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LLCC Board of Trustees Regular Meeting April 24, 2019 Outgoing Justin Reichert Dennis Shackelford Marie Hountondji, St...

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LLCC Board of Trustees Regular Meeting

April 24, 2019

Outgoing Justin Reichert Dennis Shackelford Marie Hountondji, Student Trustee

Continuing Ken Elmore Craig Findley Jeff Fulgenzi Gordon Gates Wayne Rosenthal

Dr. Charlotte Warren, President

Incoming Vicki Davis Samantha Raymond Aaliyah Kissick, Student Trustee

BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 AGENDA REGULAR MEETING Wednesday, April 24, 2019 5:15 P.M. Lincoln Land Community College Robert H. Stephens Room I.

Preliminary Matters A. Roll Call B. Pledge of Allegiance C. Introductions and Recognitions 1. Student Elections ......................................................................... 5 D. Certify Results of April 2, 2019 Election ................................................. 6 E. Recognition of Outgoing Board Members F. Seating of New Trustees and Oath of Office .......................................... 7 G. Board Organization and Election of Officers........................................... 8 H. Adoption of Agenda of the April 24, 2019 Meeting I. Hearing of Citizens

II.

Consent Agenda A. Approval of Minutes of the Regular Meeting of March 27, 2019 ............... 10 B. Ratify Payment of All Cash Disbursements for March and the March Treasurer’s Report.................................................................................. 20 C. Out-of-State Travel 1. Ratification of Out-of-State Travel ................................................ 21 2. Approval of Out-of-State Travel ................................................... 22 D. Budget/Financial Items E. Purchasing 1. Furniture for Active Learning Classroom ..................................... 24 F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report ...... 26 2. Blackboard Software as a Service Contract Renewal.................. 30 G. Monthly Grant Status Report .................................................................. 31 H. Facility Leases I. Construction Items 1. Sidewalk Lighting – North Side Main Campus- Change Order .... 33 2. Litchfield Arts & Technology AHU Replacement – Contractor Recommendation........................................................................ 35 3. Student Union & Cass Abatement, Flooring Replacement & Rescue Assistance – Abatement Contractor Recommendation . 37 4. Student Union & Cass Abatement, Flooring Replacement & Rescue Assistance – General Contractor Recommendation ...... 39 5. Capital City Training Center RTU Replacement 1, 2, 3, 4, 8 – Contractor Recommendation ....................................................... 41

III.

Action Agenda A. Policies 1. Revised Board Policy 4.13 – Academic Integrity ......................... 44 B. Academic Services Division Items C. Student Services Division Items D. Administrative Services Division Items 1. Master Plan 2019 Report from DKA ............................................ 46 2. Health Insurance Rates for 2020 ................................................. 49 3. Banking Services ......................................................................... 52 E. Information Technology Items F. Workforce Development and Community Education Items G. Executive Division Items

IV.

Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires ............................................. 59 b. Construction Progress Update ........................................... 60 c. Quarterly Budget Transfer Report ...................................... 63 d. Monthly Financial Report 4. Information Technology 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar .................................... 65 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Professional Staff F. Report from Facilities Services Council G. Chairman’s Report H. Secretary’s Report I. Foundation Report J. Other Board Members’ Reports

V.

Strategic Discussion

VI.

Executive Session A. Personnel Matters B. Pending/Imminent Legal Matters

VII.

Actions from Open/Executive Session A. Approval of Personnel Matters

VIII.

Adjournment

I. Preliminary Matters

AGENDA ITEM I.C.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Student Elections

DATE:

April 24, 2019

Student Government Association elections were held April 8th and 9th. Dr. Lesley Frederick, Vice President of Student Services, will introduce students elected to office. Elected students include: Student Trustee Aaliyah Kissick SGA President Richard Hollinshead

Frederick

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AGENDA ITEM I.D

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Certify Results of April 2, 2019 Election

DATE:

April 24, 2019

The tabulation of votes cast for Lincoln Land Community College Board of Trustee candidates for Trustee District 1, Trustee District 2 and Trustee District 4 in the April 2, 2019 elections, as submitted by the applicable county election authorities has been completed. A summary tabulation by county and candidate, along with an analysis of precinct and candidate, within each Trustee District is on file in the Vice President of Administrative Services office. After review of the results, the following motions would be appropriate.

MOTION:

Move to proclaim that a total of ______ voters requested and received ballots for the consolidated election for three members of the Board of Trustees for Trustee Districts 1, 2 and 4 held on April 2, 2019 and to certify that Samantha Raymond from Trustee District 1 received ____ votes, Victoria Davis from Trustee District 2 received ____ votes and Wayne Rosenthal from Trustee District 4 received ____ votes.

MOTION:

Move to certify that Samantha Raymond, Victoria Davis and Wayne Rosenthal as having been elected to serve 4-year terms as members of the Lincoln Land Community College Board of Trustees.

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AGENDA ITEM I.F

e c i f f O f o O at h Lincoln Lan Community College

Boar of Trustees

As a member/student of the Lincoln Land ommunity ollege Board of Trustees having been elected to serve the citizens of Illinois ommunity ollege District 526,

I DO SOL MNLY SW AR TO

• Support the mission of the College;

• Seek to understand and represent the educational needs of the people of the District; • Comply with all legal responsibilities and abide by the highest ethical standards;

• Support the Constitutions of the State of Illinois and the United States of America.

From this Twenty Fourth day of April Two Thousand Nineteen throughout my term as a member of the Lincoln Land Community College Board of Trustees.

_________________________________________________________

Signed and sworn to April 24, 2019

__________________________________________________________

hairman of the Board of Trustees

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AGENDA ITEM I.G

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Board Organization and Election of Officers

DATE:

April 24, 2019

Board reorganization includes election of the following officers: Chair – The Chair presides at all meetings, rules on questions of order and performs such other duties as are imposed by law or Board action. The Chair or Chair’s designee signs district contracts and other official documents. Vice Chair – The Vice Chair performs the duties of the Chair in the Chair’s absence. Secretary – The Secretary is responsible for maintaining an accurate record of Board proceedings and Board correspondence and for overseeing elections as required by the Illinois Public Community College Act and the Illinois Election Code. The Secretary is also responsible for notices required from time-to-time to conduct business of the district. After voting, it is appropriate for the newly elected Chair to assume their seat.

MOTION:

Move to nominate Trustees; nominate Trustees and nominate Trustees.

as Chair of the LLCC Board of as Vice Chair of the LLCC Board of as Secretary of the LLCC Board of

MOTION:

Move to close nominations for Chair, Vice Chair and Secretary of the LLCC Board of Trustees.

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II. Consent Agenda

AGENDA ITEM II.A

MINUTES OF THE MARCH 27, 2019 REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday March 27, 2019 at 5:25 p.m. in the Robert H. Stephens Room of the main campus with Chairman Shackelford presiding. I.

Preliminary Matters A. Roll Call

Members present were Mr. Elmore, Mr. Gates, Miss Hountondji and Mr. Rosenthal and Mr. Shackelford. B. Pledge of Allegiance Chair Shackelford asked Mr. Rosenthal to lead the Board and audience in the pledge of allegiance. Chairman Shackelford indicated that Mr. Findley was unable to attend tonight’s meeting due to business obligations and requested joining the meeting via phone.

MOTION NO. 03-27-19-1: Mr. Elmore moved allow Mr. Findley to join the meeting via phone. Mr. Rosenthal seconded.

Those members voting aye were Mr. Elmore, Mr. Gates, Miss Hountondji (advisory), Mr. Rosenthal and Mr. Shackelford. PASSED Mr. Findley joined the meeting in progress. C. Adoption of the Agenda of the March 27, 2019 Meeting MOTION NO. 3-27-19-2: Mr. Shackelford moved to adopt the agenda of the March 27, 2019 meeting. Mr. Elmore seconded. Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Gates, Miss Hountondji (advisory), Mr. Rosenthal and Mr. Shackelford. PASSED D. Introductions and Recognitions – None E. Hearing of Citizens – None

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Mr. Fulgenzi arrived at 5:30 p.m. II.

Consent Agenda

MOTION NO. 3-27-19-3: Mr. Shackelford moved to: • approve the minutes of the regular meeting of February 27, 2019; • ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and wire transactions issued during February 2019 and ratify the February 2019 Treasurer’s Report; • approve out-of-state travel for the attached list of employees; • approve the purchase of one 2019 Ford Police Interceptor Sedan from Morrow Brothers Ford at a total cost of approximately $31,410; • approve the purchase of one Ford F250 4x4 truck with powered lift gate and snow removal kit from Landmark Ford Inc. at a total cost of approximately $38,207; • approve the purchase of one 2019 Ford T-350 Transit Wagon from Landmark Ford Inc. at a total cost of approximately $30,708; • approve the purchase of parts to rebuild the 1971 John Deere Max-Emerge 7000 6-Row Planter from J.O. Harris Sales at a total cost of approximately $43,828 and • approve the purchase of five used engines from Mullins Auto Parts at a total cost of approximately $29,000. Mr. Elmore seconded. Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Hountondji (advisory), Mr. Rosenthal and Mr. Shackelford. PASSED III.

Action Agenda A. Policies - None B. Academic Services Division Items 1. Naming of Faculty Emeritus

Board policy permits the conferring of the honorary title “emeritus” upon a retired full-time faculty member at Lincoln Land Community College. Based upon outstanding contributions from at least one of the following areas: teaching, participation and leadership in shared governance, service to the community and advisor roles, the Faculty Emeritus Committee of the Faculty Senate recommends the granting of emeritus status to Paula Vehlow and John Whitney.

MOTION NO. 3-27-19-4: Mr. Elmore moved to approve the honorary title of “emeritus” to the following retired full-time LLCC faculty members: Paula Vehlow and John Whitney. Mr. Fulgenzi seconded. 11

Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Hountondji (advisory), Mr. Rosenthal and Mr. Shackelford. PASSED C. Student Services Division Items – None D. Administrative Services Division Items - None E. Information Technology Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.

Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services a.

Position Vacancies and Hires

This item has been updated. b.

Construction Progress Update

Dr. Warren stated that we may not hear until the end of April (at the earliest) regarding the Solar Project. Ameren has been overwhelmed by applications and continues to push back their own deadlines. c.

Monthly Financial Report

4. Information Technology – None 5. Workforce Development and Community Education - None 6. Executive Division a.

Review of Agenda Master Calendar

Dr. Warren reminded board members that we will be seating new board members at the April meeting and the facilities master plan will be presented to the board for approval. B. President’s Report We held our spring Professional Development Day yesterday. A highlight this year was a poverty simulation. That built on work we started last fall as part of our drive to insure we are as student ready as possible. The Foundation also sponsored the annual LEAGUE luncheon 12

and program to kick off its internal campaign. Students from our respiratory care program conducted a very interesting health fair in the Commons last week. Some of the topics covered were e-cigarettes/vaping, sleep apnea, asthma and allergies and hands only CPR. WICS news came out to do a story on the respiratory health fair. Also in the news this month were two recent presenters at board meetings: Ryan Roberts, faculty Librarian, was featured in the “Someone to Know” column in the State Journal Register, about his recent sabbatical project, the Julian Barnes online bibliography. Tony Rothering, Professor of Biology, wrote the March LLCC essay in the State Journal Register on his passion for birds and bird banding. More than 100 people attended the National Weather Service Spotter Training at LLCC, sponsored through our Math and Sciences department. Last Friday we hosted the first SIU “Food As Medicine” class. It was sold out with a combination of registered dieticians, physicians and other medical professionals in attendance. The topic was Cooking for Gut Health and interactive with classroom and actual cooking in the Food Lab. Two topics were how and why to use fermented foods and sources of food that contain micro and macronutrients, that support digestive functions. The lead instructor was newly hired SIU Director of Integrative and Culinary Medicine, Dr. Leslie Smith. LLCC Culinary Institute Coordinator, Jolene Lamb, assisted her. Jolene developed all the recipes for the lab sessions. We are now planning the next three sessions. The James S. Murray Gallery is hosting the exhibit “Flora & Fauna” featuring paintings by local artists Amy Denny and Kevin Veara now through April 11. Dr. Warren stated that she attended the President’s Council the first week in March and legislation was the main topic. Senator McGuire came regarding a bill of his on dual credit that the President’s Council is opposing. She explained that the council believes it is a bad precedent for the legislature to legislate college curriculum. Programs would then be required to have interest based courses, requirements, etc. and cause challenges with aligning credits required for degrees – such as nursing. There are new studies and best practices developed every day and this would lock in colleges so that innovation is not possible. Our new Senator McClure came to meet with Dr. Warren to discuss pending legislation. He is on the higher education committee and is eager to learn more about community colleges and LLCC. Dr. Warren also gave him the information on our 2010 capital project for renovating Sangamon South for which we have not received any money. Dr. Warren will follow up with him on this and other legislative issues as they arise. Lastly, Dr. Warren mentioned that she has been elected to serve on the Board of the American Association of Community Colleges (AACC). This opportunity will allow us to be at the table with the very latest in community college trends, issues and opportunities. Mr. Reichert arrived at 5:40 p.m. C. Report from Faculty Senate - None D. Report from Faculty Association - None 13

E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report - None I. Secretary’s Report - None J. Foundation Report Ms. Sanders reported that the LEAGUE campaign kicked off on Tuesday during Professional Development Day and she invited board members to attend the upcoming Gala on May 4. K. Other Board Members’ Reports Ms. Hountondji reported that the Student Government Association is collecting donations of personal hygiene items such as shampoo, soap, deodorant, feminine products, toothpaste and toothbrushes. These will be used to create toiletry bags for Sojourn and the LLCC Food Pantry. SGA has also met with Senator Steve McClure and Representative Mike Murphy to give them a student’s perspective on attending a community college and reported that the SGA elections will be held the first week in April. Mr. Findley informed the board that the ICCTA Executive Director Search Committee will be meeting next week at LLCC to discuss applicants. V.

Strategic Discussion A. Health Professions

Dr. Cynthia Maskey, Dean of Health Professions, presented on the programs offered by the Health Professions Department. Jan Szoke, Director of Respiratory Care Program and Diane Liesen, Director of Neurodiagnostic Program, offered additional information on those health professions, which are two programs taught at St. John’s Hospital. Mr. Findley left the meeting at 6:10 p.m. Executive Session MOTION NO. 3-27-19-5: Mr. Shackelford moved to hold an executive session for the purposes of discussing personnel matters and pending/imminent legal matters. Mr. Gates seconded. Those members voting aye were Mr. Elmore, Mr. Fulgenzi, Mr. Gates, Miss Hountondji (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED Mr. Fulgenzi left the meeting at 6:30 p.m. 14

MOTION NO. 3-27-19-6: Mr. Shackelford moved to return to open session at 7:05 p.m. Mr. Gates seconded. Those members voting aye were Mr. Elmore, Mr. Gates, Miss Hountondji (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED VI.

Actions from Executive Session

MOTION NO. 3-27-19-7: Mr. Reichert moved to approve the attached personnel actions. Mr. Rosenthal seconded. Those members voting aye were Mr. Elmore, Mr. Gates, Miss Hountondji (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED VII.

Adjournment

There being no further business before the Board, the meeting adjourned at 7:08 p.m.

Chairman Shackelford

Secretary Elmore

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AGENDA ITEM II.A MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

March 27, 2019

Name Bauman, Holly & Ag Class (Approx.

Meeting

Location

Account

Amount

Ag Industry Tour

Washington, DC

Class Trip

$26,974*

Indianapolis Tour

Indianapolis, IN

28 Students)

Bretz, Laurel and CEW (Approx. 30 Students)

Cox, Cody Lee Henry, Bobbi Longhta, Karie

Symposium on Data Science and Statistics Association for Institutional Research Central Association of College and University Business Officers

Bellevue, WA Denver, CO Indianapolis, IN

Community Education Trip Professional Development Professional Development Professional Development

$15,425** $2,529 $2,758 $1,008

*Student Fees to cover expenses **Participant Fees to cover expenses

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AGENDA ITEM II.A MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Personnel Matters

DATE:

March 27, 2019

We recommend the following personnel actions:

FACULTY A. Retirement NAME POSITION Joseph Hoenes Professor, A/C, Refrig. & Heating

DEPARTMENT Applied Technology & Workforce Dev.

EFFECTIVE DATE 05/17/19

B. Approve the employment of Dr. Teresa Liberati as Biology/Anatomy & Physiology Instructor. Dr. Liberati has a Doctorate in Veterinary Medicine from The Ohio State University, and a PhD in Toxicology from the University of Rochester. Her employment will be effective August 13, 2019, and placement will be on Doctorate, Step 12 of the 2019-20 faculty salary schedule. C. Approve the change in retirement date for Beth Hoffman, Professor, Communication, from May 13, 2022 to July 1, 2019. The Board of Trustees had approved Professor Hoffman’s original retirement date at their regular monthly meeting on August 22, 2018.

ADMINISTRATOR A. Retirement NAME Julie Rourke

POSITION Director, Workforce Development

DEPARTMENT Applied Technology & Workforce Dev.

EFFECTIVE DATE 06/01/19

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B. The following administrators are being recommended for continued employment for the 2019-20 year: Academic Services Bade, William Broderick, Victor Harvey, Sonja Humphrey, Tim Kuhn-Schnell, Tamara Kujawa, Tricia Lamb, Barry Liesen, Diane Lindquist, Vern Maskey, Cynthia Murphy, Janelle Parton, Rebecca Pietrzak, David Rhodes, Laura Szoke, Jan Tople, Chris

Dean, Mathematics and Sciences Dean, Social Sciences Associate Dean, Nursing Dean, Arts & Humanities Dean, Library Executive Director, Institutional Research & Effectiveness Director, Instructional Technology Services Program Director, Electroneurodiagnostics Vice President, Academic Services Dean, Health Professions Program Director, Associate Degree Radiography Dean, Instructional Technology & Distance Education Program Director, Aviation Director, Child Development Center Program Director, Respiratory Care Program Director, Surgical Technology

Administrative Services Blaylock, Andrew Bretscher, Dave Ervin, Tim Gentry, Brad Longhta, Karie Patarozzi, Rachel

Director, Campus Services Director, Facilities Director, Construction & EHS Chief of Police Associate Vice President, Finance Director, Budget & Fiscal Services

Executive Ralph, Nicole Ransdell, Junell Sanders, Karen Whalen, Lynn

Director, Employment & Benefits Associate Vice President, Human Resources Executive Director, Foundation Executive Director, Public Relations & Marketing

IT Bernahl, Joni Cruz, Esteban

Director, IT Service & Support Chief Information Officer

Nassirpour, Soodi Roth, Ben

Director, Administrative Computing Director, Systems & IT Infrastructure

18

Student Services Barry, Christopher Blackburn, Jessie Blackwell, Deanna Byer, Shanda Clevenger, Julie Frederick, Lesley Johnson, Leslie Krueger, Dee Mason, Keri Mills, Alison Moore, Patrick Queener, Scott Riggle, Ron Thomas, Ashly Workforce Bretz, Laurel Buerkett, Lyn Howard, Robert Jozaitis, Judy Luebbert, Paula Lust, Kevin Sweet, Nancy

Director, Retention & Student Success Director, LLCC Litchfield Director, Student Support Services Associate Vice President, Enrollment Services Executive Director, Center for Academic Success Vice President, Student Services Assistant Vice President, Student Success Director, LLCC Taylorville Director, LLCC Jacksonville Director, Financial Aid Director, Concurrent Enrollment Director, Advising, Counseling & Career Services Director, Athletics Director, Admissions, Records & Registration

Director, Community Education Director, Adult Education and Literacy Director, Truck Driver Training Center Vice President, Workforce Development and Community Education Assistant Vice President, Corporate/Government Training & Economic Development Director, Small Business Development Center Director, Culinary Program & Operations

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AGENDA ITEM II.B

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratify Payments of All Cash Disbursements for March and the March Treasurer’s Report

DATE:

April 24, 2019

In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Cash Disbursement Register including the Check Register of bimonthly accounts payable checks, E-commerce refunds, ACH and Wire transactions issued during March, 2019 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel in accordance with the Local Government Travel Expense Control Act, employee reimbursements, membership dues, subscriptions, club vouchers, medical claim payments, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending March 31, 2019.

MOTION: Ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and Wire transactions issued during March 2019 and ratify the March 31, 2019 Treasurer’s Report.

Longhta

20

AGENDA ITEM II.C.1 MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out of State Travel

DATE:

April 24, 2019

Name Butzow, Dean

Conway, Gretchen

Hardiman, Mark Sanders, Karen

Meeting Illinois Geographic Society American Occupational Therapy Association National Conference Intimacy Directors Workshop American Association of Community Colleges

Longhta/Patarozzi/Curry

Date

Account

Amount

Dubuque, IA

April 24-27, 2019

Faculty Development & Faculty Allocation

$744

New Orleans, LA

April 2-7, 2019

Faculty Development & Faculty Allocation

$2,892

Baltimore, MD

March 2931, 2019

Faculty Allocation

$1,036

Orlando, FL

April 13-15, 2019

LLCC Foundation

$1,952

Location

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AGENDA ITEM II.C.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out of State Travel

DATE:

April 24, 2019

Name

Meeting

Location

Account

Amount

Eddings, Kim

Associate on Higher Education and Disability: Equity & Excellence

Boston, MA

Professional Development

$2,770

Frederick, Lesley

Higher Learning Commission Peer Review

Independence, KS

Hall, Lindee

Huffman, Cathy

Kruse, Kyla

Liesen, Diane

Water Mark Conference National Career Development Association 2019 Conference National Council for Market & Public Relations Leadership Institute American Society of Electroneurodiagnostic Technologists Annual Meeting

New Orleans, LA

$0

$2,211

Houston, TX

Professional Development

$1,724

Orlando, FL

Professional Development

$1,278

Kansas City, MO

Professional Development

$1,599

Maskey, Cynthia

Organization for Associate Degree Nursing Board Meeting

Washington, DC

Maskey, Cynthia

Accreditation Commission for Education Nursing Focus Visit

Centerville, OH

Longhta/Patarozzi/Curry

Paid by Higher Learning Commission Professional Development

Paid by Organization for Associate Degree Nursing Paid by Accreditation Commission for Educating in Nursing

$0

$0

22

Maskey, Cynthia

Phelon, Michael Sidener, Thomas

Smock, Cynthia

Voyles, Heather

Warren, Charlotte

Watkins, Danyle

Whalen, Lynn

Wirsing, Marina

Accreditation Commission for Educating in Nursing Evaluation Review Panel Men of Excellence National Conference Trade Day Gen Con Conference Central Society of Electroneurodiagnostic Technologists Annual Meeting National Association of Clery Compliance Officers and Professionals Conference Reserve Forces Policy Board National Association for the Education of Young Children Professional Learning Institute National Council for Market & Public Relations Leadership Institute National Career Development Association 2019 Conference

Atlanta, GA

Detroit, MI Indianapolis, IN

Paid by Accreditation Commission for Education in Nursing Professional Development Faculty Allocation

$0

$2,005* $210

Milwaukee, WI

Faculty Allocation

$709

Baltimore, MD

Professional Development

$2,263

Washington, DC

Paid by Department of Defense

$0

Long Beach, CA

Faculty Allocation

$1,479

Orlando, FL

Paid by NCMPR

$0

Houston, TX

Professional Development

$1,580

*Open Door Mentorship Program Grant

Longhta/Patarozzi/Curry

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AGENDA ITEM II.E.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Furniture for Active Learning Classroom

DATE:

April 24, 2019

As part of our aspirations to execute educational innovations in a dynamic world, we have identified the need to implement Innovative Learning spaces in some of our classrooms. These would not be traditional labs or classrooms, but inter-disciplinary, active learning, small group collaboration types of spaces. In order to initiate this effort, we will need to replace some of the College’s classroom furniture that is in need of repair or replacement. We would like to take advantage of joint purchasing provisions that allow the college the opportunity to procure quality furniture at discounted prices that have already been successfully bid. We are seeking Board approval to purchase the necessary classroom seating and instructor lecterns from Krueger International in Manitowoc, WI at a total cost of approximately $51,997.14 through the Illinois Public Higher Education Cooperative (IPHEC) contract and classroom tables from Henricksen in Peoria, IL at a total cost of approximately $15,311.42 through the National Intergovernmental Purchasing Alliance (National IPA) contract. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$67,308.56 FFE n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? Provides adequate seating for 5 Innovative Learning classrooms (71 chairs on rollers - no work surface, 49 chairs on rollers with work surface, 5 instructor stools, 5 instructor lecterns and 26 folding, tilting, nesting tables) to support an environment conducive to learning.

Longhta

24

How will proposed agenda item be measured? Adequate number of seating is available for programs being offered.

MOTION:

Longhta

Move to approve purchase of classroom seating and tables from Krueger International at a total cost of approximately $51,997.14 and Henricksen at a total cost of approximately $15,311.42.

25

AGENDA ITEM II.F.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Training Contract/Clinical Agreement Status Report

DATE:

April 24, 2019

The following is the current Training Contract/Clinical Agreement Status Report for LLCC. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide six Microsoft classes in the month of February. Training will be held on-site at the Capital City Training Center. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide nine Microsoft classes in the month of April. Training will be held on-site at the Capital City Training Center. The Illinois Department of Innovation and Technology has requested that the Capital City Training Center partner with ISC2 to provide a CISSP Certification Prep Course. Up to ten employees will attend the five-day class. The Culinary Institute has entered into a contract with Hanson Professional Services to provide a Teambuilding Culinary Class. A minimum of eight and maximum of eighteen Hanson Professional Services employees will attend at the Food Labs in the Workforce Careers Center. The Finance Department seeks approval to enter into an Intergovernmental Agreement with the State of Illinois and AFSCME for the Upward Mobility Program. Through the program, qualified state employees will enroll in LLCC courses, and LLCC will bill the State of Illinois for the employee's tuition and fees.

Longhta 26

The Workforce Development Division seeks approval to enter into an Affiliation Agreement with Decatur Memorial Hospital for the Medical Assistant Program. Decatur Memorial Hospital has facilities suitable to the educational needs of the students.

MOTION:

Move to approve the Intergovernmental Agreement for the Upward Mobility program and approve the Affiliation Agreement with Decatur Memorial Hospital.

Longhta 27

TRAINING CONTRACTS

Contract Title

Brief Description

Contractor

LLCC Dept / Program

Contract Total

Term

Illinois Department of Transportation

Capital City Training Center

$8,440

February 2019

Illinois Department of Transportation

Capital City Training Center

$12,915

April 2019

Illinois Department of Innovation and Technology

Capital City Training Center

$37,823

June 17 – June 21, 2019

Hanson Professional Services

Workforce Development/ Culinary Institute

Items as Informational under the DoIT Intergovernmental Agreement

The Illinois Department of Transportation has requested that the Capital City training Center partner February 2019 with Novatech to provide six Microsoft classes in the IDOT BOA month of February. Training will be held on-site at the Capital City Training Center. The Illinois Department of Transportation has requested that the Capital City training Center partner April 2019 IDOT with Novatech to provide nine Microsoft classes in the BOA month of April. Training will be held on-site at the Capital City Training Center. The Illinois Department of Innovation and Technology has requested that the Capital City Training Center CISSP Certification partner with ISC2 to provide a Certified Information Prep Course Systems Security Professional (CISSP) Certification Prep Course. Up to ten employees will attend the fiveday class. Items as Informational: items Less than $10,000

Hanson Professional Services Culinary Teambuilding Class

The Culinary Institute has entered into a contract with Hanson Professional Services to provide a Teambuilding Culinary Class. A minimum of eight and maximum of eighteen Hanson employees will attend at the food labs in the Workforce Careers Center.

TOTALS

$1,240 April 4, 2019

$60,418

28

29

Affiliation Agreement with Decatur Memorial Hospital

State of Illinois and AFSCME Upward Mobility Program

Contract Title

The Workforce Development Division seeks approval to enter into an Affiliation Agreement with Decatur Memorial Hospital for the Medical Assistant Program. Decatur Memorial Hospital has facilities suitable to the educational needs of the students.

The Finance Department seeks approval to enter into an Intergovernmental Agreement with the State of Illinois and AFSCME for the Upward Mobility Program. Through the program, qualified state employees will enroll in LLCC courses, and LLCC will bill the State of Illinois for the employee's tuition and fees.

Brief Description

Decatur Memorial Hospital

State of Illinois

Contractor

Capital City Training Center/ Medical Assistant Program

Finance Department/ All Programs

LLCC Dept / Program

CLINICAL SITE, AFFILIATION, ARTICULATION, & TRAINING AGREEMENTS

April 24, 2019 through Indefinite

July 1, 2019 through June 30, 2020

Term

AGENDA ITEM II.F.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Blackboard Software as a Service Contract Renewal

DATE:

April 24, 2019

Board approval is requested to renew the annual Software as a Service (SaaS) contract with Blackboard to deliver online courses and traditional course supplemental materials in the amount of $151,588.03. The FY2020 cost breakdown for Blackboard SaaS is as follows: Blackboard Learning Core Package – SaaS Plus Blackboard Ally Package for Learn Total Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$135,754.70 $ 15,833.33 $151,588.03

$151,588.03 Technology Fee n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? Renewing Blackboard SaaS will provide faculty and students with critical online teaching and learning services. How will proposed agenda item be measured? The college will be able to continue to use online technology for the smooth operation of the institution and to improve learning.

MOTION:

Move to approve the annual contract for Blackboard Software as a Service at a total cost of $151,588.03.

Cruz 30

AGENDA ITEM II.G

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Grant Status Report

DATE:

April 24, 2019

Attached is the current Grant Status Report for LLCC. It includes all grant requests submitted and accepted during the month of March. It also includes a brief description of the purpose for which the funding is, or has been, solicited. The college has applied for a grant through the Illinois Green Economy Network (IGEN). If awarded, the funds would be used to supplement consulting services on a solar energy project for the Litchfield and Jacksonville campuses.

Longhta

31

32

Brief Description

The college has applied for a grant through the Illinois Green Economy IGEN Network. If awarded, Sustainable the funds would be Energy used to supplement Grant consulting services on a solar energy project for the Litchfield and Jacksonville campuses. Total

Grants less than $10,000

Grant Title

Illinois Green Economy Network

Grantor

LLCC

LLCC Department/Program

GRANT SUMMARY APRIL 2019

$0

$0

$5,000

LLCC Match

$5,000

LLCC Total Monetary Request

Yes

Submitted

March 20, 2019 through June 30, 2020

Term

AGENDA ITEM II.I.1 MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Sidewalk Lighting - North Side Main Campus– Change Orders

DATE:

April 24, 2019

During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. Therefore, in keeping with the policies of the Board of Trustees, the following change orders are submitted for ratification. RFP/CO# Description E-001 Deduct two poles and fixtures E-002 Repair telephone/fiber conduit and remove/replace the sidewalk, excavation, and cleanup E-003 Install 2 under-mount lights on Mason Hall to light sidewalk to greenhouse Total: Amount of project contingency Less previously approved change orders Change order(s) presented for ratification Less other consultant fees/permits to date Amount of contingency remaining

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

Cost -$6,754.85 $9,759.10 $2,549.25 $5,553.50 $7,200.00 $0.00 $5,553.50 $0.00 $1,646.50

$5,553.50 Protection, Health and Safety n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place.

Lindquist/Ervin

33

How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to ratify the above listed change orders in the amount of $5,553.50 for the Sidewalk Lighting- North Side Main Campus project as presented

Lindquist/Ervin

34

AGENDA ITEM II.I.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Litchfield Arts & Technology AHU Replacement – Contractor Recommendation

DATE:

April 24, 2019

Sealed proposals were requested for the Litchfield Arts & Technology AHU Replacement project. Proposals were received by the Construction Managers Office on March 28th. A tabulation of that proposal is as follows:

Base Bid

Alt. Bid #1 (Electric Reheat Coils)

Alt. Bid #2 (Split System)

E.L. Pruitt Company Springfield, IL

$233,227

$11,657

$5,988

Henson Robinson Company Springfield, IL

$244,464

$15,942

$7,675

King-Lar Company Decatur, IL

$248,500

$14,150

$7,625

Prairie State Plumbing & Heating Athens, IL

$279,226

$16,980

$9,363

Contractor

The above bid is within the project budget established during the PHS approval process. The following companies were issued bid documents but chose not to submit a proposal: none. Budget Impact: Total Funds Requested:

$275,972 ($250,872 Bid Amount + $25,100 Contingency)

Source of Funds:

Lindquist/Ervin

Protection, Health and Safety

35

Projected Revenue: Projected Savings:

n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, administrative and leisure activities take place.

study,

How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION:

Lindquist/Ervin

Move to approve the base bid from E.L. Pruitt Company in the amount of $233,227, alternate bid #1 in the amount of $11,657, alternate bid #2 in the amount of $5,988 and to establish a project contingency in the amount of $25,100 for an aggregate amount of $275,972 to complete the Litchfield Arts & Technology AHU Replacement Project at LLCC’s Litchfield Outreach Center.

36

AGENDA ITEM II.I.3 MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Student Union & Cass Abatement, Flooring Replacement & Rescue Assistance – Abatement Contractor Recommendation

DATE:

April 24, 2019

Sealed proposals were requested for the Student Union & Cass Abatement, Flooring Replacement and Rescue Assistance project. Proposals were received by the Construction Managers Office on April 2nd. A tabulation of that proposal is as follows: Contractor Abetco, Inc. Springfield, IL General Waste Services, Inc. Alton, IL

Base Bid $177,000 $137,285

The above bid is within the project budget established during the PHS approval process. The following companies were issued bid documents but chose not to submit a proposal: Great Western Abatement, Inc., St. Robert, MO. Budget Impact: Total Funds Requested:

$143,285 ($137,285 Bid Amount + $6,000 Contingency)

Source of Funds: Projected Revenue: Projected Savings:

Protection, Health and Safety n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, administrative and leisure activities take place.

study,

How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

Lindquist/Ervin

37

MOTION:

Lindquist/Ervin

Move to approve the base bid from General Waste Services, Inc. in the amount of $137,285 and to establish a project contingency in the amount of $6,000, for an aggregate amount of $143,285 to complete the abatement portion of the Student Union and Cass Abatement, Flooring Replacement and Rescue Assistance Project at LLCC’s main campus.

38

AGENDA ITEM II.I.4 MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Student Union & Cass Abatement, Flooring Replacement & Rescue Assistance – General Contractor Recommendation

DATE:

April 24, 2019

Sealed proposals were requested for the general construction and flooring portion of the Student Union & Cass Abatement, Flooring Replacement & Rescue Assistance project. Proposals were received by the Construction Managers Office on April 2nd. A tabulation of that proposal is as follows: Contractor CAD Construction Inc. Tremont, IL Evans Construction Company Springfield, IL R.D. Lawrence Construction Company, Ltd. Springfield, IL R.L. Vollintine Construction Company, Inc. Springfield, IL Wheeler Construction Company Petersburg, IL

Base Bid $237,700 $192,000 $199,166 $198,000 $192,168

The above bid is within the project budget established during the PHS approval process. The following companies were issued bid documents but chose not to submit a proposal: O’Shea Builders, Springfield, IL. Budget Impact: Total Funds Requested:

$211,200 ($192,000 Bid Amount + $19,200 Contingency)

Source of Funds: Projected Revenue: Projected Savings:

Protection, Health and Safety n/a n/a

Student Learning Impact:

Lindquist/Ervin 39

How will proposed agenda item impact student learning? By improving the physical environment in which instruction, administrative and leisure activities take place.

study,

How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion and then by the satisfaction of the users and stakeholders.

MOTION:

Move to approve the base bid from Evans Construction Company in the amount of $192,000 and to establish a project contingency in the amount of $19,200 for an aggregate amount of $211,200 to complete the Student Union and Cass Abatement, Flooring Replacement & Rescue Assistance Project at LLCC’s main campus.

Lindquist/Ervin 40

AGENDA ITEM II.I.5

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Capital City Training Center RTU Replacement 1, 2, 3, 4, 8 – Contractor Recommendation

DATE:

April 24, 2019

Sealed proposals were requested for the Capital City Training Center RTU Replacement project. Proposals were received by the Construction Managers Office on April 2nd. A tabulation of that proposal is as follows:

Base Bid

Alt. Bid #1 (Restroom Exhaust Fans)

E.L. Pruitt Company Springfield, IL

$258,866

$28,883

Prairie State Plumbing & Heating Athens, IL

$321,940

$32,440

Contractor

The above bid is within the project budget established during the PHS approval process. The following companies were issued bid documents but chose not to submit a proposal: King-Lar Company, Decatur, IL. Budget Impact: Total Funds Requested:

$316,749 ($287,749 Bid Amount + $29,000 Contingency)

Source of Funds: Projected Revenue: Projected Savings:

Lindquist/Ervin

Protection, Health and Safety n/a n/a

41

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, administrative and leisure activities take place.

study,

How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to approve the base bid from E.L. Pruitt Company in the amount of $258,866, alternate bid #1 in the amount of $28,883 for a total bid of $287,749 and to establish a project contingency in the amount of $29,000, for an aggregate amount of $316,749 to complete the CCTC RTU Replacement 1, 2, 3, 4, 8 Project at the Capital City Training Center.

Lindquist/Ervin

42

III. Action Agenda

AGENDA ITEM III.A.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Revised Board Policy 4.13 – Academic Integrity

DATE:

April 24, 2019

The following are proposed changes to Board Policy 4.13 – Academic Integrity. These proposed policy changes will satisfy the requirements of the National Council for State Authorization Reciprocity Agreements (SARA) consortium that the College is working to join, eliminate some redundancy in the policy and clarify that intentionally receiving help on an assignment may be an academic integrity violation. This revised policy is being presented for a first reading tonight. No action is required at this meeting. With Board concurrences, we will return this policy to you for action at the regularly scheduled May 2019 meeting of the Board.

Lindquist

44

Subject: Academic Integrity Policy Number: 4.13 Officer Responsible: VP, Academic Services Last Reviewed: Last Revised: Effective Date: 2/24/98 BOARD POLICY Old Policy Number: 3.7.3 Policy Statement: The College shall act with consistency in dealing with issues of academic integrity and in guaranteeing students every opportunity for due process. Faculty, students, and the larger college community actively foster a climate promoting the highest academic standards. Lincoln Land Community College

The following items, which are not all inclusive, represent unacceptable actions and violations of this academic integrity policy, whether they occur online or in a face-to-face domain: * * * * *

*

* * * * *

Intentionally using or attempting to use unauthorized materials, information or study aids in any academic exercise, including placement, proficiency and CLEP tests; Intentionally falsifying or inventing information (or citations) in an academic exercise; Intentionally or knowingly helping or attempting to help another to commit any act of academic dishonesty; Intentionally or knowingly receiving help to commit any act of academic dishonesty; Committing plagiarism by intentionally or knowingly representing the words or ideas of another as one’s own in any academic exercise. Plagiarism includes undocumented direct quotation or paraphrased and/or unacknowledged borrowed facts or information Bribing or attempting to bribe, promising favors to or making threats against any person, with the intention of affecting a grade or an evaluation of academic performance; taking an exam for someone else; Stealing, destroying, or tampering with another student’s work; Falsifying College records, forms or other documents; Accessing College computer systems or files when not authorized and Other items determined to be inconsistent with College policy and philosophy.

Violations of this policy shall be addressed in accordance with established procedure.

Lindquist

45

AGENDA ITEM III.D.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Master Plan 2019 Report from DKA

DATE:

April 24, 2019

The last Facilities Master Plan was completed in 2011 and a minor update was completed in 2014. ICCB requires the plan be updated on a five-year cycle. The Board approved retaining Demonica Kemper Architects (DKA) to complete a space utilization study and create a new master plan that reflects the College’s current and future needs. An inclusive process engaging numerous focus groups led by their respective Vice Presidents with the Administrative Team serving as the Steering Committee was utilized. The following projects emerged as priorities during this process for the Main Campus and are listed by building. Cost reflects construction, fees, contingency, furniture and equipment: Montgomery Hall (Cost $3,231,700) • Develop a new nursing space in the west side of the building to include nursing labs, sim labs, classrooms and offices. Logan Hall (Cost $333,200) • Renovate spaces to provide for sonography lab and classroom space. Millennium Center (Cost $3,469,701) • Renovate 1st floor and 2nd floor to expand classroom, office space and student space and expand Community Ed. Menard Hall (Cost $22,264,583) • Enlarge and renovate existing Student Services spaces and Testing Center to better accommodate student needs on the 1st floor. • Renovate 1st floor for Institutional Research, IT, HR, PRM, Foundation offices and additional student space to improve functionality and accommodate staff.

Lindquist/Ervin 46

• • •

Renovate 2nd floor rooms M-2207 and M-2209 to be one large space used as a large meeting space. Renovate 2nd floor classrooms, offices and student space to provide larger collaborative classrooms and office suites with adjacent conference rooms. Renovate lower level to relocate Student Life, expand Bookstore and improve traffic flow from Student Services/A. Lincoln Commons to the lower level.

Sangamon Hall (Cost $13,163,633) • Develop the lower level of Sangamon Hall South to increase security access for Police, add needed workspace for Facilities and improved Art and Media studio programming space. • Renovate 2nd floor offices to provide office suites with adjacent conference rooms. • Renovate Library and provide larger collaborative classrooms, and student lounge and group study space. • Renovate lower level of Sangamon North to provide better accessibility to AIeL, CAS, Accessibility Services, Math and Writing Centers. Provide additional Library seating/study on this level. Cass Gym (Cost $2,101,650) • Develop an addition to provide for additional storage and indoor practice space. • Renovate locker rooms in the lower level. Workforce Careers Center (Cost $174,158) • Develop additional student space and storage space for Welding and HVAC. The following projects emerged as priorities during this process for the Outreach Centers: Litchfield (Cost $876,188) • Develop a new CNA lab and additional facilities space in Arts & Technology building. • Renovate Admin Building to allow for additional classroom and Science lab space. Jacksonville ($323,880) • Renovate/reconfigure spaces to provide quiet study, office space and enclosed classroom space.

Lindquist/Ervin

47

At this time, we are requesting approval of the plan and authorization to file the plan with the ICCB.

MOTION:

Lindquist/Ervin

Move to approve the plan and authorize Administration to file the plan with ICCB.

48

AGENDA ITEM III.D.2 MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Health Insurance Rates for FY2020

DATE:

April 24, 2019

In March, the insurance committee met with the insurance consultant from Risk Strategies to review the College’s recommended rates for health insurance and to discuss plan design for FY2020. At the end of plan year 2018, after renewal rates were already set for plan year 2019, several large claims unexpectedly hit the plan, causing claims to exceed revenue for that year by a significant margin. Claims are currently running at about the same pace as they were this same time last year, and claims are again expected to exceed revenue by a significant margin. Claims for the past two years were reviewed and the data was trended forward to arrive at expected claims for plan year 2020. Based on recent claims experience, Risk Strategies recommended a 14.5% increase to premiums to cover expected claims for the year under current plan design and operations. The consultants presented several options that would generate significant cost savings and lower the recommended increase to premiums. After discussions were complete, the six voting members of the committee were unanimous with their conclusions. Based on all of the provided information, insurance committee discussions, and the insurance consultant’s recommendation, the following is being recommended: •

Continue to offer a High Deductible Plan option accompanied by a Health Savings Account conforming to IRS qualifying regulations. No changes are being recommended to plan design.



Continue to offer the Open Access Plan with recommended changes to plan design, which include increasing the Tier I deductible by $150/$450 for individual/family and out-of-pocket maximum by $300/$900 for individual/family; Tier II deductible by $200/$600 for individual/family and out-of-pocket maximum by $300/$900 for individual/family; Tier III deductible by $350/$1,050 for individual/family and out-of-pocket maximum by $600/$1,800 for individual/family; and the prescription drug out-of-pocket maximum by $1,000 for both individual and family.



Implement the Allied Advocate Program with the college’s third-party administrator as a cost-control strategy. The program focuses on high dollar, catastrophic claims

Ransdell

49

management to negotiate cost of services beyond network discounts. The plan has previously implemented this program for renal dialysis with great success. This recommendation is to incorporate other services such as infusion therapy, inpatient hospital charges, outpatient ambulatory surgical center charges and ambulance charges. •

Implement DirectPath, a healthcare consumerism tool. This resource will provide participants in our plans advocacy with their healthcare as well as tools and incentives to identify and utilize lower cost providers when accessing services within the insured’s control.

The following are recommendations of administration and the insurance consultant: •

Establish monthly health insurance rates for the HealthLink Open Access Plan for FY20 at $956 for Employee Only, $1,617 for Employee plus Spouse, $1,464 for Employee plus Child(ren), and $2,473 for Employee plus Family. This reflects a 5% increase over last year’s rates.



Establish monthly health insurance rates for the High Deductible Plan coupled with Health Savings Account for FY20 at $651 for Employee Only, $1,174 for Employee plus Spouse, $1,063 for Employee plus Child(ren) and $1,866 for Employee plus Family. This reflects a 5% increase over last year’s rates.



Apply a FY2020 annual Board contribution of $11,140 for health insurance, as established in the 2018-2021 Faculty Collective Bargaining Agreement, to all benefit-eligible College employees. Based on the FY2020 premiums recommended above, the High Deductible Plan will still provide a fully paid, employee only health insurance option for employees. However, employees choosing the Open Access Plan will pay a monthly premium of $27.66 for Employee Only coverage.



Establish the annual Board Contribution to an employee’s Health Savings Account for those selecting the High Deductible Plan at $3,328. This is the yearly difference between the $11,140 Board Contribution for health insurance and the annual cost of employee only coverage under the High Deductible Plan and does not exceed the calendar year maximum contribution set by the IRS.



Continue to offer dental insurance through Cigna with FY2020 premiums set at $41.92 per month for Employee Only, $93.88 per month for Employee plus Spouse, $103.94 per month for Employee plus Child(ren), and $167.64 per month for Employee plus Family with the monthly Board Contribution amount equal to the premium set for Employee Only coverage.

The projected health insurance premiums are expected to generate sufficient revenue to pay expected claims, stop loss insurance and third party administrative fees given past claims history and current healthcare inflation of between 6-8%.

Ransdell

50

I would like to take the opportunity to thank the members of the insurance committee for their hard work and due diligence in this process. Voting members of the committee are Stephanie Cummings, Christie Hovey, Tim McKenzie, Junell Ransdell, Shelly Smothers and Lawrence Strubhart. Advisory members of the committee are Esteban Cruz, Kim Elder, Karie Longhta and Nicole Ralph. It is my recommendation that we support the work and resulting recommendations presented above.

MOTION:

Ransdell

Move approval of the recommendations as presented.

51

AGENDA ITEM III.D.3 MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Banking Services

DATE:

April 24, 2019

This past January the College invited banking institutions to submit a proposal to serve as the College’s main depository for the next five years. The College received four proposals from banking institutions. These included United Community Bank, Illinois National Bank, U.S. Bank and J. P. Morgan. Specifications for Required Banking Services The expectation when reviewing the proposals was that each institution would be able to furnish services that would meet or exceed our current services. The current request for proposal included the scope of work, current and required services, request for interest rates and service charges. We also require that the financial institution support direct deposit of payroll checks, ACH checks for vendor payments, cash management system, provide courier services, provide an ATM, collateralization of all of our funds and establish correspondent banking services to support our service centers in Beardstown, Jacksonville, Litchfield and Taylorville. Each bank also had to meet or exceed two out of the three following ratings: A) A B rating based on the most current ratings from Weiss Ratings services B) 4 stars based on the most current ratings from Bauer Financial C) A bank stress index of B on the most current ratings from the Total Bank Solutions Bank Monitor Summary The College received four very competitive proposals. In addition to reviewing the proposals, the College met with each banking institution to review the proposals. The College greatly appreciated the efforts each institution took to provide us with a competitive proposal. After reviewing the proposals, it was determined United Community Bank and Illinois National Bank were the two most competitive proposals. U.S. Bank and J.P Morgan were determined to have substantially higher cost and not in the best interest of the College. Provided with this board

Longhta/Patarozzi 52

agenda is a projected interest rate and service charge analysis for United Community Bank and Illinois National Bank. Based on our analysis of products, services, interest rates, and service charges, we recommend that United Community Bank be designated as Lincoln Land Community College’s depository for the next five fiscal years. United Community Bank is offering the lowest annual cost, the highest earnings credit rate and the highest interest earnings rate. All the rates offered by UCB are set for the full five year term on the contract. UCB has served as the College’s banking institution for the past eighteen years and has always provided excellent service to the College.

MOTION:

Move to approve United Community Bank as Lincoln Land Community College’s main depository bank for the next five fiscal years (FY2020-FY2024).

Longhta/Patarozzi 53

54

ESTIMATED VOLUME

$

2.05% for the first 12 months then re-evaluated

1,366,411.36

1,364,661.36

1,750.00

CALCULATED INTEREST

$

$

0.50%

RATE QUOTED

$

1,572,592.90

1,564,367.90

Cash Management Check images (front and back) sent with statements

Courier Services

E-checks issued from General account ATM Machine

ACH debits PR direct Deposits

Account analysis Report Cleared Check File (general, PR, EBF) ACH credits, merchant services, property taxes, state payments, etc ACH debits, merchant services, bookstore sales tax, payroll deduction checks

SERVICES

1,400 Daily (MondayFriday) One General, PR, EBF and FFA accounts

3,500

9,000

600

2,100

1 per month for 4 main depository accounts 1 per month per account, total 36

ESTIMATED VOLUME

$

$ $

$ $

$

$

-

25.00 -

0.05 -

0.05

0.05

0.05

-

$

$

10.00

$

CHARGE PER ITEM

$

$ $

$ $

$

$

$

$

$

-

5,625.00 -

175.00 -

450.00

30.00

105.00

-

480.00

CALCULATED EXPENSE

Illinois National Bank

$

$ $

$ n/c

$

$

$

$

$

-

5.00 10.00

0.05

0.05

0.05

0.05

25.00

5.00

$

$

$ $

$

$

$

$

$

$

-

1,125.00 120.00

175.00 -

450.00

30.00

105.00

300.00

240.00

CALCULATED EXPENSE

United Community Bank CHARGE PER ITEM

8,225.00

CALCULATED INTEREST

100% of T-Bill rate for the full 5 years with a floor of .60% 2.35% * $ 100% of T-Bill rate for the full 5 years with a floor of .60% 2.35% * $

CHARGE PER ITEM

United Community Bank

*The t-bill rate fluctuates each month. The rate has been up to 2.73% during the year. The March the rate was 2.54%. The 2.35% is a conservative number.

ESTIMATED ANNUAL INTEREST EARNED

INTEREST RATE

EARNINGS CREDIT RATE

SERVICES

Illinois National Bank

55

$

$ $ $ $

$ $ $ $ $ $

$ $ $

-

4.00 10.00 -

8.00 25.00 13.00 -

0.08 0.08

$ $ $ $

$ $ $ $ $ $

$ $ $

1,356,340.36

120.00 500.00 -

200.00 50.00 624.00 -

48.00 384.00

$

50

30 50 2

3

2 48 Daily 2 4

25

600 4,800

600

NET INTEREST INCOME

1,100.00 180.00

10,071.00

$ $ $

$

0.10 0.10

-

11,000 1,800

$ $ $

CALCULATED EXPENSE

$

25

Employee Benefit Checks written

CHARGE PER ITEM

General Fund Checks written Payroll checks written Deposit slips (General Fund and EBF) Deposit Items - Onus Deposit items - Foreign Incoming Wire fees (Illinois Funds and FFA) International Wire Outgoing Wires Investment Sweep Night deposit bags (large) Night deposit bags (small) Remote Deposit Capture Terminals Return Item Processing Stop Pays Sweep Accounts Transfers by Cash Management System ESTIMATED ANNUAL SERVICE CHARGES

ESTIMATED VOLUME

SERVICES

Illinois National Bank

$

$ $ $ $

$ $ $ $ $ $

$ $ $

$ $ $

-

2.00 7.00 25.00

7.00 -

0.07 0.07

0.07 0.07 0.07

CHARGE PER ITEM

$

$

$ $ $

$ $

$

$

$

$ $ $

$

$ $

$ $ $

1,567,426.15

5,166.75

-

60.00 350.00 600.00

336.00 -

42.00 336.00

1.75 770.00 126.00

CALCULATED EXPENSE

United Community Bank

RESOLUTION Board of Trustees, Community College District No. 526, Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon, Scott and State of Illinois. WHEREAS, United Community Bank is qualified by state statue to serve as Lincoln Land Community College’s main depository, and WHEREAS, United Community Bank was judged to best meet the qualifications and specifications set forth in Lincoln Land Community College’s Request for Proposals FY 2019-11. NOW, THEREFORE BE IT RESOLVED, that United Community Bank be, and is hereby designated a depository of Lincoln Land Community College and that funds so deposited may be withdrawn upon a check, draft, note or order of the District from July 1, 2019 through June 30, 2024. BE IT FURTHER RESOLVED, that all checks, drafts, notes or orders drawn against Lincoln Land Community College accounts be signed by one of the following individuals whose signatures shall be duly certified to such Bank, and that no checks, drafts, notes or orders drawn against such Bank shall be valid unless so signed: Account

Signatory

LLCC General Fund Dr. Charlotte Warren

Title President

Karie Longhta

Interim Treasurer

LLCC Federal Financial Aid Program

Dr. Charlotte Warren

President

Karie Longhta

Interim Treasurer

LLCC Payroll

Dr. Charlotte Warren

President

Karie Longhta

Interim Treasurer

Dr. Charlotte Warren

President

Karie Longhta

Interim Treasurer

LLCC Employee Benefit Fund

Longhta/Patarozzi 56

BE IT FURTHER RESOLVED, that such Bank is hereby authorized and directed to honor and pay any checks, drafts, notes or orders so drawn, whether such checks, drafts, notes or orders be payable to the order of any such person signing said checks, drafts, notes or orders, or any of such persons in their individual capacities or not, and whether such checks, drafts, notes or orders are deposited to the individual credit of any of the other officers or not. This resolution shall continue in force and such Bank may consider the facts concerning the holders of said officers, respectively, and their signatures to be continued as set forth in the certificate of the Secretary, accompanying a copy of this resolution when delivered to such Bank or in any similar subsequent certificate, until written notice to the contrary is duly served on such bank.

In Witness Whereof, I have hereunto affixed my name as Lincoln Land Community College Board of Trustees Secretary this 24th day of April 2019.

(Secretary)

(Chair)

Longhta/Patarozzi 57

IV. Information Items

AGENDA ITEM IV.A.3.a

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Position Vacancies and Hires

DATE:

April 24, 2019

POSITION VACANCIES Classified Academic Support Specialist (PT) Admissions & Registration Services Representative (FT) Building Custodian (FT) – 4 Education Services Representative – Litchfield (PT) Police Officer (FT) - 2 Program Assistant (FT) Professional Aviation Mechanics Training Specialist (FT) Financial Aid Advisor & Communications Specialist (FT) Recruitment Specialist (FT) Programmer Analyst I (FT) Administrator Vice President, Administrative Services (FT) Faculty Economics Instructor (FT) English Instructor (FT) - 2 History Instructor (FT) Music Instructor (FT) Nursing Instructor (FT)

Ransdell

59

AGENDA ITEM IV.A.3.b

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Construction Progress Update

DATE:

April 24, 2019

Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting: PHS Projects – FY18 Cass Gymnasium Upgrade AHU 5 & Replace AHU 6 This project budget and scope will be revisited later this year. Logan Hall RTU 1 & 2 Replacement This project budget and scope will be revisited later this year. Sangamon, Menard, Commons Building Pressurization Mitigation The project is underway. Sidewalk Lighting – North Side Main Campus Installation The project is substantially complete. PHS Projects – FY19 Student Union & Cass Abatement, Flooring Replacement, & Stair Rescue Assistance System Our recommendations of award for the General and Asbestos Abatement Contractors are before you tonight. CCTC RTU Replacement 1, 2, 3, 4, 8 Our recommendation of award is before you tonight. Jacksonville Roof Replacement The project is underway. Lindquist/Ervin

60

Litchfield Arts & Technology AHU Replacement Our recommendation of award is before you tonight. Litchfield & Taylorville Exterior Lighting Upgrades Development of construction documents is underway. Sangamon, Menard, Millennium and CCTC Stairway Rescue Assistance System Development of construction documents is underway. Infrastructure Litchfield & Jacksonville Solar Panel Installation This project will be revisited after REC application results are received. Deferred Maintenance Capital Project (CDB Managed) Main Campus & Taylorville Parking Lot Repairs The Capital Development Board will receive bids tomorrow, April 25th. An informational recommendation for award based on CDB determination will be included in the May 22nd agenda. Auxiliary and Operations & Maintenance Menard Kitchen & Commons Flooring Replacement The project is substantially complete.

Lindquist/Ervin

61

62

L

S,L S,L S,L

L L L

S,L

L

Student Union & CASS Abatement, Flooring Replacement & Rescue Assistance L CCTC RTU Replacement 1, 2, 3, 4, 8 L Jacksonville Roof Replacement L Litchfield Arts & Technology AHU Replacement L Litchfield & Taylorville Exterior Lighting Upgrades L

70963 70964 70965 70966 70967

Funding Source L L L L

Project Name Cass Gymnasium Upgrade AHU 5 & Replace AHU 6 Logan Hall RTU 1 & 2 Replacement Sangamon, Menard, Commons Building Pressurization Mitigation Sidewalk lIghting - North Side Main Campus Installation

Colleague Dept # 70955 70956 70959 70960

FY2019 PHS Total PHS Fund Balance 70968 SGMN, MNRD, MCTR & CCTC Stairway Rescue Assistance System PHS Fund Balance Total Capital Development 73918 Main Campus & Taylorville Parking Lot Repairs Board / Infrastructure Capital Development Board / Infrastructure Total Infrastructure 73914 Commons Floor Replacement 73915 Gym Floor Renovation 73917 Litchfield & Jacksonville Solar Panel Installation Infrastructure Total ICCB Capital Budget Requ NEW Classrooms, Testing Center and Student Services Renovations NEW Renovation of Montgomery Hall for Adult and Community Education NEW Project Outreach: Regional Center Expansion- Phase Two EREC ICCB Capital Budget Request Total Auxiliary Fund 05-68100 Menard Kitchen Flooring Replacement Auxiliary Fund Total Grand Total

FY2018 PHS Total FY2019 PHS

Type / Year FY2018 PHS

800,000 73,075 25,000 676,500 774,575 4,576,200 1,794,700 5,057,300 11,428,200 96,648 96,648 15,958,048

Sum of Original LLCC Budget Approved / Estimated 145,602 305,380 240,115 339,960 1,031,057 452,404 406,458 252,936 425,920 188,782 1,726,500 101,068 101,068 800,000

620,474 687,949 98,267 98,267 1,757,227

67,475

Sum of Original Contract Amount 16,569 29,896 187,097 339,914 573,476 51,046 38,720 237,335 39,034 16,500 382,635 14,900 14,900

-

-

-

Sum of Change Orders

67,475 620,474 687,949 98,267 98,267 1,757,227

-

-

-

84,226 84,226 747,365

49,559 106,978 -

57,419

10,056 570,915 580,971 14,041 14,041 1,009,862

0.00% 14.90% 0.00% 92.01% 84.45% 0.00% 0.00% 0.00% 0.00% 14.29% 14.29% 57.47%

Sum of Sum of Adjusted Contract Sum of Sum of Contract Balance Contract % Sum of Payments To Amount Retainage Date Remaining Remaining 16,569 13,759 2,810 16.96% 29,896 24,646 5,250 17.56% 187,097 154,602 32,495 17.37% 339,914 295,408 44,507 13.09% 573,476 488,415 85,062 14.83% 51,046 601 50,445 98.82% 38,720 13,694 25,025 64.63% 237,335 23,420 213,916 90.13% 39,034 29,533 9,502 24.34% 16,500 16,500 100.00% 382,635 67,247 315,388 82.43% 14,900 500 14,400 96.64% 14,900 500 14,400 96.64% 0.00%

The following information is a reflection of information that has been provided to the Finance Department as of March 29, 2019

All Capital Projects

AGENDA ITEM IV.A.3.c

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Quarterly Budget Transfer Report

DATE:

April 24, 2019

Attached is the Quarterly Budget Transfer Report reflecting transfers at the end of the third quarter of this fiscal year. We continue to be well within statutory requirements limiting the amount of transfers to 10% or less in any fund.

Longhta/Patarozzi

63

QUARTERLY BUDGET TRANSFER REPORT March 31, 2019

EDUCATIONAL FUND Budget Transfers Percentage

O&M FUND Budget Transfers Percentage

OTHER FUNDS Budget Transfers Percentage

$39,931,675 $64,178 .16%

$5,419,939 $13,500 .25%

$19,824,957 $9,500 .05%

TOTAL OPERATING BUDGET

Revenue Original Budget Adjusted Revenues Additional Funds Available

$45,351,614 $45,351,614 $0

Expenditures Original Budget Adjusted Expenditures Additional Expenditures

$45,351,614 $45,351,614 $0

Net Change

Longhta/Patarozzi

$0

64

AGENDA ITEM IV.A.6.a

AGENDA MASTER CALENDAR MAY 2019 •

LLCC Foundation Gala 5/4/19



Summer Adjunct Faculty Listing



Student Recognition Ceremony 5/7/19



Budget Workshop





Board Meeting 6/26/19

Employee Recognition Ceremony 5/16/19



Commencement 5/17/19



Board Meeting 5/22/19

SEPTEMBER 2019 •

Budget Adoption/Public Hearing



Fall Adjunct Faculty Listing

• Board Meeting 9/25/19

Spring Adjunct Faculty Listing



General Obligation Alternate Bond Levy Abatement





FY20 Tentative Budget



Board Meeting 7/24/19

OCTOBER 2019 •

Financial Audit Review



PHS Projects



Board Meeting 10/23/19

JANUARY 2020 •

JULY 2019

JUNE 2019



Board Meeting 11/20/19

Sabbatical Leaves



Administrative Positions



Approval of Faculty Positions



Board Meeting 3/25/20



Board Meeting 2/26/20

Board Meeting 1/22/20

DECEMBER 2019 •

Adopt CY19 Property Tax Levy



Board Meeting 12/16/19

MARCH 2020



Faculty Tenure & Continuing Employment Recommendations

• Board Meeting 8/28/19

NOVEMBER 2019

FEBRUARY 2020



AUGUST 2019

APRIL 2020 •

Seating of Student Trustee



Board Meeting 4/22/20

65

V. Strategic Discussion