, 2019
During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. Therefore, in keeping with the policies of the Board of Trustees, the following change orders are submitted for ratification. RFP/CO# Description E-001 Deduct two poles and fixtures E-002 Repair telephone/fiber conduit and remove/replace the sidewalk, excavation, and cleanup E-003 Install 2 under-mount lights on Mason Hall to light sidewalk to greenhouse Total: Amount of project contingency Less previously approved change orders Change order(s) presented for ratification Less other consultant fees/permits to date Amount of contingency remaining
Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
Cost -$6,754.85 $9,759.10 $2,549.25 $5,553.50 $7,200.00 $0.00 $5,553.50 $0.00 $1,646.50
$5,553.50 Protection, Health and Safety n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place.
Lindquist/Ervin
33
How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.
MOTION: Move to ratify the above listed change orders in the amount of $5,553.50 for the Sidewalk Lighting- North Side Main Campus project as presented
Lindquist/Ervin
34
AGENDA ITEM II.I.2
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Litchfield Arts & Technology AHU Replacement – Contractor Recommendation
DATE:
April 24, 2019
Sealed proposals were requested for the Litchfield Arts & Technology AHU Replacement project. Proposals were received by the Construction Managers Office on March 28th. A tabulation of that proposal is as follows:
Base Bid
Alt. Bid #1 (Electric Reheat Coils)
Alt. Bid #2 (Split System)
E.L. Pruitt Company Springfield, IL
$233,227
$11,657
$5,988
Henson Robinson Company Springfield, IL
$244,464
$15,942
$7,675
King-Lar Company Decatur, IL
$248,500
$14,150
$7,625
Prairie State Plumbing & Heating Athens, IL
$279,226
$16,980
$9,363
Contractor
The above bid is within the project budget established during the PHS approval process. The following companies were issued bid documents but chose not to submit a proposal: none. Budget Impact: Total Funds Requested:
$275,972 ($250,872 Bid Amount + $25,100 Contingency)
Source of Funds:
Lindquist/Ervin
Protection, Health and Safety
35
Projected Revenue: Projected Savings:
n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, administrative and leisure activities take place.
study,
How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.
MOTION:
Lindquist/Ervin
Move to approve the base bid from E.L. Pruitt Company in the amount of $233,227, alternate bid #1 in the amount of $11,657, alternate bid #2 in the amount of $5,988 and to establish a project contingency in the amount of $25,100 for an aggregate amount of $275,972 to complete the Litchfield Arts & Technology AHU Replacement Project at LLCC’s Litchfield Outreach Center.
36
AGENDA ITEM II.I.3 MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Student Union & Cass Abatement, Flooring Replacement & Rescue Assistance – Abatement Contractor Recommendation
DATE:
April 24, 2019
Sealed proposals were requested for the Student Union & Cass Abatement, Flooring Replacement and Rescue Assistance project. Proposals were received by the Construction Managers Office on April 2nd. A tabulation of that proposal is as follows: Contractor Abetco, Inc. Springfield, IL General Waste Services, Inc. Alton, IL
Base Bid $177,000 $137,285
The above bid is within the project budget established during the PHS approval process. The following companies were issued bid documents but chose not to submit a proposal: Great Western Abatement, Inc., St. Robert, MO. Budget Impact: Total Funds Requested:
$143,285 ($137,285 Bid Amount + $6,000 Contingency)
Source of Funds: Projected Revenue: Projected Savings:
Protection, Health and Safety n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, administrative and leisure activities take place.
study,
How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.
Lindquist/Ervin
37
MOTION:
Lindquist/Ervin
Move to approve the base bid from General Waste Services, Inc. in the amount of $137,285 and to establish a project contingency in the amount of $6,000, for an aggregate amount of $143,285 to complete the abatement portion of the Student Union and Cass Abatement, Flooring Replacement and Rescue Assistance Project at LLCC’s main campus.
38
AGENDA ITEM II.I.4 MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Student Union & Cass Abatement, Flooring Replacement & Rescue Assistance – General Contractor Recommendation
DATE:
April 24, 2019
Sealed proposals were requested for the general construction and flooring portion of the Student Union & Cass Abatement, Flooring Replacement & Rescue Assistance project. Proposals were received by the Construction Managers Office on April 2nd. A tabulation of that proposal is as follows: Contractor CAD Construction Inc. Tremont, IL Evans Construction Company Springfield, IL R.D. Lawrence Construction Company, Ltd. Springfield, IL R.L. Vollintine Construction Company, Inc. Springfield, IL Wheeler Construction Company Petersburg, IL
Base Bid $237,700 $192,000 $199,166 $198,000 $192,168
The above bid is within the project budget established during the PHS approval process. The following companies were issued bid documents but chose not to submit a proposal: O’Shea Builders, Springfield, IL. Budget Impact: Total Funds Requested:
$211,200 ($192,000 Bid Amount + $19,200 Contingency)
Source of Funds: Projected Revenue: Projected Savings:
Protection, Health and Safety n/a n/a
Student Learning Impact:
Lindquist/Ervin 39
How will proposed agenda item impact student learning? By improving the physical environment in which instruction, administrative and leisure activities take place.
study,
How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion and then by the satisfaction of the users and stakeholders.
MOTION:
Move to approve the base bid from Evans Construction Company in the amount of $192,000 and to establish a project contingency in the amount of $19,200 for an aggregate amount of $211,200 to complete the Student Union and Cass Abatement, Flooring Replacement & Rescue Assistance Project at LLCC’s main campus.
Lindquist/Ervin 40
AGENDA ITEM II.I.5
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Capital City Training Center RTU Replacement 1, 2, 3, 4, 8 – Contractor Recommendation
DATE:
April 24, 2019
Sealed proposals were requested for the Capital City Training Center RTU Replacement project. Proposals were received by the Construction Managers Office on April 2nd. A tabulation of that proposal is as follows:
Base Bid
Alt. Bid #1 (Restroom Exhaust Fans)
E.L. Pruitt Company Springfield, IL
$258,866
$28,883
Prairie State Plumbing & Heating Athens, IL
$321,940
$32,440
Contractor
The above bid is within the project budget established during the PHS approval process. The following companies were issued bid documents but chose not to submit a proposal: King-Lar Company, Decatur, IL. Budget Impact: Total Funds Requested:
$316,749 ($287,749 Bid Amount + $29,000 Contingency)
Source of Funds: Projected Revenue: Projected Savings:
Lindquist/Ervin
Protection, Health and Safety n/a n/a
41
Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, administrative and leisure activities take place.
study,
How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.
MOTION: Move to approve the base bid from E.L. Pruitt Company in the amount of $258,866, alternate bid #1 in the amount of $28,883 for a total bid of $287,749 and to establish a project contingency in the amount of $29,000, for an aggregate amount of $316,749 to complete the CCTC RTU Replacement 1, 2, 3, 4, 8 Project at the Capital City Training Center.
Lindquist/Ervin
42
III. Action Agenda
AGENDA ITEM III.A.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Revised Board Policy 4.13 – Academic Integrity
DATE:
April 24, 2019
The following are proposed changes to Board Policy 4.13 – Academic Integrity. These proposed policy changes will satisfy the requirements of the National Council for State Authorization Reciprocity Agreements (SARA) consortium that the College is working to join, eliminate some redundancy in the policy and clarify that intentionally receiving help on an assignment may be an academic integrity violation. This revised policy is being presented for a first reading tonight. No action is required at this meeting. With Board concurrences, we will return this policy to you for action at the regularly scheduled May 2019 meeting of the Board.
Lindquist
44
Subject: Academic Integrity Policy Number: 4.13 Officer Responsible: VP, Academic Services Last Reviewed: Last Revised: Effective Date: 2/24/98 BOARD POLICY Old Policy Number: 3.7.3 Policy Statement: The College shall act with consistency in dealing with issues of academic integrity and in guaranteeing students every opportunity for due process. Faculty, students, and the larger college community actively foster a climate promoting the highest academic standards. Lincoln Land Community College
The following items, which are not all inclusive, represent unacceptable actions and violations of this academic integrity policy, whether they occur online or in a face-to-face domain: * * * * *
*
* * * * *
Intentionally using or attempting to use unauthorized materials, information or study aids in any academic exercise, including placement, proficiency and CLEP tests; Intentionally falsifying or inventing information (or citations) in an academic exercise; Intentionally or knowingly helping or attempting to help another to commit any act of academic dishonesty; Intentionally or knowingly receiving help to commit any act of academic dishonesty; Committing plagiarism by intentionally or knowingly representing the words or ideas of another as one’s own in any academic exercise. Plagiarism includes undocumented direct quotation or paraphrased and/or unacknowledged borrowed facts or information Bribing or attempting to bribe, promising favors to or making threats against any person, with the intention of affecting a grade or an evaluation of academic performance; taking an exam for someone else; Stealing, destroying, or tampering with another student’s work; Falsifying College records, forms or other documents; Accessing College computer systems or files when not authorized and Other items determined to be inconsistent with College policy and philosophy.
Violations of this policy shall be addressed in accordance with established procedure.
Lindquist
45
AGENDA ITEM III.D.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Master Plan 2019 Report from DKA
DATE:
April 24, 2019
The last Facilities Master Plan was completed in 2011 and a minor update was completed in 2014. ICCB requires the plan be updated on a five-year cycle. The Board approved retaining Demonica Kemper Architects (DKA) to complete a space utilization study and create a new master plan that reflects the College’s current and future needs. An inclusive process engaging numerous focus groups led by their respective Vice Presidents with the Administrative Team serving as the Steering Committee was utilized. The following projects emerged as priorities during this process for the Main Campus and are listed by building. Cost reflects construction, fees, contingency, furniture and equipment: Montgomery Hall (Cost $3,231,700) • Develop a new nursing space in the west side of the building to include nursing labs, sim labs, classrooms and offices. Logan Hall (Cost $333,200) • Renovate spaces to provide for sonography lab and classroom space. Millennium Center (Cost $3,469,701) • Renovate 1st floor and 2nd floor to expand classroom, office space and student space and expand Community Ed. Menard Hall (Cost $22,264,583) • Enlarge and renovate existing Student Services spaces and Testing Center to better accommodate student needs on the 1st floor. • Renovate 1st floor for Institutional Research, IT, HR, PRM, Foundation offices and additional student space to improve functionality and accommodate staff.
Lindquist/Ervin 46
• • •
Renovate 2nd floor rooms M-2207 and M-2209 to be one large space used as a large meeting space. Renovate 2nd floor classrooms, offices and student space to provide larger collaborative classrooms and office suites with adjacent conference rooms. Renovate lower level to relocate Student Life, expand Bookstore and improve traffic flow from Student Services/A. Lincoln Commons to the lower level.
Sangamon Hall (Cost $13,163,633) • Develop the lower level of Sangamon Hall South to increase security access for Police, add needed workspace for Facilities and improved Art and Media studio programming space. • Renovate 2nd floor offices to provide office suites with adjacent conference rooms. • Renovate Library and provide larger collaborative classrooms, and student lounge and group study space. • Renovate lower level of Sangamon North to provide better accessibility to AIeL, CAS, Accessibility Services, Math and Writing Centers. Provide additional Library seating/study on this level. Cass Gym (Cost $2,101,650) • Develop an addition to provide for additional storage and indoor practice space. • Renovate locker rooms in the lower level. Workforce Careers Center (Cost $174,158) • Develop additional student space and storage space for Welding and HVAC. The following projects emerged as priorities during this process for the Outreach Centers: Litchfield (Cost $876,188) • Develop a new CNA lab and additional facilities space in Arts & Technology building. • Renovate Admin Building to allow for additional classroom and Science lab space. Jacksonville ($323,880) • Renovate/reconfigure spaces to provide quiet study, office space and enclosed classroom space.
Lindquist/Ervin
47
At this time, we are requesting approval of the plan and authorization to file the plan with the ICCB.
MOTION:
Lindquist/Ervin
Move to approve the plan and authorize Administration to file the plan with ICCB.
48
AGENDA ITEM III.D.2 MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Health Insurance Rates for FY2020
DATE:
April 24, 2019
In March, the insurance committee met with the insurance consultant from Risk Strategies to review the College’s recommended rates for health insurance and to discuss plan design for FY2020. At the end of plan year 2018, after renewal rates were already set for plan year 2019, several large claims unexpectedly hit the plan, causing claims to exceed revenue for that year by a significant margin. Claims are currently running at about the same pace as they were this same time last year, and claims are again expected to exceed revenue by a significant margin. Claims for the past two years were reviewed and the data was trended forward to arrive at expected claims for plan year 2020. Based on recent claims experience, Risk Strategies recommended a 14.5% increase to premiums to cover expected claims for the year under current plan design and operations. The consultants presented several options that would generate significant cost savings and lower the recommended increase to premiums. After discussions were complete, the six voting members of the committee were unanimous with their conclusions. Based on all of the provided information, insurance committee discussions, and the insurance consultant’s recommendation, the following is being recommended: •
Continue to offer a High Deductible Plan option accompanied by a Health Savings Account conforming to IRS qualifying regulations. No changes are being recommended to plan design.
•
Continue to offer the Open Access Plan with recommended changes to plan design, which include increasing the Tier I deductible by $150/$450 for individual/family and out-of-pocket maximum by $300/$900 for individual/family; Tier II deductible by $200/$600 for individual/family and out-of-pocket maximum by $300/$900 for individual/family; Tier III deductible by $350/$1,050 for individual/family and out-of-pocket maximum by $600/$1,800 for individual/family; and the prescription drug out-of-pocket maximum by $1,000 for both individual and family.
•
Implement the Allied Advocate Program with the college’s third-party administrator as a cost-control strategy. The program focuses on high dollar, catastrophic claims
Ransdell
49
management to negotiate cost of services beyond network discounts. The plan has previously implemented this program for renal dialysis with great success. This recommendation is to incorporate other services such as infusion therapy, inpatient hospital charges, outpatient ambulatory surgical center charges and ambulance charges. •
Implement DirectPath, a healthcare consumerism tool. This resource will provide participants in our plans advocacy with their healthcare as well as tools and incentives to identify and utilize lower cost providers when accessing services within the insured’s control.
The following are recommendations of administration and the insurance consultant: •
Establish monthly health insurance rates for the HealthLink Open Access Plan for FY20 at $956 for Employee Only, $1,617 for Employee plus Spouse, $1,464 for Employee plus Child(ren), and $2,473 for Employee plus Family. This reflects a 5% increase over last year’s rates.
•
Establish monthly health insurance rates for the High Deductible Plan coupled with Health Savings Account for FY20 at $651 for Employee Only, $1,174 for Employee plus Spouse, $1,063 for Employee plus Child(ren) and $1,866 for Employee plus Family. This reflects a 5% increase over last year’s rates.
•
Apply a FY2020 annual Board contribution of $11,140 for health insurance, as established in the 2018-2021 Faculty Collective Bargaining Agreement, to all benefit-eligible College employees. Based on the FY2020 premiums recommended above, the High Deductible Plan will still provide a fully paid, employee only health insurance option for employees. However, employees choosing the Open Access Plan will pay a monthly premium of $27.66 for Employee Only coverage.
•
Establish the annual Board Contribution to an employee’s Health Savings Account for those selecting the High Deductible Plan at $3,328. This is the yearly difference between the $11,140 Board Contribution for health insurance and the annual cost of employee only coverage under the High Deductible Plan and does not exceed the calendar year maximum contribution set by the IRS.
•
Continue to offer dental insurance through Cigna with FY2020 premiums set at $41.92 per month for Employee Only, $93.88 per month for Employee plus Spouse, $103.94 per month for Employee plus Child(ren), and $167.64 per month for Employee plus Family with the monthly Board Contribution amount equal to the premium set for Employee Only coverage.
The projected health insurance premiums are expected to generate sufficient revenue to pay expected claims, stop loss insurance and third party administrative fees given past claims history and current healthcare inflation of between 6-8%.
Ransdell
50
I would like to take the opportunity to thank the members of the insurance committee for their hard work and due diligence in this process. Voting members of the committee are Stephanie Cummings, Christie Hovey, Tim McKenzie, Junell Ransdell, Shelly Smothers and Lawrence Strubhart. Advisory members of the committee are Esteban Cruz, Kim Elder, Karie Longhta and Nicole Ralph. It is my recommendation that we support the work and resulting recommendations presented above.
MOTION:
Ransdell
Move approval of the recommendations as presented.
51
AGENDA ITEM III.D.3 MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Banking Services
DATE:
April 24, 2019
This past January the College invited banking institutions to submit a proposal to serve as the College’s main depository for the next five years. The College received four proposals from banking institutions. These included United Community Bank, Illinois National Bank, U.S. Bank and J. P. Morgan. Specifications for Required Banking Services The expectation when reviewing the proposals was that each institution would be able to furnish services that would meet or exceed our current services. The current request for proposal included the scope of work, current and required services, request for interest rates and service charges. We also require that the financial institution support direct deposit of payroll checks, ACH checks for vendor payments, cash management system, provide courier services, provide an ATM, collateralization of all of our funds and establish correspondent banking services to support our service centers in Beardstown, Jacksonville, Litchfield and Taylorville. Each bank also had to meet or exceed two out of the three following ratings: A) A B rating based on the most current ratings from Weiss Ratings services B) 4 stars based on the most current ratings from Bauer Financial C) A bank stress index of B on the most current ratings from the Total Bank Solutions Bank Monitor Summary The College received four very competitive proposals. In addition to reviewing the proposals, the College met with each banking institution to review the proposals. The College greatly appreciated the efforts each institution took to provide us with a competitive proposal. After reviewing the proposals, it was determined United Community Bank and Illinois National Bank were the two most competitive proposals. U.S. Bank and J.P Morgan were determined to have substantially higher cost and not in the best interest of the College. Provided with this board
Longhta/Patarozzi 52
agenda is a projected interest rate and service charge analysis for United Community Bank and Illinois National Bank. Based on our analysis of products, services, interest rates, and service charges, we recommend that United Community Bank be designated as Lincoln Land Community College’s depository for the next five fiscal years. United Community Bank is offering the lowest annual cost, the highest earnings credit rate and the highest interest earnings rate. All the rates offered by UCB are set for the full five year term on the contract. UCB has served as the College’s banking institution for the past eighteen years and has always provided excellent service to the College.
MOTION:
Move to approve United Community Bank as Lincoln Land Community College’s main depository bank for the next five fiscal years (FY2020-FY2024).
Longhta/Patarozzi 53
54
ESTIMATED VOLUME
$
2.05% for the first 12 months then re-evaluated
1,366,411.36
1,364,661.36
1,750.00
CALCULATED INTEREST
$
$
0.50%
RATE QUOTED
$
1,572,592.90
1,564,367.90
Cash Management Check images (front and back) sent with statements
Courier Services
E-checks issued from General account ATM Machine
ACH debits PR direct Deposits
Account analysis Report Cleared Check File (general, PR, EBF) ACH credits, merchant services, property taxes, state payments, etc ACH debits, merchant services, bookstore sales tax, payroll deduction checks
SERVICES
1,400 Daily (MondayFriday) One General, PR, EBF and FFA accounts
3,500
9,000
600
2,100
1 per month for 4 main depository accounts 1 per month per account, total 36
ESTIMATED VOLUME
$
$ $
$ $
$
$
-
25.00 -
0.05 -
0.05
0.05
0.05
-
$
$
10.00
$
CHARGE PER ITEM
$
$ $
$ $
$
$
$
$
$
-
5,625.00 -
175.00 -
450.00
30.00
105.00
-
480.00
CALCULATED EXPENSE
Illinois National Bank
$
$ $
$ n/c
$
$
$
$
$
-
5.00 10.00
0.05
0.05
0.05
0.05
25.00
5.00
$
$
$ $
$
$
$
$
$
$
-
1,125.00 120.00
175.00 -
450.00
30.00
105.00
300.00
240.00
CALCULATED EXPENSE
United Community Bank CHARGE PER ITEM
8,225.00
CALCULATED INTEREST
100% of T-Bill rate for the full 5 years with a floor of .60% 2.35% * $ 100% of T-Bill rate for the full 5 years with a floor of .60% 2.35% * $
CHARGE PER ITEM
United Community Bank
*The t-bill rate fluctuates each month. The rate has been up to 2.73% during the year. The March the rate was 2.54%. The 2.35% is a conservative number.
ESTIMATED ANNUAL INTEREST EARNED
INTEREST RATE
EARNINGS CREDIT RATE
SERVICES
Illinois National Bank
55
$
$ $ $ $
$ $ $ $ $ $
$ $ $
-
4.00 10.00 -
8.00 25.00 13.00 -
0.08 0.08
$ $ $ $
$ $ $ $ $ $
$ $ $
1,356,340.36
120.00 500.00 -
200.00 50.00 624.00 -
48.00 384.00
$
50
30 50 2
3
2 48 Daily 2 4
25
600 4,800
600
NET INTEREST INCOME
1,100.00 180.00
10,071.00
$ $ $
$
0.10 0.10
-
11,000 1,800
$ $ $
CALCULATED EXPENSE
$
25
Employee Benefit Checks written
CHARGE PER ITEM
General Fund Checks written Payroll checks written Deposit slips (General Fund and EBF) Deposit Items - Onus Deposit items - Foreign Incoming Wire fees (Illinois Funds and FFA) International Wire Outgoing Wires Investment Sweep Night deposit bags (large) Night deposit bags (small) Remote Deposit Capture Terminals Return Item Processing Stop Pays Sweep Accounts Transfers by Cash Management System ESTIMATED ANNUAL SERVICE CHARGES
ESTIMATED VOLUME
SERVICES
Illinois National Bank
$
$ $ $ $
$ $ $ $ $ $
$ $ $
$ $ $
-
2.00 7.00 25.00
7.00 -
0.07 0.07
0.07 0.07 0.07
CHARGE PER ITEM
$
$
$ $ $
$ $
$
$
$
$ $ $
$
$ $
$ $ $
1,567,426.15
5,166.75
-
60.00 350.00 600.00
336.00 -
42.00 336.00
1.75 770.00 126.00
CALCULATED EXPENSE
United Community Bank
RESOLUTION Board of Trustees, Community College District No. 526, Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon, Scott and State of Illinois. WHEREAS, United Community Bank is qualified by state statue to serve as Lincoln Land Community College’s main depository, and WHEREAS, United Community Bank was judged to best meet the qualifications and specifications set forth in Lincoln Land Community College’s Request for Proposals FY 2019-11. NOW, THEREFORE BE IT RESOLVED, that United Community Bank be, and is hereby designated a depository of Lincoln Land Community College and that funds so deposited may be withdrawn upon a check, draft, note or order of the District from July 1, 2019 through June 30, 2024. BE IT FURTHER RESOLVED, that all checks, drafts, notes or orders drawn against Lincoln Land Community College accounts be signed by one of the following individuals whose signatures shall be duly certified to such Bank, and that no checks, drafts, notes or orders drawn against such Bank shall be valid unless so signed: Account
Signatory
LLCC General Fund Dr. Charlotte Warren
Title President
Karie Longhta
Interim Treasurer
LLCC Federal Financial Aid Program
Dr. Charlotte Warren
President
Karie Longhta
Interim Treasurer
LLCC Payroll
Dr. Charlotte Warren
President
Karie Longhta
Interim Treasurer
Dr. Charlotte Warren
President
Karie Longhta
Interim Treasurer
LLCC Employee Benefit Fund
Longhta/Patarozzi 56
BE IT FURTHER RESOLVED, that such Bank is hereby authorized and directed to honor and pay any checks, drafts, notes or orders so drawn, whether such checks, drafts, notes or orders be payable to the order of any such person signing said checks, drafts, notes or orders, or any of such persons in their individual capacities or not, and whether such checks, drafts, notes or orders are deposited to the individual credit of any of the other officers or not. This resolution shall continue in force and such Bank may consider the facts concerning the holders of said officers, respectively, and their signatures to be continued as set forth in the certificate of the Secretary, accompanying a copy of this resolution when delivered to such Bank or in any similar subsequent certificate, until written notice to the contrary is duly served on such bank.
In Witness Whereof, I have hereunto affixed my name as Lincoln Land Community College Board of Trustees Secretary this 24th day of April 2019.
(Secretary)
(Chair)
Longhta/Patarozzi 57
IV. Information Items
AGENDA ITEM IV.A.3.a
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Position Vacancies and Hires
DATE:
April 24, 2019
POSITION VACANCIES Classified Academic Support Specialist (PT) Admissions & Registration Services Representative (FT) Building Custodian (FT) – 4 Education Services Representative – Litchfield (PT) Police Officer (FT) - 2 Program Assistant (FT) Professional Aviation Mechanics Training Specialist (FT) Financial Aid Advisor & Communications Specialist (FT) Recruitment Specialist (FT) Programmer Analyst I (FT) Administrator Vice President, Administrative Services (FT) Faculty Economics Instructor (FT) English Instructor (FT) - 2 History Instructor (FT) Music Instructor (FT) Nursing Instructor (FT)
Ransdell
59
AGENDA ITEM IV.A.3.b
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Construction Progress Update
DATE:
April 24, 2019
Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting: PHS Projects – FY18 Cass Gymnasium Upgrade AHU 5 & Replace AHU 6 This project budget and scope will be revisited later this year. Logan Hall RTU 1 & 2 Replacement This project budget and scope will be revisited later this year. Sangamon, Menard, Commons Building Pressurization Mitigation The project is underway. Sidewalk Lighting – North Side Main Campus Installation The project is substantially complete. PHS Projects – FY19 Student Union & Cass Abatement, Flooring Replacement, & Stair Rescue Assistance System Our recommendations of award for the General and Asbestos Abatement Contractors are before you tonight. CCTC RTU Replacement 1, 2, 3, 4, 8 Our recommendation of award is before you tonight. Jacksonville Roof Replacement The project is underway. Lindquist/Ervin
60
Litchfield Arts & Technology AHU Replacement Our recommendation of award is before you tonight. Litchfield & Taylorville Exterior Lighting Upgrades Development of construction documents is underway. Sangamon, Menard, Millennium and CCTC Stairway Rescue Assistance System Development of construction documents is underway. Infrastructure Litchfield & Jacksonville Solar Panel Installation This project will be revisited after REC application results are received. Deferred Maintenance Capital Project (CDB Managed) Main Campus & Taylorville Parking Lot Repairs The Capital Development Board will receive bids tomorrow, April 25th. An informational recommendation for award based on CDB determination will be included in the May 22nd agenda. Auxiliary and Operations & Maintenance Menard Kitchen & Commons Flooring Replacement The project is substantially complete.
Lindquist/Ervin
61
62
L
S,L S,L S,L
L L L
S,L
L
Student Union & CASS Abatement, Flooring Replacement & Rescue Assistance L CCTC RTU Replacement 1, 2, 3, 4, 8 L Jacksonville Roof Replacement L Litchfield Arts & Technology AHU Replacement L Litchfield & Taylorville Exterior Lighting Upgrades L
70963 70964 70965 70966 70967
Funding Source L L L L
Project Name Cass Gymnasium Upgrade AHU 5 & Replace AHU 6 Logan Hall RTU 1 & 2 Replacement Sangamon, Menard, Commons Building Pressurization Mitigation Sidewalk lIghting - North Side Main Campus Installation
Colleague Dept # 70955 70956 70959 70960
FY2019 PHS Total PHS Fund Balance 70968 SGMN, MNRD, MCTR & CCTC Stairway Rescue Assistance System PHS Fund Balance Total Capital Development 73918 Main Campus & Taylorville Parking Lot Repairs Board / Infrastructure Capital Development Board / Infrastructure Total Infrastructure 73914 Commons Floor Replacement 73915 Gym Floor Renovation 73917 Litchfield & Jacksonville Solar Panel Installation Infrastructure Total ICCB Capital Budget Requ NEW Classrooms, Testing Center and Student Services Renovations NEW Renovation of Montgomery Hall for Adult and Community Education NEW Project Outreach: Regional Center Expansion- Phase Two EREC ICCB Capital Budget Request Total Auxiliary Fund 05-68100 Menard Kitchen Flooring Replacement Auxiliary Fund Total Grand Total
FY2018 PHS Total FY2019 PHS
Type / Year FY2018 PHS
800,000 73,075 25,000 676,500 774,575 4,576,200 1,794,700 5,057,300 11,428,200 96,648 96,648 15,958,048
Sum of Original LLCC Budget Approved / Estimated 145,602 305,380 240,115 339,960 1,031,057 452,404 406,458 252,936 425,920 188,782 1,726,500 101,068 101,068 800,000
620,474 687,949 98,267 98,267 1,757,227
67,475
Sum of Original Contract Amount 16,569 29,896 187,097 339,914 573,476 51,046 38,720 237,335 39,034 16,500 382,635 14,900 14,900
-
-
-
Sum of Change Orders
67,475 620,474 687,949 98,267 98,267 1,757,227
-
-
-
84,226 84,226 747,365
49,559 106,978 -
57,419
10,056 570,915 580,971 14,041 14,041 1,009,862
0.00% 14.90% 0.00% 92.01% 84.45% 0.00% 0.00% 0.00% 0.00% 14.29% 14.29% 57.47%
Sum of Sum of Adjusted Contract Sum of Sum of Contract Balance Contract % Sum of Payments To Amount Retainage Date Remaining Remaining 16,569 13,759 2,810 16.96% 29,896 24,646 5,250 17.56% 187,097 154,602 32,495 17.37% 339,914 295,408 44,507 13.09% 573,476 488,415 85,062 14.83% 51,046 601 50,445 98.82% 38,720 13,694 25,025 64.63% 237,335 23,420 213,916 90.13% 39,034 29,533 9,502 24.34% 16,500 16,500 100.00% 382,635 67,247 315,388 82.43% 14,900 500 14,400 96.64% 14,900 500 14,400 96.64% 0.00%
The following information is a reflection of information that has been provided to the Finance Department as of March 29, 2019
All Capital Projects
AGENDA ITEM IV.A.3.c
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Quarterly Budget Transfer Report
DATE:
April 24, 2019
Attached is the Quarterly Budget Transfer Report reflecting transfers at the end of the third quarter of this fiscal year. We continue to be well within statutory requirements limiting the amount of transfers to 10% or less in any fund.
Longhta/Patarozzi
63
QUARTERLY BUDGET TRANSFER REPORT March 31, 2019
EDUCATIONAL FUND Budget Transfers Percentage
O&M FUND Budget Transfers Percentage
OTHER FUNDS Budget Transfers Percentage
$39,931,675 $64,178 .16%
$5,419,939 $13,500 .25%
$19,824,957 $9,500 .05%
TOTAL OPERATING BUDGET
Revenue Original Budget Adjusted Revenues Additional Funds Available
$45,351,614 $45,351,614 $0
Expenditures Original Budget Adjusted Expenditures Additional Expenditures
$45,351,614 $45,351,614 $0
Net Change
Longhta/Patarozzi
$0
64
AGENDA ITEM IV.A.6.a
AGENDA MASTER CALENDAR MAY 2019 •
LLCC Foundation Gala 5/4/19
•
Summer Adjunct Faculty Listing
•
Student Recognition Ceremony 5/7/19
•
Budget Workshop
•
•
Board Meeting 6/26/19
Employee Recognition Ceremony 5/16/19
•
Commencement 5/17/19
•
Board Meeting 5/22/19
SEPTEMBER 2019 •
Budget Adoption/Public Hearing
•
Fall Adjunct Faculty Listing
• Board Meeting 9/25/19
Spring Adjunct Faculty Listing
•
General Obligation Alternate Bond Levy Abatement
•
•
FY20 Tentative Budget
•
Board Meeting 7/24/19
OCTOBER 2019 •
Financial Audit Review
•
PHS Projects
•
Board Meeting 10/23/19
JANUARY 2020 •
JULY 2019
JUNE 2019
•
Board Meeting 11/20/19
Sabbatical Leaves
•
Administrative Positions
•
Approval of Faculty Positions
•
Board Meeting 3/25/20
•
Board Meeting 2/26/20
Board Meeting 1/22/20
DECEMBER 2019 •
Adopt CY19 Property Tax Levy
•
Board Meeting 12/16/19
MARCH 2020
•
Faculty Tenure & Continuing Employment Recommendations
• Board Meeting 8/28/19
NOVEMBER 2019
FEBRUARY 2020
•
AUGUST 2019
APRIL 2020 •
Seating of Student Trustee
•
Board Meeting 4/22/20
65
V. Strategic Discussion