BOARD OF DIRECTORS ALAMEDA-CONTRA COSTA TRANSIT DISTRICT
AGENDA
Regular Meetings of the Board of Directors and the Planning and Operations Committees Special Meeting of the Finance and Audit Committee AC Transit General Offices 2nd Floor Board Room 1600 Franklin Street Oakland, CA 94612
Wednesday, May 14, 2014 at 5:00 p.m. Closed Session: 3:30 p.m. (Items 9A-9D)
Committee meetings will commence when the Board of Directors recesses to a Committee of the Whole
MEMBERS OF THE BOARD OF DIRECTORS GREG HARPER, PRESIDENT (WARD 2) JOE WALLACE, VICE PRESIDENT (WARD 1) ELSA ORTIZ (WARD 3) MARK WILLIAMS (WARD 4) JEFF DAVIS (WARD 5) JOEL YOUNG (AT-LARGE) H. E. CHRISTIAN PEEPLES (AT-LARGE) BOARD OFFICERS DAVID J. ARMIJO, GENERAL MANAGER DENISE C. STANDRIDGE, INTERIM GENERAL COUNSEL LINDA A. NEMEROFF, DISTRICT SECRETARY STANDING COMMITTEES MEETING DAYS* nd Planning Committee 2 Wednesday nd Operations Committee 2 Wednesday th External Affairs Committee 4 Wednesday th Finance and Audit Committee 4 Wednesday * All Standing Committees are held in conjunction with the regular Board of Directors meeting, To access live and archived audio of Board of Directors and Standing Committee meetings as well as agendas, staff reports, and the schedule of future meetings please visit www.actransit.org and click on “Board Meetings”. Dial (510) 891-7200 to access agendas by telephone. For questions, contact the District Secretary’s Office at (510) 891-7201. Alameda-Contra Costa Transit District
May 14, 2014
Page 1 of 8
MEETING PROCEDURES Public Comment: Members of the public wishing to present comments should complete a Speaker’s Form and submit it to the District Secretary. For subjects not listed on this agenda, the public will be invited to speak under the "PUBLIC COMMENTS" section of the agenda. For specific agenda item(s), speakers will be invited to address the Board/Standing Committee(s) at the time the item is being considered. All speakers are allowed two (2) minutes to present comments. Individuals wishing to present more detailed information are encouraged to submit comments in writing. Written comments are included in the record for meeting(s), and as such, are available for public inspection and may be posted to the District’s website. Electronic Devices: All electronic devices (cell phones, pagers and similar-sounding devices) shall be placed on mute, vibrate or silent mode during Board and Committee meetings pursuant to District Ordinance No. 12. Time of Meetings: Times included on this agenda for commencement of Standing Committee meetings are estimates only. Committee meetings will commence when the Board of Directors recesses to a Committee of the Whole. Order of Agenda Items: The Board or Standing Committee(s) may discuss any item listed on this agenda and in any order. Agenda Planning: The Agenda Planning portion of the agenda is designed to assist the Board and staff in the preparation of future Board and Committee agendas. Each item requested shall have the concurrence of at least two Directors in order to place a proposed agenda item on a future agenda. LIVE AUDIO STREAMING OF BOARD AND COMMITTEE MEETINGS Live audio streaming and an archive of previously recorded meetings is available on the District’s website at www.actransit.org. For technological reasons, recordings of meetings held outside of the Board Room cannot be streamed to the web. AVAILABILITY OF AGENDA RELATED MATERIALS Written agenda related materials for all open session regular meetings are available to the public 72 hours prior to the meeting or at the time the materials are distributed to a majority of the Board. Written materials presented at a meeting by staff or a member of the Board will be available to the public at that time, or after the meeting if supplied by an outside party. Agenda related materials are available on the District’s website or by contacting the District Secretary’s Office. ACCESSIBLE PUBLIC MEETINGS Meetings of the Board of Directors are accessible to individuals in wheelchairs. The Board Room is equipped with Assistive Listening Devices for individuals with a hearing impairment. Written materials in appropriate alternative formats, disability-related modification/accommodation as well as sign language and foreign language interpreters must be made 72 hours in advance of the meeting or hearing to help ensure availability. Please direct requests for disability related modification or accommodation and/or interpreter services to Linda A. Nemeroff, District Secretary, 1600 Franklin Street, Oakland, California, 94612 or call (510) 891-7201. AC Transit’s General Offices are generally served by bus lines 1, 11, 12, 51A, 72, 72M. The nearest accessible bus th service is provided at the intersection of Broadway and 17 Street in Oakland. The nearest accessible BART station th is the 19 Street Station in Oakland. District Ordinance No. 13 prohibits bringing non-service animals to District facilities unless specifically authorized by federal or state law. To accommodate individuals with severe allergies and environmental illnesses, meeting participants should refrain from wearing scented products to the meeting.
Alameda-Contra Costa Transit District
May 14, 2014
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BOARD OF DIRECTORS MEETING – Greg Harper, President Wednesday, May 14, 2014, at 5:00 p.m. 1.
ROLL CALL
2.
GENERAL MANAGER’S REPORT
3.
PUBLIC COMMENT
4.
PRESENTATION Update on federal legislative matters.
5.
CONSENT CALENDAR
Staff Contact or Presenter
David Armijo
Any person may directly address the Board at this time on any items of interest to the public that is within the subject matter and jurisdiction of the Board. Speakers wishing to address a specific agenda item will be invited to address the Board at the time the item is being considered. Two (2) minutes are allowed for each item. Steve Palmer Van Scoyoc Associates
Items listed under the Consent Calendar are considered to be routine and may be enacted by one motion/one vote. If discussion is desired, an item may be removed from the Consent Calendar and will be considered individually.
5A. Consider approving Joint Board of Directors/Accessibility Advisory Committee minutes of March 12, 2014.
Linda Nemeroff 891-7284
5B. Consider approving Board of Directors and Standing Committee minutes of April 9, 2014.
Linda Nemeroff 891-7284
5C. Consider approving Board of Directors and Standing Committee minutes of April 23, 2014.
Linda Nemeroff 891-7284
5D. Consider approving Board of Directors/Board Officers Retreat Minutes of April 30, 2014.
Linda Nemeroff 891-7284
5E. Consider authorizing Directors Young and Williams to attend the Conference of Minority Transportation Officials (COMTO) 43rd National Meeting in Atlanta, Georgia on July 12-15, 2014 (Report 14-158).
Linda Nemeroff 891-7284
6.
REGULAR CALENDAR
6A. Consider receiving report examining Board Policy 350 – Procurement Policy and adoption of proposed amendments [Requested by Director Ortiz – 3/26/14] (Report 14-108).
Tom Prescott 891-7221
RECESS TO STANDING COMMITTEES (as the Committee of the Whole)
Speakers will be invited to address a Committee at the time an item on the agenda is being considered or under Public Comment for items not on the agenda. Immediately following the Standing Committee Meetings, the Board meeting will reconvene at which time the Board may take action on any of the following Committee agenda items.
Alameda-Contra Costa Transit District
May 14, 2014
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ALL COMMITTEES ARE ADVISORY ONLY. A.
PLANNING COMMITTEE – Mark Williams, Chairperson Held immediately following the Board Meeting recess.
Staff Contact or Presenter(s)
Public Comment (for items not on the agenda) Consent Items: A-1.
Consider recommending receipt of the First Quarter Report on the Bus Rapid Transit Project (Report 14-109).
Dennis Butler 891-4798
A-2.
Consider recommending receipt of the Quarterly Report on the Transbay Transit Center Project (Report 14-110).
Dennis Butler 891-4798
A-3.
Consider recommending receipt of the Quarterly Report on the District’s Involvement in External Planning Processes (Report 14-111).
Dennis Butler 891-4798
Briefing/Action Items: A-4.
Consider recommending that the General Manager be authorized to enter into a Memorandum of Understanding with the Alameda County Transportation Commission (CTC) to prepare the District’s Major Corridors Study using Alameda CTC’s consultants (Report 14-119).
Dennis Butler 891-4798
A-5.
Consider recommending receipt of report on Transbay service operations and planning, including ridership and fleet assignments (Report 14-148).
Dennis Butler 891-4798
B.
OPERATIONS COMMITTEE – Joe Wallace, Chairperson Held immediately following the Planning Committee meeting.
Staff Contact or Presenter(s)
Public Comment (for items not on the agenda) Consent Items: B-1.
Consider recommending approval to release solicitations for architecture and engineering, construction management and construction in support of the project to replace the storm drains at the Emeryville Division (Report 14-142).
Dennis Butler 891-4798
B-2.
Consider recommending approval to release solicitations for architecture and engineering, construction management and construction in support of the San Leandro Transit Center (Report 14143).
Dennis Butler 891-4798
Alameda-Contra Costa Transit District
May 14, 2014
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B-3.
Consider recommending approval to release solicitations for architecture and engineering, construction management and construction in support of the project to install new bus wash facilities at all operating divisions (Report 14-144).
Dennis Butler 891-4798
B-4.
Consider recommending approval to release solicitations for architecture and engineering, construction management and construction in support of the maintenance bay upgrade at the Emeryville Division (Report 14-145).
Dennis Butler 891-4798
B-5.
Consider recommending approval to release solicitations to complete the detailed design and to refurbish, install, and commission hoist and lift equipment in support of the project to install new bus hoists/lifts at all operating divisions (Report 14-146).
Dennis Butler 891-4798
B-6.
Consider recommending receipt of the Quarterly Operations Performance Report for AC Transit fixed route services (Report 14-113).
Jim Pachan 891-7215
B-7.
Consider recommending receipt of Quarterly Report on Clipper Outreach Activities and Usage (Report 14-151).
Tom O’Neill 891-7278
Briefing/Action Items: B-8.
Consider recommending approval of contract award to Complete Coach Works for the installation of fifty-one diesel emissions control systems on Van Hool 5000 series buses to comply with the California Air Resources Board transit fleet vehicle requirements (Report 14-114).
Jim Pachan 891-7215
B-9.
Consider recommending that the General Manager be authorized to: 1) Resume operations at the Richmond Division (D3) on a weekday schedule and with the “desired” level of maintenance and improvements outlined in the Facilities Utilization Study presented to the Board on February 12, 2014; and 2) Issue solicitations for architectural and engineering, project management/construction management and construction contracts for the rehabilitation of D3, with options for the remaining operating divisions and central maintenance facility (Report 14107).
Dennis Butler 891-4798
B-10. Consider recommending that the General Manager be authorized to execute license agreements to enter and use District property with the United Cerebral Palsy of the Golden Gate for the property at 1531 Webster Street and John and Carole Garcia for the property at 1510 Franklin Street (Report 14-122).
Dennis Butler 891-4798
Alameda-Contra Costa Transit District
May 14, 2014
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C.
SPECIAL FINANCE AND AUDIT COMMITTEE – Jeff Davis, Chairperson Held immediately following the Operations Committee meeting.
Staff Contact or Presenter(s)
Public Comment (for items not on the agenda) Consent Items: C-1.
Consider recommending receipt of report on the proposed FY 2014-15 Operating and Capital Budgets (Report 14-026d).
Jim Pachan 891-7215
C-2.
Consider recommending that the General Manager or his designee be authorized to apply for Department of Homeland Security FY2014 Transit Security Grant Program funds for security training for frontline employees (Report 14-149).
Tom Prescott 891-7221
RECONVENE BOARD OF DIRECTORS MEETING – Greg Harper, President
Staff Contact or Presenter(s)
7.
REPORTS OF STANDING COMMITTEES
The District Secretary will report on the recommendations made by the Committees, including those items referred to the Consent Calendar Addenda. If discussion or comment is desired, any person may request that an item be considered individually.
A. PLANNING COMMITTEE: A-1. Consider receiving the First Quarter Report on the Bus Rapid Transit Project (Report 14-109). A-2. Consider receiving the Quarterly Report on the Transbay Transit Center Project (Report 14-110). A-3. Consider receiving the Quarterly Report on the District’s Involvement in External Planning Processes (Report 14-111). A-4. Consider authorizing the General Manager to enter into a Memorandum of Understanding with the Alameda County Transportation Commission (CTC) to prepare the District’s Major Corridors Study using Alameda CTC’s consultants (Report 14-119). A-5. Consider receiving report on Transbay service operations and planning, including ridership and fleet assignments (Report 14-148). B. OPERATIONS COMMITTEE: B-1. Consider approving the release of solicitations for architecture and engineering, construction management and construction in support of the project to replace the storm drains at the Emeryville Division (Report 14-142). B-2. Consider approving the release of solicitations for architecture and engineering, construction management and construction in support of the San Leandro Transit Center (Report 14-143). B-3. Consider approving the release of solicitations for architecture and engineering, construction management and construction in support of the project to install new bus wash facilities at all operating divisions (Report 14-144). Alameda-Contra Costa Transit District
May 14, 2014
Linda Nemeroff 891-7284
Dennis Butler 891-4798 Dennis Butler 891-4798 Dennis Butler 891-4798 Dennis Butler 891-4798
Dennis Butler 891-4798
Dennis Butler 891-4798
Dennis Butler 891-4798 Dennis Butler 891-4798
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B-4.
Consider approving the release of solicitations for architecture and engineering, construction management and construction in support of the maintenance bay upgrade at the Emeryville Division (Report 14145). B-5. Consider approving the release of solicitations to complete the detailed design and to refurbish, install, and commission hoist and lift equipment in support of the project to install new bus hoists/lifts at all operating divisions (Report 14-146). B-6. Consider receiving the Quarterly Operations Performance Report for AC Transit fixed route services (Report 14-113). B-7. Consider receiving the Quarterly Report on Clipper Outreach Activities and Usage (Report 14-151). B-8. Consider approving contract award to Complete Coach Works for the installation of fifty-one diesel emissions control systems on Van Hool 5000 series buses to comply with the California Air Resources Board transit fleet vehicle requirements (Report 14-114). B-9. Consider authorizing the General Manager to: 1) Resume operations at the Richmond Division (D3) on a weekday schedule and with the “desired” level of maintenance and improvements outlined in the Facilities Utilization Study presented to the Board on February 12, 2014; and 2) Issue solicitations for architectural and engineering, project management/construction management and construction contracts for the rehabilitation of D3, with options for the remaining operating divisions and central maintenance facility (Report 14107). B-10. Consider authorizing the General Manager to execute license agreements to enter and use District property with the United Cerebral Palsy of the Golden Gate for the property at 1531 Webster Street and John and Carole Garcia for the property at 1510 Franklin Street (Report 14-122).
Dennis Butler 891-4798
Dennis Butler 891-4798
Jim Pachan 891-7215 Tom O’Neill 891-7278 Jim Pachan 891-7215
Dennis Butler 891-4798
Dennis Butler 891-4798
C. SPECIAL FINANCE AND AUDIT COMMITTEE: C-1. C-2.
Consider receiving report on the proposed FY 2014-15 Operating and Capital Budgets (Report 14-026d). Consider authorizing the General Manager to apply for Department of Homeland Security FY2014 Transit Security Grant Program funds for security training for frontline employees (Report 14-149).
8.
CONSENT CALENDAR ADDENDA
9.
CLOSED SESSION/REPORT OUT
Jim Pachan 891-7215 Tom Prescott 891-7221
The Board is requested to authorize as recommended from the committee meetings above. Denise Standridge
The items for consideration are listed below and will be reported on by the General Counsel as necessary at the end of the meeting.
Alameda-Contra Costa Transit District
May 14, 2014
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9A. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9 (a))
Constantino Olaya v. AC Transit, WCAB Case No. ADJ8196619 Gregory Amour v. AC Transit, WCAB Case No. ADJ4384055, ADJ7769611, ADJ7410402 Francisco v. AC Transit, ACSC Case No. RG12617444, Claim No. 11-2676
9B. Conference with Legal Counsel – Potential Litigation (Government Code Section 54956.9(b)) (Two Cases)
9C. Conference with Labor Negotiators
(Government Code Section 54957.6): Agency Designated Representative: David J. Armijo, General Manager Employee Organizations: ATU Local 192, AFSCME Local 3916, IBEW Local 1245, Unrepresented Employees
9D. Public Employee Performance Evaluation
(Government Code Section 54957) Title: General Manager, Interim General Counsel, District Secretary
10.
AGENDA PLANNING
11.
BOARD/STAFF COMMENTS
12.
ADJOURNMENT Next Meeting: May 28, 2014, at 5:00 p.m.
(Government Code Section 54954.2)
Alameda-Contra Costa Transit District
May 14, 2014
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PRESENTATION
May 14, 2014 Update on Federal Legislative Matters presented by Steve Palmer of Van Scoyoc Associates
9
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BOARD OF DIRECTORS CONSENT CALENDAR
May 14, 2014 Agenda Items 5A-5E
11
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ALAMEDA-CONTRA COSTA TRANSIT DISTRICT
MINUTES Special Joint Meeting of the AC Transit Board of Directors and the Accessibility Advisory Committee AC Transit General Offices 4th Floor Conference Room 1600 Franklin Street Oakland, CA 94612
Wednesday, March 12, 2014 at 1:00 p.m. MEMBERS OF THE BOARD OF DIRECTORS GREG HARPER, PRESIDENT (WARD 2) JOE WALLACE, VICE PRESIDENT (WARD 1) ELSA ORTIZ (WARD 3) MARK WILLIAMS (WARD 4) JEFF DAVIS (WARD 5) JOEL YOUNG (AT-LARGE) H. E. CHRISTIAN PEEPLES (AT-LARGE) MEMBERS OF THE ACCESSIBILITY ADVISORY COMMITTEE PAMELA FADEM, CHAIR SCOTI BLANKS, VICE CHAIR JANET ABELSON SHIRLEY CRESSEY YULI JACOBSON STEVE FORT
WILLSCOTI JAMES ROBSON HALE ZUKAS HECTOR VARELA
MARINA VILLENA JIM GONSALVES DON QUEEN DEBORAH TAYLOR
TELECONFERENCE: Pamela Fadem Director Joel Young, At-Large 305 Dogwood, Southbury, CT 06488 730 E 3rd St, Long Beach, California 90802 AC TRANSIT BOARD OFFICERS DAVID J. ARMIJO, GENERAL MANAGER DENISE C. STANDRIDGE, INTERIM GENERAL COUNSEL LINDA A. NEMEROFF, DISTRICT SECRETARY
Alameda-Contra Costa Transit District
March 12, 2014 13
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SPECIAL JOINT MEETING OF THE BOARD OF DIRECTORS AND THE ACCESSIBILITY ADVISORY COMMITTEE President Greg Harper and Vice Chair Scott Blanks Presiding Wednesday, March 12, 2014 at 1:00 p.m.
ACTION SUMMARY
i The Alameda-Contra Costa Transit District Board of Directors held a [ / special joint meeting with the Accessibility Advisory Committee on ! Wednesday, March 12, 2014.
I Prior to the
start of the meeting, Interim General Counsel Denise I Standridge confirmed that all requirements of the Ralph M. Brown I Act (Govt. Code Sections S4950, et seq.) and the provisions of Board [ Policy 100, Section 4.8 regarding teleconferenced meetings were met I in order for Member Fadem and Director Young to participate in the I meeting and advised that all votes must be taken by roll call vote. f [Affidavits verifying that the teleconference locations were accessible \ to persons with disabilities and that the agenda was posted at the J teleconference location at least 24 hours prior to the start of the meeting are attached as Exhibit A.]
ii J
President Harper and Vice Chair Blanks convened the Special Joint
I Meeting at 1:08 p.m. 1.
j INTRODUCTION OF PARTICIPANTS (ROLL CALL)
I AC Transit Board Members Present: Elsa Ortiz, Mark Williams (arrived / at 1:17 p.m.), Jeff Davis, H. E. Christian Peeples, Joel Young, Joe
I Wallace, Greg Harper.
I Accessibility Advisory Committee Members Present:
Janet Abelson, Cressey, Steve Fort, Deborah Taylor, Hector Varela, James Robson, Hale Zukas, Marina Villena, Jim Gonsalves, Don Queen, Will I Scott, Yuli Jacobson, Scott Blanks, Pamela Fadem.
i Shirley
l
I i Absent:
I
Accessibility Advisory Committee Members Hector Varela and Jim Gonzalves
J
I Also present: General Manager David Armijo, Interim General I Counsel Denise Standridge, District Secretary Linda Nemeroff, and
I Accessible Services Manager Mallory Nestor-Brush. 2.
\ PUBLIC COMMENT
! There was no public comment offered. 3.
I I DISCUSSION ITEMS
I
3A. I Discussion regarding the role of the Accessibility Advisory Committee. i [Attachment 1- Resolution No. 10-047]
NO ACTION WAS TAKEN
! Alameda-Contra Costa Transit District
March 12, 2014 14
Page 2 of 5
President Harper framed the discussion by saying that the minutes of the December 2013 AAC meeting had raised concerns by Board members that the AAC might be engaged in activities, such as lobbying, that went beyond the role of an advisory committee. Members of the AAC clarified that what had occurred at their December meeting was nothing more than a brainstorming session and an exchange of ideas. It was also pointed out that in previous years, the AAC was invited to participate in lobbying activities at the Board's request, which may have led to some confusion about what the committee could and could not do. Vice Chair Blanks felt the resolution establishing the AAC was very clear in terms of the committee's role and that members understood their role. Also discussed was the AAC's review of vehicle specifications for bus procurements and disappointment by the Committee that more changes were not made to the Gillig buses as a result of the AAC's recommendations. General Manager David Armijo advised that the procurement of the Gillig buses was well underway and nearly complete when he started working for the District, but there was another procurement coming up in the next two years on the BRT buses and he would be happy to bring those back to the Committee for review. While members of the Board value the AAC's efforts, it was suggested that the AAC be more proactive in seeking the Board's support of its activities and initiatives. Members of the Board and the AAC agreed that having the joint meeting was a positive step toward improving communication between the two bodies. No action was taken. 3B. Discussion regarding communication between the Board of Directors and the Accessibility Advisory Committee.
NO ACTION WAS TAKEN
Members of the Board and the AAC offered the following comments/suggestions on how to communicate more effectively: Utilize staff and Board Officers as a conduit in the exchange of information between the Board and the AAC and in bringing items to the Board; Individual Board members and their appointees should meet at least once a year and communicate as needed; Provide a quarterly letter to the Board on the Committee's activities and what it is working on similar to what is provided to the Board from the chair of the Retirement Board; Hold a joint meeting annually to discuss goals, concerns, and to generally stay in touch;
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March 12, 2014 15
Page 3 of 5
Arrange for the chair of the Committee to make a presentation to the Board on the AAC's priorities; Eliminate the use of action minutes in favor of summary minutes; and Hold a joint meeting annually, which is scheduled around a major topic such as a bus purchase (at the latter stage of the purchase after the AAC has provided its comments to staff). Several AAC members noted that they actively participate in other groups and organizations in which they often provide information on the AAC's activities. Committee members felt that in order to engage the communities served by the District and make it easier for the public to attend meetings and increase participation, it would be good to occasionally hold AAC meetings in other parts of the District. President Harper commented that this would be a good idea. No action was taken. 3C. Presentation of the Accessibility Advisory Committee's top priorities. [Attachment 2]
NO ACTION WAS TAKEN
In general, members of the Board were supportive of the Committee's priorities. Discussion ensued regarding driver training and to what extent the AAC participated in efforts to train operators. President Harper felt it was important for new operators to be introduced to the AAC. Vice Chair Blanks concurred, noting that perhaps the AAC should meet operators and participate in training more often as drivers would benefit from additional awareness of senior/disability-related issues. Director Davis asked about the role of paratransit in the Committee's priorities. Member Abelson advised that the Service Review Advisory Committee dealt with paratransit issues and the AAC was focused on fixed route service. The nexus between the two committees is the effort to get people off paratransit and onto fixed route service that is accessible to as many people as possible. With regard to expectations of the AAC, Board members offered the following: Director Ortiz expressed the need for the Board and the AAC to communicate more effectively in order for the Board to be aware of the Committee's activities, opinions and advice; Director Williams expressed his support for town hall meetings; Director Peeples expressed the AAC's importance in evaluating equipment and service and the need for the Board to listen to what the Committee says;
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Director Peeples suggested that the AAC be more involved in externa l meetings and events; Director Young encouraged more open and frequent communication between Board members and their appointees; and President Harper encouraged the AAC to work more closely with and to provide as much information as possible to the Board.
No action was taken. 4.
BOARD/STAFF COMMENTS Vice Chair Blanks commented that the theme throughout the meeting was communication, which is essential for the Board and Committee to function effectively toward the same goal. Member Scott commented on morale and public relations as they relate to providing better service to riders.
5.
ADJOURNMENT There being no further business to come before the Board of Directors and the Accessibility Advisory Committee, the meeting adjourned at 2:34p.m.
Respectfully submitted,
Lb~ Linda A. Nemeroff District Secretary
Alameda-Contra Costa Transit District
March 12, 2014 17
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BOARD OF DIRECTORS ALAMEDA-CONTRA COSTA TRANSIT DISTRICT
MINUTES Special Meetings of the Board of Directors and the Planning and Operations Committees El Cerrito City Hall City Council Chambers 10890 San Pablo Avenue El Cerrito, California Wednesday, April 9, 2014 at 5:00 p.m. Closed Session: 4:00 p.m. (Items 9A-9D) Committee meetings will commence when the Board of Directors recesses to a Committee of the Whole
MEMBERS OF THE BOARD OF DIRECTORS
GREG HARPER, PRESIDENT (WARD 2) JOE WALLACE, VICE PRESIDENT (WARD 1) ELSA ORTIZ (WARD 3) MARK WILLIAMS (WARD 4) JEFF DAVIS (WARD 5) JOEL YOUNG (AT-LARGE) H. E. CHRISTIAN PEEPLES (AT-LARGE) Teleconference:
Director Joel Young, At-Large 730 E 3rd Street Long Beach, California 90802 BOARD OFFICERS
DAVID J. ARMIJO, GENERAL MANAGER DENISE C. STANDRIDGE, INTERIM GENERAL COUNSEL LINDA A. NEMEROFF, DISTRICT SECRETARY
Alameda-Contra Cost a Transit District
April 9, 2014 19
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SPECIAL BOARD OF DIRECTORS MEETING- Greg Harper, President Wednesday, April 9, 2014 at 5:00p.m.
ACTION SUMMARY
[ The Alameda-Contra Costa Transit District Board of Directors held a
! Special meeting on Wednesday, April 9, 2014. !
i Prior to the start of the meeting,
Interim General Counsel Denise
! Standridge confirmed that all requirements of the Ralph M. Brown
I Act
(Govt. Code Sections 54950, et seq.) and the provisions of Board \ Policy 100, Section 4.8 regarding teleconferenced meetings were met ! in order for Director Young to participate in the meeting and advised I that all votes must be taken by roll call vote. [An affidavit verifying
! that
the teleconference location was accessible to persons with
I disabilities and that the revised agenda was posted at the I teleconference location at least 24 hours prior to the start of the first \ meeting is attached as Exhibit A.]
I The
meeting was called to order at 4:05 p.m. for the purpose of i Closed Session. All Board members were present, with the exception of Director Young who was absent. The District Secretary announced i that the Board would convene in Closed Session to discuss Items 9A-D [ as listed on the agenda. Closed Session concluded at 4:55 p.m.
I
[ At 5:01 p.m., President Harper called the Board of Directors meeting ! to order.
'
1.
I ROLLCALL [ Present: Ortiz, Williams, Davis, Peeples, Young, Wallace, Harper
2.
I GENERAL MANAGER'S REPORT
i General Manager David Armijo reported on the following: 1
3.
INFORMATION ONLY
Recognition from the Oakland City Council in honor of Cesar Chavez Day for collaboration with the City, particularly on the BRT; Installation of turn warning indicators on five pilot buses to provide visual and audible indication to pedestrians that buses are turning; Ongoing discussions with Mayor Jean Quan and Mayor Tom Bates regarding transit initiatives and funding throughout the region; and BARTI AC Transit Liaison Committee met to discuss issues of mutual concern such as fare coordination, which will be brought to the Board in the future.
I PUBLIC COMMENT I • Mayor Janet Abelson
welcomed the Board to El Cerrito, noting that the city was grateful for the service that runs on San Pablo Avenue. She added that the community would like more frequent service on
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April 9, 2014 20
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San Pablo Avenue and that the city is doing transit oriented development. Jane Kramer commented on transparency and accountability with regard to adherence to appropriate government processes. Citing Board micromanagement of staff, she gave the example of forcing a legislative lobbying contract to be brought to the Board for approval as well as a discussion at a recent BRT Policy Steering Committee meeting concerning the role of the committee. In her view, the overall question is whether the Board is overstepping and redefining its prerogatives and an ongoing concern is loss of Board integrity. Barbara (last name not given) commented on Line 72M, noting that drivers don't have enough time to take a decent lunch break and the line does not have enough service to support the number of passengers. She proposed to add three buses and two rapids to handle both weekday and weekend service, noting that passengers would only have to wait 6 to 10 minutes, not 20 to 40. She also stated the drivers deserved bonuses because they train riders on how to use the new fareboxes. Stuart Samuelson was concerned about standing loads on Line 7 at certain times of the day because high school students use the bus to come home from school. He said passengers were packed in the aisles, which posed a safety hazard. He asked why AC Transit cannot provide an extra bus for high school students, noting that 3:50p.m. is the worst. Rita Xavier commented on weekend service, noting that the buses on San Pablo Avenue are full with passengers standing all the way to the driver. She thought the buses were more crowded on Saturdays than weekdays and more buses or a 72R on the weekend were needed. She also requested that straps be placed at lower height levels which would help short people and children hold on when riding the bus. Jerry Grace commented he was happy the Board was meeting in El Cerrito. He agreed with previous speakers about Line 72 being too crowded. He also said the new fare boxes are slowing down boarding for cash passengers. David Vartanoff thanked the Board for having a meeting in El Cerrito. He said bus bunching and gapping on the 1/1R is very serious and causes long waits. Virginia Frederick requested reinstatement of Line 74 to Orinda BART from El Sobrante. She said when there was service to Orinda, a lot of commuters and school children used it, and everyone would like to see it back again. Charles Blue Sr. had observed things on buses that cause him concern. One day he saw someone unfasten the emergency exit window which flew open and the operator was not aware of it. He also sees able bodied passengers refuse to make room for wheelchairs and often hears threats against bus drivers. He Alameda-Contra Costa Transit District
April9, 2014 21
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suggested that the driver be in the same capacity as a plane captain or Amtrak conductor and there should be no disobedience or interference with the driver. Ms. Fowles, Civic Action Coalition, raised issues regarding Line 51A/51B improvements. First, due to congestion on College, the 49 should be diverted up to College and Claremont. Second, she said there is a safety issue with transit signal priority because it endangers pedestrians who are mobility challenged and children. Finally, she asked that the District re-investigate the impact of bulbouts on local transit feeder lines 25 and 49.
4.
CONSENT CALENDAR MOTION: PEEPLES/WALLACE to approve or receive the items on the Consent Calendar as presented. The motion carried by the following vote:
APPROVED OR RECEIVED AS INDICATED
AYES:7: Peeples, Wallace, Ortiz, Williams, Davis, Young, Harper 4A. Consider approving Board of Directors and Standing Committee minutes of March 26, 2014. 46. Consider receiving report on Annual Statement of Economic Interest filings (Report 14-090}. 5.
REGULAR CALENDAR
SA. Consider adoption of Resolution No. 14-016 giving notice of the General District Election to be held on Tuesday, November 4, 2014, for the election of four (4} Directors, requesting consolidation of said election with the General State Election to be held on the same date, and specifications of the election order (Report 14-084}.
APPROVED
District Secretary Linda Nemeroff presented the staff report. MOTION: PEEPLES/WALLACE to adopt Resolution No. 14-016 giving notice of the General District Election to be held on Tuesday, November 4, 2014, for the election of four (4) Directors, requesting consolidation of said election with the General State Election to be held on the same date, and specifications ofthe election order. The motion carried by the following vote: AYES:7: Peeples, Wallace, Ortiz, Williams, Davis, Young, Harper SB. Consider whether to continue a reduction in Board travel allotments for FY 2014-15. (verbal)
Alameda-Contra Costa Transit District
Apri19, 2014 22
APPROVED 25% REDUCTION IN BOARD TRAVEL FOR FY 2014-15
Page 4 of 11
District Secretary Linda Nemeroff asked whether the Board wanted to continue the existing 25% reduction in Board travel allotments or restore allotments to the full amount under Board Policy. MOTION: WAllACE/ORTIZ to continue the existing 25% reduction in Board travel allotments for FY 2014-15. The motion carried by the following vote: AYES:7: Wallace, Ortiz, Williams, Davis, Peeples, Young, Harper 6.
BOARD WORKSHOP
GA. Discussion regarding the planning process for the next generation of Clipper (CZ) (Report 14-092).
INFORMATION ONLY
Customer Services Manager Victoria Einhaus presented the staff report. Issues the Board asked staff to further consider and address in the planning process are as follows:
• •
Eliminate limitations in the next contract which inhibit the growth of the vendor network; Improve staffing levels in order to reduce the response time in programming new fare products; The architecture and infrastructure of the technology needs to be cost effective, flexible and adapt easily to rapid changes in technology; and The need for more flexibility in how transit fares can be purchased and paid, such as self-service machines, card-based retail network, and the use of smartphones to pay fares.
General Manager David Armijo advised that the issue of governance and process will be addressed with every jurisdiction in the next 6-9 months. President Harper offered that instead of issuing a contract at the end of 2016 for a new vendor, one should be issued to a firm or group to design and develop a home-grown system. Director Ortiz requested that staff find out what other communities that are situated like ours are doing to reach out to improve access to Clipper vendors. Public Comment: • David McCoard, El Cerrito resident, would like to have Clipper available on WestCat. • Jerry Grace commented that he uses Clipper regularly and wanted everyone to know that you cannot let the amount on the Clipper Alameda-Contra Costa Transit District
April9, 2014 23
Page 5 of 11
card drop below $5. Henry Aguirre, Pinole resident, asked if there were any plans for an outreach program to non-English speaking communities about Clipper. No action was taken. The item was presented for information only. RECESS TO STANDING COMMITTEES (as the Committee of the Whole) The Board meeting recessed to the Standing Committees at 6:25 p.m. ALL COMMITTEES ARE ADVISORY ONLY. A.
I PLANNING COMMITTEE- Mark Williams, Chairperson
! The
Planning Committee convened at 6:25 p.m. All Committee I members were present.
ACTION SUMMARY
I Public Comment (for items not on the agenda)
I Jerry Grace commented that there are too many cars in the bus zones. I Briefing/Action Items: A-1.
'
i Consider
!
recommending receipt of Performance Report (Report 14-093).
the
2013
Annual
Route
RECOMMEND RECEIPT
i Director of Service Development Robert del Rosario presented the staff
i report. '
i; Public Comment:
:
.
I•
•
David Vartanoff commented on the issue of reliability and Line 72, noting that the numbers did not correlate to the observed realities. He added that staff should be directed to do a segmented time of day analysis and segmented pieces of the route analysis. Ed Nash, ATU Local 192, has been working with the District on the run time issues on Line 72, 72M, 1 and 1R. He suggested that staff meet with the driver's committee to see if more could be done. Jerry Grace commented on pass-ups and overcrowding. He asked if there could be extra buses on the weekend.
! MOTION: ORTIZ/PEEPLES to forward to the Consent Calendar Addenda recommending receipt. The motion carried by the following vote: j
A-2.
AYES:7: Ortiz, Peeples, Davis, Young, Wallace, Harper, Williams
Consider recommending receipt of report on the development of the I Short-Range Transit Plan (SRTP) (Report 14-033A). j
I I Senior
RECOMMEND RECEIPT
Transportation Planner Nathan Landau presented the staff
I report. '
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April 9, 2014 24
Page 6 of 11
MOTION: ORTIZ/HARPER to forward to the Consent Calendar Addenda recommending receipt. The motion carried by the following vote: AYES:7: Ortiz, Harper, Wallace, Davis, Peeples, Young, Williams A-3.
Consider recommending that a public hearing be set on June 11, 2014 at 5:00p.m. concerning proposed revisions to Board Policies 163, 501, and 551 to meet Federal Transit Administration requirements related to Title VI {Civil Rights Act) compliance (Report 13-305B).
RECOMMEND APPROVAL
There was no presentation of the staff report. MOTION: HARPER/WALLACE to forward to the Consent Calendar Addenda recommending approval. The motion carried by the following vote: AYES:7: Harper, Wallace, Ortiz, Davis, Peeples, Young, Williams A-4.
Consider recommending the award of eighteen three-year contracts for on-call consultant services for Planning Department transportation projects (Report 12-086A).
RECOMMEND APPROVAL
Transportation Planning Manager Jim Cunradi presented the staff report. MOTION: PEEPLES/WALLACE to forward to the Consent Calendar Addenda recommending approval. The motion carried by the following vote: AYES:7: Peeples, Wallace, Harper, Ortiz, Davis, Young, Williams A-5.
Consider recommending that the General Manager be authorized to execute documents related to the California Association for Coordinated Transportation and Morango Basin Transit Authority Cooperative for the procurement of ten small transit vehicles (Report 14-105).
RECOMMEND APPROVAL
There was no presentation of the staff report. MOTION: DAVIS/WALLACE to forward to the Consent Calendar Addenda recommending approval. The motion carried by the following vote: AYES:7: Davis, Wallace, Harper, Ortiz, Young, Peeples, Williams The Planning Committee adjourned at 6:57 p.m.
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April 9, 2014 25
Page 7 of 11
B.
OPERATIONS COMMITTEE- Joe Wallace, Chairperson The Operations Committee convened at 6:57 p.m. All Committee members were present.
ACTION SUMMARY
I Public Comment (for items not on the agenda)
i Annie Shields said that she lives in the area below San Pablo between I San Pablo and the waterfront (Gillman and University). She said that I there is no bus service in this area and asked the Board to reinstate it. [ Briefing/Action Items: !
B-1.
I Consider recommending approval to buy-out a contract with MMA I ACT Power, LP for the solar power systems that provide solar energy
RECOMMEND APPROVAL
! at Divisions 4 and 6 (Report 14-083). !
Chief Financial Officer Lewis Clinton and Internal Auditor Allan Parella i presented the staff report. J
j
ii Public Comment:
Jerry Grace commented on the District's headquarters at 1600 Franklin i; Street in Oakland. 1
i MOTION:
PEEPLES/WILLAIMS to forward to the Consent Calendar ! Addenda recommending approval of Option #2, contingent on the I favorable inspection of the solar system. The motion carried by the i following vote:
i
[ AYES:7: Peeples, Williams, Harper, Ortiz, Davis, Young, Wallace
B-2.
j Consider recommending receipt of report on the implementation of [ fare changes taking effect on July 1, 2014 (Report 14-095).
RECOMMEND RECEIPT
i Marketing and Community Relations Manager Victoria Wake presented i the staff report. Public Comment: • Ms. Fowles commented that she appreciated the day pass and the reduced adult fare and low senior and youth fares. She said that there will be difficulties with the elimination of transfers and asked the District to consider a one year phase out so people have time to adjust. She also suggested that parents be hired as part-time Clipper vendors in the schools. • Jerry Grace commented that other agencies were trying to eliminate fares for youths.
I MOTION: ORTIZ/PEEPLES to forward to the Consent Calendar Addenda i recommending receipt. The motion carried by the following vote: Alameda-Contra Costa Transit District
April 9, 2014 26
Page 8 of 11
AYES:7: Ortiz, Peeples, Harper, Williams, Davis, Young, Wallace B-3.
Consider recommending receipt of report on the District's obligations under Senate Bill 1193 related to human trafficking [Requested by Director Peeples- 2/12/14] (Report 14-103}.
RECOMMEND RECEIPT
Interim General Counsel Denise Standridge presented the staff report. MOTION: ORTIZ/WILLIAMS to forward to the Consent Calendar Addenda recommending receipt. The motion carried by the following vote: AYES:7: Ortiz, Williams, Harper, Davis, Peeples, Young, Wallace The Operations Committee adjourned at 7:33 p.m. RECONVENE BOARD OF DIRECTORS MEETING- Greg Harper, President The Board of Directors meeting reconvened at 7:33 p.m.
ACTION SUMMARY
7.
REPORTS OF STANDING COMMITTEES District Secretary Linda Nemeroff reported that all of the items from the Planning and Operations Committee meetings had been referred to the Consent Calendar Addenda recommending receipt or approval i as presented. Item No. B-1 concerning the buyout of the contract for [ solar power systems was forwarded to the Consent Calendar I Addenda recommending approval of Option 2 contingent on the I favorable inspection of the system.
REPORT GIVEN
8.
CONSENT CALENDAR ADDENDA I MOTION: PEEPLES/WALLACE to receive or approve the items referred [ to the Consent Calendar Addenda as indicated on the agenda, to I include Item No. B-1 concerning the buyout of the contract for the solar power system to approve Option 2 contingent on the favorable i inspection ofthe system.
j f
RECEIVED OR APPROVED AS INDICATED
I
AYES:7: Peeples, Wallace, Ortiz, Williams, Davis, Young, Harper The items brought before the Board were as follows: A. A-1.
I
PLANNING COMMITTEE: Consider receiving the 2013 Annual Route Performance Report (Report 14-093). A-2. Consider receiving report on the development of the Short-Range Transit Plan (Report 14-033A). A-3 .. Consider setting a public hearing on June 11, 2014 at 5:00 p.m. I ! concerning proposed revisions to Board Policies 163, 501, and 551 to t
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April 9, 2014 27
Page 9 of 11
meet Federal Transit Administration requirements related to Title VI (Civil Rights Act) compliance (Report 13-305B). Consider the award of eighteen three-year contracts for on-call consultant services for Planning Department transportation projects (Report 12-086A). Consider authorizing the General Manager to execute documents related to the California Association for Coordinated Transportation and Morango Basin Transit Authority Cooperative for the procurement of ten small transit vehicles (Report 14-105).
A-4.
A-5.
B. B-1.
OPERATIONS COMMITTEE Consider approving the buy-out of a contract with MMA ACT Power, LP for the solar power systems that provide solar energy at Divisions 4 and 6 (Report 14-083). Consider receiving report on the implementation of fare changes taking effect on July 1, 2014 (Report 14-095). Consider receiving report on the District's obligations under Senate Bill 1193 related to human trafficking [Requested by Director Peeples 2/12/14] (Report 14-103).
B-2. B-3.
Director Young left the meeting at 7:37 p.m.
9.
CLOSED SESSION/REPORT OUT Interim General Counsel Denise Standridge reported on the following:
NO REPORT
I CONSENSUS to approve settlement in the amount of $49,000 in the ! matter of Price v AC Transit, Case No. RG 13688592. The motion carried
I by the following vote: 'I
! AYES:6: Ortiz, Williams, Davis, Peeples, Wallace, Harper
I ABSENT:1: Young
!
I MOTION:
PEEPLES/WALLACE to approve settlement in the amount of [ $71,449.91 in the matter of Wilson v AC Transit, WCAB Case No. J ADJ8225116. The motion carried by the following vote: !
I AYES:5: Peeples, Wallace, Williams, Davis, Harper I ABSTAIN:1: Ortiz
i ABSENT:1: Young I
9A. I Conference with Legal Counsel- Existing Litigation
I (Government Code Section 54956.9 (a))
i! Price v. AC Transit, ACSC Case No. RG13688592, AC Transit Claim No. 12-2948 ~ Wilson v. AC Transit, WCAB, Case No. ADJ8225116
98.
l Conference with Legal Counsel- Potential Litigation
I (Government Code Section 54956.9(b)) (Two Cases)
Alameda-Contra Costa.Transit District
April 9, 2014 28
Page 10 of 11
9C. I Conference with Labor Negotiators
I! (Government Code Section 54957.6): J
Agency Designated Representative: David J. Armijo, General M anager Organizations: ATU Local 192, AFSCM E Loca l 3916, IBEW Local 1245, Unrepresented Employees
! Employee j
I
9D. I Public Employee Performance Evaluation
I (Government Code Section 54957) 1
10.
Title: General Manager, Interim General Counsel, District Secreta ry
I
I AGENDA PLANNING
I Referred to Operations
Director Peeples requested a report on whether there is a problem with the WiFi on the new Gillig buses and how it will be fixed .
I
Director Peeples requested that staff look at the possibility of using double decker buses to address Transbay capacity issues (long-term pending).
Ii
I I I
I
I Request of Staff
11.
I President Harper asked staff to investigate/consider having a one-hour I meeting every other month of the Transbay Task Force. I BOARD/STAFF COMMENTS
Members of the Board commented on meetings and events attended since the last meeting. I
12.
I ADJOURNMENT
I There being no further business to come before the Board of Directors,
I the meeting was adjourned at 7:50 p.m. in memory of Anne Taylor the i District
Director to Senator Barbara Lee. The next meeting of the 1 Board of Directors is scheduled for Wednesday, April 23, 2014. I
Respectfully submitted,
~::~ District Secretary
Alameda-Contra Costa Tra nsit District
April 9, 2014
29
Page 11 of 11
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30
BOARD OF DIRECTORS ALAMEDA-CONTRA COSTA TRANSIT DISTRICT MINUTES Regular Meetings of the Board of Directors and the External Affairs and Finance and Audit Committees AC Transit General Offices 2"d Floor Board Room 1600 Franklin Street Oakland, CA 94612 Wednesday, April 23, 2014 at 5:00 p.m. Closed Session: 4:00 p.m. {Items SA-80} Committee meetings will commence when the Board of Directors recesses to a Committee of the Whole
MEMBERS OF THE BOARD OF DIRECTORS
GREG HARPER, PRESIDENT (WARD 2) JOE WALLACE, VICE PRESIDENT (WARD 1) ELSA ORTIZ (WARD 3) MARK WILLIAMS (WARD 4) JEFF DAVIS (WARD 5) JOEL YOUNG (AT-LARGE) H. E. CHRISTIAN PEEPLES (AT-LARGE) BOARD OFFICERS
DAVID J. ARMIJO, GENERAL MANAGER DENISE C. STANDRIDGE, INTERIM GENERAL COUNSEL LINDA A. NEMEROFF, DISTRICT SECRETARY
Alameda-Contra Costa Transit District
Ap. il 23, ~014 31
Page 1 of 13
BOARD OF DIRECTORS MEETING- Greg Harper, President Wednesday, April 23, 2014 at S:OO p.m.
ACTION SUMMARY
I The
Alameda-Contra Costa Transit District Board of Directors held a / regular meeting on Wednesday, April 23, 2014.
r
i The meeting was called to order at 4:00 p.m. for the purpose of i Closed Session. All Board members were present with the exception iI of Vice President Wallace who arrived at 4:07 p.m., Director Davis
! who arrived at 4:12 p.m. and Director Ortiz who was absent. The ! District Secretary announced that the Board would convene in Closed
I Session to discuss Items SA-D as listed on the agenda.
Closed Session
! concluded at 4:48 p.m. !
I At 5:07 p.m., 1.
President Harper called the Board of Directors meeting
! to order. ! J
I
ROLL CALL
I Present: Ortiz, Williams, Davis, Peeples, Young, Wallace, Harper 2.
I I GENERAL MANAGER'S REPORT I General Manager David Armijo reported on the following:
i•
!•
INFORMATION ONLY
Update on the new Safe Driving Program for bus operators; Initiation of water conservation measures throughout the District; New outreach to employees through "Ask GM" sessions, which provide an informal forum for employees to discuss day-to-day and long term issues directly with the General Manager; and His observations while riding buses during the past two weeks.
! [With regard to the Safe Driving Program, President Harper asked
l whether "accident free" meant the operator had no accidents at all or if I the accident was non-chargeable. Chief Operating Officer Jim Pachan I advised that accident free included nan-chargeable accidents. An ! example of a non-chargeable accident is when an operator is loading i passengers and is hit by a car. A chargeable accident results when the operator has erred.]
i 3.
i PUBLIC COMMENT 1 •
I '
Jane Kramer commented on transparency and accountability with regard to the discussion at the previous meeting concerning Clipper. She added that the Board's deliberative process was thoughtful, noting that Clipper should be integrated with the goals of sustainability and resilient local communities and the creation of local economies.
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April 23, 2014 32
Page 2 of 13
4.
APPROVED OR RECEIVED AS INDICATED
CONSENT CALENDAR MOTION: WALLACE/PEEPLES to approve the Consent Calendar as presented. The motion carried by the following vote: AYES:7: Wallace, Peeples, Ortiz, Williams, Davis, Young, Harper
4A. Consider approving Board of Directors minutes of April14, 2014. 4B. Consider receiving Accessibility Advisory Committee minutes of March 12, 2014 (Report 14-096}. 4C. ! Consider receiving Retirement Board minutes of March 13, 2014 (Report 14-097}.
5.
REGULAR CALENDAR
I
I
SA. Consider approving contract award for the Lead Artist for the Bus I [ Rapid Transit Art Enhancement (Report 14-085}.
i
APPROVED CONTRACT AWARD
I BRT Senior Project Manager Ram a Pochiraju presented the staff report,
l noting the BRT Policy Steering Committee recommended award of the
i lead artist contract to Johanna Poethig and Mildred Howard and the ' initiation of community outreach activities.
Discussion ensued regarding the advertisement of the procurement , solely the Oakland Tribune. A mix of views were expressed regarding , the relevance of newspapers in a technology-driven society; however, [ members of the Board expressed the general need to cast a wider net ! i when advertising procurements whether it be it by newspaper, the i ! internet, or other types of outreach. Director of Procurement Jon · Medwin advised that advertisements could be placed in additional papers if requested.
i i
l
I
I I Director Ortiz asked I the selection of the
why community input would be necessary after artist and design concept. BRT advisor, Helene. Freid, reported that community input was sought early in the process ! and used to develop a framework for the artist design concepts. She ! added that the community outreach phase was complete.
l
I Public Comment: i
I • Joyce Roy commented that the recommended design is the best
i
choice. It is the simplest, but suggested that the color should change with the stations. Steven Huss, Cultural Arts Manager for the City Oakland, encouraged the Board to support the artist team recommended by the selection panel and the Policy Steering Committee. He felt the process was handled well and included a robust pool of applicants. He added
Alameda-Contra Costa Transit District
April 23, 2014 33
! Page 3 of 13
that the artists are very professional and accomplished and compose a team of national stature.
--·kM~TION: PEEPlES/WAllACE t? approve contract a~ard to the lead
.
/
/
j
i art1st team of Johanna Poeth1g of Oakland and Mildred Howard of for the Bus Rapid Transit art enhancement. The motion ! carried by the following vote:
I Berkeley
I AYES:S: Peeples, Wallace, Williams, Davis, Harper I NOES:2: Ortiz, Young i
SB.I Consider adoption of Resolution No. 14-018 approving the changes to the locally Preferred Alternative for the East Bay Bus Rapid Transit Project as described in the Environmental Re-evaluation (Section I 130(c)) Report and authorize the General Manager to file an i amendment to the Notice of Determination with the Alameda County Clerk and State Clearinghouse (Report 12-083b).
, I
RESOLUTION ADOPTED
I 1
I
! ! BRT Senior Project Manager Ram a Pochiraju presented the staff report. ! j MOTION: PEEPLES/DAVIS to adopt Resolution No. 14-018 approving
I the changes to the locally Preferred Alternative for the East Bay Bus I Rapid
Transit Project as described in the Environmental Re-evaluation ! {Section 130{c)) Report and authorize the General Manager, or his designee, to file an amendment to the Notice of Determination with ! the Alameda County Clerk and State Clearinghouse. The motion carried I by the following vote:
I i
! AYES:7: Peeples, Davis, Ortiz, Williams, Young, Wallace, Harper
sc.l Consider the options for the appointment of a non-ATU employee I representative to the Alameda-Contra Costa Transit District
RESOLUTION ADOPTED
I Retirement Board and adoption of Resolution 14-022 (Report 14-123). I I District
Secretary linda Nemeroff presented the staff report. General i Manager David Armijo recommended the appointment of Treasury Manager Sue lee to fill the vacancy on the Retirement Board and i commented on her qualifications and interest in the appointment.
i
I MOTION: DAVIS/YOUNG to adopt Resolution No.14-022 approving the 1appointment of Sue lee as the Non-ATU Employee Representative on I the AC Transit Retirement Board to fill an unexpired term ending on j March 31, 2015. The motion carried by the following vote:
I
j AYES:7: Davis, Young, Ortiz, Williams, Peeples, Wallace, Harper
I Alameda-Contra Costa Transit District
April 23, 2014 34
Page 4 of 13
SD. I Announcement regarding the appointment of a Board liaison I representative to the Transbay Task Force. (verbal)
APPOINTMENT ANNOUNCED
I
I President Harper announced that he would be the regular Board liaison I representative to the Transbay Task Force. RECESS TO STANDING COMMITTEES (as the Committee of the Whole) The Board meeting recessed to the Standing Committees at 5:40p.m. ALL COMMITTEES ARE ADVISORY ONLY. A.
I EXTERNAL AFFAIRS COMMITTEE- Elsa Ortiz, Chairperson
ACTION SUMMARY
I The External Affairs Committee convened at 5:40 p.m. All Committee , members were present.
I I Public Comment (for items not on the agenda)
1
' • John Holder stated he was terminated during Operator Training for I not having his District issued water bottle. He claimed harassment by instructors and felt the response to his claims by the EEO , Manager and Training Manager, were unprofessional and ! unsatisfactory. He asked the Board to investigate the high washout ' rate during training. (Submitted comments along with a copy of Staff Report 13-158 and a memo to all employees from the General Manager dated September 4, 2012) 1 • Yvonne Williams, President of ATU Local 192, spoke on behalf of retired bus operator Laura Nelson - the first female operator to achieve 30 years of safe driving at AC Transit. Ms. Williams advised that despite numerous requests, the District continues to withhold Ms. Nelson's safe driving award (a ring). She requested that the District release the ring to Ms. Nelson. Laura Nelson commented that said she was proud of her performance over 36 years and was told when she put in her papers she would be issued her award. She has spoken to Managers and Superintendents and still hasn't received her award Ed Nash spoke on behalf of Operator Nelson saying that if there I were a driver of the decade award, she should have gotten it. She was always polite, courteous and helpful to everyone. He said the i 30 year safe driving award means a lot to her and she should get it. !' 1 • Ronald Williams echoed the comments of Mr. Nash, noting that Ms. I Nelson was never involved in accidents or mishaps in the yards. He ! said that Maintenance employees deserve recognition for the 1 mileage that they cover driving coaches. With regard to the 'I Apprenticeship Program, he said outside companies have contacted him for materials on how to develop a program similar to AC Transit's because it is a solid Jlrpgram.
I
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Alameda-Contra Costa Transit District
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April 23, 2014
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Page 5 of 13
Briefing/Action Items: A-1.
Consider recommending receipt of the monthly legislative report and approval of legislative positions (Report 14-098).
RECOMMEND APPROVALW/ MODIFICATIONS
Director of legislative Affairs and Community Relations Beverly Greene presented the staff report. Director Peeples asked whether it was appropriate for the Board to support any particular cap and trade appropriation at this time. Chair Ortiz offered that it might be better to take a wait and see approach and watch the bills for now. MOTION: ORTIZ/WALLACE to recommend a WATCH position on SB 1122 (Pavley) and SB 1204 (Lara). The motion carried by the following vote: AYES:7: Ortiz, Wallace, Harper, Williams, Davis, Peeples, Young Director Peeples asked why the District would not support fellow transit agencies in placing three-position bike racks on buses. Ms. Greene advised that given what staff is learning from the District's own pilot program, staff is recommending a WATCH position on the bills. Director of Maintenance Sal Llamas advised that the three-position bike racks block headlights and create safety challenges in how passengers remove bikes from the rack. In addition, the racks are not standard features on the new Gillig and New Flyer buses. MOTION: WALLACE/PEEPLES to forward to the Consent Calendar Addenda recommending receipt of the legislative report and approval of legislative positions as amended to include a WATCH position on SB 1122 (Pavley) and SB 1204 (Lara). The motion carried by the following vote: AYES:7: Wallace, Peeples, Harper, Williams, Davis, Young, Ortiz A-2.
Consider recommending approval of the Accessibility Advisory Committee (AAC) Outreach Flyer to be used by committee members to promote AC Transit accessible bus services (Report 14-121).
RECOMMEND APPROVAL
There was no presentation of the staff report. MOTION: PEEPLES/YOUNG to forward to the Consent Calendar Addenda recommending approval as presented. The motion carried by the following vote: AYES:7: Peeples, Young, Wallace, Harper, Williams, Davis, Ortiz
Alameda-Contra Costa Transit District
April 23, 2014 36
Page 6 of 13
A-3.
Consider recommending support of Measure· AA - the Alameda County healthcare services tax (Report 14-047).
RECOMMEND SUPPORT
[The Staff Report was provided at the meeting for the Committee's consideration.] There was no presentation of the staff report. MOTION: PEEPLES/ORTIZ to forward to the Consent Calendar Addenda recommending support of Measure AA. The motion carried by the 1 following vote:
I AYES:7:
Peeples, Ortiz, Wallace, Harper, Williams, Davis, Young
The External Affairs Committee adjourned at 5:59p.m.
B.
I FINANCE AND AUDIT COMMITTEE- Jeff Davis, Chairperson 1 The Finance and Audit Committee convened at 5:59 p.m. All Committee members were present.
I 1
ACTION SUMMARY
I Public Comment (for items not on the agenda)
l budget and asked when the ! I! next audit of AC Transit would be conducted and how many audits i' I there were per year. I
i Dollene Jones complimented staff on the
I
Consent Items: MOTION: PEEPLES/WILLIAMS to forward the items B-1 through B-4 to the Consent Calendar Addenda recommending receipt, approval or , adoption as indicated. Item B-5 was pulled off the Consent Calendar by ! Director Peeples for questions. The motion carried by the following ! vote:
I AYES:7: Peeples, Williams, Ortiz, Wallace, Harper, Young, Davis
'j
i B-1.
B-3.
1
! Consider
recommending receipt of the Monthly !Investments for February, 2014 (Report 14-099).
B-2.
RECOMMEND RECEIPTOR APPROVAL AS INDICATED
Report
on
!
I
Consider review and recommend approval of Board Policy 320- Debt Limitations with no changes (Report 14-049).
!
Consider recommending adoption of Resolution No. 14-020 authorizing the General Manager or his designee to file and execute I applications for the Metropolitan Transportation Commission's FY ! 2013-14 Transit Performance Initiative - Investment grant program ! for the South County Major Corridors Travel Time Improvement ! Project (Report 14-116).
I I I I
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April 23, 2014 37
Page 7 of 13
B-4.
Consider recommending adoption of Resolution No. 14-021 authorizing the General Manager or his designee to file and execute applications for the Alameda County Transportation Commission's FV 2014-15 Transportation Fund for Clean Air program for eligible projects that result in the reduction of motor vehicle emissions (Report 14-117).
B-5.
Consider recommending that the General Manager be authorized to RECOMMEND renew the contract with Sedgwick Claims Management as the APPROVAL District's Third Party Administrator for Workers' Compensation 1 Claims (Report 10-227b). ! Director Peeples inquired about the following: 1) the relationship between leave management and Workers' Compensation; 2) the . relationship between inputs and outputs associated with the Workers' 1' Compensation program; and 3) whether metrics would be added to the next contract to compare to AC Transit's history to industry norms. Human Resources Manager Due Le explained that the leave management unit administers all leave regardless if an employee is on . medical leave, industrial injury, family leave, Workers' Compensation, etc. In comparing other agencies, Mr. Le advised that there are several I ways to evaluate the program, including: cost per claim, open claims I inventory versus closure rates, lost days, etc. He also said that the next I solicitation/contract for third party administration of the program i should include established targets/metrics to keep the number of claims down, cost containment and that employee's return to work. ' He added that these criteria could be used to evaluate whether a future contract should be extended.
I
I
MOTION: PEEPLES/WILLIAMS to forward to the Consent Calendar Addenda recommending approval as presented. The motion carried by I ! the following vote:
I
! AYES:7: Peeples, Williams, Ortiz, Harper, Wallace, Young, Davis ! J
B-6.
Briefing/Action Items:
I Consider
recommending receipt of report on the Draft FV 2014-15 Annual Operating and Capital Budget (Report 14-026c).
RECOMMEND RECEIPT
Budget Manager Hernan Vargas presented the report on the operating budget and Capital Planning and Grants Manager Kiran Bawa gave an i overview of the capital budget for FV 2014-15.
I
i Staff addressed questions from members of the Committee concerning
I the following: Alameda-Contra Costa Transit District
April 23, 2014 38
Page 8 of 13
• How new capital projects are identified and added to the capital budget; • Whether the funding to purchase vehicles for the Bus Rapid Transit has been identified; • The relocation of the Operations Control Center (OCC) to the Central Maintenance Facility due to cost savings and the location of the fiber optic network; • The process to reopen Division 3; • Relocation of the guard desk at the General Offices; • Alameda and Contra Costa County Sheriffs contracts; • The addition of $2.5 million in bus service and whether there will be sufficient revenues to pay for it; • Capital contribution and financial obligations for the Transbay Transit Center; and • Allocation of AB 1107 funds to Special District Two. General Manager David Armijo advised that the challenge for the next [ year will be doing all the projects set forth in the budget within the ! existing budgetary constraints. 1
i
i Director Davis requested an analysis of the revenues, in particular, fare i' revenue
which is projected to increase by $2.5 million and what I assumptions are being made that justify the increase.
i
I MOTION:
ORTIZ/WILLIAMS to forward to the Consent Calendar iI Addenda recommending receipt. The motion carried by the following i vote:
I J
AYES:7: Ortiz, Williams, Harper, Wallace, Peeples, Young, Davis
I B-7.
! Consider recommending receipt of report and authorize the General ! Manager to implement the recommended classification and
i compensation
RECOMMEND APPROVAL
structure for the unrepresented employees identified
! in the report effective July 1, 2014 (Report 13-159a).
I! Human Resources Manager Due Le presented the staff report. i
I Director
l
I
Ortiz was concerned about the comparison of AC Transit salaries with other transit agencies, noting that AC Transit is trying to change this trend, especially at the executive management level.
I Mr.
Le addressed questions regarding merit pay, the methodology
i behind the study, and how the proposed salary structure would work. !
i Chairman
Davis requested supporting data for the study by the Hay
! Group. He also asked if any employees would receive an adjustment in
I salary based on the
results of the study. Mr. Le advised that only one
Alameda·Contra Costa Transit District
April 23, 2014 39
Page 9 of 13
position was affected and would receive a slight increase in salary. MOTION: PEEPLES/WILLIAMS to forward to the Consent Calendar Addenda recommending approval as presented. The motion carried by the following vote: AYES:7: Peeples, Williams, Harper, Wallace, Ortiz, Young, Davis B-8.
Consider recommending authorization to bind the Proposed 20142015 Excess Liability Insurance and Travel Insurance Policies (Report 14-118).
RECOMMEND APPROVAL
Interim General Counsel Denise Standridge presented the staff report. President Harper asked if the duty to defend was attached to the insurance carriers. Ms. Standridge advised that it was not and if it were, it would significantly increase the premium. She further advised that staff would bring the rest of the policies back to the Board in a few months. President Harper stated that given the high deductible, he will demand more intense legal work and litigation because of the increased exposure on every claim. Ms. Standridge advised that the safety program has resulted in fewer accidents and that the carriers were impressed with the District's program. In addition, staff has asked the broker to provide services on risk analysis. President Harper requested a comprehensive risk analysis to be performed by the time the insurance is renewed next year. MOTION: PEEPLES/WALLACE to forward to the Consent Calendar Addenda recommending authorization to renew Excess Liability Insurance and Travel Insurance coverage for FY 2014-15 at a $2 million self-insurance retention level. The motion carried by the following vote: AYES:7: Peeples, Wallace, Harper, Ortiz, Williams, Young, Davis The Finance and Audit Committee adjourned at 6:56p.m. RECONVENE BOARD OF DIRECTORS MEETING - Greg Harper, President The Board of Directors meeting reconvened at 7:33 p.m. All Board members were present.
Alameda-Contra Costa Transit District
April 23, 2014 40
! !
I
ACTION SUMMARY
Page 10 of 13
REPORT GIVEN REPORTS OF STANDING COMMITTEES District Secretary Linda Nemeroff reported that all of the items from the External Affairs and Finance and Audit Committee meetings had been referred to the Consent Calendar Addenda recommending receipt, approval or adoption as presented, with the following modifications: Item A-1 was forwarded recommending receipt of the legislative report and approval of legislative positions as amended to include a WATCH position on SB 1122 {Pavley) and SB 1204 (Lara); , and Item B-8 was forwarded recommending approval to renew Excess ! 1 Liability Insurance and Travel Insurance coverage for FY 2014-1S at a $2 million self-insurance retention level.
6.
7.
RECEIVED, APPROVED OR ADOPTED AS INDICATED
CONSENT CALENDAR ADDENDA MOTION: ORTIZ/WILLIAMS to receive, approve or adopt the items referred to the Consent Calendar Addenda as indicated on the agenda, including Item A-1 to receive the legislative report and approve legislative positions as amended to include a WATCH position on SB 1 1122 (Pavley) and SB 1204 (Lara); and Item B-8 to approve a renewal of Excess Liability Insurance and Travel Insurance coverage for FY 2014-15 i at a $2 million self-insurance retention level. The motion carried by the ! following vote:
I
i i AYES:7: Ortiz, Williams, Davis, Young, Peeples, Wallace, Harper
Ii The items brought before the Board were as follows: A. A-1.
I EXTERNAL AFFAIRS COMMITTEE:
A-3.
I Consider
Consider receiving the monthly legislative report and approval of j legislative positions, and support of Measure AA - the Alameda County [ Healthcare Services Tax (Report 14-098). A-2. I Consider approving the Accessibility Advisory Committee (AAC) ! Outreach Flyer to be used by committee members to promote AC J Transit accessible bus services (Report 14-121).
B. B-1.
J
I
supporting Measure AA - the Alameda County healthcare services tax. (verbal)
I FINANCE AND AUDIT COMMITTEE
Consider receiving the Monthly Report on Investments for February, 12014 (Report 14-099). B-2. 1 Consider approving Board Policy 320 - Debt Limitations with no changes (Report 14-049). B-3. Consider adoption of Resolution No. 14-020 authorizing the General Manager or his designee to file and execute applications for the Metropolita~Transportation Commission's FY 2013-14 Transit ! Performance Initiative - Investment grant program for the South County Major Corridors Travel Time Improvement Project (Report 141116). J
I
Alameda-Contra Costa Transit District
April 23, 2014 41
I Page 11 of 13
B-4.
B-5.
B-6. B-7.
B-8.
8.
Consider adoption of Resolution No. 14-021 authorizing the General Manager or his designee to file and execute applications for the County Transportation Commission's Alameda FY 2014-15 Transportation Fund for Clean Air program for eligible projects that result in the reduction of motor vehicle emissions (Report 14-117). Consider authorizing the General Manager to renew the contract with Sedgwick Claims Management as the District's Third Party Administrator for Workers' Compensation Claims (Report 10-227b). Consider receiving report on the Draft FY 2014-15 Annual Operating and Capital Budget (Report 14-026c). Consider receiving report and authorize the General Manager to implement the recommended classification and compensation structure for the unrepresented employees identified in the report effective July 1, 2014 (Report 13-159a). Consider authorizing the binding of the Proposed 2014-2015 Excess liability Insurance and Travel Insurance Policies (Report 14-118). REPORT GIVEN
CLOSED SESSION/REPORT OUT
Interim General Counsel Denise Standridge reported out on the following: MOTION: PEEPLES/WALLACE to approve settlement in the amount of $110,000 in the matter of Lucina Sandoval v. AC Transit, et a/., ACSC Case No. RG13689501. The motion carried by the following vote: AYES:5: Peeples, Wallace, Williams, Young, Harper ABSENT:2: Ortiz, Davis No other reports were given. 8A.
Conference with Legal Counsel- Existing litigation (Government Code Section 54956.9 (a )I Lucina Sandoval v. AC Transit, eta/., ACSC Case No. RG13689501, Claim No. 12-2905. Arul Edwin v. AC Transit, ACSC Case No. RG12637734; Claim No. 12-1954
88.
Conference with Legal Counsel- Potential litigation (Government Code Section 54956.9(b)i (Two Cases)
SC.
Conference with Labor Negotiators (Government Code Section 54957.6): Agency Designated Representative: David J. Armijo, General Manager Employee Organizations: ATU Local 192, AFSCME local 3916, IBEW local 1245, Unrepresented Employees
so.
Public Employee Performance Evaluation (Government Code Section 54957) Title: General Manager, Interim General Counsel, District Secretary
Alameda~Contra
Costa Transit District
April 23, 2014 42
Page 12 of 13
9.
I AGENDA PLANNING Referred to Operations Director Williams requested the development of a recognition/award program for the Maintenance Department. Director Ortiz requested that the Board Retreat on April 30th begin at 1:00 p.m. After a brief discussion, there was no change to the meeting time of 2:00p.m. I
10.
11.
I
BOARD/STAFF COMMENTS
I,
Members of the Board commented on meetings and events attended since the last meeting.
I
I
ADJOURNMENT There being no further business to come before the Board of Directors, the meeting was adjourned at 7:03 p.m. The next meeting of the Board of Directors is scheduled for Wednesday, April 30, 2014.
Respectfully submitted,
Q~A-~ Linda ~. Nemeroff District Secretary
Alameda-Contra Costa Transit District
April 23, 2014
43
Page 13 of 13
This page intentionally blank
44
BOARD OF DIRECTORS ALAMEDA-CONTRA COSTA TRANSIT DISTRICT
MINUTES Special Board of Directors/Board Officers Retreat AC Transit General Offices 1 10 h Floor Conference Room 1600 Franklin Street Oakland, CA 94612 Wednesday, April 30, 2014, at 2:00 p.m.
MEMBERS OF THE BOARD OF DIRECTORS GREG HARPER, PRESIDENT (WARD 2) JOE WAllACE, VICE PRESIDENT (WARD 1) ElSA ORTIZ (WARD 3) MARK WilliAMS (WARD 4) JEFF DAVIS (WARD 5) JOEl YOUNG (AT-lARGE) H. E. CHRISTIAN PEEPlES (AT-lARGE) BOARD OFFICERS DAVID J. ARMIJO, GENERAl MANAGER DENISE C. STANDRIDGE, INTERIM GENERAl COUNSEl liNDA A. NEMEROFF, DISTRICT SECRETARY
Alameda-Contra Costa Transit District
April 30, 2014 45
Pagelof6
SPECIAL BOARD OF DIRECTORS/BOARD OFFICERS RETREAT President Greg Harper presiding Wednesday, April 30, 2014 at 2:00 p.m.
I The Alameda-Contra Costa Transit I Board of Directors/Board Officers I
ACTION SUMMARY
District Board of Directors held a Retreat on Wednesday, April 30,
[2014.
I At 2:05 p.m., President Harper called the retreat to order. 1.
I
ROLLCALL
j Present: Ortiz, Williams, Davis, Peeples (arrived at 2:37 p.m.), Young,
[ Wallace, Harper
i 2.
[ PUBLIC COMMENT
I
I There was no public comment offered.
3.
I PRESENTATIONS/DISCUSSION ITEMS: ' f
3A. i Mobility Task Force recommendations. [Developed with the support ! of Directors Davis and Williams.)
INFORMATION ONLY
! i Senior Transportation Planner John Urgo gave the staff presentation l and an overview of the Mobility Task Force recommendations. I [ Vice President Wallace asked how the pilot shuttle service proposed for Special District Two would be funded. Staff advised that the pilot [ would operate under the existing hours for Line 275, noting that the i existing level of overall service would not change.
I
I Director Ortiz expressed appreciation for the new approach, but was concerned that there was no pilot proposed for the Oakland Hills or i Grass Valley areas - areas that have supported and pay parcel taxes. [ General Manager David Armijo advised that he has asked staff to I reinstitute a former route that was cut and replace the vehicle with a smaller one, which would be cheaper to operate. He added that there [ is a bus providing supplemental service to the Grass Valley area which could be converted to a service that is a little broader and would have i some additional trips. He said that it could be evaluated after a year to [ see if it was a productive service. Director of Planning and Service Development Robert del Rosario added that people have to ride it in i order justify the use of resources and that the Metropolitan l Transportation Commission may provide funding. j
i I I
I With regard to the use of shuttles, Mr. Armijo advised that staff would \ come back to the Board with a future report to discuss how shuttles Alameda-Contra Costa Transit District
April30, 2014 46
Page 2 of 6
can be used to provide better connectivity to BART stations as well as other parts of the service area. In addition to the next steps and challenges outlined in the presentation, the following issues/questions were raised by the Board and still need to be resolved: What type of infrastructure is needed to implement dynamic routing, what is the cost, and how will it be funded; What models are available for dispatch and operations; How do you prevent drivers from getting lost; How are areas ofthe District that are unmapped served; and Who provides the service (i.e. in-house operators, contractors). Director Davis complimented staff on their work, noting this was ! something he cared about.
I No action was taken.
The item was presented for information only.
38.1 Technology I
Infrastructure: Interdependent Systems that Drive Performance. [Requested by President Harper- 5/22/13)
INFORMATION ONLY
I
Chief Technology Officer Tom O'Neill gave a presentation on the District's technology infrastructure. He explained the interconnectivity of the various systems and the technology required to run all aspects of the District's operations, including the systems on buses.
i' With
regard to the recruitment and retention of employees in the
i Information Services Department, discussion ensued regarding the i challenges associated with attracting and retaining knowledgeable staff I given the competitiveness of private sector technology employers. Chief Human Resources Officer Kurt De Stigter pointed out that AC ,1 Transit cannot compete with the stock options and the salaries offered I by high tech companies; however, AC Transit can maintain a [ reasonable salary level, provide stability, and retirement. Director I Ortiz was concerned about parity between positions - how it is ! determined that one position is more important or valuable than another. In comparing planners and technology staff, Director Peeples [ pointed out that there were only a few private companies that have i planners, while every private and public entity has technology staff. [ Mr. O'Neill added that the other enticement he can offer is a good I work environment, which he consistently tries to achieve. He added that the easiest thing he can do to help attract and retain good people is offer competitive salaries, which are essential to recruiting new I employees and keeping current employees. :·
i
I I !
I President I regard to
Harper commented that what frustrates him most with information technology at AC Transit is the inability of the
Alameda-Contra Costa Transit District
April 30, 2014 47
Page 3 of 6
organization to capture and digest data. Mr. O'Neill agreed noting there is a need to develop applications to access the data generated by the District's various systems. No action was taken. The item was presented for information only.
President Harper called a recess at 3:38 p.m. The meeting reconvened at 3:53 p.m. All Directors were present with the exception of Director Young who left the meeting. INFORMATION ONLY
3C. Training Assessment Report. Chief Human Resources Officer Kurt De Stigter introduced Teri Fisher of Insight Strategies who gave a presentation on the assessment of the District's training needs and associated findings and recommendations. Mr. De Stigter added that the focus of the report was on AFSCME and Unrepresented employees because all training and development for two groups was eliminated, while a robust program remains in place for bus operators and mechanics. Ms. Fisher reviewed the findings of the report with the Board, noting that there is a general skill and knowledge gap in employees' professional and technical skills and that management support was necessary for an employee to be successful. Discussion ensued regarding the employer's responsibility in training and development and the employee's responsibility in the ownership of their development. With regard to finding that the employee's lacked general knowledge of AC Transit and the transit industry, President Harper pointed out that there were numerous resources available via the web for employees to gain knowledge they sought, but employees needed to be willing to invest some of their own time and be self-motivated in advancing themselves. Director Ortiz commented on the quality of staff reports, suggesting that more training needed to be offered in terms of report writing. Mr. Armijo commented that while the quality of staff reports has improved, there was still a need for more training in this area. Director Peeples suggested that everyone receive a copy of Strunk and White's Elements of Style. Director Williams left the meeting at 4:41 p.m. Ms. Fisher advised that the assessment found that training and development were undervalued at AC Transit, which meant that employees needed to find what they needed to be successful on their own. Mr. Armijo disagreed by saying that while the perception from an Alameda-Contra Costa Transit District
April 30, 2014 48
Page 4 of6
employee standpoint may be that training is undervalued, the real issue is that there is no plan or staff for training and development for administrative employees. This function was eliminated during budget cuts several years ago and, ultimately, a plan needed to be developed to address the problem. Director Peeples commented on the value of webinars, most of which are free, and suggested that there be a way to provide information on the availability of webinars to employees. Mr. Armijo responded that information on webinars is sent out to employees, but questioned whether it was being sent out to the right employees. With regard to tuition reimbursement, Ms. Fisher advised that the current amount of $750 is low compared with other transit agencies. i1 Mr. De Stigter advised that staff will ask the Board to consider an increase in the near future as it is a great benefit for employees. As for the report recommendations, Ms. Fisher gave an overview of the multi-year plan, suggesting that two staff development employees be funded in year one. The proposed cost for year one of the plan is l $410,000. i
Public Comment: Jane Kramer commented that it has become apparent over the last couple of meetings that the Board has learned how to ask questions rather than state ideological positions, and from an observer's point of , view, had gotten a lot out of the meeting as a group in terms of goals.
I No action was taken.
The item was presented for information only.
30.1' Agenda items for the joint meeting with the Retirement Board. Ii Retirement
DIRECTION GIVEN
System Manager Hugo Wildmann and District Secretary
! Linda Nemeroff advised that staff was seeking direction from the Board ! on items for the joint Board of Directors/Retirement Board meeting
I tentatively scheduled for September. An agenda from the previous I meeting was reviewed and discussed. The following items were
! agendized: District contribution and the funded ratio of the plan (discussion of the "right numbers"); New investments and how they impact the District's contribution; The District's unfunded actuarial accrued liability; Retirement system financials;. Investment portfolio performance; Future District funding; Alameda-Contra Costa Transit District
April 30, 2014 49
Page 5 of 6
Tier 2 Pension Plan/PEPRA; New GASB accounting standards; and Disability retirement. No action was taken.
4.
NO REPORTS
BOARD/STAFF COMMENTS There were no reports given.
5.
ADJOURNMENT There being no further business to come before the Board of Directors, the meeting was adjourned at 5:15p.m. The next meeting of the Board of Directors is scheduled for Wednesday, May 14, 2014.
Respectfully submitted,
~~~ District Secretary
Alameda-Contra Costa Transit District
April 30, 2014 50
Page 6 of 6
Report No: Meeting Date:
14-158 May 14, 2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
AC Transit Board of Directors
FROM:
Linda Nemeroff, District Secretary
SUBJECT:
Travel Authorization
ACTION ITEM RECOMMENDED ACTION(S): Consider authorizing Directors Joel Young and Mark Williams to attend the Conference of Minority Transportation Officials (COMTO) 43rd National Meeting in Atlanta, Georgia on July 1215, 2014. EXECUTIVE SUMMARY: In accordance with Board Policy 180A, this report requests approval of out-of-state travel to attend the Conference of Minority Transportation Officials (COMTO) National Meeting in Houston, Texas. COMTO is the nation's only multi-modal advocacy organization for minority professionals and businesses in the transportation industry. BUDGETARY/FISCAL IMPACT: The estimated cost of the trip is $2,771 for COMTO members and includes registration, airfare, lodging, per diem and ground transportation. BACKGROUND/RATIONALE: Pursuant to Board Policy 180A, all out-of-state travel for Directors and Officers to attend a conference or a meeting related to District business and at District expense, shall be approved by action of the Board of Directors prior to incurring expenses. This travel authorization has been prepared in accordance with Board Policy 180A. The Conference of Minority Transportation Officials (COMTO) is the nation's only multi-modal advocacy organization for minority professionals and businesses in the transportation industry. COMTO's National Meeting and Training Conference brings together the industry's top executives, including Transit Board Members, CEOs, senior staff and management personnel, to network and discuss issues of critical importance to the industry.
51
Report No. 14-158 Page 2 of 2 Estimated costs per person: Conference Fee Airfare Lodging (5 nights @ $214/night) Per diem (6 days @ $71/day IRS rate) Ground Transportation (6 days @ $30/day) Total
$660* $500 $1,070 $361** $180 $2,771
*Varies depending on membership category. **Per Diem rate reduced for 1) first and last day of travel; and 2) conference provided meals included in the registration fee.
Pursuant to Board Policy 180A, Directors are to provide a brief oral or written summary of their activities and/or information learned during the trip not later than the next Board meeting. In accordance with Policy 180A, the Board is asked to authorize out-of-state travel to the 2014 COMTO Annual meeting for the aforementioned Directors. ADVANTAGES/DISADVANTAGES: COMTO’s Annual Meeting is the premier national conference for minority professionals and businesses in the transportation industry. The impact on the District of sending Directors to the annual meeting would be entirely positive. ALTERNATIVES ANALYSIS: There are no practical alternatives to the course of action recommended in this report. PRIOR RELEVANT BOARD ACTIONS/POLICIES: Board Policy 180A – Travel and Meeting Expense Reimbursements for Directors and Board Officers. ATTACHMENTS: 1:
COMTO 43rd Annual Meeting Preliminary Program
Department Head Approval: Prepared by:
Linda A. Nemeroff, District Secretary Kathleen Eichmeier, Assistant District Secretary
52
coM T
-==~--....... Staff Report 14-158
~
Attachment 1 Moving the Nation
43rd National Meeting &Training Conference The Movement Continues: Developing Leaders & Building Historically Underutilized Businesses
Atlanta Marriott Marquis 265 Peachtree Center Avenue Atlanta , GA 30303
AECOM
marta
CH2MHILL
Conference Of Minority Transportation Officials 53
Welcome Messages 3 Meeting Schedu le at a Glance 4 Educational Sessions 5 CEO Educational Series 5 Trust ees Training 5 Emerging Leaders 5 Garrett A. Morgan Youth Symposium 6 COMTO-APTA DBE Assembly 6 Workshops 7 Techn ical Tours 7 Spouse/Guest Tours 7 Member Meetings 8 Networking Events 8 Signature Events 8 Registration Information 9 - 11
Mission To ensure a level p laying field and maximum part c pat1on 1n the !ransportauon ndustry for mmon ty ,ndlv.duals, bus nesses and commun t1es of color througll advocacy, 111fo r r~ a t on sl'1ar ng, tra n1ng, educat1on and profess,ona deve opment
Conference Of Minority Transportation Officials 1875 I Street, NW I Ste. 500 I Washington, DC 20006 Administrative Office 12100 Sunset Hills Road I Ste. 130 703 -234-4072 I Fax: 703-435-4390
Vision To see rhe d1verse faces of .A.menc
I Reston, VA 20190
Objectives
www.comto.org
- Membership Growth and Retent•on - H.stor cal,y Underu! 1zed Bus·nesses (HUBs) - Chap~er Growll• and Deve·opmen· - Profess•ona 08ve opr~ent anci Trp•n ng
54
Honorary Chair Congressman John Lewis is the last surviving "Big Six" leader of the American Civil Rights Movement. In 1963 he was Chairman of the Student Nonviolent Coordinating Committee (SNCC) and played a key role in the organ ization of the August 1963 March on Washington for Jobs and Freedom, the occasion of Dr. Martin Luther King 's ce lebrated "I Have a Dream " speech. Lew is was the youngest and is now the only living speaker from that historic day. COMTO is honored to have the Honorable John Lewis as our Honorary Chair for our 43rd National Meeting and Training Conference.
John Lewis Congressman Representing the 5th District of Georgia
'
Host Agency
Robert L. Ashe Ill
Fred Daniels
Keith T. Parker, AICP
Chairman Board o f Directors MARTA
Treasurer Board of Directors MARTA
General Manager/ Chief Executive Officer MARTA
Conference Committee
Joseph Erves
Jhonnita Williams
Rhonda Briggins
Conference Cha1r Chapter President
Conference Co-Cha1r
Conference Co-Chalf
COMTO 2014 NMTC
55
I
Preliminary Program
3
MONDAY, JULY 14, 2014 (Continued) 11:00 am - 12:15 pm
Concurrent Workshops
12:15 pm - 1:30 pm
Red Carpet Exhibit Hall Lunch
1:15pm - 3:15pm
Emerging Leaders (Ticketed Event)
1:15pm -3:15pm 10:00 am - 2:00 pm
Leadership Summit (By Invitation Only)
Garrett A. Morgan Youth Symposium
1:15pm - 4:00pm
Trustees Training (Including transit agencies, airports, state DOTs, port authorities, rail companies, metropolitan planning organizations and federal agencies)
8:30am -10:00 am
Council of Presidents Meeting
9:00am - 11 :00 am
Technical Tour
2:00 pm - 2:45 pm
New Member Orientation
10:00 am - 11 :00 am
Joi nt Leadership Meeting
3:00pm - 4:15pm
Concurrent Workshops
10:00 am -12:00 pm
Technical Tour
5:00 pm - 6:00 pm
11:15 am -1 2:30 pm
COMTO National Board of Directors Meeting
Red Carpet Exhibit Hall Reception
6:30 pm - 8:30 pm
Welcome Reception
1:00 pm - 3:00 pm
Technical Tour
1:00 pm - 3:00 pm
Spouse/Guest Tours
2:00pm-4:15pm
COMTO Officers Training For All Chapter Officers
3:00 pm- 5:00 pm
GannonConsult Workshop
1:00pm-5:00pm
National Transit Institute Workshop
5:30 pm - 6:30 pm
7:00 am - 4:30 pm
I Registration Open
7:00am-8:00am
General Membership Meeting
8:05 am - 9:00 am
National Committee, Sub-Committee & Advisory Counc;;il Meetings
9:15am - 10:45 am
Plenary Sessio~
National Committee, Sub-Committee & Advisory Council Meetings
10:00 am-5:00pm
Red Carpet Exnibit Hall Open
11:00 am - 12:30 pm
COMTO- APTA DBE Assembly
Welcome Reception
11:00 am - 12:15 pm
Concurrent Workshops
MONDAY, JULY 14, 2014 4:00 pm I Registration Open
12:45 pm - 3:00 pm
National Scholarship Luncheon
7:00pm - 11:00 pm
7:00 am -
TUESDAY, JULY 15, 2014
'
7:00 am - 8:30 am
Legislative Breakfast
3:00pm - 4:15pm
Concurrent Workshops
8:45 am - 10:45 am
Opening Plenary
4:30 pm - 5:00 pm
Exhibit Hall Drawing
10:45 am - 5:00 pm
Red Carpet Exhibit Hall Ribbon Cutting & Opening
6:00 pm - 7:00 pm
Board Reception
7:00 pm - 11:00 pm
Industry Awards Banquet
4
COMTO 2014 NMTC 1 Preliminary Program
56
Educational Sessions A Planned Approach to Your Career: Getting Ready for the Next Step Sunday, July 13 I 3:00pm-5:00pm Cost I $35 by May 31 I $50 after May 31 , 2014
CEO Educational Series Monday, July 14 11:15 pm- 3:15pm This forum is for Chief Operating Officers of public sector agencies. (Transit, State DOTs, Airports, Port Authorities).
Dr. Barbara Gannon
Limited Space!
Principal GannonConsult Glouster, MA
Trustees Training
Ms. Lindsey Robertson
Monday, July 14 11:15pm-4:00pm
Director GannonConsult Glouster, MA
This forum is for Trustees of public sector agencies. (Transit, State DOTs, Airports, Port Authorities).
The lyrics in Kenny Rogers' The Gambler- "You've got to know when to hold 'em/Know when to fold 'em ..." may have some lessons for career planning; however, planning your career should not be left to chance or intuition. The skills and experience that brought you to your current job are not the same skills needed for your next job.
Limited Space! Come together for professional development sessions focusing on best practices in governance and creating policy for public transportation systems. The educational content includes succession planning and regional legislative issues, as well as fiduciary responsibilities, advocacy, safety mobility management, funding and financing .
Your next job may be 3 years away but it is never too early to make a plan. Join this interactive workshop if you want to begin the process or career planning. We will look at recognizing your strengths, understand the gaps in your experience and answer questions that will assist you in this process.
A separate leadership track is offered for members who support transit boards of directors/commissions.
Building Skills for Mid-Managers
Emerging Leaders
Sunday, July 13 I 1:00pm - 5:00pm
Limited Space!
Cost I $35 by May 31 I $50 after May 31, 2014 (per session below)
Sustaining Balance and Maintaining the Success You Have Achieved
Paul J. Larrousse Director National Tran si t Institute New Brunswick, NJ
Monday, July 14 11:15 pm- 3:15pm This session will provide an opportunity for a younger (ages 25-40) and more diverse workforce to prepare for becoming future industry leaders. The focus of this workshop is to provide key insight on how to sustain the success you have attained.
Diversity and Characteristics of Leadership Time Management and Emotional Intelligence
COMTO 2014 NMTC
57
I Preliminary Progra m
5
Garrett A. Morgan Youth Symposium Saturday, July 12 1 10:00 am - 2:00 pm Part I
About the Atlanta Urban Debate League
community organizations to provide debate programming to elementary, middle, and high school students in the metro Atlanta area. The Atlanta Urban Debate League has served over 25,000 students since 1985, with over 80% of participants attending college and post-secondary edLJcation. Research shows that debate provides students with invaluable critical thinking, research, writing, decision-making , leadership, and oral communication skills necessary for both school and life. By giving students the tools they need to succeed in the 21st century and beyond, AUDL is creating critical thinkers, for the critical times in which we live.
The Atlanta Urban Debate League (AUDL) was the birthplace and continues to be a leader in the urban debate movement. The AUDL works with school districts, member schools, and
For more information, please check us out at: www.atlantadebate.org.
The Great Transportation Debate at COMTO The Great Transportation Debate at COMTO will feature four of the country's top high-school-aged urban debaters from the Atlanta area engaged in a policy debate regarding a critical public policy issue, Resolved: The United States federal government should substantially increase its support for high speed rail. Students attending the COMTO events will participate in the debate as judges and will raise transportation policy questions that the debaters will respond to.
Part II
Part Ill
This session is an introduction for students to consider transportation as a career. College and technical schools, along with local transportation agencies, will be available to speak with students and will have information to share.
Amour Yard Technical Tour The Amour Yard tour will provide the visual climax to the student's day and bring it all together. The students will see transit in action from the Yard Tower dispatch area.
Focu s: Tran sportat ion - O n e Body, Many Resources
COMTO -APTA DBE Assembly Tuesday, July 15 111:00 am -12:30 pm COMTO's mission in the transportation industry can be summarized in just three words ... LEVEL PLAYING FIELD. A major part of this mission is to ensure that Historically Underutilized Businesses (HUBs) and Disadvantaged Business Enterprises (DBEs) are provided real opportunities to participate in transportation projects at the national, state and local levels. The best way to accomplish this goal is for COMTO to facilitate relationships ... to pair qualified HUBs and DBEs with the prime contractors and transportation agencies looking for their products and services. During this vital program session, we'll focus on the procurement process and on various ways to build relationships between HUBs/DBEs and the primes and agencies. Of course,
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there's no better way to build a relationship than to meet one-on-one, face-to-face. To this end, COMTO proudly introduces COMTO-Connect, an innovative smartphone application that allows HUBs/DBEs to create a detailed online profile of their products, services and capabilities. Prime contractors and agencies looking for qualified subcontractors can then search the COMTO-Connect database quickly and easily to find subcontractors to meet. The COMTO-Connect application will then help arrange live meetings between interested parties right at the Atlanta conference!
Track 1 A Better You, A Better Industry Track 2 Multi-Modalism Track 3 Leadership Health & Self Track 4 Historically Underutilized Businesses: Discovery ... Finding Opportunities (A Candid Perspective)
Technical Tours
Spouse/Guest Tours
Armour Yard Sunday, July 13 19:00am - 11:00 am
Botanical Gardens* Sunday, July 13 11:00 pm- 3:00 pm
(Limited, and Sign Up Must be 4 Weeks Prior Due to Security Issues)
Adults $18.95 I Children $12.95 (Ages 3-12)
Opened May 23, 2005, the Armour Yard Rail Car Maintenance and Servicing Facility in an instant became the largest rail car repair facility in the south. Located just north of the heart of downtown Atlanta, the facility occupies 33 acres, with a rail car repair shop of about 175,000 square feet. The yard is able to store 130 rail cars that are prepared and dispatched for service, as well as staged in the shop for maintenance.
Atlanta Streetcar Sunday, July 13 110:00 am - 12:00 pm The Atlanta Streetcar is the result of a cooperative effort by the City of Atlanta, the business community and MARTA to bring to fruition critical infrastructure that will connect the metro area and the greater region. Key features of the streetcar include: potential for higher passenger loads, drawing new transit riders, producing fewer emissions, reducing dependence on cars in a significant live-and-work corridor, appealing to visitors with its predictable fixed route, and the potential to increase ridership on connecting transit network
Maynard Jackson International Terminal Sunday, July 13 I 1:00pm-3:00pm
Renowned plant collections, beautiful displays, and spectacular exhibitions make the Atlanta Botanical Garden the loveliest place in town to visit. An urban oasis in Midtown, the Garden includes 30 acres of outdoor gardens, an award-winning Children's Garden, a one-ofa-kind Canopy Walk through Storza Woods, and the innovative Edible Garden featuring an Outdoor Demonstration Kitchen.
Inside CNN Studio Tour* Sunday, July 13 110:00 am - 12:00 pm Adults $15 I Children $12 (Ages 4-12) Inside CNN Atlanta offers a once-in-a-lifetime view of the global headquarters of CNN. You will get a firsthand look at how the news is gathered, written and reported by the inventors of 24-hour news. The Inside CNN Studio Tour is a 55-minute walking tour that descends 8 flights of stairs.
* Event may be cancelled if not enough interest.
This new, state-of-the-art terminal serves the needs of international passengers traveling through Atlanta. The existing Plane Train and pedestrian walkway have been extended to connect all concourses. The new terminal features: international checking, baggage screening, passport control, short-term and long-term parking, a new Delta Sky Club, and a variety of shops and restaurants.
COMTO 2014 NMTC
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Prelim inary Program
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Member Meetings Council of Presidents Meeting* 1 Sunday, July 13 I 8:30 am - 10:00 am Joint leadership Team Meeting* I Sunday, July 13 I 10:00 am - 11:00 am National Board of Directors Meeting* I Sunday, July 13 111:15 am -12:30 pm Committee, Subcommitttee & Advisory Council Meetings Sunday, July 13 I 5:30 pm- 6:30 pm New Member Orientation* 1 Monday, July 14 12:00pm- 2:45 pm COMTO National leadership will provide an organizational overview.
General Membership Meeting* I Tuesday, July 15 I 7:00am - 8:00am COMTO Members! Receive an update from national COMTO leadership.
• Must be a member in "Good Standing" to attend.
Networking Events Welcome Reception Sunday, July 13 17:00 pm - 11:00 pm
COMTO
Join COMTO Atlanta Sunday evening at the World of Coca-Cola. This will be a great networking opportunity.
Signature Events
Hosted by: COMTO Atlanta
Legislative Breakfast Monday, July 14 7:00am-8:30am
Red Carpet Exhibit Hall lunch Monday, July 14 112:15 pm - 1:30pm
National Scholarship Luncheon Tuesday, July 15 12:45 pm- 3:00 pm
Join us in the Red Carpet Exhibit Hall for some serious networking!
Red Carpet Exhibit Hall Reception Monday, July 14 I 5:00 pm - 6:00 pm
Industry Awards Banquet Tuesday, July 15 7:00pm -11:00 pm
Come and enjoy an evening of networking.
Board Reception Tuesday, July 15 I 6:00pm - 7:00pm Celebrate the 2014-2016 COMTO National Officers arid Board of Directors.
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BOARD OF DIRECTORS REGULAR CALENDAR
May 14, 2014 Agenda Item 6A
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I
Report No: Meeting Date:
TI'?-9#5 / T
14-108 May 14, 2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
Amendments to Board Policy 350 - Procurement Policy. Examination of Board Policy 350 and Related Questions
ACTION ITEM RECOMMENDED ACTION(S): Consider adoption of amendments to Board Policy 350- Procurement Policy. Consider receiving report examining Board Policy 350 and related questions. EXECUTIVE SUMMARY: Board Policy 350- Procurement Policy was amended on December 11, 2013. Board members continue to have concerns related to the Policy, in particular the option for the Board to approve certain procurements as part of the budgeting process. To alleviate these concerns it is proposed that the Policy be amended to remove this option. In addition, staff has reviewed and responded to questions posed by Board members related to the operation of Board Policy 350 - Procurement Policy, and questions related to the response of District staff to certain questions related to procurements generally and specifically the a.mendments to the contract with URSon the Line 51 project. BUDGETARY/FISCAL IMPACT: There is no budgetary or fiscal impact associated with this report.
BACKGROUND/RATIONALE: During the agenda planning portion of the March 26, 2014, meeting of the Board of Directors a series of questions were posed related to the District's procurement practices and to Board Policy 350- Procurement Policy. This report addresses the six issues raised at that time. Issue No. 1:
Is District staff resisting the Board's desire to be included in the procurement
process? At the Board retreat held on Thursday, October 30, 2013, District staff reviewed proposed changes to Board Policy No. 350- Procurement Policy. One of the key issues discussed was the provision in the prior policy that allowed the procurement of goods and/or services to be approved as part of the budget process. Under this prior system the item did not have to be 63
Report No. 14-108 Page 2 of 10 approved again by the Board later in the year when the actual procurement took place. Several Board members expressed dissatisfaction with this model and suggested that another approach be adopted. In response to this feedback staff amended the Policy so that, with some limited exceptions, any contract with a value of $100,000 or more must be brought to the Board for approval. This change in policy provides the Board much more oversight of the procurement process. In addition, the reporting requirement of the Policy were increased so that the Board now receives on a quarterly basis a report on the status of contracts in the $50,000-$100,000 value range approved by the General Manager, as well as all contracts and purchase orders issued over the $100,000 threshold. While the amendment to Policy 350 was a significant departure from past practice, the Purchasing Department has not observed any resistance on behalf of District staff to comply with the new policy directive. Issues No. 2:
Did the first amendment to the URS contract equate to "gaming the system" as
it was14.99% of the initial contract value?
In the summer of 2013, Purchasing Department staff became aware that the Line 51 project team wanted to add additional services to the original URS contract for community outreach. Negotiations occurred with URS with respect to a price for those services and a price of $73,003 was agreed upon. The determination of the scope of work and required deliverables were the sole responsibility of the Project Manager. As with other contracts, once the negotiations were complete Purchasing determined whether the amendment could be processed administratively (i.e. solely with the General Manager's signature) or whether the amendment required Board approval. This is done by applying the long standing rule set forth in Policy 350 that requires any amendment in excess of 15% of the original contract value to go to the Board for approval. In this particular case 15% of the initial contract value was $73,051.65. As the negotiated amount was less than the 15% threshold the amendment was processed by the Purchasing Department without routing it to the Board for approval. The Purchasing Department recognizes that this particular amendment was very close to the maximum permitted without additional Board approval. However, had the amendment exceed the threshold amount the contract amendment would have been brought to the Board for approval in accordance with Policy 350. 64
Report No. 14-108 Page 3 of 10
The Purchasing Department has no information to indicate that the price arrived at for this particular amendment was motivated by the project team's desire to avoid Board involvement in approving the amendment. Issue No. 3:
Was the first and/or second amendment(s) to the URS contract a cardinal
change? Cardinal change is defined in Policy 350 as follows: Cardinal Change: means a major deviation from the original purpose of the work or the intended method of achievement, or a revision of contract work so extensive, significant, or cumulative that, in effect, the contractor is required to perform very different work from that described in the original contract. {FTA Circular 4220.1F, Ch. I. S.c.)
Although District Policy allows the Board to approve a cardinal change, this would be limited to non-FTA funded projects, as the FTA does not permit the District to make cardinal changes to federally funded projects such as the Line 51 project. Even in non-FTA funded projects it is considered to be best practice not to make cardinal changes to contracts and on that basis the Purchasing Department would be reluctant to bring forward such an issue to the Board for approval at any time. The original solicitation related to the URS contract contained a broad scope of work that ultimately encompassed ill! of the work required by the original contract, the first amendment, and the second amendment. Each of the responding firms bid based on this broad scope of work. URS was determined to be the most qualified firm and its initial price proposal, based on the full scope of work, was approximately $1.3 million. Once the parties begin negotiations related to the price of the contract (i.e. the second phase of a Request for Qualifications ("RFQ") solicitation process) decisions can be made to reduce certain elements of the original scope of work in order to settle on the final price. That is what happened in this case. At the behest of the Chief Planning and Development Officer, the project team repeatedly reduced the scope of work during the course of the two days of negotiations with URS until the original price of $487,011 was agreed upon. At this point a significant amount of the original scope of work had been trimmed in order to reach the contract price. The initial contract included a public outreach component, but this was subsequently l'
determined by the project team to be inadequate for its needs. The first amendment to the contract expanded the scope of work on the public outreach component. However, that work 65
Report No. 14-108 Page 4 of 10 was well within the work contemplated by the original contract and was within the scope of work outlined in the RFQ. The second amendment expanded the work in the construction management area, which became necessary when the cities of Alameda, Berkeley, and Oakland no longer were willing to assume responsibility for construction management, as they had been when the original URS contract was negotiated. Under the original contract AC Transit's role in construction management, acting through URS, was to be administrative and supervisory in nature; overseeing the efforts of the three city partners. While construction management was a minor part of the original contract from a dollar perspective, this work was included both within the original contract and the initial scope of work outlined in the RFQ. Each of the respondent firms was ranked based on its qualifications to perform the entire scope of work, including construction management. On that basis, the second amendment did not represent a cardinal change. For purposes of clarification, a cardinal change occurs where the work to be performed or the item to be purchased was not contemplated at all in the original procurement procedure. For example, if the District wanted to purchases diesel buses it could issue an RFP inviting bus manufacturers to bid on the contract. If at some later date, after the contract had been issued, the District decided that it really wanted to buy CNG buses rather than diesel buses, it could not ask the manufacturer under the original contract to provide CNG buses because that would be a cardinal change to the original contract. Neither the solicitation nor the contract included the possibility of buying CNG buses. In such a case the District would have to re-solicit the buses and specify it wanted to purchase CNG buses. Issue No. 4:
What is the role of Phillip McCants, the District's Contracts Compliance
Administrator in approval of contracts and amendments? Did he participate in the revision of Policy 350? Mr. McCants is part of the approval chain on every procurement and the full file is submitted to him for review prior to the issuance of the solicitation and/or contract. With respect to amendments, the same procedure is followed. Mr. McCants is included in the review chain for all amendments, regardless of price. The amendment to Policy 350 was done in conjunction with staff from the Purchasing Department, Mr. McCants, and the Legal Department. Mr. McCants reviewed the revisions and proposed revisions to the policy several times during this process and provided his feedback and suggestions.
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Report No. 14-108 Page 5 of 10 Issue No. 5:
How does the "in the budget" exception in Policy 350 work?
Under the prior Policy, goods or services that were approved as part of the District's budget were not required to come back to the Board for final approval at the time the contract was awarded. In response to concerns expressed by Board members this method was changed in the recent amendment to the Policy. Under the current Policy the following language was included as an exception to the requirement that the Board approve all contracts in excess of $100,000: any procurements/contracts included in the District's Operating and/or Capital Budget that are specifically brought to the attention of, and approved by, the Board of Directors in conjunction with its adoption of the District's Operating and/or Capital budget; The purpose of this change was to ensure that items being approved at the time of adoption of the District's budgets were not buried in the details but were front and center for consideration by the Board as part of the approval process. However, as there continues to be concerns about including the approval of any procurement as part of the budget process, staff proposes amending Policy 350 to eliminate this option altogether (see Attachment 1). Issue No. 6:
Is staff bringing requests to Board in a timely manner for approval?
At the Direction of the General Manager, the Purchasing Department has for the past 14 months been attempting to improve the District's timeliness for the approval of contracts. This initiative had included issuing a rolling monthly reminder to District staff of contracts expiring in the next eight months. This rolling report is designed to alert the project leader of the pending renewal date so that the procurement process can begin early and proceed in a planned fashion. Also, a spreadsheet of all active contracts is provided to all project managers on a monthly basis. Moreover, the Purchasing Department has made a request for the past two fiscal years that departments submit their purchasing plan for the upcoming fiscal year so that advanced planning can be made to ensure timely procurements. This plan is inclusive of all procurement both informal and formal and addresses the need for amendments, exercising available options, and the need to issue new solicitations. Further, all contracts are available for review by District staff on the myACT site so that project leaders can review their contracts and know the status of their contracts at any time.
67
Report No. 14-108 Page 6 of 10 In addition, the Purchasing Department has made professional development training for Purchasing Department staff a top priority in order to improve the quality of procurement work. During the current fiscal year many staff members have attended one or two of the four course procurement series sponsored by the National Transit Institute (NTI}, which is affiliated with Rutgers University. Further, for the first time staff are now members of the National Institute of Government Purchasing (NIGP}, the premier professional body for public procurement, as well as members of the California Association of Public Purchasing Officials, a state body that has roots going back to 1915. Purchasing staff has benefitted from membership in these organizations by participating in numerous interactive webinars this fiscal year. While these initiatives and focus on staff development have improved the planning and execution of procurements there are still improvements that can be made. There are multiple factors that contribute to procurement delays. Sometimes a delay can be attributed to the project team who begin the process too late and/or who struggle defining their scope of work or other elements of the procurement. Sometimes the delay can be attributed to staffing constraints in the Purchasing Department, competing priorities, additional procurements that were not part of a fiscal year procurement plan, emergencies, and/or complex procurement requiring staff to devote an inordinate amount of time and effort to facilitate and shepherd the procurement process. Occasionally the delay can be attributed to an unexpected development such as a failure of any prospective bidders or proposers to respond to the solicitation, or a failure of any of the bidders to be considered responsive and responsible to the bid, which surprisingly has happened two or three times this fiscal year alone. As the Purchasing Department is successful in its initiatives to start the process earlier, to provide the latest training to staff, and to manage its workload more effectively, it is expected that this will help the District avoid requesting last minute contract approvals. Amendment to URS contract
We understand that some Board members may have lingering concerns regarding the procurements related to the line 51 Project. We will attempt to lay out the procurement history of the project in an effort to address those concerns. The solicitation of consultants for this project was approved by the Board at its meeting of November 14, 2012 (Staff Report No. 12-297}. In that report the project team leader, Wil Buller, described the role of District staff and staff from the Cities of Berkeley, Oakland, and Alameda as follows (emphasis added}: The overall project development and design process will take place under direct District oversight. The District's contribution involves playing a larger role in the Preliminary 68
Report No. 14-108 Page 7 of 10 Engineering and Environmental phases of the project as well as continued overall project management through design and construction. After design is completed, construction funds will be distributed to each city on a pass-through basis to complete all capital improvements in their respective right-of-way. A portion of the project budget is being used to contract with a Project Administration/Project Control Consultant (PA/PC) to support District staff in final project development and implementation. This consultant would be charged with providing general project administration, project control. project management, and construction management support services. The consultant would also be tasked with providing an environmental assessment/evaluation. The District's delivery method for this project assigns responsibility for project phases on the following basis: 1. Project Development, Project Management, Environmental and Preliminary Engineering, Construction Management Support- AC Transit via PA/PC Consultant 2. Design- AC Transit via PA/PC Consultant via Design Consultant and the Cities 3. Construction- Cities (Reporting to AC Transit via PA/PC Consultant on Project Delivery) Following board approval, the contract for the PA/PC consultant was solicited using a Request for Qualifications (RFQ) methodology. This specific type of solicitation is required in these circumstances. The procedure was described to the Board in Staff Report 12-297(a) that was presented at the January 23, 2013, meeting: The Line 51 procurement is an Architect/Engineer (A&E), qualifications-based procurement, as required by the Brooks Act (40 U.S.C. Chapter 11). By definition, this type of procurement requires the District to base the selection of the contractor solely on the qualifications presented in the contractor's submission, as was the case here. In this process, the qualifications of responding firms were reviewed and ranked. Price was not considered, nor was it a factor in the review of qualifications. In an RFQ evaluation, negotiations begin only with the most qualified firm. If an agreement cannot be sought, negotiations with the next most qualified firm occur until a contract award can be made with the most qualified Offeror whose price is deemed fair and reasonable by the District. The qualifications based procurement method can only be used for the procurement of A & E services related to or leading to construction. The RFQ was advertised on the District's website and in local publications. In addition, a total of 359 firms were solicited via e-mail notification, including 155 DBE firms. The District's Purchasing Department received four responses from firms that were determined to be responsible and responsive to the RFQ.
69
Report No. 14-108 Page 8 of 10 The technical evaluation of these four firms was conducted by District staff in conjunction with representatives from the Cities of Oakland and Berkeley. (The City of Alameda elected not to participate in this process.) Following this review, URS was selected as the most qualified firm with a score of 88.4. The remaining three firms' scores ranged from 71.8 to 79.6. Once URS was identified as the most qualified firm, negotiations began regarding the price for the contract; which is the second stage of a RFQ solicitation. URS's initial price proposal was in the $1.2- $1.3 million range. Negotiations extended over two days during which- at the behest of the Chief Planning and Development Officer - the scope of work for the contract was significantly reduced in order to lower the budget. This included reducing the public outreach component and construction management elements of the contract (on the understanding that the cities would be primarily in charge of the latter element). Staff concluded negotiations with URS at a firm-fixed price of $487,011 and the contract was approved by the Board at its January 23, 2013, meeting (Staff Report 12-279a). During the summer of 2013 the project manager expressed concern that not enough money had been budgeted in the contract for the public outreach component. The project team planned to conduct extensive public outreach efforts during the summer and fall of 2013. As a result, the Project Manager negotiated with URSa price of $73,003 to provide additional public outreach services. This amount was slightly lower (i.e. $48.65 lower) than the 15% threshold established in Board Policy No. 350 that would require Board approval of the amendment. On that basis, the amendment was routed for approval by Purchasing Department staff through the District's normal administrative approval process and once approved the amendment was made to the original contract. Apparently sometime in the summer of 2013 the project team was receiving indication from the three cities that they were not going to be able to live up to their commitment to provide construction management for this project. Staff understands that at this time the primary focus of the project team was on community outreach, which may have contributed to the delay in addressing the construction management issue. In early November 2013 the project manager met with the Director of Project Controls to seek assistance in moving the project forward. As this was the first time the project team had coordinated a project of this nature there were some basic project control elements missing that were put into place over the next several weeks. The change related to the cities involvement in construction management was first shared with the Purchasing Department around Thanksgiving 2013. In late January and early February 2014 several meetings were held involving Executive Staff and members of the Purchasing and Project Controls departments to determine how best to move forward with construction 70
Report No. 14-108 Page 9 of 10 management now that the cities had indicated that they were unable to perform this element of the project. Thereafter - working with the project team - it was determined that the best path forward was to proceed by way of amendment to the existing URS contract rather than by issuing a new RFQ. The two primary reasons were: (1) this would avoid further delay with this project; and (2) the added work was consistent with both the scope of work of the original RFQ and the awarded contract. The decision to proceed in this manner was made in mid-February 2014. Negotiations with URS ensued and the amendment was brought to the Board for approval thereafter. In the deliberative process outlined above staff considered issuing a new RFQ but it was determined that the solicitation and award would add at least two to three months to the project timeline, which did not appear to be a viable option because of the already tight time frame for completion. Equally important, the original RFQ had included construction management as one of the elements and that the responding firms had already been evaluated on that element. Another factor taken into consideration in making this determination was the fact that the URS team already had knowledge of the project elements and would require little to no time to familiarize their team with those elements.
Not only would a new solicitation require
additional time for the posting, review, and award process, but also additional time for project familiarization if a new firm was selected. That extra time would almost certainly come at an extra cost for the hours the new proposing team would have to include for project familiarization. The tight project schedule, based on an MTC funding restriction that the project be substantially complete in 2014, made the extra time and costs associated with a new procurement prohibitive. All of these factors contributed to the decision that, with this specific project in these specific circumstances, the best available procurement approach was to proceed by amending the original URS contract. Clearly, an amendment to a prior contract would not automatically be the best option with every contract and in every situation. However, the use of an amendment, in this specific situation allowed the project team to move forward with the project, including issuance of the solicitation for the construction phase of the project without additional delays. While earlier action on the construction management portion of this project was certainly possible, it is unlikely that a new RFQ would have been the preferred procurement approach.
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Report No. 14-108 Page 10 of 10 Again, in these circumstances an amendment was the preferred approach not only for timeliness reasons but also for project familiarity and coordination reasons, as outlined herein.
ADVANTAGES/DISADVANTAGES: The advantage of the proposed amendment to Board Policy 350 is to remove any concern that procurements in excess of $100,000 in value can be approved as part of the budget process. The disadvantage is that the amendment removes an administrative option available to the Board for advance approval of certain procurements as part of the budgeting process.
ALTERNATIVES ANALYSIS: The alternative to updating the current policy is to leave the policy unchanged and leave open the question about procurements approved during the budget process.
PRIOR RELEVANT BOARD ACTIONS/POLICIES: Board Policy No. 350
ATTACHMENTS: 1:
Board Policy No. 350- marked up version
Department Head Approval:
Tom Prescott, Chief Performance Officer
Reviewed by:
Denise A. Standridge, Interim General Counsel
Prepared by:
Tom Prescott, Chief Performance Officer Jon Medwin, Director of Purchasing and Materials Management Phillip McCants, Contracts Compliance Administrator
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SR. No 14-108 Attachment 1
AC Transit
Policy No. 350
BOARD POLICY Category: FINANCIAL MATTERS
PROCUREMENT POLICY I.
PURPOSE The purpose of this policy is to ensure that the District's procurement activities are conducted in accordance with the applicable sections of the California Public Contract Code and Federal Transit Administration (FTA) Circular(s). This Policy incorporates applicable legal and District policy requirements and sets forth the guidelines for meeting these requirements. The General Manager shall establish administrative procedures to ensure proper review and budgetary monitoring for all procurement activities.
II.
DEFINITIONS Best Value: means the overall combination of quality, price, and other elements of a proposal that when considered together, in response to the requirements described in the solicitation documents, provides the greatest overall benefit to the District. In a qualitative evaluation, a best value evaluation may necessitate award to other than the firm who receives the most points. For example, a best value award may be based on determining the firm with the lowest cost per qualitative point. If a best value approach is utilized, that approach shall be specifically stated in the solicitation. Cardinal Change: means a major deviation from the original purpose of the work or the intended method of achievement, or a revision of contract work so extensive, significant, or cumulative that, in effect, the contractor is required to perform very different work from that described in the original contract. (FTA Circular 4220.1F, Ch. 1.5.c.) Goods: means the purchase of materials, supplies and equipment, including rolling stock. Independent Cost Estimate (ICE): means the cost or price analysis performed by the requesting department in connection with every procurement action, including contract modifications. Ideally, the ICE should be prepared prior to issuance of solicitation(s). At the very latest, it needs to be prepared and in possession of the Purchasing staff prior to receipt of financial bids or proposals.
Page 1 of 8
Adopted: Amended:
73
4/92 8/92. 8/95, 10/97. 5/99, 9/00, 8/06. 11/07. 6/09. 12/09, 2/10. 6/11 !12/13, 3/14
SR. No 14-108 Attachment 1 Invitation For Bid (IFB): means a procurement done by sealed bid. At a designated time and location, all bids will be opened in a public forum and the apparent low bidder, pending thorough staff review, disclosed . This is appropriate when: (1) precise specifications are available; (2) adequate sources are available; (3) fixed price contract; (4) evaluation is price determinative; (5) negotiations are prohibited using this approach, although clarifications are acceptable based solely on information already submitted. (FTA Circular 4220.1F, Ch. VI, 3.c.1) Micro-Purchase: means purchases of $2,500 or less (California Public Contract Code §20211) Request For Proposals (RFP): means a formal competitive procurement method that is appropriate when : ( 1) performance or functional specifications are utilized ; (2) there are uncertain number of sources; (3) price alone is not determinative, or deemed to be a secondary factor in consideration of award; and (4) discussions with potential vendors is expected. (FTA Circular 4220.1 F, Ch. VI. 3.d.1.) Request For Qualifications: (a.k.a. Brooks Act Procurement, 40 U.S.C. §§ 110111 04) means a formal procurement method for procurements of $2,000 or more which are limited to professional architectural/engineering (A/E) services, and are also for program management, construction management, feasibility studies, preliminary engineering, design, architectural, engineering, surveying and mapping related services. The nature of the work to be performed and its relationship to construction , not the nature of the prospective contractor, determine whether qualifications-based procurement procedures may be used as described above. (FTA Circular 4220.1 F, Ch . Vl.3.f.) Request For Quotes (RFQ): means a method of soliciting quotes for procurements under $100,000. Rolling Stock: means transit vehicles such as buses, vans, cars, railcars, locomotives, trolley cars and buses, and ferry boats, as well as vehicles used for support services. (49 CFR 661 .3) Sole Source: means that there is only one known person or entity that can provide the contractual services required.
Ill.
POLICY GOALS A.
Page 2 of 8
Buy American Goods: Resolution 09-051 adopted by the Board of Directors on October 14, 2009, requires that "the District employ its best efforts to procure goods manufactured in America" . The District's Buy American Goods requirement is implemented under this Policy in a manner intended to mirror the federal Buy America rule (49 CFR 661) and is applicable to the following types of procurements:
Adopted: Amended:
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4/92 8/92, 8/95 , 10/97, 5/99, 9/00. 8/06, 11/07. 6/09, 12/09,2/10,6/11,12/13, 3/14
SR. No 14-108 Attachment 1 1.
Negotiated procurements of goods over $100,000 under California Public Contract Code sections 20216 and 20217 and to procurements of goods over $100,000 where a Best Value procurement process is utilized; when possible, the documentation of "Best Efforts" by the bidder to offer goods manufactured in America will be included as an evaluation criterion.
2.
The Procurement Department will engage in outreach efforts to the maximum extent practical, to ensure that vendors of U.S. made goods are informed of bidding opportunities and encouraged to participate in District procurements.
3.
The Buy American Goods requirement shall not apply to the following procurements •
Procurements that are federally funded, as they are governed by FTA's Buy America requirements; purchases from the State of California Multiple Award Schedule (CMAS); purchases from the Strategic Source Initiative; intergovernmental contracts; and other procurements where the District is not the lead agency and cannot exercise control over the content of the solicitation.
B.
Disadvantaged Business Enterprise Participation: The District shall administer its Disadvantaged Business Enterprise (DBE) Program in accordance with the Department of Transportation's (DOT) Federal Transit Administration (FTA) regulations found at 49 CFR Part 26 and as authorized by Board Policy 326, Disadvantaged Business Enterprise Policy. Formal advertisements shall explicitly state the District's commitment to using DBE's; DBE outreach shall be carried out in each federally funded procurement and whenever practicable, procurement strategies shall be implemented, pursuant to applicable laws and regulations, that provide maximum opportunities for DBEs to participate in the District's DOT-assisted procurements.
C.
Small and Small Local Business Enterprise Participation: The DOT's FTA Small Business Enterprise (SBE) regulations and provisions will apply to all DOT-assisted procurements. A list of qualified Small Businesses, if available from the California Unified Certification Program (CUCP), the District's vendor data base, and/or the Alameda County Small, Local and Emerging Business Program data base shall be prepared and such firms notified via email upon the release of a formal solicitation. The use of small business enterprise goals, set-asides, or in the case of nonfederally funded procurements, bid discounts shall be applied on a case-bycase basis and supported by an availability analysis or other reasonable means for warranting such actions. (Reference Board Policy 351 Small and Small Local Business Enterprise Policy for additional guidance.)
D:
Page 3 of 8
Transparency and Fairness: District procurements shall be conducted in a manner that is open, transparent and fair and equitable to all parties. Adopted: Amended:
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SR. No 14-108 Attachment 1 E.
I~
Efficient and Cost Effective: District procurements shall be conducted in an efficient and cost effective manner.
PROCUREMENTSTANDARDS Procurement Standards have been developed to ensure that all federally and nonfederally funded procurements meet the minimum basic requirements outlined in Exhibit A of this policy for the following types of procurements: •
Materials, Supplies and Equipment
•
Professional Services
•
Construction Services (including repairs or remodeling of District facilities)
•
Architectural and Engineering Services
A.
B.
Page 4 of 8
Negotiated Procurement of Rolling Stock and Other Technology 1.
Notwithstanding the Procurement Standards outlined in Exhibit A of this Policy, the procurement of computers, data processing equipment, telecommunications equipment, fare collection equipment, radio and microwave equipment, and other related electronic equipment and apparatus used in transit operations and specialized transit equipment including buses may be made using competitive negotiations in accordance with California Public Contract Code Sections 20216 and 20217. As applicable and allowable, at least one of the qualified sources should be a DBE or SLBE.
2.
As an FTA grant recipient, the District will require and include 49 CFR Part 26 procedures in all federally funded contract actions.
3.
The Board of Directors may direct the purchase by competitive negotiation upon a finding by two-thirds vote of all members of the Board that the purchase of the above-described items by competitive sealed bid does not constitute a method of procurement adequate for the District's needs.
4.
Procurement under this section will be by formal advertisement requesting proposals and shall strictly adhere to any established DBE, SBE and/or SLBE participation goals.
Procurement by Non-Competitive Proposals (Sole Source)
Adopted: Amended:
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SR. No 14-108 Attachment 1 1.
Sole Source procurement is a procurement action utilized when the goods or services are available from only one source for a required proprietary need of the District, or for compatibility purposes, or for reasons of continuity with previous delivered services or products. A Sole Source procurement is accomplished through solicitation or acceptance of a proposal from a single source. A contract amendment or change order that is not within the scope of the original contract is considered a Sole Source procurement.
2.
Notwithstanding Public Contract Code Section 20213, the intent to award a Sole Source contract shall be published on the District's website for at least three (3) business days; providing an opportunity for review by SBEs, SLBE's and DBE's. In the event an expression of interest is received from firms with the requisite capabilities, the sole source status must be reassessed and consideration given to compete the project.
3.
Sole Source procurement is a limited exception to the procurement process and may be used only where the award of a contract is infeasible or impracticable under competitive procedures and at least one of the following circumstances applies, supported by written justification and documentation:
4.
V.
a.
the item is available only from a single source, and there is no comparable or "as equal" available;
b.
there exists a public exigency or emergency as defined by Public Contracts Code Section 20213 (not including delays in planning or in initiating the procurement) which will not permit the delay accompanying competitive solicitation; or
c.
the procurement is FTA funded, and Sole Source procurement is authorized under FTA Third Party Contracting Guidelines (FTA C. 4220 1 F), and/or the use of a specific firm is contained within a grant.
In the appropriate case, where supported by case law or statutory authority, the Procurement and Materials Director may recommend to the General Manager the authorization of exception to the competitive bidding requirements provided for in this Policy.
AUTHORITY OF THE GENERAL MANAGER
A.
Page 5 of 8
With the exception of the items identified in Section VI of this policy (Board of Directors Approval) the General Manager has the authority to approve all formal solicitations and the award of any contract where the services, materials, or supplies are specifically demarcated the approved annual District Operating or Capital Budget. For unbudgeted amounts, the General Manager's authority shall not exceed $100,000. Adopted: Amended:
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SR. No 14-108 Attachment 1 B.
The General Manager, at his or her discretion, may forward any contract within his or her authority outlined above that he or she deems to be of significant importance to the Board of Directors for action.
C.
The General Manager has the authority to execute contract extensions that are tied to options that have been previously addressed in the solicitation, provided that such extension(s) is/are within the General Manager's authority and subject to all of the following conditions: 1. 2. 3. 4.
D.
VI.
there is a continued need for the services performed under the contract; sufficient funds are available; the contractor's performance has been satisfactory; and the General Manager, Director of Procurement, Chief Financial Officer and the respective Executive Staff member agree that the contract extension or the exercise of an option to extend the contract is in the best operational and financial interest of the District.
The General Manager has the authority to enter into agreements including, but not limited to , agreements for professional, technical, architectural, engineering, construction, and construction management services; agreements for repair or remodeling of District facilities; and lease or license agreements for District use of real property, facilities, equipment and software, provided that the General Manager or his or her designee first determines that the work or subject matter of the agreement cannot satisfactorily be performed by District officers or personnel.
BOARD OF DIRECTORS APPROVAL A.
Award of Contracts Except as indicated below, the Board of Directors shall approve the award of any contract where the anticipated cost is $100,000 or more per contract year. The following items are exempted from Board approval:
Page 6 of 8
•
any procurements/contracts included in the District's Operating and/or Capital Budget that are specifically brought to the attention of, and approved by, the Board of Directors in conjunction with its adoption of the District's Operating and/or Capital budget;
•
fuel and/or parts for revenue vehicles exceeding $100,000 either in aggregate or individually that impact delivery of service.
•
emergency procurements to avoid impacts to the health, welfare, or safety of an employee or the public;* or
Adopted: Amended:
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SR. No 14-108 Attachment 1 •
any procurement action taken to prevent a violation of law or a fine by another political jurisdiction.* [* Any procurement of this nature will come to the Board for ratification at the earliest possible date.]
B.
Solicitation of Contracts The Board of Directors shall approve all formal solicitation of any contract where: 1. the services are not included in the approved annual District Operating or Capital Budget and the anticipated cost is $100,000 or more per contract year; 2. the solicitation is for the following professional services regardless of cost or inclusion in the approved District Annual Operating or Capital Budget: • audit services • legal services related to Board Officers 3. the purchase of rolling stock which requires a public hearing pursuant to Vehicle Code Section 35554(d)(1) 1
C.
Contract Amendments: The Board of Directors shall approve all amendments to Board-approved contracts in excess of 15% of the original contract amount per contract year, or any cardinal change in the terms and conditions of the original contract as defined by this policy. In the case of capital improvement or construction contracts, the Board of Directors shall approve all amendments to Board-approved contracts whose cumulative total exceeds 15% of the original contract amount, or $75,000, whichever is greater.
D.
Contract Assignments: The Board of Directors shall approve the assignment of any contract that was originally approved by the Board .
E.
Contract Extensions: The Board of Directors shall approve contract extensions that are tied to options in Board approved contracts that have
1
Until January 1, 2015, a public hearing is required for the purchase of any bus procured through a solicitation process that began on or after January 1, 201 3, if the procured bus represents a new fleet class. A public hearing is not required for the procurement of a bus that is of the same or lesser weight than the bus it is replacing. (See Board Policy 163, Public Hearing Processes for the Board of Directors.)
Page 7 of 8
Adopted: Amended:
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SR. No 14-108 Attachment 1 been previously addressed in the solicitation, regardless of cost or inclusion in the annual District Operating or Capital Budget
VII.
VIII.
REPORTING
A.
The Board of Directors shall review on a quarterly basis the status of all contracts over $100,000 awarded by the District. The report shall identify the purpose of the contract and the funding source for each contract.
B.
The Board of Directors shall review on a quarterly basis the status of all contracts approved by the General Manager between $50,000 and $100,000. The report shall include an explanation of the purpose of the contract and the funding source for each contract.
FACSIMILE SIGNATURES The use of facsimile signatures on purchase orders faxed or emailed directly from the District's automated purchasing system to vendors is authorized if the purchase order is within the delegated signature authority of the buyer.
IX.
PERIODIC REVIEW This policy shall be reviewed and amended as necessary every two years pursuant to Board Policy 302 unless earlier review becomes necessary.
Page 8 of 8
Adopted: Amended:
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PLANNING COMMITTEE
May 14, 2014 Agenda Items A-1 – A-5
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Report No: Meeting Date:
14-109 May 14,2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Planning Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
East Bay Bus Rapid Transit (BRT) Quarterly Report
BRIEFING ITEM RECOMMENDED ACTION(S): Consider receiving the first quarter 2014 report on the East Bay Bus Rapid Transit Project (BRT). EXECUTIVE SUMMARY: This quarterly report provides an update on the progress, achievements, and accomplishments made in the program since Board approval of the Downtown Oakland to San Leandro (DOSL) Locally Preferred Alternative (LPA) in April 2012. It also provides a look at the way ahead. Attachment 1 presents a synopsis of Key Project Milestones and Attachment 2 provides a status of community outreach activities. The report also provides a synopsis of the Bus Rapid Transit (BRT) Policy Steering Committee meeting held on March 24, 2014 in which staff provided a collection of staff reports on specific areas of interest to the committee members. BUDGETARY/FISCALIMPACT: The following tables show the $178 million BRT project funding by phase, fund source and year. The President's FY 2015 Budget introduced on March 4'h recommended fully funding the remaining $27.6 million in Small Starts funds for the BRT project. Additionally, staff is working with MTC and ACTC on final approvals for a funding package to advance the remaining $35 million ACTC/STIP Commitment to align with the project schedule and eliminate the need to finance the commitment. The submission of the final Small Starts Grant Agreement (SSGA) application for the remaining $27.6 million in funding is on schedule for May 23, 2014. Environmental FTA Small Starts FTABus
$1.4 $0.1
Measure B RM2
$3.6 $1.7
STIP
$1.5
Preliminary Engineering
Final Design $13.8 $2.1 $3.4
$5.4 $1.7 $0.3
TPI-Incentive CMAQ
AB664 I- Bond PTMISEA District Funds
Total Expended
$0.5
Construction $54.4 $0.9 $5.7 $55.7
$75.0 $3.1 $14.4 $57.7
$8.0 $6.0 $8.0 $3.5
$9.5 $6.0 $8.0 $4.0 $0.3 $178.0 $25.8
$0.3
$8.6 $8.6
$7A $7A
$19.8
$9.8
83
Total
$142.2 $0.0
Report No. 14-109 Page 2 of 7 Prior
FTA Small Starts FTABus Measure B
RM2 STIP TPI-Incentive CMAQ AB664 1-Bond PTMISEA District Funds Total
$22.4 $3.1 $3.6 $3.6 $1.5
zou
2013
2014
Z015
$25.0 $3.1
ZUlli
2017
Future
$27.6 $1.3 $2.5
$1.4 $38.8
$5.0 $12.8
$2.2
$1.9 $8.0
$8.0 $1.9
$4.0 $0.3
$34.5
$28.1
$3.8
$46.4
$50.3
$9.9
$5.0
$0.0
Total $75.0 $3.1 $14.4 $57.7 $9.5 $6.0 $8.0 $4.0 $0.3 $178.0
BACKGROUND/RATIONALE: The District's East Bay BRT project is designed to provide superior public transit through one of the District's busiest corridors. The BRT service will feature 5-minute headways, light-rail-like bus stations with ADA compliant passenger amenities, Traffic Signal Priority (TSP) for advancing buses through signalized intersections, passenger safety features, diesel-electric hybrid, dual sided 5-door buses, dedicated bus lanes, and improved lighting and passenger facilities.
Project Scope- Major Milestones
Preliminary Engineering {PE) The completion of PE is defined by the COA Conformance Standards, the 40% Geometric Approval Drawings as amended to include City comments, and the Baseline Project Schedule and Cost Estimate showing the COAs are fully funded. These four components were finalized and adopted by the Agency partners in February 2014. Final Design {FD) FD activities began in March 2013 to more accurately define BRT station configuration and location, systems and communications design, right of way engineering, utility mapping and conflict coordination and roadway geometry. These elements will be included in a 65% Design plan for the major infrastructure package for review by our agency partners in April 2014. Completion of all design work is expected for bid package !-Advance Utility Relocation-in August 2014; Bid Package 2-Parking Lots and Fruitvale Bypass-in August 2014; and Bid Package 3-Major Infrastructure-in March 2015. Real Estate Acquisition Acquisition ofthe parking mitigation sites in the Fruitvale and Elmhurst Districts is in progress.
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Report No. 14-109 Page 3 of 7 o
Fruitvale and Elmhurst Lots (full takes) - The District presented offers, and the owners opted to conduct independent appraisals. The independent appraisals were completed and both parcels are in negotiation.
o
Guadalajara (partial take) - The District presented an offer, and the owner opted to conduct an independent appraisal, which is expected to be completed by the end of April.
Vehicle Procurement
The District intends to purchase 27, 60-foot, articulated, 5-door, diesel-electric hybrid buses for the BRT as part of its routine bus fleet replacement management plan to replace older buses being retired from the fleet. Procurement was initiated by issuance of a RFP on December 29, 2012. Proposals are due in January 2015 and contract award is expected in April 2015. Master Cooperative Agreements and Operations & Maintenance Agreements
These agreements are used by public agencies to provide direction, guidance, and information regarding the responsibilities and obligations each agency has and who will pay for them. These documents ordinarily contain provisions for construction management, securing permits and ownership of completed facilities as well as reimbursement of staff costs, construction inspection, hazardous material management, and project closeout. The FTA requires that these agreements be executed by the time the Small Starts Grant Agreement application is submitted. Master Cooperative Agreements (MCA): o
Caltrans MCA- Executed May 6, 2013
o
City of San Leandro MCA- Executed June 27, 2013
o
City of Oakland MCA- Executed August 30, 2013
Operations and Maintenance (O&M) Agreements: o
Caltrans O&M- Executed February 10, 2014
o
City of San Leandro O&M- Executed June 27, 2013
o
City of Oakland O&M -Executed February 3, 2014
Utility Agreements
Utility Agreements are made between utility providers and project sponsors that contain provisions for the payment and execution of the design and construction of utilities affected by the project. The term Franchise Rights is often used to describe which entity has authority to work on utilities and who is responsible to pay fees for that work. The FTA requires that these agreements be executed by the time the Small Starts Grant Agreement application is submitted.
85
Report No. 14-109 Page 4 of 7 Utility Agreements: o
East Bay Municipal Utility District (EBMUD)- Executed January 2014
o
Pacific Gas & Electric (PG&E) Gas- Executed January 2014
o
Pacific Gas & Electric (PG&E) Electric- Executed January 2014
Construction Careers Policy #327 and Project Labor Agreement AC Transit developed a Construction Careers Policy in collaboration with community groups from San Leandro and others such as "Revive Oakland" whose coalition serves to influence jobs policies on public projects in Oakland. The Policy was adopted by the AC Transit Board of Directors on October 23, 2013 and incorporated into a Project Labor Agreement (PLA), to provide a workable and effective workforce development program for the Bus Rapid Transit Project based on similar models approved by the FTA. Representatives of the Alameda Building and Construction Trades Council of Alameda County are presently gathering signatures for the PLA.
Artistic Enhancement Program The Artistic Enhancement Program will result in the procurement of artist services, and the design and implementation of artistic enhancements that are directly integrated into the BRT station architecture. The Program was developed in coordination with City of Oakland and City of San Leandro. The program is summarized in the most recent Draft Artistic Enhancement Strategy that includes descriptions of the intent behind the artistic enhancements, related city, Federal Transit Administration (FTA), and Caltrans requirements and policies, level of community involvement in the design process and station design elements appropriate for integrated artistic enhancements. It also includes details related to the selection and procurement of lead artist(s) and a pre-qualified pool of supporting artists/artisans. Two Requests for Qualification (RFQ) solicitations were released in early-October 2013 with statements of qualification (SOQ) submitted mid-December 2013. The District received a significant number of qualifications and for both solicitations. Seven lead artists were shortlisted. Lead Artists were required to select a supporting artist with whom to partner, and they submitted their concept plans to the District. The District made their recommendation to the Policy Steering Committee on March 24, 2014 and presented its recommendation to the Board on April 23, 2014.
86
Report No. 14-109 Page 5 of 7 Project Schedule 2012
stones
2013
ROD
2015
2014
PE Complet e
2016
2017
SSGA Issuance Advance Utilities
Final Design Roadway I Communications I Stations I landscape
Real Estate Acquisition Vehicle Procurement
Construction
•.•.,.
--
Legend:
1.
ROD (Record of Decision) represents the FTA final approval of the scope of the project and ends the environmental phase. SSGA (Small Starts Grant Agreement) represents FTA's final agreement to provide the remaining Sma lls Starts funding. RSD (Revenue Start Date) the date the District plans to start passenger service.
2. 3.
Project Budget
sec Codes 10 20 40
so 60 70 80 90 100
Costs Incurred 11/8/2013 Estimate (VOE$) thru Mar 2014 Guideway 5.3 Stations 10.5 Sitework & Special Conditions 36.6 Systems 40.9 ROW, Land, Existing Improve men 1.3 Vehicles 2.6 Professional Services 57.6 25.8 Unallocated Contingency 18.2 Finance Charges 5.0 178.0 25.8 SCC Description
Cost Remaining 5.3 10.5 36.6 40.9 1.3 2.6 31.8 18.2 5.0 152.2
It is also imperative the program budget fully fund the COAs from our agency partners in particular those from the City of Oakland . As a result of extensive collaboration with the City staff, District staff has ensured the program budget fully funds the required COAs. The City of Oakland's Preliminary Engineering approval was memorialized as Amendment #1 to the Master
87
Report No. 14-109 Page 6 of 7 Cooperative Agreement and included an Oakland Condition of Approval Cost Estimate that totaled $22.7 MM. Policy Steering Committee (PSC} Meeting
The PSC advises the Board on matters concerning the BRT program. It comprises members from the City Councils of Oakland and San Leandro, the AC Transit Board, the Alameda County Board of Supervisors and Caltrans. During the March 24, 2014 meeting, staff presented two action items on the lead artist contract award and a resolution designating the PSC as the Policy Advisory Committee, further clarifying its purpose and membership. Committee members advised staff to recommend to the Board the Artist Selection Panel's recommendation for the Lead Artist contract. No action was taken on the resolution. Staff also presented information reports and progress updates on access and functional needs (AFN) subcommittee, The BRT Program, the BRT Information Center, the 65% design plans for major infrastructure, and the Parking and Business Impact Mitigation plans. Committee advised staff to prepare a workshop on the parking and business impact mitigation plans for April 30, 2014. ADVANTAGES/DISADVANTAGES: This is a status report and there is no Board action prompting the examination of advantages or disadvantages of a particular action. ALTERNATIVES ANALYSIS: This report does not recommend any action. PRIOR RELEVANT BOARD ACTIONS/POLICIES: 1. GC Memo 10-045 - Adopted a Motion to Enter into a Project Labor Agreement or Project Stabilization Agreement for the Bus Rapid Transit Project
2. Resolution 12-035 reconfirming AC Transit's commitment to negotiate a Project Labor Agreement or Project Stabilization Agreement for the Bus Rapid Transit Project 3. GM Memo 13-208 - East Bay Bus Rapid Transit (BRT) Milestone Status and Quarterly Report 4. GM Memo 11-073a- Contract award to Parsons Transportation Group for preliminary engineering and design services associated with the East Bay Bus Rapid Transit 5. GM Memo 12-030- Received East Bay Bus Rapid Transit (BRT) Quarterly Update. 6. GM Memo 12-083a - Board adopts Resolution No. 12-018 certifying the Final Environmental Impact Report (FEIR) for the East Bay Bus Rapid Transit Project, and selection of the Downtown Oakland-San Leandro Alternative (DOSL) as the Locally 88
Report No. 14-109 Page 7 of 7 Preferred Alternative for the Project, and authorizing the filing of a Notice of Determination. 7. Staff Report 12-072a - Contract award to Gannett Fleming for Program Management and Construction Management services for the Bus Rapid Transit Project. 8. Staff Report 12-177- Quarterly Report on East Bay Bus Rapid Transit. 9. Staff Report 13-005 - the Board authorized the General Manager to sign the MCA for Caltrans. 10. Staff Report 13-107- the Board authorized the General Manager to sign the MCA for City of San Leandro. 11. Staff Report 13-171 - the Board authorized the General Manager to sign O&M Agreement for City of San Leandro. 12. Staff Report 13-184 - the Board authorized the General Manager to sign the MCA for City of Oakland and deferred action on O&M agreement. 13. Staff Report 13-184b - the Board authorized the General Manager to sign the O&M Agreement with City of Oakland. 14. Staff Report 14-035- Quarterly Report on East Bay Bus Rapid Transit 15. Staff Report 14-053 - the Board authorized the General Manager to sign the O&M Agreement with Caltrans. 16. Staff Report 14-054 - Board authorized the General Manager to sign the Utility Agreements with PG&E, AT&T and EBMUD. 17. Staff Report 14-067- Board authorized standard station naming protocol
ATTACHMENTS: 1:
BRT Project Milestones Update
2:
BRT Status Report- Community Outreach Activities
Department Head Approval:
Dennis W. Butler, Chief Planning & Development Officer
Reviewed by:
Chris Andrichak, Senior Analyst, Capital Planning & Grants
Prepared by:
David Wilkins, BRT Program Director
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Page 1 of4
Report No. 14-109 Attachment 1
Project Milestones- Past, Present, & Future: In order to facilitate the effective and responsive management of this program, we have organized and managed this project using the following major milestones to comply with Federal Transit Administration (FTA) guidelines for Small Starts grant funded projects. For each milestone we have described associated costs, deliverables and decision points. Environmental
•
• • •
Purpose - During the planning and environmental phase, the District assures that the project clears the environmental impacts of the project, with acceptable mitigation measures, in accordance with the NEPA and receives clearance through FTA action. The project team performs necessary studies to address potential impacts such as traffic, noise, air quality, and biological resources. This is accomplished through an Environmental Assessment (EA). The purpose of an EA is to determine if certain aspects of the proposed project have the potential for significant adverse social, economic, or environmental impact and if present, create the foundation for preparation of an Environmental Impact Statement/Environmental Impact Report (EIS/EIR). Cost - $8.6M Key Deliverables o February 2012- Submittal of EIS/EIR Critical Decision Points o April 2012- Certification of EIS/EIR by AC Transit Board of Directors; Adoption of Downtown Oakland to San Leandro (DOSL) Alignment as the Revised Local Preferred Alternative (LPA) o June 2012 - Final EIS/EIR approved and Record of Decision (ROD) issued by Federal Transit Administration (FTA)
Preliminary Engineering (PE)
•
• •
Purpose - The design team advances the project from the conceptual design to a level of design that further defines all significant elements that will enable a more accurate estimate of the construction project costs and impacts. The developed technical and cost information will serve as the basis for subsequent funding and implementation decisions. A major objective of preliminary engineering is for the Project Manager to ensure that the design team investigates the merits of all reasonable or viable configurations and designs. These investigations require in-depth analysis of all components, their interrelationships, and their costs. In addition, supplemental environmental review requirements are completed. Cost- $7.4M (Includes Design & Project Management) Key Deliverables o August 2012- Submittal of complete Small Starts Application to FTA for Federal Fiscal Year 2014 o December 2012- Value Engineering Study
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Page 2 of4
o
•
December 2012 - Advertisement of Vehicle Procurement Request for Proposal (RFP) o March 2013- Real Estate Acquisition Management Plan (RAMP) o April 2013- Quality Assurance Plan (QAP) o April 2013- Bus Fleet Management Plan (BFMP) o April 2013- Project Management Plan (PMP) o May 2013- Operations and Maintenance Plan (OMP) o May 2013- Draft Business Impact Plan o June 2013- Safety and Security Management Plan (SSMP) o June 2013- Draft Parking Impact Plan o July 2013- Draft 40% Geometric Approval Drawings {GAD) o February 2014- Final40% GAD Critical Decision Points o April 2012- Notice to Proceed (NTP) for Preliminary Engineering o June 2012- Approval of the Project Report by Caltrans District 4 o July 2012 - Cities of Oakland and San Leandro Council Actions for Continued Project Development o August 2012- Notice to Proceed for PM/CM Services o May 2013- AC Transit Board vote to authorize execution of Caltrans MCA o May 2013- Execution of Caltrans Master Cooperative Agreement (MCA) o June 2013- San Leandro City Council vote to authorize execution of O&M o June 2013- AC Transit Board vote to authorize execution of San Leandro MCA and O&M o June 2013- Execution of San Leandro MCA & O&M o July 2013- Oakland City council vote to authorize execution of MCA and O&M o July 2013 - AC Transit Board vote to authorize execution of Oakland MCA, but deferred action on the O&M to January 2014 o January 2014- Completion of PE phase
Final Design (FD)
•
Purpose - The start of Final design overlaps the end of the PE Phase. Based on agreements with our agency partners, PE is considered complete with the acceptance of the 40% Geometric Approval Drawings {GADs) and response to comments, the revised baseline schedule and cost estimate indicating Conditions of Approval (COAs) are fully funded in the budget and conformance with the COAs. The design includes the features and amenities required by MCAs with agency partners (COAs) and other elements that make the BRT unique. The construction bid packages will be developed from this baseline design, which will contain the final drawings and specifications for the project required to solicit and obtain construction contract bids. The final drawings and specifications will also detail the property or ROW needed to accommodate the project, include the appropriate permits and associated conditions from other agencies, and any coordination of work with or by third parties (e.g., utility companies). The project manager will oversee the final design efforts of the design team through reviews of
92
Page 3 of4
• •
•
design drawings and specification submissions at the 65 percent and 100 percent complete stages of design. Cost- $19.8M {lndudes Design & Project Management) Key Deliverables o September 2013- Submittal of complete Small Starts Update to FTA o October 2013- Revised Baseline Cost Estimate I Schedule established o November 2013 - Submission of Categorical exemption 130 {c) for the supplemental environmental assessment done to address station shifts and additions adopted during the PE phase. o May 2014- Submission of Final Small Starts Grant Agreement {SSGA) application to FTA o June 2014- Real estate acquisition complete- includes two full takes for parking lots and one partial take for traffic mitigation o July 2014 - Oakland City Council adopts final Business Impact Mitigation Plan and Parking Impact Mitigation Plan o July 2014 - 100% design and construction documents completed for Advance Utility Construction package o July 2014- 65% design package for Major Construction package completed o August 2014 - 100% design and construction documents completed for Parking lot & Traffic Mitigation construction package o March 2015- 100% design package completed for Major Construction package Critical Decision Points o September 2013- Execution of City of Oakland MCA o February 2014- Execution of Caltrans O&M o January 2014- Execution of Utility Agreements with EBMUD and PG&E o February 2014- Execute Oakland O&M o
May 2014- Submission of Final Small Starts Grant Agreement {SSGA) application to FTA
o o o o o o o o
May 2014- Oakland City Staff reviews final Parking Impact Mitigation Plan and Business Impact Mitigation Plan July 2014- Oakland City Council adopts final Parking Impact Mitigation Plan and Business Impact Mitigation Plan July 2014 - Utility providers complete utility designs for relocation and initiate actions to start construction activities August 2014- Release of Invitation for Bid {IFB) for Advance Utility Construction Contract September 2014 - Release of Invitation for Bid {IFB) for Parking lot & Traffic Mitigation Contract September 2014- SSGA issued by FTA to allow Bid Packages 2 and 3 to proceed with Construction March 2015 -100% design package completed for Major Construction package April 2015- Release of IFB for Major Construction Contract authorized by AC
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Page 4 of4
Construction •
• •
•
Purpose - Contractors, procured by the District, construct the project's facilities, and fabricate and install equipment. The work is done in accordance with the plans and specifications developed during the design phase. Following construction the facilities and equipment are integrated and tested. The project's highest levels of activity, in terms of numbers of personnel and costs incurred per day, occur during construction. Cost - $142.2M {Includes Construction, Construction Management, Real Estate Acquisition, Vehicle Procurement, Unallocated Contingency, & Financing) Key Deliverables o June 2015- Completion of Advance Utility Relocation o July 2015- Completion of Parking Lots & Traffic Mitigation Measures o February 2017 - Completion of Major Construction, including roadway pavement, station installation, systems installation, and landscaping Critical Decision Points o October 2014- Award of Parking Lot & Traffic Mitigation Contract authorized by AC Transit Board of Directors o November 2014- Award of Advance Utility Construction Contract authorized by AC Transit Board of Directors o April 2015 -Award of Vehicles Procurement Contract authorized by AC Transit Board of Directors o July 2015 - Award of Major Construction Contract authorized by AC Transit Board of Directors
Operations & Maintenance •
• •
Purpose - After completion of start-up and testing, efforts the BRT will enter into the Operations & Maintenance phase. During this phase, the District will be obligated to fulfill its requirements as negotiated in the Operations & Maintenance (O&M) Agreements with the cities of Oakland and San Leandro, and Caltrans. Key Deliverables o TBD Critical Decision Points o November 2017 - AC Transit begins Revenue Service for the BRT
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Page 1 of 2 Report No. 14-109 Attachment 2
BRT Status Report- Other Key Program Activities - Community Outreach
District staff and the consultant outreach team have been engaged in a comprehensive community relations and outreach program to support the execution of final design, construction and operation of the BRT System slated for Fall 2017. Critical activities currently underway are presented below. Key Activities ·
o
Community Outreach Center- On December 11, 2013, the board authorized the district to sign a lease agreement for the commercial space located at 3322 International Boulevard, which is a mid-corridor location that provides the community with greater access to information about the BRT project. The lease agreement was subsequently signed and staff is currently in the process of preparing the space for occupancy in May 2014. The information center will, among other things, serve as the focal point to engage with and address issues encountered by the community as a result of the BRT project. Anticipating and addressing the impacts of the project will increase goodwill and community support for the project. The BRT team has been working with the Information Technology, Customer Service, Real Estate and Marketing and Communications departments to determine the amenities and services that might be provided. The primary focus is has been on determining the operational and staffing needs of the center in order to best serve the community.
o
Business Impact Mitigation Plan (BIMP) - The BRT project's consultant outreach team and District staff have been engaged with partner agencies in an extensive community outreach effort to gather additional feedback from merchants regarding their concerns and possible mitigations related to the construction of the BRT system. In Summer 2013, AC Transit was asked to expand its outreach to include additional input from merchants along the corridor in a revised plan that will be submitted along with the 65 percent design plans this spring. The expanded efforts included three components: o Merchant Directory o
Community Based Organization Merchant Meetings
o
Block-by-block Merchant Outreach
The merchant compiles contact information and addresses for more than 900 business enterprises along the BRT Corridor. It will serve as a tool for the BRT team and contractors to provide information to businesses during the lifespan of the project. The BRT team has participated in additional Community Based Organization merchant meetings hosted by Unity Council, San Leandro Chamber of Commerce, East Bay Asian Youth Council and other stakeholder interactions including meetings and walking tours with Oakland City Council members. The merchant meetings have provided opportunity for more than 50 businesses to share their concerns and suggest mitigations. The walking tours have provided a ground-level view of the implementation of the Parking Impact Mitigation and Business Impact Mitigation
95
Page 2 of 2
plans in their districts. The collective feedback from these efforts are informing the development of the aforementioned plans which will be released in July.
o
Artistic Enhancement Program - Request for Qualifications (RFQ) 2013-1263 was advertised nationwide for this project in October in 2013, posted on the District's website and advertised in the Oakland Tribune. Additionally, there was a separate notification to 226 qualified Disadvantaged Business Enterprises (DBE). The RFQ was issued in accordance with Federal Transit Authority regulations pertaining to artistic enhancement as integrated with the architectural design of the stations as promulgated in Federal Acquisition Regulations (FAR) subpart 36.6. All 34 BRT stations will receive standard treatments- artistically enhanced panels integrated into railings; and six of the 34 will receive enhanced treatments - artistic enhancements integrated with the upper windscreen, lower windscreen and/or interior volume under the canopy roof. Honor the Past and Celebrate the Future was the conceptual theme for these desired enhancements. The sum total of all integrated artistic enhancements at the stations should establish an identity for the East Bay BRT system as well as reflect neighborhood and community character. The BRT Policy Steering Committee affirmed the recommendation of the Artist Selection Panel, which is being forwarded to the AC Transit Board of Directors for final approval at the April 23 meeting.
96
Report No: Meeting Date:
14-110 May 14,2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Planning Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
Quarterly Report on the Transbay Transit Center Project
BRIEFING ITEM RECOMMENDED ACTION(S):
Consider receiving Quarterly Report on the Transbay Transit Center (TTC) Project. EXECUTIVE SUMMARY:
All excavation activities at the new TTC are complete and construction work continues on the concrete foundations. Staff completed the bus deck design review and Transbay Joint Powers Authority (TJPA) staff intends to release the Invitation For Bid (IFB) plans at the end of April. Staff continues to review the communications documents to ensure it accurately characterizes our network needs. TJPA is receiving contract bids for other packages that are substantially over the estimates. As a result, they are revising the packages to attract bids that are more competitive. Staff will monitor this effect on the overall budget. On the overall $200 million budget deficit, TJPA staff continues to investigate other financing sources and to this end, AC Transit is applying for a Transportation Investment Generating Economic Recovery (TIGER) grant for the Bus Storage Facility (BSF). AC Transit staff also continues discussions with the TJPA to examine the operating reserve and capital budget contribution schedule, as outlined in the 2008 Lease and Use Agreement for the TTC. For the FYlS budget, the District is committed to meeting its capital contribution obligations. BUDGETARY/FISCAL IMPACT:
There are no fiscal or budgetary impacts associated with this report. In future reports, staff will provide updates on the ongoing capital budget discussion with TJPA staff, along with the proposed operations and maintenance costs for the Bus Storage Facility.
BACKGROUND/RATIONALE:
This Quarterly Report on the TTC provides an update on all activities since February 2014.
97
Report No. 14-110 Page 2 of4 New Transbay Transit Center Construction
Construction crews completed the site excavation and installation of all micropiles and they continue to work on the concrete foundations. The next big milestone is the steel erection scheduled for this summer. Bus Deck /Main Package Design
Since the last report, staff resolved all major issues on the bus deck design and only a few minor comments on lane striping remain, which staff can adjust during the construction period. Passenger sign age was one of the last concerns and staff is confident that, with the final redesigns, it will work well for our passenger needs. TJPA staff plan to release the IFB documents for the main package, which includes the bus deck, at the end of April. For the other design packages of the TIC, many bids came in substantially over the engineer's estimate and TJPA staff is revising many of the packages, such as the glazing and exterior awning system, in order to attract more competitive bids. Reasons for the disparity seem to be threefold; the engineer's estimates were developed at the lowest point of the market demand, TJPA staff pursued a rigorous Risk Vulnerability Analysis (RVA), which both delayed the release of the bids in a weaker market; and added enhanced features to reduce risk, which in turn increased costs. At this point, TJPA staff still believes the repackaging and re-bidding process will not delay the overall schedule and the added cost will dip in to the contingency budget. Staff will continue to closely monitor the budget update and report to the Board. Communications & Design
In the last update, staff reported on the Basis of Design document by Shen Milsom Wilke (SMW), which provides detail on the District's responsibilities for the wireless network on the bus deck and how it operates within the structure of the main building. This is more of an operational document so its review is not on a critical path timeline. Staff still intends to meet with SMW and TJPA to review the document in the next few months and ensure our operational communications needs are met. Bus Ramps
The bus ramps, which connect the 1-80 freeway with the TIC, are the first complete package directly affecting AC Transit operations. On May 8th, TJPA staff will request the TJPA Board to award the bus ramps contract to Shimmick Construction. The original budget estimate for the bus ramp package was $41.5 million and there were five bidders. For reasons stated above, the final bid came in higher at $56.2 million. Construction is due to start this summer and is expected to last 510 days. Bus Storage Facility
The BSF provides parking for 47 buses and will be a critical operational component of the TIC beyond the benefits of reducing midday deadheads to and from the terminal. It also contains 98
Report No. 14-110 Page 3 of 4 many facilities that will not be available on the main bus deck. These facilities include supervisor amenities, employee parking, a Gillie room for operators and maintenance equipment storage. Design review continues mainly with Caltrans staff as District staff submitted comments on the 65% construction documents in October, 2013. The consultant, Jacobs Engineering Group, is still waiting on Caltrans for their comments on these plans and also their approval of the structural mitigation impact report. Jacobs is also revising engineering fact sheets to match the bus ramp engineering fact sheets. TJPA staff anticipates these delays will push the construction schedule back by a month or so in 2017. Staff will also work closely with TJPA staff over the next few months to determine the lease negotiating schedule with Caltrans and will report back to the Board on any progress. Budget TJPA staff continues to seek additional funding to close the $200 million deficit for Phase I. Towards this effort, TJPA approached AC Transit with a request to apply for Transportation Investment Generating Economic Recovery (TIGER) program funding on their behalf. District staff applied for $18 million which is intended to partially fund the BSF costs, estimated at $25 million as part oft he Phase I budget. Operating Reserve and Capital Budget Contribution The 2008 Lease and Use Agreement commits the District to provide $57 million in 2011 dollars towards the capital fund for the Transbay Transit Center with a mix of lump sum payments in initial years and Passenger Facility Charge (PFC} in future years. However, the change in the economic landscape since 2008 requires us to examine the schedule and identify appropriate funding sources for the District's capital contribution commitment. The District's FY15 draft capital budget includes a $9.1 million contribution toward our commitment. Sources for this contribution include $7 million in District funds and $2.1 million in State funds. Additionally, the agreement includes creation of an operating reserve to assist with funding the increased operations and maintenance costs in the new terminal. Staff initiated discussions with TJPA staff in January and anticipates further discussions in the coming months. Next Steps •
Continue discussions with TJPA on the BSF funding strategies and lease negotiation schedule with Caltrans
•
Review the Basis of Design report with SMW and TJPA
•
Continue discussions with TJPA regarding the operating reserve and capital budget contribution
ADVANTAGES/DISADVANTAGES:
This report does not recommend an action.
99
Report No. 14-110 Page 4 of 4
ALTERNATIVES ANALYSIS: There are no alternatives provided with this report as it is a briefing item.
PRIOR RELEVANT BOARD ACTIONS/POLICIES: Staff Report No. 14-036:
Quarterly Report on the Transbay Transit Center Project
ATTACHMENTS: None
Department Head Approval:
Dennis W. Butler, Chief Planning and Development Officer
Reviewed by:
Ben Stupka, Senior Capital Planning Specialist Robert del Rosario, Director of Service Development Linda Morris, Senior Transportation Planner
Prepared by:
100
Report No:
T~IVS/T
Meeting Date:
14-111 May 14,2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Planning Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
Quarterly Report on District Involvement in External Planning Processes
BRIEFING ITEM RECOMMENDED ACTION(S):
Consider receiving the Quarterly Report on the District's involvement in external planning processes. EXECUTIVE SUMMARY
District staff have participated in local transit and land use plans and countywide transit planning in the mid-January-late April 2014 period. More detail is available in Attachment AExternal Planning Process Tracker. This report reviews external planning activities in the various areas of the AC Transit district. This is a very active period for planning in the East Bay. In West Contra Costa County, the city of Richmond is preparing the South Richmond Transportation Connectivity Plan, concurrently with the South Shoreline Specific (land use) Plan . El Cerrito is preparing the San Pablo Avenue Specific Plan . Albany is developing a new General Plan, with transportation policies expected soon. Oakland is developing numerous plans-for West Oakland, Broadway/Valdez, Lake Merritt, and Coliseum City, as well as overseeing the development of the Brooklyn Basin project. With the participation of Oakland and Berkeley and local transit agencies, the city of Emeryville is leading the EBOTSEmeryville Berkeley Oakland Transit Study. Hayward has approved its Mission Boulevard Specific Plan and is now reviewing a new General Plan. Fremont plans have been delayed but are expected in summer and fall. On an Alameda countywide level, the Alameda County Transportation Commission (ACTC) will soon be launching the Countywide Transit Plan, which is anticipated to include AC Transit's Major Corridors Study. BUDGETARY/FISCAL IMPACT:
There is no fiscal impact associated with this report.
101
Report No. 14-111 Page 2 of 5
BACKGROUND/RATIONALE: This report reviews external planning activities in various areas of the AC Transit district. West Contra Costa County: There is substantial planning activity occurring in West County. In the South Richmond Transportation Connectivity Plan, Richmond is leading this planning process for the area around Lawrence Berkeley National Labs' {LBNL) Campus Bay project. The plan is intended to update the transit and transportation system in an industrial area of Richmond to meet the increased demand which will occur with the area's new LBNL campus and associated projects. Initial street network concepts have been developed. Shoreline Specific Plan is a land use plan for the same area which concurrently.
The South
is being developed
Both will have impacts to existing and proposed transit service in the South
Richmond area. The City of El Cerrito is preparing the San Pablo Avenue Specific Plan. It includes a complete streets and streetscape plan for San Pablo Avenue.
AC Transit has repeatedly expressed
concern about the potential impact on the line 72 corridor of the City's proposals to create bikeways on San Pablo. The West Contra Costa County Transportation Advisory Committee {WCCTAC) is formulating a study of high capacity transit and related service in West County; the study would focus on the areas north of Macdonald Avenue. AC Transit is a member of the Technical Advisory Committee {TAC) for this Plan. Northern Alameda County: Every city in Northern Alameda County except Piedmont is engaged in transportation or land use planning:
•
The Emeryville/Berkeley/Oakland Transportation Study (EBOTS) - The project consultant has evaluated strategies for improving transit service within and to the West OaklandEmeryville-West Berkleley area. Transit would be designed to both serve existing residents and workers, and support future transit-oriented development in the corridor. Community workshops were held in Oakland, Emeryville, and Berkeley in May. EBOTS will also make a presentation of project alternatives to the AC Transit Board in June. EBOTS is managed by the City of Emeryville on behalf of the three sponsoring cities. AC Transit has participated significantly in this process from the outset. The Study is scheduled for completion in January, 2015. AC Transit is a member of the TAC and the Policy Advisory Committee {PAC) for this study.
•
A draft of the West Oakland Specific Plan, which calls for intensified residential and high tech development in certain parts of the neighborhood, has been released. The draft recommends the creation of a new enhanced transit "loop" that connects West Oakland to nearby BART stations, as well as to Broadway in downtown Oakland, Jack London Square, the Alta Bates/Summit and Kaiser Oakland medical centers {"Pill Hill"), and Emeryville. This
102
Report No. 14-111 Page 3 of 5 enhanced local transit service is envisioned as a loop, or circle. AC Transit has been a member of the TAC for this Plan. The Brooklyn Basin project in Oakland east of Lake Merritt is beyond the planning process stage, but is the largest development project in the AC Transit district, with ultimate buildout of 3,000 units projected. The first units are projected to come on line in late 2016. The developer is currently required to provide a shuttle for the residents, but transit demand could be sufficiently met with the AC Transit network. Planning staff has been meeting with the project developer to discuss how to best deliver (and fund) AC Transit service to the site. •
The Coliseum City Specific Plan- The City of Oakland released a Notice of Preparation of an Environmental Impact Report (EIR) for Coliseum City in April, 2013. The plan area covers approximately 800 acres (1.25 square miles) generally along Hegenberger Road from the Coliseum BART station southwest to Doolittle Drive. The first workshops on the Plan were held in April, 2014. The Plan calls for high intensity professional sports development (with up to 3 venues with up to 131,000 seats), up to 14,000,000 square feet of commercial space, 6,370 residential units, and 15,000 parking spaces on the Coliseum site. If this Plan is implemented, it could have major impacts on both roadways and transit service. The April workshop on this project was AC Transit's first formal involvement in it.
•
Oakland
also
continued
work
towards
releasing
final
drafts
and
EIRs
for
the
Broadway/Valdez Specific Plan, which includes the Broadway Transit Urban Circulator
(streetcar/bus) corridor between Grand Ave. and 1-580, and the Lake Merritt Station Area Specific Plan. The Broadway-Valdez Plan focuses on major retail development, the Lake
Merritt Plan on mixed use. AC Transit serves on the TAC for both of these projects. •
Since it has now received all necessary planning approvals from the Alameda City Council, Alameda Point (former Naval Air station) is making the transition from plan to project. The
City of Alameda is strongly committed to making the Alameda Point development as transitoriented as possible, a particular challenge since it sits at the western end of the city's roadway netwowrk. The city has been working with AC Transit on its Transportation Demand Management program for trip reduction at Alameda Point. •
In addition, the City of Albany is preparing its General Plan and expects to present transportation policies in May. Albany has been using its commissions to review the General Plan and has not set up a TAC, AC Transit will review the transportation policies when they become available.
103
Report No. 14-111 Page 4 of 5 Central Alameda County: The City of Hayward is preparing a new General Plan. Hayward has released the draft General Plan and Environmental Impact Report. Hayward's Mission Boulevard Plan received final approval from the City Council. Hayward's General Plan Committee did not include members from outside the city; AC Transit has reviewed documents and attended meetings as appropriate. Southern Alameda County: Fremont's City Center and Warm Springs plans have been delayed by administrative difficulties, but will be moving forward in the summer and fall. The City Center Plan is designed to improve the walkability of Fremont's designated downtown, the Warm Springs Plan to support a major commercial development around the future Warm Springs BART station. AC Transit is a member of the City Center Plan TAC. No TAC has been formed for the Warm Springs Plan. AC Transit will review documents and attend meetings as appropriate. Alameda Countywide: Countywide Transit Plan-This is a major countywide planning effort by the ACTC-the first time it has developed a countywide transit plan. The plan will include a transit vision, goals, performance standards, a priority transit network, as well as transitoriented design elements. AC Transit's Major Corridors study will be prepared with and integrated into the Countywide Plan. ACTC is also preparing an arterial management plan, which will include many roadway issues which are relevant to the District. AC Transit expects to participate actively in both the Countywide Transit Plan and the arterial management plan. ACTC has given land use and transportation grants under its Sustainable Communities Technical Assistance Program to Central Alameda County (Alameda County, Hayward, and San Leandro), Hayward and Oakland. These seem likely to generate additional planning processes which the District will wish to participate in. The Contra Costa Transportation Authority (CCTA) has released a call for applications for similar grants. ADVANTAGES/DISADVANTAGES: Advantage: External planning processes provide AC Transit with opportunities to influence decisions by cities, counties, and other agencies that affect transit and land use. AC Transit also learns about the programs, projects, and plans of cities and other agencies. The District has viewed it as positive when cities or other agencies ask us to participate in their processes, and we have sought to honor those requests. The disadvantage is that participation in external planning processes can be time-consuming with a potential for results that do not favor AC Transit. ALTERNATIVES ANALYSIS: Because this report does not recommend an action, there is no alternative action.
104
Report No. 14-111 Page 5 of 5 PRIOR RELEVANT BOARD ACTIONS/POLICIES: Previous Quarterly Reports, most recently Staff Report 14-034
ATTACHMENTS: Attachment
A-Planning Tracker,
showing
planning activities with
external
Department Head Approval:
Dennis W. Butler, Planning and Development Officer
Reviewed by:
Robert del Rosario, Director of Service Development
Prepared by:
Nathan Landau, Senior Transportation Planner
105
agencies
This page intentionally blank
106
Plan/Activity Name
Plan Sponsor
Status
PRIORITY PROCESSES Alameda Countywide Transit Plan Alameda County Scope of Work being prepared Transportation
Plan Description
Prepare a countywide plan identifying a transit
Commission
vision, goals,
(ACTC)
performance standard, priority network, and design with transit elements.
AC Transit's Areas of AC Transit
Meeting
Interest
Involvement
Schedule
All items of interest, but AC Transit's Major Corridors study is an integral part ofthe Countywide Transit Plan
Member of TAC, stakeholder, consulting on scope of work
Schedules for TAC, PAC, and outreach in various areas of County to be developed
Alameda Point plan approvals
Alameda city
City developing Transportation Demand Management Plan, consulting with AC Transit
Plan for redevelopment of Alameda Point induding roadways, Transportation Demand Management Plan to follow
Aligning service with Key stakeholder No meetings demand, funding and offcurrently island service, having scheduled service provided by AC Transit
BroadwayNaldez Specific Plan
City of Oakland
Draft EIR released
Retail-focused land use/redevelopment plan for area between Grand Ave. & 1-580 along Broadway
Types of transit provided, role of line 51 A, potential shuttles, streetcar, traffic and transit access
Analyze alternatives for streetcar and bus transit on Broadway corridor between Jack London Square and Macarthur
Operator of service, TAC member integration of Broadway service with other AC Transit service, layout of Broadway transit spine
12 month schedule for completion
TAC meeting, AC Transit working with City to define alternatives
Commissions
TAC member
and City Coucil to hear Plan, EIR in May/June
Broadway Transit Urban Circulator Study
City of Oakland
Countywide Transportation Plan
Contra Costa Being developed-Countywide Transportation Project List being Transportation Authority (CCTA) assembled
Comprehensive transportation plan and project list for Contra Costa County, not fiscally constrained
Assuring that AC Transit TAC member projects included, that plan increases emphasis on transit
No meetings currently scheduled
Lake Merritt Station Area Plan
City of Oakland with BART and Laney College
Land use/area plan for radius around Lake Merritt BART, including Chinatown
Assuring that Plan policies 1·ecognize and support bus transit in that area
TAC member
No meetings currently scheduled
Preparation of form-based zoning code for San Pablo Ave., Macdonald Ave., 23rd St. including '1horoughfare standards."
Assuring that thoroughfare standards and streetscape plans aaccomodate transit
Advisory Committee participant
Revised Plan and Final EIR due to published in summer
Vl ....
Ill
~ ::
"'0
"'0
;:+
Livable Corridors Plan
City of Richmond Consultants preparing Administrative Draft Plan
No meetings currently scheduled
-
....-1> ....' .... ....
~ ....
Ill
n
:::r
3
"'.... ::J
)>
Page 1 of 4 107
Plan/Activity Name
Plan Sponsor
Status
Plan Description
West Oakland Strategic Plan
Oakland
Draft Plan and EIR have been published
Land use and transportation plan for West Oakland
California Environment Quality Act Reform--56 743 Implementation
State Office of Planning & Research
OPR has received comments on Development of state guidelines to implement its discussion paper and is
developing a draft guideline
changes in CEQA approved in SB 743
BCDC
Development
Plan for adapting to rising
AC Transit's Areas of Interest Assuring that transit concepts are appropriate, feasible, and integrate with AC Transit Assuring that revised CEQA guidelines require measurement of impacts on trans1t
AC Transit Involvement TAC member
Meeting Schedule Planning Commission and
City Council scheduled to act l;n h -" Participant in
Comments to
ACTC working group
OPRdue February 14
PLANNING PROCESSES
Adagtation to Rising Tides
sea levels
Albany General Plan
City of Albany
Plan elements are being prepared and presented to
New General Plan
Commissions
No meetings currently scheduled Issues not yet defined- Participation not Traffic & Safety generally improving San yet defined Commission Pablo & Solano as meeting transit corridors scheduled for Bus routes in impacted
Stakeholder
areas
1.....
Ashland-Cherryland Business District Specific Plan
Coliseum City Specific Plan
Alameda County Draft Plan being discussed with Land use regulations, public investment policies (unincorporated Community Advisory Comm. for area commercial area) districts Land use plan for City of Oakland Draft Specific Plan to be Oakland Coliseum area released after community with 131,000 seats; just workshops over 14 million square feet commercial development and 6,370
Transit-oriented development and urban design
TAG member
Issues not yet defined- Participation generally would be not yet deli ned
residential units,
assuring maximum transit access and usage to area, assuring that existing bus routes are not
approximately 15,000 parking spaces on the
impacted by development.
Community
meeting planned for late April Community meetings scheduled for late April
Coliseum site
Dumbarton rail project planning
Caltrain with :vnc, vrA, ACTC
Project development suspended until financial situation clarified
Rail service plan and interim bus plan for Dumbarton corridor
Page 2 of 4 108
Short term support and TAC Member expand existing bus service; long term-provide connectivity between AC local buses and Dumbarton corridor services
MTC to consider
reallocating project fund to bus service and
Caltrain electrification
Plan/Activity Name
Plan Sponsor
Emeryville Berkeley Oakland Transit Study (EBOTS)
City of Emeryville Alignment options were presented to the TAC in April
Status
Plan Description Transit improvement plan for service to and within corridor from West Oakland to West Berkeley
AC Transit's Areas of AC Transit Interest Involvement Developing plan that is TAG member integrated with, supports AC Transit service
Meeting Schedule Public meetings held in each city in May, presentation to
AC Transit Board onJune11. Fremont City Center Plan and
Fremont
Form Based Code
Being developed by City, consultant, has held Council Workshop
Plan to make downtown Fremont livelier and most pedestrian-friendly, implements General Plan
Maintaining streets for operations, increasing ridership to downtown Fremont
Stakeholder-participating in stakeholders' committee
Ensuring that transit service is operated by transit agencies, ensuring transit-oriented building and site design
Participant in No meetings design and currently service planning scheduled for Warm Springs BART
Warm Springs/ South Fremont Community Plan
City of Fremont
Plan delayed until fall
Land use plan for @900 acre area around new Warm Springs BART station
Hayward General Plan Looking Forward 2040
City of Hayward
Draft of General Plan and Draft EIR have been published, Final EIR due in June
Update and revision of the Encouraging physical General Plan for the City of and financial support for Hayward AC Transit service, encouraging transitoriented development (TOO)
No formal role-weare monitoring plan process and
To Planning Commission &
City Council in summer/fall 2014
No meetings currently scheduled
updates
MLK!Peralta Streetscape Project
Oakland
AC Transit commented on plans in Streetscape improvement November, awaiting revised plans plan for Peralta Street, MLK, Grand and 40th St.
Mission Boulevard Corridor Specific Plan
City of Hayward
Helping transit-oriented All Plan documents approved by Land use plan and form based (zoning) code for development City Council Mission Boulevard corridor
Stakeholder-No meetings consulted with by scheduled--Plan Hayward staff completed
Parking Regulations Update
Oakland
Announced--No public activities to Update to Oakland Zoning Issues not yet defined-Ordinance to modernice generally, reducing date parking provisions excess parking requirements
Participation plan is not yet defined
West County Transportation Plan
WCCTAC
Plan for transportation WCCTAC agencies developing score, Board to review in April & facilities and congestion reduction in 1-80 corridor in May West County
Page 3 of 4 109
Roundabouts on Peralta TAG member
Improving transit Key participant operations in West County, assuring that proposals do not lead to increased auto travel
No meetings currently scheduled
Not yet scheduled
Not yet scheduled
Plan/Activity Name
Plan Sponsor
Status
Plan Description
AC Transit's Areas of AC Transit Interest Involvement
Meeting Schedule
1-880 Integrated Corridor Management (ICM)
MTC/Caltrans
Plan being developed
City of Richmond Community Workshop to help develop preferred alternative held in March
Ensuring that projects TAC member developed are useful to AC transit and that AC Transit is not required to fund ICM elements Assuring that roadway Plan participant system and development pattern in area, likely to be greatly changed, is transitsupportive
Meetings to be scheduled
South Shoreline Specific Plan
Will provide Corridor Management Concept, sucfh as signalizaton, AVL for buses, message signs, in the 1-880 corridor Land use plan for South Shoreline area of Richmond around LBNL "Campus Bay" development
South Richmond Transportation Connectivity Plan
City of Richmond Community Kickoff meeting held in January
Transportation complement to South Shoreline Plan-to address gaps and local and regional transit to area
Assuring that AC Transit service to area is considered as well as shuttles, assuring that AC Transit service considered
San Pablo Avenue Specific Plan/Complete Streets Plan
City of El Cerrito
Draft expected to be released in Improving multimodal access along San Pablo early May Avenue in El Cerrito
Page 4 of4 110
TAC memberparticipated in consultant selection panel
Assuring that trunk line Plan participant service on San Pablo Ave. in El Cerrito can continue to operate effectively and efficiently
No meetings currently scheduled
No meetings currently scheduled
No meetings currently scheduled
Report No: Meeting Date:
14-119 May 14,2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Planning Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
Memorandum of Understanding between the District and the Alameda County Transportation Commission to perform work for the Major Corridors Study
ACTION ITEM RECOMMENDED ACTION(S):
Consider authorizing the General Manager to enter into a Memorandum of Understanding with the Alameda County Transportation Commission (Alameda CTC) to prepare the District's Major Corridors Study using Alameda CTC's consultants. EXECUTIVE SUMMARY:
There are two studies being undertaken simultaneously: the Alameda Countywide Transit Plan being prepared by the Alameda County Transportation Commission and the Major Corridors Study being prepared by the District. Both agencies can benefit by coordinating their efforts, avoiding duplicative work and by organizing the studies around a logical division of labor between the two. This Memorandum of Understanding (MOU) with Alameda CTC will allow the District to direct Alameda CTC's consultants to perform work needed for preparation of the District's Major Corridors Study. BUDGETARY/FISCALIMPACT:
The Major Corridors Study currently has an approved budget of $444,000, consisting of $355,200 in Federal Transit Administration Section 5307 funds and $88,800 in District funds (Approved on January 8, 2014. See SR14-024 for more details). Based on negotiations between the District and Alameda CTC, this funding would be paid to Alameda CTC for consultant services to perform work necessary for the Major Corridors Study and to ensure continuity with the Alameda Countywide Transit Plan.
BACKGROUND/RATIONALE:
There are two studies with similar goals being undertaken simultaneously: the Alameda Countywide Transit Plan (CTP) being prepared by the Alameda County Transportation Commission and the Major Corridors Study being prepared by the District. The CTP is looking at transit across all agencies in Alameda County including AC Transit, BART, LAVTA and various shuttle operators. The CTP also will develop an integrated approach to transit and land use planning that will affect future projects proposed by cities or transit agencies. The District's Major Corridor Study is similar to the CTP but focused on the District's service area and with the 111
Report No. 14-119 Page 2 of 3 goal of developing a logical set of near-term and long-term projects on high ridership corridors that can be incorporated into the CTP. However, staffs of both agencies believe there would be a great advantage to coordinate efforts, avoiding duplicative work and organizing the studies around a logical division of labor between the two agencies and through the use of a single consultant team. Staff is recommending that the Board of Directors authorize the General Manager to enter into a Memorandum of Understanding (MOU) with Alameda CTC to allow the District to direct Alameda CTC's consultants through task orders to perform work needed for the District's Major Corridors Study. A copy of the MOU is included as Attachment 1. A scope, schedule and budget for the Major Corridors Study included in Attachment 2. Funding would be provided under the existing budget approved for the Major Corridors Study. Under this arrangement, Alameda CTC would send invoices submitted by the consultants to AC Transit for review and approval. Upon approval, ACTC would pay the invoices and would then request reimbursement from the District. ADVANTAGES/DISADVANTAGES: There are several advantages of using the MOU to secure consultant services related to the Countywide Transit Plan to conduct work needed by the District. The chief advantage would be the opportunity to use Alameda CTC's consultants to perform tasks that are simply more effectively accomplished by the larger-scale efforts of the CTP. These include a large-scale public engagement effort, ridership demand modeling and calculating the Transit Competitiveness Index of travel markets within the District. In addition, incorporating the Major Corridors Study into the CTP will better position AC Transit for future funding of corridor improvement projects recommended in the study. The primary disadvantage is that the schedule of the Major Corridors Study would need to proceed at the pace of the CTP, potentially overextending staff resources. This disadvantage will be remedied by close coordination between the two projects or by securing additional funds through planning grants or through District resources. ALTERNATIVES ANALYSIS: The alternative to this proposed action would be to procure the required services by the District through the On-Call Planning Services contract or through a separate request for proposals. However, the District would not be able to take advantage ofthe joint large-scale efforts noted above, effectively increasing the project budget or reducing the project scope. PRIOR RELEVANT BOARD ACTIONS/POLICIES: SR 14-024 Major Corridors Study
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Report No. 14-119 Page 3 of 3
ATTACHMENTS: 1. Memorandum of Understanding and Summary Scope of Work 2. Major Corridors Study Proposed Schedule and Estimated Budget
Department Head Approval:
Dennis Butler, Chief Planning and Development Officer
Reviewed by:
Denise C. Standridge, Interim General Counsel James D. Pachan, Chief Operating Officer/Chief Financial Officer Robert del Rosario, Director of Service Development Jim Cunradi, Transportation Planning Manager
Prepared by:
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Staff Report 14-119 Attachment 1
Alameda-Contra Costa Transit District
David J. Armijo, General Manager
May_, 2014
Arthur L. Dao Executive Director Alameda County Transportation Commission 1111 Broadway, Suite 800 Oakland, CA 94607
Re: AC Transit Major Corridors Study task of the Alameda Countywide Transit Plan - Funding Agreement Dear Mr. Dao: This letter is our Funding Agreement (the "AGREEMENT") for the performance of the AC Transit Major Corridors Study task of the Alameda CTC Countywide Transit Plan ("PROJECT"). It is agreed that the Alameda County Transportation Commission (also referred to as "RECIPIENT" or "Alameda CTC") shall perform, or engage a consultant ("CONSULTANT") to perform, the PROJECT tasks specified in Attachment A, Scope of Work attached hereto and incorporated by this reference. Jim Cunradi (herein "PROJECT MANAGER") shall be responsible for the overall administration of the AGREEMENT, including approving deliverables and invoices. CONSULTANT will invoice RECIPIENT on a time and materials basis for the PROJECT tasks specified in Attachment A, Scope of Work during the progress of the work. Alameda CTC will forward the CONSULTANT invoices to the PROJECT MANAGER for review prior to payment by the RECIPIENT. The PROJECT MANAGER will complete his review of CONSULTANT invoices and inform RECIPIENT of any necessary corrections or changes within ten {10) business days of receipt. After making payment to the CONSULTANT, RECIPIENT will then invoice AC Transit for the PROJECT invoice amount. Payment shall be made within thirty {30) days after receipt by AC
1600 Franklin Street- Oakland, CA 94612- TEL (510) 891-4753- FAX 1510) 891-7157- www.aclransit.org 115
AC Transit/Alameda CTC Major Transit Corridors Study Task of Alameda Countywide Transit Plan- Funding Agreement Page 2
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Transit of an acceptable invoice from the RECIPIENT, which shall be subject to the review and approval of AC Transit's PROJECT MANAGER. RECIPIENT shall deliver or mail invoices to AC Transit, as follows:
Accounting Department Alameda- Contra Costa Transit District 1600 Franklin Street Oakland, CA 94612 Subject only to duly executed amendments, it is expressly understood and agreed that in no event will the total compensation to be paid under the AGREEMENT exceed the sum of four hundred and forty four thousand dollars ($444,000). This sum includes payment for taxes, insurance, and fringe benefits, as well as indirect costs, overhead and profit allowance, materials and supplies for the CONSULTANT performing this work. If RECIPIENT is not fully reimbursed by AC Transit for all approved invoiced costs within thirty (30) days after the submittal of the final invoice, RECIPIENT may withhold funds from AC Transit's scheduled Measure B direct local distribution payments until the amount of all overdue payments has been recovered. Performance will begin on May 15, 2014 and be completed by June 30, 2016, unless AC Transit terminates this AGREEMENT earlier as provided below. AC Transit may terminate the AGREEMENT without cause upon thirty (30) days' prior written notice. If AC Transit terminates the AGREEMENT without cause, RECIPIENT will be entitled to payment for costs incurred by CONSULTANT up to the time oftermination including a prorated amount of profits on such services actually performed, if applicable, but no amount shall be allowed for anticipated profit on unperformed services. In addition to payment for services performed, AC Transit shall pay RECIPIENT an amount equal to the allowable costs incurred by CONSULTANT prior to termination, and other costs reasonably incurred by the CONSULTANT to implement the termination, such as, but not limited to, similar subcontract termination costs and related closeout costs, if any, not to exceed the maximum amount payable under the AGREEMENT for the incomplete work. If RECIPIENT fails to perform as specified in the AGREEMENT, AC Transit may terminate the AGREEMENT for cause by advance 30-day written notice, providing RECIPIENT with the opportunity to cure the default or present an acceptable plan for cure within the 30-day period. At the end of the 30-day period, if the default has not been cured or an acceptable plan of cure
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AC Transit/Alameda CTC Major Transit Corridors Study Task of Alameda Countywide Transit Plan- Funding Agreement Page 3
presented, RECIPIENT will be entitled only to costs incurred for acceptable work performed in accordance with the AGREEMENT including a pro-rated amount of profit, if applicable, not to exceed the maximum amount payable under the AGREEMENT for such work. Except for invoices submitted by RECIPIENT, all notices or other communications to either party by the other shall be deemed given when made in writing and delivered, mailed, emailed, or faxed to such party at their respective addresses as follows: To AC Transit:
Attention: Jim Cunradi Alameda-Contra Costa Transit District 1600 Franklin Street Oakland, CA 94612 Email:
[email protected] Phone: 510-891-4841
To RECIPIENT:
Attention: Tess Lengyel Deputy Director of Planning and Policy Alameda County Transportation Commission 1111 Broadway, Suite 800 Oakland, CA 94607 Email:
[email protected]
In performing services under the AGREEMENT, RECIPIENT will be acting as an independent contractor and not as an agent or employee of AC Transit. RECIPIENT will have no authority to contract in the name of AC Transit, and RECIPIENT will be responsible for its own acts and those of its agents and employees. RECIPIENT shall, and shall cause its CONSUlTANT to, indemnify and hold harmless AC Transit and its directors, officers, agents, and employees from any and all claims, demands, suits, loss, damages, injury, and/or liability (including any and all costs and expenses in connection therewith), to the extent caused by any negligent or otherwise wrongful act or omission of RECIPIENT, its officers, agents, employees, CONSUlTANT, subconsultant, or any of them, under or in connection with this AGREEMENT; and RECIPIENT agrees and shall require its CONSUlTANT to agree at their own cost, expense and risk to defend any and all such claims, actions, suits, or other legal proceedings brought or instituted against AC Transit, its directors, directors, officers, agents, and employees, or any of them, arising out of such negligent or otherwise wrongful act or omission, and to pay and satisfy any resulting judgments.
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ACTransit/Aiameda CTC Major Transit Corridors Study Task of Alameda Countywide Transit Plan- Funding Agreement Page4
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RECIPIENT agrees to require its CONSULTANT to obtain and maintain at CONSULTANT's own expense for the duration of the AGREEMENT the following types of insurance against claims, damages or losses arising in connection with the performance of the AGREEMENT, placed with insurers with a Best's rating of A-X or better: {1) Worker's Compensation Insurance in the amount required by the applicable laws, and Employer's Liability insurance with a limit of not less than $1,000,000 per employee and $1,000,000 per occurrence, and any and all other coverage of CONSULTANT's employees as may be required by applicable law. Such policy shall contain a Waiver of Subrogation endorsement in favor of AC Transit. Such Workers Compensation & Employers Liability may be waived, if and only for as long as CONTRACTOR is a sole proprietor with no employees. (2) Commercial General Liability Insurance for Bodily Injury and Property Damage liability, covering the operations of CONSULTANT and CONSULTANT's officers, agents, employee and with limits of liability which shall not be less than $1,000,000 combined single limit per occurrence with a general aggregate liability of not less than $2,000,000, and Personal & Advertising Injury liability with a limit of not less than $1,000,000. Expense for Indemnitee's defense costs shall be outside of policy limits and such policy shall be issued on a Duty to Defend Primary Occurrence Form. The policy(ies) covering Commercial General Liability will contain an endorsement to include AC Transit, its directors, officers, representatives, agents and employees as additional insureds. Also, the endorsement must specify that such insurance is primary and that no AC Transit insurance will be called on to contribute to a loss; {3) Business Automobile insurance for all automobiles owned, used or maintained by CONSULTANT and CONSULTANT's officers, agents and employees, including but not limited to owned, leased, non-owned and hired automobiles, with limits of liability which shall not be less than $1,000,000 combined single limit per occurrence; (4) Umbrella insurance in the amount of $1,000,000 providing excess limits over Employers Liability, Automobile Liability, and Commercial General Liability Insurance; and (5) Errors & Omissions or Professional Liability Insurance (if applicable) in an amount no less than $2,000,000. If such policy is written on a "Claims-Made" (rather than an "occurrence") basis, CONSULTANT agrees to maintain continuous coverage in effect from the date of the commencement of services for three {3) years beyond the termination or completion of services or until expiration of any applicable statute of limitations, whichever
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AC Transit/Alameda CTC Major Transit Corridors Study Task of Alameda Countywide Transit Plan- Funding Agreement Page 5
is longer. The policy shall provide coverage for all work performed by the CONSULTANT and any work performed or conducted by any subconsultant working for or performing services on behalf ofthe CONSULTANT. No contract or agreement between the CONSULTANT and any subconsultant shall relieve the CONSULTANT of the responsibility for providing this Errors & Omissions or Professional Liability coverage for all work performed by the contractor/consultant and any subconsultant working on behalf of the CONSULTANT on the PROJECT. All insurance specified above shall remain in force until all work or services to be performed are satisfactorily completed. RECIPIENT shall notify AC Transit if any of the above required coverages are non-renewed or cancelled. The failure to procure or maintain required insurance and/or an adequately funded self-insurance program will constitute a material breach of this AGREEMENT. Certificates of insurance verifying the coverages and the required endorsements and signed by an authorized representative of the insurer must be delivered to AC Transit prior to issuance of any payment under the AGREEMENT by AC Transit. Any deductible, or selfinsured retention of $100,000 or greater, shall be subject to the approval of AC Transit. Any other special coverage restrictive devices such as "co-insurance" must be declared and approved by the PROJECT MANAGER prior to job commencement. Such approval will not be unreasonably withheld. Payment of any deductible or self-insured retention is the sole responsibility of the CONSULTANT. All data, reports, surveys, studies, drawings, software (object or source code), electronic databases, and any other information, documents or materials ("AC Transit Data") made available to RECIPIENT by AC Transit for use by RECIPIENT in the performance of services under the AGREEMENT shall remain the property of AC Transit and shall be returned to AC Transit at the completion or termination of the AGREEMENT. No license to such AC Transit Data, outside of the Scope of Work of the PROJECT, is conferred or implied by your use or possession of such AC Transit Data. Any updates, revisions, additions or enhancements to such AC Transit Data made by CONSULTANT in the context of the PROJECT shall be the property of AC Transit and subject to the provisions of the following paragraph. All drawings, designs, specifications, manuals, reports, studies, surveys, models, software, source code and source code documentation, documentation or system architecture and any other documents, materials, data and products ("Work Products") prepared or
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AC Transit/Alameda CTC Major Transit Corridors Study Task of Alameda Countywide Transit Plan- Funding Agreement Page 6
assembled and furnished to AC Transit by RECIPIENT or its Consultant pursuant to the AGREEMENT shall be the property of AC Transit upon payment by AC Transit of all amounts due RECIPIENT for such Work Products, and copies shall be delivered to AC Transit promptly upon completion ofthe work or upon an earlier termination of the AGREEMENT. RECIPIENT hereby assigns to AC Transit ownership of all right, title and interest in and to such Work Products, including ownership of the entire copyright in the Work Product. RECIPIENT also agrees to execute all papers necessary for AC Transit to perfect its ownership of the entire copyright in the Work Product. RECIPIENT shall be responsible for the preservation of any and all such Work Products prior to transmittal to AC Transit, and shall replace any such Work Products as are lost, destroyed, or damaged while in its possession without additional cost to AC Transit. Notwithstanding the foregoing, Alameda CTC shall have access to the documents prepared under this AGREEMENT in coordination with the development of the AC Transit Major Corridors Study. RECIPIENT agrees to retain all documents, working papers, records, accounts and other materials relating to its performance under the AGREEMENT for four years following the fiscal year of the last expenditure under the AGREEMENT, and AC Transit may inspect and audit such records during that period of time. RECIPIENT shall take all reasonable measures to preclude the existence or development of an organizational conflict of interest in connection with work performed under this AGREEMENT. An organizational conflict of interest occurs when, due to other activities, relationships, or contracts, a firm or person is unable, or potentially unable, to render impartial assistance or advice to AC Transit; a firm or person's objectivity in performing the contract work is or might be impaired; or a firm or person has an unfair competitive advantage in proposing for award of a contract as a result of information gained in performance of this or some other Agreement. RECIPIENT shall not engage the services of any subconsultant or independent contractor on any work related to this AGREEMENT ifthe subconsultant or independent contractor, or any employee of the subconsultant or independent contractor, has an actual or apparent organizational conflict of interest related to work or services contemplated under this AGREEMENT. If at any time during the term of this AGREEMENT, RECIPIENT becomes aware of an organizational conflict of interest in connection with the work performed hereunder, RECIPIENT shall immediately provide AC Transit with written notice of the facts and circumstances giving rise to this organizational conflict of interest. RECIPIENT's written notice will also propose alternatives for addressing or eliminating the organizational conflict of interest. If at any time during the period of
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AC Transit/Alameda CTC Major Transit Corridors Study Task of Alameda Countywide Transit Plan- Funding Agreement Page 7
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performance of this AGREEMENT, AC Transit becomes aware of an organizational conflict of interest in connection with RECIPIENT's performance of the work hereunder, AC Transit shall similarly notify RECIPIENT. In the event a conflict is presented, whether disclosed by RECIPIENT or discovered by AC Transit, AC Transit will consider the conflict presented and any alternatives proposed and meet with RECIPIENT to determine an appropriate course of action. AC Transit's determination as to the manner in which to address the conflict shall be final. Any amendment of the AGREEMENT must be in writing, specifically identified as an amendment to the AGREEMENT, and signed by both RECIPIENT and the General Manager of AC Transit, or his designated representative. The Project Manager is not a designated representative, for purposes of approving an amendment. If you agree, please sign both copies of this letter in the space provided below and return one to us. The other copy is for your files.
Very truly yours,
David J. Armijo General Manager Approved as to form and content
Signature Denise Standridge Interim General Counsel
[Signatures continue on following page]
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ACTransit/Aiameda CTC Major Transit Corridors Study Task of Alameda Countywide Transit Plan- Funding Agreement PageS
Accepted and Agreed ALAMEDA COUNTY TRANSPORTATION COMMISSION
By: Arthur L. Dao Executive Director
Date
Recommended:
By: Tess Lengyel Deputy Director of Planning and Policy Reviewed as to Budget/Financial Controls:
By: Patricia Reavey Director of Finance Approved as to Legal Form:
By: Wendel, Rosen, Black & Dean LLP ALAMEDA CTC Counsel
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AC Transit/Alameda CTC Major Transit Corridors Study Task of Alameda Countywide Transit Plan- Funding Agreement Page A-1
ATIACHMENTA Summary Scope of Work In coordination with AC Transit and Alameda CTC, CONSUlTANT will collect and analyze data relevant to the AC Transit Major Transit Corridors Study and recommend short- and long-term investment strategies that will help shape AC Transit's capital investment program. General tasks for the work plan include: •
Evaluate transit services in the major corridors, assessing their historic and existing performances.
•
Develop a statement of purpose and need for the overall study and for each of the major corridors. Develop a set of goals and performance measures/targets for use in this study.
•
Review preliminary definition of study corridors and concepts developed by AC Transit planning staff and identify physical opportunities and constraints in the major corridors for transit service enhancements and capital investments. Development of alternatives will include an operating plan and conceptual capital improvements.
•
Evaluate an initial set of alternatives. Refine the alternatives incorporating feedback.
•
Prepare an implementation and phasing strategy to guide the planning and deployment of the preferred and highest-performing alternatives to include milestones of key project development phases.
•
Develop funding strategy for implementing proposed improvements.
•
Provide support for community outreach meetings and other small group meetings.
•
Produce a final deliverable incorporating information generated from the tasks set forth by AC Transit, including the ones listed above.
The scope, schedule, and specific deliverables for any activities to be implemented in this task will be developed by AC Transit. Scope and schedule will be developed on a task order basis and delivered to Alameda CTC. CONSUlTANT will prepare a specific cost estimate and work plan to perform that work. No work may proceed until both AC Transit and Alameda CTC
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AC Transit/Alameda CTC Major Transit Corridors Study Task of Alameda Countywide Transit Plan- Funding Agreement Page 2
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approve the task scope of work. Alameda CTC On-Call Service Request Form will be used to authorize specific tasks under this agreement.
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SR 14-119 Attachment 2 Major Corridors Study- Proposed Schedule Benchmarking VISioning
~--~~--------------------------~ Assessment
Implementation St rategy Coordination
-----------------------
Task July
Aug
2014 Sept Oct
2015 Nov
Dec
Background and ExistingConditions
Develop, Purpose and Need, Goals and Performance Measures
Opportunities for Improvement s and Alternatives
Initial Alternative Analysis
Final Alternative Analysis
Implementation and Funding Strategy
Final Major Corridors Study Report
Update Strategic Visio n (project-only update)
Stakeholder and Public Engagement
Project Management As of 4/ 14/2014
125
Jan
Feb
Mar
Apr
May June
July
Aug
Sept
Oct
Nov
Dec
Jan
2016 Feb Mar
Staff Report 14-119 Attachment 2
Major Corridors Study- Summary of Estimated Budget Task
Cost
Labor Hours
%of Total Cost
Background and Existing Conditions
118
$
18,533
4.2%
Develop Purpose and Need, Goals, and Performance Measures
70
$
14,980
3.4%
Opportunities for Improvements and Alternatives Definition
436
$
79,709
18.0%
Alternatives Analysis
526
$
108,867
24.5%
Implementation and Funding Strategy
68
$
18,184
4.1%
Final Report
142
$
22,842
5.1%
Stakeholder and Puhlir Fngagement
648
$
103,030
23.2%
Update Strategic Vision (project update only)
80
$
15,819
3.6%
Project Management
330
$
61,987
14.0%
2,418
$
443,952
100.0%
TOTAL
126
Report No: Meeting Date:
14-148 May 14, 2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Planning Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
Update Transbay Service Operations and Planning, Including Ridership and Fleet Assignments
BRIEFING ITEM RECOMMENDED ACTION(S): Consider receiving an update on Transbay Service Operations and Planning, including ridership and fleet assignments. EXECUTIVE SUMMARY: As a result of the BART service disruptions in July and October of last year, AC Transit' s Transbay service incurred a large and sustained growth in ridership in the range of 20% during the fall of 2013. Though staff views this growth as a positive trend, the District received an increase in complaints regarding standing loads on some Transbay trips, along with additional complaints in the spring with the introduction of the Gillig Suburban buses in place of the aging MCis. To address these complaints, staff reassigned the remaining MCis to the higher ridersh ip trips, deployed Trippers (buses that are deployed by transportation staff to meet rider demand) to back-up basic Transbay trips with high passenger load s, and monitored the fleet assignment and daily trip loads. The actions noted above resulted in a reduction in the number of trips with standing loads from 13% after the BART strikes to as low as 2% in April based upon daily load counts on AM trips. A further confirmation of the success of these measures was the 30% reduction in Transbay customer complaints . The demand for AC Transit's Transbay service is expected to grow further in the future due to the improved job market and BART capacity issues. To address the increased demand, staff is considering the introduction of more Point-to-Point service and routes that service high -density TOD (Transit Oriented Development) corridors to carry more passengers more efficiently, modification to future Transbay vehicle purchases, modifying the policy for local riders on Transbay routes to maximize the efficiency of service, and implementing Transit Priority for Transbay service along local streets, freeway on-ramps, the Bay Bridge Toll Plaza and the Bay Bridge itself. Staff also investigated Wi-fi service on the new Gillig Suburban buses due to passenger complaints. The investigation revealed that 33 of the 34 vehicles with Wi-fi were operating. 127
Report No. 14-148 Page 2 of 7 Staff has repaired the defective Wi-fi unit and tested all systems for functionality. BUDGETARY/FISCAL IMPACT:
There are no budgetary/fiscal impacts associated with this report.
BACKGROUND/RATIONALE:
The 2013 Annual Ridership Report indicated that Transbay service grew by over 20% from the fall of 2012 to the fall of 2013. The Transbay service has sustained this level of ridership into the spring of 2014 with average daily ridership reaching nearly 14,000 in March for all crossings compared to nearly 12,000 from the same time period a year ago. Staff attributes this growth to ridership sustained after the BART service disruptions in July and October of 2013. In addition, it is likely that the growing job market in Downtown San Francisco and along the Peninsula has also contributed to the ridership gains. These gains are particularly noteworthy because: 1. The District has not added Transbay service since it reduced service by 17% as part of the 2009 service cuts (with the exception of expanded service on the Dumbarton Express in 2012). 2. Transbay ridership reached a historic low in 2011. Bay Bridge Corridor Ridership 14000 12000 10000
.....
~
~
_./
8000 6000 4000 2000
0 2006 2007 2008 2009 20 10 2011 2012 2013
Though the concentrated growth in Transbay ridership is positive for the District, it has created issues, primarily standing load complaints from the public. Since January, the number of customer complaints on Transbay over-crowding has increased from 3 per month to 40 according to the Customer Complaint Database. The problem was recently exacerbated by the introduction of 38 new Gillig Suburban low-floor commuter coaches with 37 seats to replace the high-floor, 14-year old MCI coaches with 57 seats. Though operators have not had to turn away customers as a result of the ridership gains and the new fleet, some passengers have had to stand on about 13% of morning trips, particularly in the peak hour; Staff has addressed these issues as detailed later in this report . Staff has observed that PM trips have less standing loads. Attachment 1 highlights the Transbay loads and trips with standing loads.
128
Report No. 14-148 Page 3 of 7 On average and throughout the entire daily span of Transbay service, there is ample capacity on the buses crossing the Bay. For the first quarter of 2013, the average passenger load on Transbay service is 29 for the peak-only routes (see Attachment 2). However, since monitoring standing loads this spring, Staff has recognized that ridership patterns on Transbay service are irregular from day to day and there are occurrences of standing loads exceeding 10 passengers, particularly in the peak direction/peak hour of the morning. The standing loads were more prevalent when staff was assigning Gillig Suburbans and MCis interchangeably on Transbay trips. Nonetheless, there are no Transbay trips with standing loads every day. Acknowledging the occurrence of standing loads, Staff has taken the following measures to remedy the issue:
1. Reassign the Transbay fleet - With the introduction of the Gillig Suburbans, Staff has assigned the remaining MCis to Transbay trips with the heaviest passenger loads. As of April 25, Divisions 4 and 6 have retired their allotment of MCis and implemented the new fleet assignment. Division 2 will retire their MCis during the last week of April and the first week of May. 2. Deploy Trippers to back-up the basic Transbay trips with overloads - Based on data collected through both the Automatic Passenger Counters and by Transportation Supervisors at the Transbay Temporary Terminal, Staff has identified the specific trips that have the most regular pattern of standing loads. As a result, Staff has been able to regularly deploy 5-10 Trippers daily to alleviate overcrowding on these trips. 3. Monitor fleet assignment adherence and daily trip loads - To ensure that the two measures identified above are and continue to be effective, Staff has developed daily reports to monitor fleet assignment adherence and daily trip loads. These reports allow staff to quickly identify and address heavy passenger loads or incorrect vehicle assignments. Sample reports are attached (see Attachments 3 and 4). Since implementation of these measures, Staff has observed improvements in both fleet assignment adherence (from 16% adherence to 7%) and percent of trips with standing loads (from 13% to as low as 2%). As a result, the number of customer complaints on Transbay service has significantly decreased from its highest point of 162 in March to 114 in April (see Attachment 2). Addressing the customer's concerns over Transbay overcrowding has and will continue to require a multipronged approach coordinated by the Executive Staff with contribution from the Planning, Scheduling, Transportation, Maintenance, Customer Service and Information Services departments to ensure that the plan highlighted above is properly implemented and information is communicated to the riders. With the exception of a few routes, Transbay ridership typically drops in the summer months due worker vacation schedules. In addition, with an increased Extra Board in the summer due to no school service, Staff is confident that the District can manage Transbay passenger loads and rider expectations. As ridership increases again in the fall, Staff will monitor service as outlined above and include additional scheduled trips on Transbay routes with regular heavy passenger loads as identified in the spring 2014 ridership data. Staff will include these trips as 129
Report No. 14-148 Page 4 of 7 part of its proposed $2.5 million budget allocation to add service in fiscal year 2014-15. The cost for these additional trips is partially offset by the maintenance costs savings due to the replacement of some MCis as highlighted below. Long-term Evaluation
Barring any major economic setbacks, the job market in Downtown San Francisco will continue to grow, increasing ridership on the Transbay Corridor, including the Bay Bridge and the Transbay Tube. BART will face increasing capacity issues on its trains, through the Tube and at the Embarcadero and Montgomery stations. With no relief in the next five to ten years, San Francisco and the East Bay will need to rely more on AC Transit to commute more employees and help solve this regional problem. Part of the solution is the construction of the Transbay Transit Center, which can accommodate up to 300 buses or 20,000 passengers per hour. However, AC Transit must reliably get those buses to San Francisco in a reasonable amount of time, while filling them with passengers. In order to be a viable solution, AC Transit must examine the following aspects of its Transbay service: 1. Route Network Service Model - The current Transbay service comprises 29 lines operating 578 one-way trips per day, including all-day trips on the F, NL and 0 lines. Relative to Point-to-point Express Bus service, Transbay service is slow, primarily because it operates on local streets and serves many bus stops in lower-density neighborhoods prior to entering the freeway. Average peak-hour/peak-direction travel time on Transbay is 51 minutes, of which 48% is non-freeway travel. In addition, Transbay routes serve an average of 28 stops in each direction with a high of 51 stops on the H Route (see Attachment 2). As a result, this regional service has local service stop spacing. If Transbay is to be a viable commute alternative going forward, the service will need to be frequent and time-competitive. By incorporating more Point-to-point service, Transbay service will become faster and give Staff the ability to recycle vehicles more often after completing a trip, resulting in more efficient and more frequent service. Efficiency is a key component to Transbay viability because the service uses vehicle resources inefficiently today. Currently, per the Service Statistics Report, the District dedicates about 25% of its buses to Transbay service to carry less than 10% of the District's ridership. By recycling buses quicker with Point-to-point service, the District can carry more riders with less resource. Where Point-to-point service is not feasible, Transbay service should operate along highdensity TOD corridors with limited stops to efficiently capture a larger portion of the Transbay market in areas such as Downtown Oakland, Fruitvale and Downtown Berkeley. 2. Vehicle Replacement - Though they have a high seating capacity, the MCI coaches are not ideal for current Transbay service or public transit because: a. The wheelchair lifts are slow, cumbersome and complex to operate, and could be perceived as unsafe from the user perspective. Given the challenges with the
130
Report No. 14-148 Page 5 of 7 wheelchair lifts, they also take a significant time to inspect and cycle prior to operations, and they are more prone to failure due to the system complexities. b. The vehicles have a single-door for entry and exit that increases dwell time and offsets the benefits of any all-door boarding possibilities. c.
The vehicles are high-floor resulting poor and slower accessibility, particularly for those with disabilities.
d. The cost to maintain the current MCis is $1.00 per mile compared to $0.30 per mile for the new Gillig. Given the replacement of 31 MCis, this equates to a savings of $664,020 annually in maintenance costs. The cost savings will help support the cost to increase frequency on Transbay trips where needed in the fall. e. Current MCis average 4.1 miles per gallon compared to 6.7 for the Gilligs. In order to meet growing ridership demand, AC Transit will need to add more service and/or identify replacement vehicles that are multi-door, low-floor, and wheelchair ramp equipped that can carry a high-volume of passengers. The current Gillig Suburbans meet those needs for a 40-foot bus. For future Transbay vehicle purchases, the District must investigate larger vehicles that operate well over the Bay Bridge and on freeways. With a Point-to-point service model, the District would have the flexibility to explore the purchase of high-capacity vehicles such double-deck buses since dwell time and travel on local streets would be less of an issue. 3. Transbay Local Rider Policy- Though local riders only constitute 3.0% of ridership on Transbay routes (excluding the F, NL and 0, which are intended to carry both Transbay and local riders), there have been numerous complaints from Transbay riders regarding the service delays and overcrowding due to local riders. AC Transit currently does not have a policy for local ridership on Transbay routes. Rather, the District provides operator guidelines on which Transbay routes allow local riders but without justification. As part of future Transbay service planning, Staff will develop a policy that creates a systematic approach to allowing local riders on Transbay routes. The policy should incorporate two factors: the frequency and duplicative route structure of the underlying local service - the less frequent and less duplicative the underlying local service, the greater the need to allow local riders on the Transbay service. 4. Transit Priority- In addition to maximizing ridership on Transbay trips and building the proper facilities to accommodate high-volume ridership and operations, providing a reliable and time-competitive trip compared to BART and private automobile is equally important in order to bolster ridership and improve operational efficiency. As part of future Transbay planning efforts, the District should examine the feasibility of Transit priority through: f.
Local streets leading to the freeways - Intelligent Transportation Systems such as Transit Signal Priority and signal coordination, queue-jump lanes, far-side bus stops, and bus bulbs 131
Report No. 14-148 Page 6 of7 g. Freeway on and off ramps- HOV/HOT entry lanes h. The Bay Bridge and other toll plazas- complete dedicated lane network i.
The Bay Bridge and other Transbay crossings - contra-flow lanes or peak hour/peak direction HOV/HOT lanes
AC Transit has partnered with MTC, BART and SFMTA to examine many of these aspects of Transbay service planning and operations as part of a Federal Transportation Investment Generating Economic Recovery (TIGER) Planning Grant application. If awarded, MTC will work with the three service providers to develop specific strategies to transport residents in the region to jobs in Downtown San Francisco. Strategies will include large-scale capital improvements to the BART and Muni Metro systems, but also near-term, smaller-scale capital and operating improvements to AC Transit's service as highlighted above to meet the immediate transportation needs along the Transbay Corridor. The Federal Transit Administration will award the grants later this year. Update on the Status of Wi-Fi Service on Transbay Buses
The Wi-fi service on the new Gillig Suburban buses is provided through newer technology with higher service speeds. However, AC Transit received a Twitter report via Customer Service that Wi-Fi was not working on the new Transbay buses in early April. In addition, participants in the Transbay Task Force meeting stated that the Wi-Fi was not working in any of the new Transbay Suburban buses. Staff conducted an investigation including submitting a request to our service providers (AT&T and MOOVBOX) to verify the online status of the (34) active Gillig Transbay buses. Staff also conducted an audit to verify the serial numbers of the Wi-Fi devices on all Gillig Suburban buses to ensure the accurate connection with the service provider. Finally, technicians inspected the associated cabling of each Wi-Fi device and attempted to login to the Wi-Fi system on each bus. The technicians were able to login to thirty-three (33) of the thirty-four (34) Wi-Fi systems on the Gillig Suburban buses. However, as a result of the investigation, the technicians identified and corrected the following issues: • Four (4) buses had loose cables • One (1) bus had a defective Wi-Fi device. • Staff identified a potential for customers confusion with different Wi-Fi login nomenclature on the new buses. To resolve these issues, staff took the following actions: • The cables were repaired on the four (4) buses identified during the audit. • Staff is coordinating repair or replacement of the defective Wi-Fi device. • A procedural check has been implemented to verify the Wi-Fi access prior to deploying the remaining new Gillig Transbay buses. • Staff will be updating the nomenclature on the Gillig Wi-Fi (ACT wifi 6133 "last four digits is the bus number") to be consistent with the MCI buses (ac transit wifi 6040 "last four digits is the bus number") 132
Report No. 14-148 Page 7 of 7 Staff will continue to monitor the effectiveness of the Wi-Fi systems to ensure operability.
ADVANTAGES/DISADVANTAGES: There are no advantages or disadvantage associated with this Briefing Report to the Board of Directors. There will be advantages and disadvantages associated with any future Transbay service plans and recommendations developed from this report.
ALTERNATIVES ANALYSIS: There are no alternatives associated with this Briefing Report to the Board of Directors. Staff will identify alternatives for the Board of Directors to take action on as we develop Transbay service plans and recommendations.
PRIOR RELEVANT BOARD ACTIONS/POLICIES: SR 14-038- 2013 Annual Ridership Report
ATTACHMENTS: 1:
2: 3:
4:
Transbay Trip-level Load Observations Transbay Route-level Statistics Sample Vehicle Adherence Report Sample Daily Transbay Overload Report
Department Head Approval:
Dennis Butler, Chief Planning and Development Officer
Reviewed by:
Dennis Butler, Chief Planning and Development Officer James Pachan, Chief Operating Officer/Interim Chief Financial Officer Robert del Rosario, Director of Service Development
Prepared
by:
133
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134
135
Staff Report 14-148 Attachment 1
Average Load Factor by Route and Time of Trip Period : PM Direction: EB Sample Period : 7/8/13 - 3/5/14 (Excluding BART Strike)
Percent of Trips with Standees Period : PM Direction: EB Sample Period: 7/8/13 - 3/5/14 (Excluding BART Strike)
136
Staff Report 14-148 Attachment 2
Transbay Route-level Statistics Number of Trips Route
Eastbound (To Westbound East Bay)
{To SF)
Number of Stops Tot a 1
Eastbound {To Westbound East Bay)
(To SF)
Total Ridership Tota 1
Eastbound (To Westbound East Bay)
(To SF)
Total Transbay R1dersh1p Total
Eastbound
Westbound
(To East Bay)
(To SF)
Total
Total local Ridership Eastbound (To
Westbound
East Bay)
{To SF)
Total
Average Load %of Total
Eastbound
R1dersh1p (To East Bay)
Westbound {To SF)
Travel T1me (Mmutes) Total
Local
%of
Streets
Total
Freeway
%of rota[
Complaints Total
~
:'i
tf -..;
B
9
c
8
C8
4
6 5 4
E
9
5
FS
4
4
8
20
19
39
G
5
5
10
38
39
77
H J
10
7
17
51
49
100
7
L LA LC M NX
11
6 8
13 19
23 30
19 30
42 GO
15
12
27
18
17
35
3
38
11
22
17
9
NX1 NX2 NX3 NX4 NXC
7 9 7 5 2 13 18 6 7 6 16 11 2 205 8 38 47 33 118
9 7 9 12 11 2 21 23 11 13 11 23 19 4 344 13 78 93 63 234
ox p
s SB
u
v w
z Subtotal Average
F
NL 0 Subtotal
3 11
5 6 8 5 5 6 5 7 8 2 139 6 40 46 30 116
15 13 8
19 27 31
19 29 28
38 56 59
14
11
12
23
15 12 23 46 76 32 13 46 35 9 27 37 28 722 29 43 20 32 95
38 18
35
29
29 15 12 49 96 76 65 24 90 70 20 48 74 53 1323 51 86 39 63 188
26 SO
33 11 44 35 11 21 37 25 601 27 43 19 31 93
197 124 100 163 140 132 288 288 394 380 67 202 238 300 177 180 42 325 628 128 273 266 557
282 38 5,909 236 1,629 1,067 1407 101~1 ~62
85 164 119 117 163 203 249 258 272 221 201 282
163 207 303 185 136 274 265 231 271 43 4,412 20 1,357 1,329 943 3,629 1210 8041 322
282 288 219 280 303 335 537 546 666
601 67 403 282 238 300 340 387 42 628 813 264 547 531 788 553 81 10,321 39' 2986 2855 2010 2617 18172 627
193 108 92 155 139 131 281 283 389 370 67 176 0 237 296 176 178 42 307 620 128 272 261 547 281 36 5,765 222 540 614 787 1,941 647
nO& 266
82 146 112 111 160 192 226 253 266 207 0 177 276 0 0 161 203 0 297 180 135 269 259 229 268 42 4251 164 489 429 692 1,610 537 $861 20Z
275 254 204 266 299 323 507 536 655 577 67 353 276 237 296 337 381 42 604 800 263 541 520 776 549 78 10016 385 1029 1043 1479 3551 1184 13567 468
4 16
3 18
8 8 1 1
7 6
7 5
3 11 23 5
5
G
10
14
0 26
24 6
1 4 1 2
4
0 18 8 0
6 5 1
1
5
5 10
6
1 2
144 6 1089 912 280 760 2425 87
137
2
2 3 1 161 7
868 900 251 2019 673 2180 87
7 34 15 14 4 12 30 10 11 24 0
3 305 12 1,957 1,812 531
2.5% 11.8% 6.8% 5.0% 1.3% 3.6% 5.6% 1.8% 1.7% 4.0% 0.0% 12.4% 2.1% 0.4% 1.3% 0.9% 1.6% 0.0% 3.8% 1.6% 0.4% 1.1% 2.1% 1.5% 0.7% 3.7% 3.0% 3.0% 65.5% 63.5% 26.4%
4,300 1433 4605 159
51E 54. 25.3% 25.3%
so 6 1 4 3 6 0 24 13 1 6 11 12 4
21 14 23 17 35 26 28 40 35 25 22 16 34 33 25 36 21 24 34 21 39 44 34 26 18 N/A
14 13 24 N/A
N/A
37 36 27 45 52 33 34 21 N/A 31 12 9 23 N/A 14
18 20 26 19 37 32 30 41 34 21 22 16 31 34 33 28 35 21 29 35 24 42 47 34 29 20 N/A 29 13 11 23 N/A 15
N/A
N/A
8 13 22 12 10 23 29 19 33 14 44 31 23 8 8 16 40 51 24 9 39 32 43 19 29 20 619 24 29 32 29 89 30 708
23
Z3
N
14 29 28 22 40 38 32 42 33 17 16 31
32 34
.!; .
~ ((
::;
<
~ <;:>
::;
,
~ 'll"
Pax Per Total
27'76%3500 235 24% 35% 24 65% 37 0 1 3 0 4 24 53% 46 3 0 3 1 7 47% 25 67% 37 12 3 3 2 20 33% 22 70% 32 3 7 1 0 11 30% 22 49% 45 2 0 2 4 8 51% 26 48%55612 312 52% 52% 18 48% 37 0 2 2 2 6 27 45% 61 4 8 3 2 17 55% 28% 36 72% so 0 5 8 5 18 69% 20 31% 64 0 0 1 0 1 60% 21 40% 52 4 3 9 5 21 52% 21 48% 44 6 7 5 1 19 23%2677%3411204 21% 30 79% 38 1 2 1 0 4 33% 33 67% 49 1 2 1 7 11 57% 30 43% 69 5 2 4 24 35 70% 22 30% 73 0 0 0 0 0 47% 27 53% 51 10 3 2 5 20 28% 22 72% 31 5 12 10 2 29 48%42 52%811211115 37% 54 63% 86 1 4 34 21 60 62% 26 38% 69 13 11 3 8 35 43% 26 57% 45 6 4 5 1 16 57% 22 43% 51 7 5 5 0 17 51% 19 49% 39 1 0 3 1 5 . 47% 691 53% 1309 92 85 125 98 400 47% 27 53% so 4 3 5 4 15 57% 22 43% 51 8 8 16 7 39 60% 22 40% 54 12 12 10 3 37 56% 22 44% 51 13 14 11 6 44 58% 66 42% 155 33 34 37 120 40 58 22 42% 52 11 11 12 · 48 756 52% 1465 125 119 162 l4 520
.
Complamt
56 72 31 14 28 42 45 91 39 33 67 19 15 60 75 31 11 N/A 31 28 18 9 15 49 33 16 26 26 77 77 46 65 65 35
1!~-~M--~5Z%~~51~~4-~4--~6~--~1=-8--~3=-5~
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138
---· nansbay Dispatch Concerns
Weekday Schedule 4/29/2014
Evaluating Hastus blocks, OTS bus pull outs and Ellipse vehicles
2.63 °/o Overa ll Vehicle Dispatch Concerns 0.88 °/o Incorrect Vehicle 1. 75 °/o Overcapacity Div
D4
Block
.
Route
Hastus
All
Sched
Start
125011
Hastus Vehicle Type
Dispatch Vehicle
.. •.. 1• r.
1.59 Ofo Incorrect Vehicle
4.76 Ofo Overall Concerns
3of63
..
Hastus Sched End
Concerns
•
3.17 Ofo Overcapacity
B
06:21:00
08 :56:00
ST40
.BUS: GILUG,2014
6102
06:21:00
08:56:00
Overcapacity
c
05:14:00
09:06:00
ST40
BUS: GILUG,2014
6135
05 :14:00
09:06:00
Overcapacity
V/0
05:52:00
09:04:00
GLSB
BUS: VAN HOOL, 60' ARTIC
2033
05:52:00
09:04:00
Incorrect Veh
139
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140
Staff Report 14-148 Attachment 4
SAMPLE Name:
Overloads Route B B B
c c c c CB CB CB
cc E E E E
F F F FS FS FS FS G G G G
H H H H H H
H J J J J J J L L L L L L
Time
8:29 8:50 7:22 7:54 8:20 8;47 7:59 8:16 8:48 6:46 8:02 8:26 8:50
6:47 7:58 8:23 8:52 7:17 7:53 8:25 8:51 6:56 7:15 7:51 8:05 8:30 8:47 9:12
7:48 8:26 8:51 9:28 6:48 7:18 7:54 8:09 8:39 8:53
Block
Run
Coach
1/102 1/102 5/102 2/105 1/103 2/103 7/103 12/125 1/104 3/104 2/104 1/105 3/105 1/105 2/105 4/106 3/106 2/106 5/121 1/109 13/72 3/110 3/120 4/120 5/120 6/120 4/121 6/121 7/121 8/121 5/121 4/121 6/121 3/110 3/110 5/110 6/110 4/110 6/110 6/123 7/123 8/123 5/123 9/123 6/123
5716 5716 10260 5712 10300 4029 10360 10709 4517 12509 10401 4014 2015 4014 5712 10606 10604 10602 1816 10976 7224 11000 15121 4907 4903 37225 7109 7229 37227 12179 1816 7109 7229 15121 15121 11077 11078 5207 11078 12302 7607 2611 12300 37215 12302
4002 4002 6116 6109 4051 4055 1304 6018 6127 6137 6136 6105 6128 6105 6109 1355 1347 1365 6051 6055 1077 6062 6058 6045 6044 6052 6065 6047 6061 6056 6051 6065 6047 6062 6062 1093 6066 6042 6066 6054 6049 6041 6043 6059 6054
Date: 4/25/14
Standing Passengers
Seated Passengers
2 12 2
15 23 28 35 35 37 20 36
7
36
15 24 36 23
2
3
141
24 57 32 53 22 47 48 57 13 6 46 41 45 47 48
32 35 46 57 37 28 23 20 45 35
Comments
SAMPLE Name:
Overloads Route
Time
Block
Run
Coach
L
9:16 6:06 6:38 7:10 7:43 8:04
7/123 2/127 4/127 5/127 6/127 2/127 3/127 4/127 5/127 6/127 1/124 8/124 2/124 9/129 10/129 12/129 15/129 16/129 9/129 17/129 18/129 15/125 7/129 13/129 7/129 10/129 12/129 6/129 8/129 11/129 14/129 6/129 8/129 2/125 13/125 14/125 34/125 1/125 17/125 9/125 11/125 2/125 14/125 34/125 13/125
7607 37200 7216 1825 7605 37200 12700 7216 1825 7605 12400 5121 12402 5108 2106 13005 12513 4515 5108 5723 12517 12513 4502 4700 4502 2106 13005 12900 12902 4508 12960 12900 12902 12506 11903 4511 12566 12500 13003 12504 2102 12506 4511 12566 11903
6049 6050 1341 6048 1363 6050 6046 1341 6048 1363 2038 2055 2043 6031 6107 6111 6126 6133 6031 6134 6138 6126 6034 6113 6034 6107 6111 6101 6104 6108 6078 6101 6104 2049 2047 2207 2208 2036 2212 2033 6106 2049 2207 2208 2047
LA LA LA LA LA LA LA LA LA
8:51 9:05 9:20
Nl
NL NL NX NX NX NX NX NX NX NX NX NX3 NX3 NX3 NX3 NX3 NX4 NX4 NX4 NX4 NX4 NX4 0 0 0 0 0 0 0 0 0 0 0 0
6:30 6:53 7:20 7:35 7:59 8:17 8:44 8:58 9:16 6:37 7:32 8:00 8:34 9:03 6:28 7:06 7:38 8:07 8:33 9:18 6:46 7:04 7:29 7:47
8:33 8:41 9:07 9:13
Date: 4/25/14
Standing Passengers
Seated Passengers
45 28 35 15 22 23 27 20 18
4 6 7 3
2
22 12 36 36 36 45 36 14 36 26 36 34 36 25 24 28 12 35 36 27 46 46 52 47
11
142
36 47 27 23
Comments
SAMPLE Name:
Overloads Route
Time
Block
Run
Coach
0 0
9:42
ox ox ox ox ox ox ox ox
6:57 7:24 7:50 8:05 8:17 8:28 8:39 8:54 7:28 7:55 8:24 8:25 8:41 9:21
17/125 16/125 10/125 6/119 8/125 15/125 18/125 36/125 10/125 12/125 3/107 4/107 32/107 5/107 3/107 15/125 2/132 4/131 5/131 6/131 3/131 3/131 3/132 99/132 4/132 5/132 6/132 2/132 4/130 11/125 5/130 4/130 3/119 4/119 5/130 3/119 4/119 5/119 7/119 35/119 8/119 12/119 9/119 5/119 6/119
13003 4509 5708 12519 4004 5119 9811 12568 5708 10709 5123 4030 10764 4027 5123 5119 13200 21712 21602 30111 13100 13100 8604 13299 21504 20011 20009 13200 6200 2102 1415 6200 12404 4016 1415 12404 4016 7306 9804 11964 12415 11962 4025 7,306 12519
2212 2028 6022 6033 6077 6132 6139 2053 6022 6018 6112 6131 2214 6102 6112 6132
p
p p p p p
s s s s s SB SB SB SB SB SB SB
v v v v v v v
w w w w w w w w w w
7:16 7:56 8:22 8:56 6:31 7:14 8:20 7:42 8:12 8:44 9:12 6:50 7:27 7:52 8:13 8:32 8:58 6:30 6:52 7:08 7:35 7:45 7:52 8:08 8:18 8:59 9:16
6067 6120 6122 6125 6125 6079 6124 6039 6123 6119 6068 6003 6106 6110 6003 6103 6023 6110 6103 6023 6016 6114 2052 6130 6135 6115 6016 6033
Date: 4/25/14
Standing Passengers
Seated Passengers
22
4
1
2
25 18 42 36 36 36 31 31 17 32 52 24 34 36 10 36 12 17 38
so 3
12
10
143
0 46 36 36 51 33 13 38 36 47 36 31 6 25 36 10 36 24 36 52 38
Comments
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144
OPERATIONS COMMITTEE
May 14, 2014 Agenda Items B-1 – B-10
145
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146
Report No: Meeting Date:
14-142 May 14, 2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Operations Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
Replace Storm Drains at Emeryville Division, Project ID 1808
ACTION ITEM RECOMMENDED ACTION(S): Consider approving the release of solicitations for Architecture & Engineering, Construction Management and Construction in support of the project to replace the storm drains at the Emeryville Division (D2). EXECUTIVE SUMMARY: This project will replace the storm drains and refurbish the storm water treatment facility at the Emeryville division. Implementation of the project requires the use of 3 contracts: architectural & engineering, construction management and construction . The architecture & engineering contract will produce bid-ready plans and .specs for the project. It will be a Brooks Act compliant, qualifications-based, full and open competitive procurement. The construction management contract will provide a construction readiness review and construction management services for the project. It will be a Brooks Act compliant, qualifications-based, full and open competitive procurement. The construction contract will implement the design . It will be a price-based, sealed bid, full and open competitive procurement. BUDGETARY/FISCAL IMPACT: The District's Capital Budget includes $1,389,036 for the D2 Storm Drain project. The allocation of these funds to various phases is as follows:
Fund Source FY410 CA-90Y410 FY06 5307 Formula
A&E Contract
Construction Management Contract
Construction Contract
Project Management
Total
$0
$0
$615,449
$45,435
$660,884
0001 District Capital
$250,000
$75,000
$391,793
$11,359
$728,152
Total
$250,000
$75,000
$1,007, 242
$56,794
$1,389,036
147
Report No. 14-142 Page 2 of 3 BACKGROUND/RATIONALE:
This project will replace the storm drains at the Emeryville division along the east side of the maintenance building, replace all broken and substandard concrete along the storm drains, recommission all sumps and collectors and refurbish the storm water treatment facility at the southwest corner of the property behind the maintenance building. To implement the project, the District requires the services of architects and engineers to analyze existing conditions and produce a design suitable for construction. The solicitation will be open to all; at a minimum, the 173 firms (listed in attachment 1) which are registered with the District will be notified of the solicitation. Additionally, 95 Disadvantaged Business Enterprises, 34 of which are Small/Small-Local Business Enterprises will be directly solicited. In addition, the District requires the services of a construction management firm to conduct the construction readiness review, as well as monitoring and controlling the actual construction of the project. The solicitation will be open to all, at a minimum, the 47 firms (listed in attachment 2} which are registered with the District will be notified of the solicitation. Additionally, 86 Disadvantaged Business Enterprises, 20 of which are Small/Small-Local Business Enterprises will be directly solicited. Finally, the District requires a construction firm to provide the materials and skilled labor required to implement the design. The solicitation will be open to all; at a minimum, the 47 firms (listed in attachment 3} which are registered with the District will be notified of the solicitation. Additionally, 86 Disadvantaged Business Enterprises, 20 of which are Small/SmallLocal Business Enterprises. Pursuant to Board Policy 351, the Small Business Enterprise goals for each of the contracts are: SBE Goal 25% 25% 25%
Contract Architecture & Engineering Construction Management Construction
None of the contracts are eligible to be a small business set-aside in accordance with Board Policy 351 because the anticipated contract value exceeds $100,000. None of the contracts are eligible for Small and Small-Local Business Enterprise Preference because they are funded with Federal funds. ADVANTAGES/DISADVANTAGES:
There are a number of advantages associated with contracting for these services, chief among these are: •
full and open competitive procurements ensure transparency and equal opportunity for all qualified firms; and
148
Report No. 14-142 Page 3 of 3 •
Contracting for specialized service that is required for a short time is more cost effective than hiring long-term employees.
ALTERNATIVES ANALYSIS:
The District does not have the technical capability or capacity to provide the services for each of the contracts. Moreover, the District does not have the long-term requirement for the technical capability or capacity. The alternative to contracting for these services is to develop them inhouse using employees. Hiring long-term employees to accommodate a short term requirement is not cost effective. PRIOR RELEVANT BOARD ACTIONS/POLICIES:
Board Policy 350, Procurement Policy Board Policy 351, Small and Small Local Business Enterprise Policy ATTACHMENTS: 1: A&E Contract Solicitation List
2:
Construction Management Contract Solicitation List
3:
Construction Contract Solicitation List
Department Head Approval:
Dennis W. Butler, Chief Planning and Development Officer
Reviewed by:
Jon Medwin, Director of Purchasing and Materials James Pachan, Interim Chief Financial Officer Denise Standridge, Interim General Counsel Joe Callaway, Senior Project Manager
Prepared by:
149
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150
SR: 14-142 Attachment 1
ATIACHMENTl Architectural & Engineering Firms Registered with the District 541330- Engineering Services Company Name 22nd Century Technologies, Inc.
ACT Vendor II 14451
3rd Rock Systems and Technologies, Inc.
Acumen Building Enterprise, Inc.
AECOM Technologies, Inc.
AETYPIC, INC.
AGS Inc.
Allana Buick and Bers, Inc.
12680
14245
14883
12865
14911
Alphatron UCS
Alta Planning+ Design
11947
Anchor Engineering, Inc.
151
Business Address
Mailing Address
1 Executive Drive Suite 11285
1 Executive Drive Suite 11285
Somerset, NJ 08873
Somerset, NJ 08873
us
us
37 Northcrest Dr.
37 Northcrest Dr.
South San Francisco, CA 94080
South San Francisco, CA 94080
us
us
Acumen Building Enterprise, Inc. 7770 Pardee Lane, Suite 200
Acumen Building Enterprise, Inc. 7770 Pardee Lane, Suite 200
Oakland, CA 94621
Oakland, CA 94621
us
us
2101 Webster Street Suite 1900
2101 Webster Street Suite 1900
Oakland, CA 94612
Oakland, CA 94612
us
us
7 Freelon Street
7 Freelon Street
San Francisco, CA 94107
San Francisco, CA 94107
us
us
5 Freelon
5 Freelon
San Francisco, CA 94107
San Francisco, CA 94107
us
us
990 Commercial Street
990 Commercial Street
Palo Alto, CA 94303
Palo Alto, CA 94303
us
us
van Hennaertweg 9 2952 CA
van Hennaertweg 9 2952 CA
Alblasserdam, AL 2
Alblasserdam, AL 2
NL
NL
2560 9th Street Suite 212
2560 9th Street Suite 212
Berkeley, CA 94710
Berkeley, CA 94710
us
us
3685 Mt. Diablo Blvd., #345
3685 Mt. Diablo Blvd., #345
Lafayette, CA 94549
Lafayette, CA 94549
541330- Engineering Services Company Name Andregg Geomatics
Applied Pavement Technology, Inc.
ACT Vendor# 14503
14847
Applied Technology & Science
ARDANUY CONSULTING INC
Arup
ATI Engineering Services, Inc. dba ATI Architects and Engineers
14624
14960
Atkins North America, Inc
Atkins North America, Inc.
Axiom Engineers
Aztec Constructors
12155
14570
14203
152
Business Address
Mailing Address
us
us
675 Hegenberger Road 241
Andregg Geomatics 11661 Blocker Drive, Suite 200
Oakland, CA 94621
Auburn, CA 95603
us
us
1755 E. Plumb Lane, Suite 264
1755 E. Plumb Lane, Suite 264
Reno, NV 89502
Reno, NV 89502
us
us
5 3rd street Suite 1010
5 3rd street Suite 1010
San Francisco, CA 94103
San Francisco, CA 94103
us
us
325W 38TH Street suite 405
325W 38TH Street suite 405
NEW YORK, NY 10018
NEW YORK, NY 10018
us
us
560 Mission St. Suite 700
560 Mission St. Suite 700
San Francisco, CA 94105
San Francisco, CA 94105
us
us
3860 Blackhawk Road-
3860 Blackhawk Road-
Danville, CA 94506
Danville, CA 94506
us
us
475 San some Street, suite 2000
475 Sansome Street, suite 2000
San Francisco, CA 94111
San Francisco, CA 94111
us
us
3570 Carmel Mountain Road Suite 300
3570 Carmel Mountain Road Suite 300
San Diego, CA 92130
San Diego, CA 92130
us
us
22 Lower Ragsdale Dr, Suite A
22 Lower Ragsdale Dr, Suite A
Monterey, CA 93940
Monterey, CA 93940
us
us
2021 Omega Road, Suite 200
2021 Omega Road, Suite 200
541330- Engineering Services Company Name
ACT Vendor#
Bay Area Consulting Engineers, Inc.
BayPac Consult lncoporated
BLIC North America, Inc.
Calgeotech Engineering Consultants, Inc.
California Trouble Shooters
Cambridge Systematics, Inc.
Cameron-Cole LLC
Capstone Technology Resources, Inc.
CDM Smith Inc.
1494S
14833
14241
12392/1721
10237
14898
14864
153
Business Address
Mailing Address
San Ramon, CA 94S83
San Ramon, CA 94S83
us
us
311 California Street, Suite 720
311 California Street, Suite 720
San Francisco, CA 94104
San Francisco, CA 94104
us
us
1814 Franklin Street, Suite 608
24 Camino Court
Oakland, CA 94612
Lafayette, CA 94S49
us
us
1100 17th Street NW, Suite 1200
1100 17th Street NW, Suite 1200
Washington, DC 20036
Washington, DC 20036
us
us
3329 Pine Valley Rd. San Ramon, CA 94S83
3329 Pine Valley Rd. San Ramon, CA 94S83
us
us
3S04 Gateway Rd. P.O. Box 1312
3S04 Gateway Rd. P.O. Box 1312
Bethel Island, CA 94S11-1312
Bethel Island, CA 94S11-1312
us
us
SSS 12th Street Suite 1600
100 CambridgePark Drive Suite 400
Oakland, CA 94607
Cambridge, MA 02140
us
us
SO hegenberger loop Oakland, CA 94621
SO hegenberger loop Oakland, CA 94621
us
us
679 28th Street
300 Va Iley Street, Suite 301
San Francisco, CA 94131
Sausalito, CA 9496S
us
us
220 Montgomery Street Suite 1418
220 Montgomery Street Suite 1418
San Francisco, CA 94104
San Francisco, CA 94104
us
us
541330 - Engineering Services Company Name CH2M HILL INC
ACT Vendor# 14638
CHS Consulting Group
ClearEdge Power
Coastland
14304
Construction Management ServicesCMS, Inc
Cordoba Corporation
14526
Cross-Spectrum Acoustics LLC
Dan Peters Construction, Inc.
14857
Degenkolb Engineers
DHS Consulting, Inc.
154
Business Address
Mailing Address
150 Spear Street, Suite 750
150 Spear Street, Suite 750
San Francisco, CA 94105
San Francisco, CA 94105
us
us
21110th Street Suite 368
130 Sutter Street Suite 468
Oakland, CA 94607
San Francisco, CA 94104
us
us
195 Governor's Highway
195 Governor's Highway
South Windsor, CT 06074
South Windsor, CT 06074
us
us
1400 Neotomas Avenue-
1400 Neotomas Avenue-
Santa Rosa, CA 95405
Santa Rosa, CA 95405
us
us
1536 Eureka Rd., #200
1536 Eureka Rd., #200
Roseville, CA 95661
Roseville, CA 95661
us
us
500 12th Street, Suite 330
500 12th Street, Suite 330
Oakland, CA 94607
Oakland, CA 94607
us
us
114 Sunnybrook Rd
P.O. Box 90842
Springfield, MA 01119
Springfield, MA 01139
us
us
5940 Merriewood Dr. Oakland, CA 94611
5940 Merriewood Dr. Oakland, CA 94611
us
us
235 Montgomery Street Suite 500
235 Montgomery Street Suite 500
San Francisco, CA 94104
San Francisco, CA 94104
us
us
9841 Airport Blvd., Suite 828
9841 Airport Blvd., Suite 828
Los Angeles, CA 90045
Los Angeles, CA 90045
us
us
541330 - Engineering Services Company Name DKS Associates
ACT Vendor# 6208
DPA Consulting
Earthtec, Inc.
14347
Engineering, Procurement & Construction
Erler & Kalinowski, Inc.
ESIInternational, Inc.
14501
14037
F.E. Jordan Associates, Inc.
F.W. Associates, Inc.
Fehr & Peers
Fehr & Peers
FMG Architects
12821
11541
155
Business Address
Mailing Address
1970 Broadway Suite 740
1970 Broadway Suite 740
Oakland, CA 94612
Oakland, CA 94612
us
us
11230 Daylilly Street Fontana, CA 92337
11230 Daylilly Street
us
us
1830 Vernon St., Ste. 7
1830 Vernon St., Ste. 7
Roseville, CA 95678
Roseville, CA 95678
Fontana, CA 92337
us
us
3609 S Wadsworth Blvd suite 135
3609 S Wadsworth Blvd suite 135
Lakewood, CO 80435
Lakewood, CO 80435
us
us
1870 Ogden Drive--
1870 Ogden Drive --
Burlingame, CA 94010
Burlingame, CA 94010
us
us
333 Bush Street Suite 1560
7272 Silver Tree Place -
San Francisco, CA 94104
Granite Bay, CA 95746
us
us
11 Embarcadero West Suite #210
11 Embarcadero West Suite #210
Oakland, CA 94607
Oakland, CA 94607
us
us
330 Franklin Street, Suite 400
330 Franklin Street, Suite 400
Oakland, CA 94607
Oakland, CA 94607
us
us
100 Pringle Ave Suite 600
100 Pringle Ave Suite 600
Walnut Creek, CA 94596
Walnut Creek, CA 94596
us
us
1330 Broadway, Suite 833
1330 Broadway, Suite 833
Oakland, CA 94612
Oakland, CA 94612
us
us
330 15th Street 1st Floor
330 15th Street 1st Floor
Oakland, CA 94612
Oakland, CA 94612
us
us
541330- Engineering Services Company Name
ACT Vendor#
Focon Inc.
FRSF Consulting
Fugro Consultants, Inc.
Gannett Fleming Inc.
GEl CONSULTANTS INC
General Physics Corporation
Geocon Consultants, Inc.
Gutierrez/Associates Architects
H. A. Bowen Electric, Inc.
14344
14392
15024
14317
14346
14219
12700
Haygood & Associates
HNTB
12093
156
Business Address
Mailing Address
610 16th Street suite 501
610 16th Street suite 501
Oakland, CA 94612
Oakland, CA 94612
us
us
4728 Sorani Way
4728 So rani Way
Castro Valley, CA 94546
Castro Valley, CA 94546
us
us
1000 Broadway Suite 440
1000 Broadway Suite 440
Oakland, CA 94607
Oakland, CA 94607
us
us
591 Redwood Highway Suite 5220
591 Redwood Highway Suite 5220
Mill Valley, CA 94941
Mill Valley, CA 94941
us
us
400 Unicorn Park Drive
180 Grand Ave Suite 1410
Woburn, MA 01801
Oakland, CA 94612
us
us
1918 Don Lee Place
1918 Don Lee Place
Escondido, CA 92029
Escondido, CA 92029
us
us
6671 Brisa Drive
6671 Brisa Drive
Livermore, CA 94550
Livermore, CA 94550
us
us
1616 Franklin St. #202
1616 Franklin St. #202
Oakland, CA 94612
Oakland, CA 94612
us
us
2055 Williams Street San Leandro, CA 94577
2055 Williams Street San Leandro, CA 94577
us
us
1496-B Solano Avenue.
1496-B Solano Avenue.
Albany, CA 94706
Albany, CA 94706
us
us
1111 Broadway 9th Floor
1111 Broadway 9th Floor
Oakland, CA 94607
Oakland, CA 94607
us
us
541330- Engineering Services Company Name
ACT Vendor#
HQE Incorporated
Hughes Associates, Inc.
14773
Business Address 1814 Franklin Street, Suite 700
1814 Franklin Street, Suite 700
Oakland, CA 94612
Oakland, CA 94612
us
us
3610 Commerce Dr Suite 817
2551 San Ramon Valley Blvd Suite 209 San Ramon, CA 94583
Baltimore, MD 21227 Hydraulic Electro Service Corp
IBI Group
ICF International
14161
ideate
lneo Systrans
International Parking Design, Inc.
lnterwest Consulting Group Inc.
lteris, Inc.
14122
14782
14632
157
Mailing Address
us
us
9910 Edes Ave 9910 Edes Ave
9910 Edes Ave 9910 Edes Ave
Oakland, CA 94603
Oakland, CA 94603
us
us
701 B Street, Suite 1810
701 B Street, Suite 1810
San Diego, CA 92101
San Diego, CA 92101
us
us
630 K Street, Suite 400 Suite 400
630 K Street, Suite 400 Suite 400
Sacramento, CA 95814
Sacramento, CA 95814
us
us
2520 venture oaks way #180
2520 venture oaks way #180
sacramento, CA 95833
sacramento, CA 95833
us
us
550 sherbrooke west street Suite 400 Montreal, QC H3A1B CA 1201 Marina Village Parkway Suite 100
550 sherbrooke west street Suite 400 Montreal, QC H3A1B CA
Alameda, CA 94501
Alameda, CA 94501
1201 Marina Village Parkway Suite 100
us
us
1076 Lincoln Place
15061 Springdale St Suite 205
Boulder, CO 80302
Huntington Beach, CA 92649
us
us
2150 Shattuck Avenue Suite 601
2150 Shattuck Avenue Suite 601
Berkeley, CA 94704
Berkeley, CA 94704
541330- Engineering Services Company Name
ACT Vendor#
Jack Faucett Associates, Inc.
Jacobs Engineering Group Inc.
14230
Jakes Associates, Inc.
Jarrett Walker & Associates, LLC
Jonas and Associates Inc.
14697
K.T. Analytics, Inc.
Keshmen Consult Inc.
14667
Kim ley-Horn and Associates, Inc
Kim ley-Horn and Associates, Inc.
Kitchell CEM
14905
Kittelson & Associates, Inc.
158
Business Address
Mailing Address
us
us
4915 St. Elmo Avenue Suite 205
4915 St. Elmo Avenue Suite 205
Bethesda, MD 20814
Bethesda, MD 20814
us
us
300 Frank H. Ogawa Plaza Suite 10
300 Frank H. Ogawa Plaza Suite 10
Oakland, CA 94612
Oakland, CA 94612
us
us
1940 The Alameda Suite 200
1940 The Alameda Suite 200
San Jose, CA 95126
San Jose, CA 95126
us
us
1327 SE Tacoma St #166
1327 SE Tacoma St #166
Portland, OR 97202
Portland, OR 97202
us
us
1485 Bayshore Blvd #113
1485 Bayshore Blvd #113
San Francisco, CA 94124
San Francisco, CA 94124
us
us
885 Rosemount Rd.
885 Rosemount Rd.
Oakland, CA 94610
Oakland, CA 94610
us
us
1323 Monterosso St
1323 Monterosso St
Danville, CA 94506
Danville, CA 94506
us
us
765 The City Drive Suite 200
765 The City Drive Suite 200
Orange, CA 92867
Orange, CA 92867
us
us
11919 Foundation Place Suite 200
11919 Foundation Place Suite 200
Gold River, CA 95670
Gold River, CA 95670
us
us
2750 Gateway Oaks Drive, Suite 300
2750 Gateway Oaks Drive, Suite 300
Sacramento, CA 95833
Sacramento, CA 95833
us
us
180 Grand Avenue, Suite 250
180 Grand Avenue, Suite 250
Oakland, CA 94577
Oakland, CA 94577
us
us
541330- Engineering Services Company Name Krupka Consulting
ACT Vendor# 14467
LeRapport Group
Lerch Bates Inc.
14702
LightWerks Communication Systems, Inc. dba CCS Presentation Syst
Business Address Paul Krupka 409 Rolling Hills Avenue
Mailing Address Paul Krupka 409 Rolling Hills Avenue
San Mateo, CA 94403
San Mateo, CA 94403
us
us
600 16th street
600 16th street
Oakland, CA 94612
Oakland, CA 94612
us
us
6160 Stoneridge Mall Road Suite 250
6160 Stoneridge Mall Road Suite 250
Pleasanton, CA 94588
Pleasanton, CA 94588
us
us
2051 Junction Avenue Suite 110
3331 Jack Northrop Avenue
San Jose, CA 95131
Hawthorne, CA 90250
us
us
Linde LLC
2389 Lincoln Avenue Hayward, CA 94545
2389 Lincoln Avenue Hayward, CA 94545
us
us
Lockwood, Andrews & Newnam, Inc.
1050 Twentieth Street Suite 220
1050 Twentieth Street Suite 220
Sacramento, CA 95811
Sacramento, CA 95811
Lynx Technologies, Inc.
14665
MacDonald-Bedford LLC
Macro Corporation
Magdave Associates, Inc.
Maintenance Design Group
12048/7484
15034
11210
159
us
us
1350 41st Ave Suite 202
1350 41st Ave Suite 202
Capitola, CA 95010
Capitola, CA 95010
us
us
2900 Main St. Suite 200
2900 Main St. Suite 200
Alameda, CA 94501
Alameda, CA 94S01
us
us
4377 County Line Rd. Macro Corporation Chalfont, PA 18914
4377 County Line Rd. Macro Corporation Chalfont, PA 18914
us
us
303 Hegenberger Road Suite 211
303 Hegenberger Road Suite 211
Oakland, CA 94621
Oakland, CA 94621
us
us
1600 Stout Street Suite 940
1600 Stout Street Suite 940
Denver, CO 80202
Denver, CO 80202
541330 - Engineering Services Company Name Mark Thomas & Company, Inc.
Materials Testing, Inc. dba KC Engineering Co.
ACT Vendor# 14579
14359
Matriscope Engineering Laboratories
McCalmont Corporation dba McCalmont Engineering
14900
McGraw-Hill
McKim Design Group
14963
Mechanical Design Studio inc.
Mei Wu Acoustics
NBA Engineering, Inc.
NBS Government Finance Group, DBA NBS
14662
14668
11126
160
Business Address
Mailing Address
us
us
7300 Folsom Blvd, Suite 203
7300 Folsom Blvd, Suite 203
Sacramento, CA 95826
Sacramento, CA 95826
us
us
KC Engineering Co. 865 Catting Lane, Suite A
KC Engineering Co. 865 Colling Lane, Suite A
Vacaville, CA 95688
Vacaville, CA 95688
us
us
4370 Contractors Common
4370 Contractors Common
Livermore, CA 94551
Livermore, CA 94551
us
us
1624 Dell Avenue Suite A
1624 Dell Avenue Suite A
Campbell, CA 95008
Campbell, CA 95008
us
us
4300 Beltway Place Ste 180
4300 Beltway Place Ste 180
Arlington, TX 76018
Arlington, TX 76018
us
us
4595 Cherry Avenue First Floor
4595 Cherry Avenue First Floor
San Jose, CA 95118
San Jose, CA 95118
us
us
1801 Oakland Blvd. Ste. 110
1801 Oakland Blvd. Ste. 110
Walnut Creek, CA 94598
Walnut Creek, CA 94598
us
us
3 Twin Dolphin Dr STE 190
3 Twin Dolphin Dr STE 190
Redwood City, CA 94065
Redwood City, CA 94065
us
us
11 Embarcadero West Suite 210
897 Hyde Street 2nd Floor
Oakland, CA 94607
San Francisco, CA 94109-5985
us
us
32605 Temecula Parkway Suite 100
32605 Temecula Parkway Suite 100
Temecula, CA 92592
Temecula, CA 92592
541330- Engineering Services Company Name
ACT Vendor#
Nelson\Nygaard Consulting Associates
Nolan Morrison Consulting
Norcal Rental Group
Novavia Solutions
14886
14685
14947
NS Corporation
NSI Engineering
Oberkamper & Associates Civil Engineers, Inc.
OLMM Consulting Engineers
Online Builders
14155
12687
14163
Overland, Pacific & Cutler
Overland, Pacific & Cutler, Inc.
14641
161
Business Address
Mailing Address
us
us
116 New Montgomery St, Ste 500 Nelson\Nygaard San Francisco, CA 94105
116 New Montgomery St, Ste 500 Nelson\Nygaard San Francisco, CA 94105
us
us
30221 Savoie ST
30221 Savoie ST
Murrieta, CA 92563
Murrieta, CA 92563
us
us
700 Indiana Street
318 Stealth Ct
San Francisco, CA 94107
Livermore, CA 94551
us
us
5863 Birch Court, Suite C
5863 Birch Court, Suite C
OAKLAND, CA 94618
OAKLAND, CA 94618
us
us
235 w. Florence Avenue
235 W. Florence Avenue
Inglewood, CA 90301
Inglewood, CA 90301
us
us
300 S. First St., Suite 300G
300 S. First St., Suite 300G
San Jose, CA 95113
San Jose, CA 95113
us
us
7200 Redwood Blvd, #308
7200 Redwood Blvd, #308
Novato, CA 94945
Novato, CA 94945
us
us
1404 Franklin Street Suite 350
1404 Franklin Street Suite 350
Oakland, CA 94612
Oakland, CA 94612
us
us
110 Melba Road
110 Melba Road
Encinitas, CA 92024
Encinitas, CA 92024
us
us
3750 Schaufele Ave Ste 150
3750 Schaufele Ave Ste 150
Long Beach, CA 90808
Long Beach, CA 90808
us
us
7901 Oakport Street Suite 4800
7901 Oakport Street Suite 4800
541330- Engineering Services Company Name
ACT Vendor#
Pacific Legacy Inc.
Parsons Brinckerhoff
Parsons Transportatoin Group
Peoples Associates Structural Engineers, Inc.
14578
14640
14907
Peter G Furth
Pyro-Comm Systems, Inc.
Q-Architecture
14616
Questa Engineering Corporation
Raymundo Engineering Company, Inc.
Reid Rothwell & Associates
RFE Engineering, Inc.
11112
14311
14483
162
Business Address
Mailing Address
Oakland, CA 94621
Oakland, CA 94621
us
us
900 Modoc Street
900 Modoc Street
Berkeley, CA 94707
Berkeley, CA 94707
us
us
303 Second Street Suite 700 North
303 Second Street Suite 700 North
San Francisco, CA 94107
San Francisco, CA 94107
us
us
155 Grand Avenue Suite 350
155 Grand Avenue Suite 350
Oakland, CA 94612
Oakland, CA 94612
us
us
1996 Tarob Court
1996 Tarob Court
Milpitas, CA 95035
Milpitas, CA 95035
us
us
272 Lamartine St apt 2
272 Lamartine St apt 2
Boston, MA 02130
Boston, MA 02130
us
us
10966 Bigge Street
10966 Bigge Street
San Leandro, CA 94582
San Leandro, CA 94582
us
us
4243 25th Street
4243 25th Street
San Franciso, CA 94114
San Franciso, CA 94114
us
us
1220 Brickyard Cove Rd. Ste. 206
PO Box 70356
Point Richmond, CA 94801
Point Richmond, CA 94807
us
us
390 North Wiget Lane, ste. 150 PO BOX 30425
390 North Wiget Lane, ste. 150 PO BOX 30425
Walnut Creek, CA 94598
Walnut Creek, CA 94598
us
us
307 Moss Street Unit 2
307 Moss Street Unit 2
Victoria, BC V8V 4M7 Canada
Victoria, BC V8V 4M7 Canada
8680 Greenback Lane Suite 107
8680 Greenback Lane Suite 107
541330 - Engineering Services Company Name
Rincon Consultants, Inc.
Roberson Appraisal Assoc.
Royston Hanamoto Alley & Abey
RUBY CANYON ENGINEERING INC
ACT Vendor#
15053
14557
14500
14878
Business Address Orangevale, CA 95662
Orangevale, CA 95662
us
us
180 Grand Avenue Suite 400
180 North Ashwood Avenue
Oakland, CA 94216
Ventura, CA 93003
us
us
2760 Magnolia Street Hayward, CA 94545
2760 Magnolia Street Hayward, CA 94545
us
us
225 Miller Ave-
225 Miller Ave -
Mill Valley, CA 94941
Mill Valley, CA 94941
us
us
743 HORIZON CT STE 385
743 HORIZON CT STE 385
GRAND JUNCTION, 81506
GRAND JUNCTION, 81506
4690 Chabot Drive Suite 200
4690 Chabot Drive Suite 200
Pleasanton, ca 94588
Pleasanton, ca 94588
us
us
1815 Cornell Drive 1815 Cornell Drive
1815 Cornell Drive 1815 Cornell Drive
Alameda, CA 94501
Alameda, CA 94501
us
us
10260 Campus Point Drive
10260 Campus Point Drive
San Diego, CA 92121
San Diego, CA 92121
us
us
100 Montgomery St Ste. 2190
100 Montgomery St Ste. 2190
San Francisco, CA 94104
San Francisco, CA 94104
us
us
130 Doolittle Drive, Unit 22
361 W Grove Street
San Leandro, CA 94577
Orange, CA 92865
us
us
111 Pine Street Suite 1315
111 Pine Street Suite 1315
co us Ruggeri-Jensen-Aza r
S Kwok Engineers, Inc.
14217
12711
Science Applications International Corporation
Sener Engineering & Systems, Inc.
Sequoia Consultants
SFTBD Inc
14974
163
Mailing Address
co us
541330- Engineering Services Company Name
ACT Vendor#
Sigmaways, Inc.
Silverman & Light, Inc.
Simpson Gumpert & Heger Inc.
SOMA Environmental Engineering, Inc.
Stantec Architecture Inc.
Stantec Consulting Services, Inc.
Stearns, Conrad, and Schmidt, Consulting Engineers, Inc.
14672
14976
12774
13025
12S78/13025
14368
Steer Davies Gleave
stripe Inc dba garnett sign studio
14443
STV Incorporated
164
Business Address
Mailing Address
San Francisco, CA 94111
San Francisco, CA 94111
us
us
39737 Paseo Padre Parkway First Floor
39737 Paseo Padre Parkway First Floor
Fremont, CA 94538
Fremont, CA 94538
us
us
1201 Park Ave. Suite 100
1201 Park Ave. Suite 100
Emeryville, CA 94608
Emeryville, CA 94608
us
us
500- 12th Street Suite 270
500- 12th Street Suite 270
Oakland, CA 94607
Oakland, CA 94607
us
us
6620 Owens Drive Suite A
6620 Owens Drive Suite A
Pleasanton, CA 94588
Pleasanton, CA 94588
us
us
1383 North McDowell Blvd. Suite 2SO
1383 North McDowell Blvd. Suite 250
Petaluma, CA 94954
Petaluma, CA 94954
us
us
901 Market Street
901 Market Street
San Francisco, CA 94103
San Francisco, CA 94103
us
us
3900 Kilroy Airport Way Suite 100
3900 Kilroy Airport Way Suite 100
Long Beach, CA 90806-6816
Long Beach, CA 90806-6816
us
us
970-35S Burrard Street
970-35S Burrard Street
Vancouver, BC V6C 2 CA
Vancouver, BC V6C 2 CA
529 Railroad Ave
529 Railroad Ave
South San Francisco, CA 94080
South San Francisco, CA 94080
usa
usa
9130 Anaheim Place, Suite 210
9130 Anaheim Place, Suite 210
541330- Engineering Services Company Name
Sun Light & Power
Sun Power Corporation, Systems
T J K M Transportation Consultants
Team-Build, LP
ACT Vendor#
14414
14099
14075
14125
Technology, Engineering & Construction
Telamon Engineering Consultants, Inc
Tennebaum-Manheim Engineers, Inc.
Tetra Tech, Inc.
The Source Group, Inc.
THEOPHANOUS Structural Engineers
14627
14673
14297
11620
14814
165
Business Address
Mailing Address
Rancho Cucamonga, CA 91730
Rancho Cucamonga, CA 91730
us
us
1035 Folger Avenue
1035 Folger Avenue
Berkeley, CA 94710
Berkeley, CA 94 710
us
us
1414 Harbour Way South
1414 Harbour Way South
Richmond, CA 94804
Richmond, CA 94804
us
us
4305 Hacienda Drive Suite 550
4305 Hacienda Drive Suite 550
Pleasanton, CA 94588
Pleasanton, CA 94588
us
us
5858 Horton Street Suite 170
5858 Horton Street Suite 170
Emeryville, CA 94608
Emeryville, CA 94608
us
us
262 Michelle Ct
262 Michelle Ct
So. San Francisco, CA 94080
So. San Francisco, CA 94080
us
us
1330 Broadway Suite 952
1330 Broadway Suite 952
Oakland, CA 94612
Oakland, CA 94612
us
us
414 Mason Street, Suite 605
414 Mason Street, Suite 605
San Francisco, CA 94102
San Francisco, CA 94102
us
us
17885 Von Karman Avenue Suite 500
17885 Von Karman Avenue Suite 500
Irvine, CA 92614
Irvine, CA 92614
us
us
3478 Buskirk Avenue Suite 100
3478 Buskirk Avenue Suite 100
Pleasant Hill, CA 94523
Pleasant Hill, CA 94523
us
us
75 Silverwood Drive
75 Silverwood Drive
Lafayettte, CA
Lafayettte, CA
541330 - Engineering Services Company Name
ACT Vendor#
Business Address 94549
TJKM Transportation Consultants
14075
Transpedia Consulting Engineers
Transpo Group
Transportation Analytics
Transportation Infrastructure Group
14743
12454
14746
TYLIN International
Umerani Associates, Inc.
14274
URS Corporation Americas
US Hybrid Corporation
Veridico Group, Inc.
Virginkar & Associates, Inc.
166
Mailing Address 94549
us
us
3875 hopyard, suite 200
3875 hopyard, suite 200
pleasanton, CA 94588
pleasanton, CA 94588
us
us
613 Fourth Street Suite 205
613 Fourth Street Suite 205
Santa Rosa, CA 95404
Santa Rosa, CA 95404
us
us
20 California Street 7th Floor
20 California Street 7th Floor
San Francisco, CA 94111
San Francisco, CA 94111
us
us
5351 Bryant Ave. -
4096 Piedmont Ave. #802
Oakland, CA 94618
Oakland, CA 94611
us
us
4690 Chabot Drive Suite 220
4690 Chabot Drive Suite 220
pleasanton, CA 94588
pleasanton, CA 94588
us
us
2 Harrison Street, Suite 500
2 Harrison Street, Suite 500
San Francisco, CA 94105
San Francisco, CA 94105
us
us
4020 Fabian Way, Suite 302
4020 Fabian Way, Suite 302
Palo Alto, CA 94303
Pa Ia Alto, CA 94303
us
us
1333 Broadway Suite 800
1333 Broadway Suite 800
Oakland, CA 94612
Oakland, CA 94612
us
us
445 Maple Ave
445 Maple Ave
Torrance, CA 90503
Torrance, CA 90503
us
us
P.O. Box 673
P.O. Box 673
Roseville, CA 95661
Roseville, CA 95661
us
us
3350 East Birch Street Suite 101
3350 East Birch Street Suite 101
541330- Engineering Services Company Name
ACT Vendor#
Business Address Brea, CA 92821
VSCE, Inc.
W & S Solutions, LLC
Walker Parking Consultants
Watry Design, Inc.
Whitlock & Weinberger Transportation, Inc. (W-Trans)
Williams USA Inc
Zari Consulting Group, Inc.
14806
14319
14879
12954
14694
Brea, CA 92821
us
us
827 Broadway Suite 340
827 Broadway Suite 340
Oakland, CA 94607
Oakland, CA 94607
us
us
5776 Stoneridge Mall Rd. Suite 170
4142 Cardena Ct
Pleasanton, CA 94588
Dublin, CA 94568
us
us
135 Main Street, Suite 1030
135 Main Street, Suite 1030
San Francisco, CA 94105
San Francisco, CA 94105
us
us
100 Century Cnter Court, Ste 600
100 Century Cnter Court Ste 600
San Jose, CA 95112
San Jose, CA 95112
us
us
475 14th Street Suite 290
475 14th Street Suite 290
Oakland, CA 94612
Oakland, CA 94612
us
us
6425 Apollo Place
PO Box 899
Windsor, CA 95492
Windsor, CA 95492
us
us
27 Moraga Via
1852 Bonanza Street Walnut Creek, CA 94596
Orinda, CA 94563
us
167
Mailing Address
us
This page intentionally blank
168
SR: 14-142 Attachment 2
ATIACHMENT2 Construction Management Firms Registered with the District
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor# American Civil Constructors West Coast, Inc.
Allana Buick and Bers, Inc.
AMG Construction
15274
14911
14767
ARCADIS U.S., Inc.
Baines Group, Inc.
Best Contracting Services, Inc.
11317
169
Business Address
Mailing Address
3701 Mallard Drive
3701 Mallard Drive
Benicia, CA 94510
Benicia, CA 94510
us
us
990 Commercial Street
990 Commercial Street
Palo Alto, CA 94303
Palo Alto, CA 94303
us
us
8908 Therma I Street 10323 Thermal Street
8908 Thermal Street
Oakland, CA 94605
Oakland, CA 94605
us
us
445 S. Figueroa Street Suite 3650
445 S. Figueroa Street Suite 3650
Los Angeles, CA 90071
Los Angeles, CA 90071
us
us
562 14th St
562 14th St
Oakland, CA 94612
Oakland, CA 94612
us
us
4301 Bettencourt Way
4301 Bettencourt Way
Union City, CA 94587
Union City, CA 94587
us
us
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor# Blocka Construction, Inc.
11997
Boiled Architecture
Brookwood Group Inc.
Camguard Systems, Inc.
15028
Compliance, Inc.
Construction Management System, Inc
Corporate Project management Inc
Cuperino Electric Inc.
14423
170
Business Address
Mailing Address
4455 Enterprise Street 4455 Enterprise Street
4455 Enterprise Street 4455 Enterprise Street
Fremont, CA 94538
Fremont, CA 94538
us
us
255 Naylor Street
255 Naylor Street
San Fancisco, CA 94112
San Fancisco, CA 94112
us
us
2 Embarcadero Center Suite 2910
2 Embarcadero Center Suite 2910
San Francisco, CA 94133
San Francisco, CA 94133
us
us
2175 S. Milliken Avenue
2175 S. Milliken Avenue
Ontario, CA 91761
Ontario, CA 91761
us
us
121212 121212
121212 121212
Oaktown, CA 94608
Oaktown, CA 94608
us
us
1536 Eureka Rd. #200
1536 Eureka Rd. #200
Roseville, CA 95661
Roseville, CA 95661
us
us
3954 Arden Drive North
3954 Arden Drive North
Fresno, CA 93703
Fresno, CA 93703
us
us
1132 North Seventh Street
1132 North Seventh Street
San Jose, CA 95112
San Jose, CA 95112
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor#
D W Nicholson Corporation
12501
Empire Today LLC
Engineering, Procurement & Construction
Focon Inc.
General Roofing Company, Inc
George E Masker Inc
GP Crane & Hoist Services
H. A. Bowen Electric, Inc.
11906
14908
12700
Intermountain Electric Co.
171
Business Address
Mailing Address
us
us
24747 Clawiter Rd.
24747 Clawiter Rd.
Hayward, CA 94545
Hayward, CA 94545
us
us
333 Northwest Ave
333 Northwest Ave
Northlake, IL 60108
Northlake, IL 60108
us
us
3609 S Wadsworth Blvd suite 135
3609 S Wadsworth Blvd suite 135
Lakewood, CO 80435
Lakewood, CO 80435
us
us
610 16th Street suite 501
610 16th Street suite 501
Oakland, CA 94612
Oakland, CA 94612
us
us
3309 Elmwood Ave Oakland
PO Box 2526
Oakland, CA 94601
Castro Valley, CA 94546
us
us
887 71st Ave
887 71st Ave
Oakland, CA 94621
Oakland, CA 94621
us
us
PO Box 6497
PO Box 6497
Napa, CA 94581
Napa, CA 94581
us
us
2055 Williams Street
2055 Williams Street
San Leandro, CA 94577
San Leandro, CA 94577
us
us
947 Washington St.
947 Washington St.
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor#
j3C Construction
KINETICS MECHANICAL SERVICE INC.
14928
14334
Kwan Wo Ironworks Inc.
Lawson Products, Inc.
15011
LeRapport Group
LightWerks Communication Systems, Inc. dba CCS Presentation Syst
Magdave Associates, Inc.
15034
McGraw-Hill
172
Business Address
Mailing Address
San Carlos, CA 94070
San Carlos, CA 94070
us
us
1325 66th Street
1325 66th Street
Berkeley, CA 94702
Berkeley, CA 94702
us
us
6691 BRISA STREET 6691 BRISA STREE
6691 BRISA STREET 6691 BRISA STREET
LIVERMORE, CA 94550
LIVERMORE, CA 94550
us
us
31628 Hayman Street
31628 Hayman Street
Hayward, CA 94544
Hayward, CA 94544
us
us
8770 W. Bryn Mawr, Suite 900
8770 W. Bryn Mawr, Suite 900
Chicago, IL 60631
Chicago, IL 60631
us
us
600 16th street
600 16th street
Oakland, CA 94612
Oakland, CA 94612
us
us
2051 Junction Avenue Suite 110
3331 Jack Northrop Avenue
San Jose, CA 95131
Hawthorne, CA 90250
us
us
303 Hegenberger Road Suite 211
303 Hegenberger Road Suite 211
Oakland, CA 94621
Oakland, CA 94621
us
us
4300 Beltway Place Ste 180
4300 Beltway Place Ste 180
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor#
montez group incorporate
Paradigm General Contractors
PermaCity Solar
Pyro-Comm Systems, Inc.
Sacramento Builders EX
Skanska USA Civil West
Stacy and Witbeck, Inc.
12211
STY Incorporated
173
Business Address
Mailing Address
Arlington, TX 76018
Arlington, TX 76018
us
us
925 treat avenue
925 treat avenue
san francisco, CA 94110
san francisco, CA 94110
us
us
1017 Macdonald Avenue
1017 Macdonald Avenue
Richmond, CA 94801
Richmond, CA 94801
us
us
5570W. Washington Blvd
11920 Goshen Ave #203
Los Angeles, CA 90016
Los Angeles, CA 90049
us
us
10966 Bigge Street
10966 Bigge Street
San Leandro, CA 94582
San Leandro, CA 94582
us
us
1331 t st
1331! st
sacramento, CA 95811
sacramento, CA 95811
us
us
1905 Agua Mansa Road
1905 Agua Mansa Road
Riverside, CA 92509
Riverside, CA 92509
us
us
2800 Harbor Bay Parkway
2800 Harbor Bay Parkway
Alameda, CA 94502
Alameda, CA 94502
us
us
9130 Anaheim Place, Suite 210
9130 Anaheim Place, Suite 210
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor#
Sun Light & Power
Turner Group Construction
Vali Cooper and Associates
14414
14207
14955
Business Address
Mailing Address
Rancho Cucamonga, CA 91730
Rancho Cucamonga, CA 91730
us
us
1035 Folger Avenue
1035 Folger Avenue .
Berkeley, CA 94710
Berkeley, CA 94 710
us
us
1625 Filbert Street
1625 Filbert Street
Oakland, CA 94607
Oakland, CA 94607
us
us
41 Washington Avenue
41 Washington Avenue
Point Richmond, CA 94801
Point Richmond, CA 94801
us WARNER SAFE GUARD INC.
174
SR: 14-142 Attachment 2
9950 canoga ave. as
9~~u
chatsworth, CA 91311
chatsworth, CA 91311
us
us
canoga ave.
a~
SR: 14-142 Attachment 3
ATTACHMENT 3 Construction Firms Registered with the District 236210- Industrial Building Construction Company Name 3QC
Allana Buick and Bers, Inc.
AMG Construction
ACT Vendor# 14611
14911
14767
ARCADIS U.S., Inc.
Baines Group, Inc.
Best Contracting Services, Inc.
Blocka Construction, Inc.
11317
11997
Blue Bus
175
Business Address
Mailing Address
193 Blue Ravine Ste. 190
193 Blue Ravine Ste. 190
Folsom, CA 95630
Folsom, CA 95630
us
us
990 Commercial Street
990 Commercial Street
Palo Alto, CA 94303
Palo Alto, CA 94303
us
us
8908 Thermal Street 10323 Thermal Street
8908 Thermal Street
Oakland, CA 94605
Oakland, CA 94605
us
us
445 S. Figueroa Street Suite 3650
445 S. Figueroa Street Suite 3650
Los Angeles, CA 90071
Los Angeles, CA 90071
us
us
562 14th St
562 14th St
Oakland, CA 94612
Oakland, CA 94612
us
us
4301 Bettencourt Way
4301 Bettencourt Way
Union City, CA 94587
Union City, CA 94587
us
us
4455 Enterprise Street 4455 Enterprise Street
4455 Enterprise Street 4455 Enterprise Street
Fremont, CA 94538
Fremont, CA 94538
us
us
1 KAve
1 K Ave
236210- Industrial Building Construction Company Name
ACT Vendor#
Boiled Architecture
Brookwood Group Inc.
Camacho Communications Corporation
Camguard Systems, Inc.
14105
15028
Compliance, Inc.
Construction Management System, Inc
Corporate Project management Inc
Cuperino Electric Inc.
D W Nicholson Corporation
14423
12501
176
Business Address
Mailing Address
Hayward, CA 94544
Hayward, CA 94544
us
us
255 Naylor Street
255 Naylor Street
San Fancisco, CA 94112
San Fancisco, CA 94112
us
us
2 Embarcadero Center Suite 2910
2 Embarcadero Center Suite 2910
San Francisco, CA 94133
San Francisco, CA 94133
us
us
517 8th Street B1
517 8th Street 81
Sacramento, CA 95814
Sacramento, CA 95814
us
us
2175 S. Milliken Avenue
217S S. Milliken Avenue
Ontario, CA 91761
Ontario, CA 91761
us
us
121212 121212
121212 121212
Oaktown, CA 94608
Oaktown, CA 94608
us
us
1536 Eureka Rd. #200
1S36 Eureka Rd. #200
Roseville, CA 95661
Roseville, CA 95661
us
us
3954 Arden Drive North
3954 Arden Drive North
Fresno, CA 93703
Fresno, CA 93703
us
us
1132 North Seventh Street
1132 North Seventh Street
San Jose, CA 95112
San Jose, CA 95112
us
us
24747 Clawiter Rd.
24747 Clawiter Rd.
236210- Industrial Building Construction Company Name
ACT Vendor#
Empire Today LLC
Engineering, Procurement & Construction
Focon Inc.
General Roofing Company, Inc
George E Masker Inc
GP Crane & Hoist Services
H. A. Bowen Electric, Inc.
11906
14908
12700
Intermountain Electric Co.
j3C Construction
14928
177
Business Address
Mailing Address
Hayward, CA 94545
Hayward, CA 94545
us
us
333 Northwest Ave
333 Northwest Ave
Northlake, IL 60108
Northlake, IL 60108
us
us
3609 S Wadsworth Blvd suite 135
3609 S Wadsworth Blvd suite 135
Lakewood, CO 80435
Lakewood, CO 80435
us
us
610 16th Street suite 501
610 16th Street suite 501
Oakland, CA 94612
Oakland, CA 94612
us
us
3309 Elmwood Ave Oakland
PO Box 2526
Oakland, CA 94601
Castro Valley, CA 94546
us
us
887 71st Ave
887 71st Ave
Oakland, CA 94621
Oakland, CA 94621
us
us
PO Box 6497
PO Box 6497
Napa, CA 94581
Napa, CA 94581
us
us
2055 Williams Street
2055 Williams Street
San Leandro, CA 94577
San Leandro, CA 94577
us
us
947 washington St.
947 Washington St.
San Carlos, CA 94070
San Carlos, CA 94070
us
us
1325 66th Street
1325 66th Street
Berkeley, CA 94702
Berkeley, CA 94702
236210- Industrial Building Construction Company Name
KINETICS MECHANICAL SERVICE INC.
ACT Vendor#
14334
Kwan Wo Ironworks Inc.
Lawson Products, Inc.
15011
LeRapport Group
LightWerks Communication Systems, Inc. dba CCS Presentation Syst
Magdave Associates, Inc.
15034
Mary Chen LLP
McGraw Hill Financial
McGraw-Hill
178
Business Address
Mailing Address
us
us
6691 BRISA STREET 6691 BRISA STREE
6691 BRISA STREET 6691 BRISA STREET
LIVERMORE, CA 94550
LIVERMORE, CA 94550
us
us
31628 Hayman Street
31628 Hayman Street
Hayward, CA 94544
Hayward, CA 94544
us
us
8770W. Bryn Mawr, Suite 900
8770 W. Bryn Mawr, Suite 900
Chicago, IL 60631
Chicago, IL 60631
us
us
600 16th street
600 16th street
Oakland, CA 94612
Oakland, CA 94612
us
us
2051 Junction Avenue Suite 110
3331 Jack Northrop Avenue
San Jose, CA 95131
Hawthorne, CA 90250
us
us
303 Hegenberger Road Suite 211
303 Hegenberger Road Suite 211
Oakland, CA 94621
Oakland, CA 94621
us
us
1600 Franklin Street
1600 Franklin Street
Oakland, CA 94612
Oakland, CA 94612
us
us
4300 Beltway Place #180
4300 Beltway Place #180
Arlington, TX 76018
Arlington, TX 76018
us
us
4300 Beltway Place Ste 180
4300 Beltway Place Ste 180
236210- Industrial Building Construction Company Name
ACT Vendor II
montez group incorporate
Paradigm General Contractors
PermaCity Solar
Pyro-Comm Systems, Inc.
Sacramento Builders EX
Skanska USA Civil West
Stacy and Witbeck, Inc.
12211
STV Incorporated
179
Business Address
Mailing Address
Arlington, TX 76018
Arlington, TX 76018
us
us
925 treat avenue
925 treat avenue
san francisco, CA 94110
san francisco, CA 94110
us
us
1017 Macdonald Avenue
1017 Macdonald Avenue
Richmond, CA 94801
Richmond, CA 94801
us
us
5570W. Washington Blvd
11920 Goshen Ave 11203
Los Angeles, CA 90016
Los Angeles, CA 90049
us
us
10966 Bigge Street
10966 Bigge Street
San Leandro, CA 94582
San Leandro, CA 94582
us
us
1331 tst
1331 t st
sacramento, CA 95811
sacramento, CA 95811
us
us
1905 Agua Mansa Road
1905 Agua Mansa Road
Riverside, CA 92509
Riverside, CA 92509
us
us
2800 Harbor Bay Parkway
2800 Harbor Bay Parkway
Alameda, CA 94502
Alameda, CA 94502
us
us
9130 Anaheim Place, Suite 210
9130 Anaheim Place, Suite 210
Rancho Cucamonga, CA 91730
Rancho Cucamonga, CA 91730
us
us
236210 -Industrial Building Construction Company Name Sun Light & Power
Turner Group Construction
Vali Cooper and Associates
ACT Vendor# 14414
14207
149SS
WARNER SAFE GUARD INC.
180
Business Address
Mailing Address
103S Folger Avenue.
103S Folger Avenue.
Berkeley, CA 94710
Berkeley, CA 94710
us
us
162S Filbert Street
162S Filbert Street
Oakland, CA 94607
Oakland, CA 94607
us
us
41 Washington Avenue
41 Washington Avenue
Point Richmond, CA 94801
Point Richmond, CA 94801
us
us
99SO canoga ave. as
99SO canoga ave. aS
chatsworth, CA 91311
chatsworth, CA 91311
us
us
Report No:
TrtWNS/T
Meeting Date:
14-143 May 14,2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Operations Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
San Leandro Transit Center, Project ID 2054
ACTION ITEM RECOMMENDED ACTION(S):
Consider approving the release of solicitations for Architecture & Engineering, Construction Management and Construction in support of the San Leandro Transit Center. EXECUTIVE SUMMARY:
The San Leandro Transit Center project will expand the transit center at the San Leandro BART station to accommodate the East Bay Bus Rapid Transit Project (BRT) terminus, other AC Transit routes, and other transit services. Implementation of the project requires the use of 3 contracts: architectural & engineering, construction management and construction . The architecture & engineering contract will produce bid-ready plans and specs for the project. It will be a Brooks Act compliant, qualifications-based, full and open competitive procurement. The construction management contract will provide a construction readiness review and construction management services for the project. It will be a Brooks Act compliant, qualifications-based, full and open competitive procurement. The construction contract will implement the design. It will be a price-based, sealed bid, full and open competitive procurement. BUDGETARY/FISCAL IMPACT:
The District's Capital Budget includes $4,250,026 for the San Leandro Terminous Project funded by Federal and State 1-Bonds and Measure B Funds. These funds will be allocated amongst different phases as follows:
181
Report No. 14-143 Page 2 of 3
Fund Source FHWA/FTA CMAQ
A&E Contract
Construction Management Contract
Construction Contract
Project Management
Total
$155,960
$62,384
$944,811
$62,384
$1,225,539
$344,040
$137,616
$2,084,215
$137,616
$2,703,487
$200,000
$321,000 $3,350,026
$200,000
$321,000 $4,250,026
(Lifeline Cycle 3)
Local MatchPTMISEA (Lifeline Cycle 3)
Measure B Total
$500,000
BACKGROUND/RATIONALE: The San Leandro Transit Center project will include but may not be limited to relocating the entrance on the north end of the station, widening the southerly exit, creating additional bus bays, installing additional canopy shelters, and bicycle and pedestrian facilities. To implement the project, the District requires the services of architects and engineers to analyze existing conditions and produce a design suitable for construction. The solicitation will be open to all, at a minimum, the 173 firms (listed in attachment 1) which are registered with the District will be notified of the solicitation. Additionally, 95 Disadvantaged Business Enterprises, 34 of which are Smaii/Smaii-Local Business Enterprises, will also be directly solicited. In addition, the District requires the services of a construction management firm to conduct the construction readiness review, as well as monitoring and controlling the actual construction of the project. The solicitation will be open to all, at a minimum, the 43 firms (listed in attachment 2) which are registered with the District will be notified of the solicitation. Additionally, 86 Disadvantaged Business Enterprises, 20 of which are Smaii/Smaii-Local Business Enterprises will also be directly solicited. Finally, the District requires a construction firm to provide the materials and skilled labor required to implement the design. The solicitation will be open to all, at a minimum, the 47 firms (listed in attachment 3) which are registered with the District will be notified of the solicitation. Additionally, 86 Disadvantaged Business Enterprises, 20 of which are Smaii/SmaiiLocal Business Enterprises will be directly solicited. Pursuant to Board Policy 351, the Small Business Enterprise goals for each of the contracts are: Contract Architecture & Engineering Construction Management Construction
SBE Goal 25% 25% 25%
182
Report No. 14-143 Page 3 of 3 None of the contracts are eligible to be a small business set-aside in accordance with Board Policy 351 because the anticipated contract values exceed $100,000. None of the contracts are eligible for Small and Small-Local Business Enterprise Preference because they are funded with Federal funds.
ADVANTAGES/DISADVANTAGES: There are a number of advantages associated with contracting for these services, chief among these are: •
full and open competitive procurements ensure transparency and equal opportunity for all qualified firms; and
•
Contracting for specialized service that is required for a short time is more cost effective than hiring long-term employees.
ALTERNATIVES ANALYSIS: The District does not have the technical capability or capacity to provide the services for each of the contracts. Moreover, the District does not have the long-term requirement for the technical capability or capacity. The alternative to contracting for these services is to develop them inhouse using employees. Hiring long-term employees to accommodate a short term requirement is not cost effective.
PRIOR RELEVANT BOARD ACTIONS/POLICIES: Board Policy 350, Procurement Policy Board Policy 351, Small and Small Local Business Enterprise Policy
ATTACHMENTS: 1: A&E Contract Solicitation List
2:
Construction Management Contract Solicitation List
3:
Construction Contract Solicitation List
Department Head Approval:
Dennis W. Butler, Chief Planning and Development Officer
Reviewed by:
Jon Medwin, Director of Purchasing and Materials James Pachan, Interim Chief Financial Officer Denise Standridge, Interim General Counsel Joe Callaway, Senior Project Manager
Prepared by:
183
This page intentionally blank
184
SR: 14-143 Attachment 1
ATTACHMENT 1 Architectural & Engineering Firms Registered with the District 541330- Engineering Services Company Name 22nd Century Technologies, Inc.
ACT Vendor# 14451
3rd Rock Systems and Technologies, Inc.
Acumen Building Enterprise, Inc.
AECOM Technologies, Inc.
AETYPIC, INC.
AGS Inc.
Allana Buick and Bers, Inc.
12680
14245
14883
12865
14911
Alphatron UCS
Alta Planning+ Design
11947
Anchor Engineering, Inc.
185
Mailing Address
Business Address 1 Executive Drive Suite #285
1 Executive Drive Suite #285
Somerset, NJ 08873
Somerset, NJ 08873
us
us
37 Northcrest Dr.
37 Northcrest Dr.
South San Francisco, CA 94080
South San Francisco, CA 94080
us
us
Acumen Building Enterprise, Inc. 7770 Pardee Lane, Suite 200
Acumen Building Enterprise, Inc. 7770 Pardee Lane, Suite 200
Oakland, CA 94621
Oakland, CA 94621
us
us
2101 Webster Street Suite 1900
2101 Webster Street Suite 1900
Oakland, CA 94612
Oakland, CA 94612
us
us
7 Freelon Street
7 Freelon Street
San Francisco, CA 94107
San Francisco, CA 94107
us
us
5 Freelon
5 Freelon
San Francisco, CA 94107
San Francisco, CA 94107
us
us
990 Commercial Street
990 Commercial Street
Palo Alto, CA 94303
Pa Ia Alto, CA 94303
us
us
van Hennaertweg 9 2952 CA
van Hennaertweg 9 2952 CA
Alblasserdam, AL 2
Alblasserdam, AL 2
NL
NL
2560 9th Street Suite 212
2560 9th Street Suite 212
Berkeley, CA 94710
Berkeley, CA 94710
us
us
3685 Mt. Diablo Blvd., #345
3685 Mt. Diablo Blvd., #345
Lafayette, CA 94549
Lafayette, CA 94549
541330- Engineering Services Company Name Andregg Geomatics
Applied Pavement Technology, Inc.
ACT Vendor# 14503
14847
Applied Technology & Science
ARDANUY CONSULTING INC
Arup
ATI Engineering Services, Inc. dba ATI Architects and Engineers
14624
14960
Atkins North America, Inc
Atkins North America, Inc.
Axiom Engineers
Aztec Constructors
12155
14570
14203
186
Business Address
Mailing Address
us
us
675 Hegenberger Road 241
Andregg Geomatics 11661 Blocker Drive, Suite 200
Oakland, CA 94621
Auburn, CA 95603
us
us
1755 E. Plumb Lane, Suite 264
1755 E. Plumb Lane, Suite 264
Reno, NV 89502
Reno, NV 89502
us
us
5 3rd street Suite 1010
5 3rd street Suite 1010
San Francisco, CA 94103
San Francisco, CA 94103
us
us
325W 38TH Street suite 405
325W 38TH Street suite 405
NEW YORK, NY 10018
NEW YORK, NY 10018
us
us
560 Mission St. Suite 700
560 Mission St. Suite 700
San Francisco, CA 94105
San Francisco, CA 94105
us
us
3860 Blackhawk Road-
3860 Blackhawk Road -
Danville, CA 94506
Danville, CA 94506
us
us
475 San some Street, suite 2000
475 Sansome Street, suite 2000
San Francisco, CA 94111
San Francisco, CA 94111
us
us
3570 Carmel Mountain Road Suite 300
3570 Carmel Mountain Road Suite 300
San Diego, CA 92130
San Diego, CA 92130
us
us
22 Lower Ragsdale Dr, Suite A
22 Lower Ragsdale Dr, Suite A
Monterey, CA 93940
Monterey, CA 93940
us
us
2021 Omega Road, Suite 200
2021 Omega Road, Suite 200
541330- Engineering Services Company Name
ACT Vendor#
Bay Area Consulting Engineers, Inc.
BayPac Consult lncoporated
BLIC North America, Inc.
Calgeotech Engineering Consultants, Inc.
California Trouble Shooters
Cambridge Systematics, Inc.
Cameron-Cole LLC
Capstone Technology Resources, Inc.
CDM Smith Inc.
CH2M HILL INC
1494S
14833
14241
12392/1721
10237
14898
14864
14638
187
Business Address
Mailing Address
San Ramon, CA 94583
San Ramon, CA 94583
us
us
311 California Street, Suite 720
311 California Street, Suite 720
San Francisco, CA 94104
San Francisco, CA 94104
us
us
1814 Franklin Street, Suite 608
24 Camino Court
Oakland, CA 94612
Lafayette, CA 94549
us
us
1100 17th Street NW, Suite 1200
1100 17th Street NW, Suite 1200
Washington, DC 20036
Washington, DC 20036
us
us
332 9 Pine Valley Rd. San Ramon, CA 94S83
3329 Pine Valley Rd. San Ramon, CA 94S83
us
us
3S04 Gateway Rd. P.O. Box 1312
3S04 Gateway Rd. P.O. Box 1312
Bethel Island, CA 94S11-1312
Bethel Island, CA 94S11-1312
us
us
sss 12th Street Suite 1600
100 CambridgePark Drive Suite 400
Oakland, CA 94607
Cambridge, MA02140
us
us
SO hegenberger loop Oakland, CA 94621
SO hegenberger loop Oakland, CA 94621
us
us
679 28th Street
300 Valley Street, Suite 301
San Francisco, CA 94131
Sausalito, CA 9496S
us
us
220 Montgomery Street Suite 1418
220 Montgomery Street Suite 1418
San Francisco, CA 94104
San Francisco, CA 94104
us
us
1SO Spear Street, Suite 7SO
1SO Spear Street, Suite 7SO
541330 - Engineering Services Company Name
ACT Vendor#
CHS Consulting Group
ClearEdge Power
Coastland
14304
Construction Management ServicesCMS, Inc
Cordoba Corporation
14526
Cross-Spectrum Acoustics LLC
Dan Peters Construction, Inc.
14857
Degenkolb Engineers
DHS Consulting, Inc.
OKS Associates
6208
188
Business Address
Mailing Address
San Francisco, CA 94105
San Francisco, CA 94105
us
us
21110th Street Suite 368
130 Sutter Street Suite 468
Oakland, CA 94607
San Francisco, CA 94104
us
us
195 Governor's Highway
195 Governor's Highway
South Windsor, CT 06074
South Windsor, CT 06074
us
us
1400 Neotomas Avenue-
1400 Neotomas Avenue-
Santa Rosa, CA 95405
Santa Rosa, CA 95405
us
us
1536 Eureka Rd., #200
1536 Eureka Rd., #200
Roseville, CA 95661
Roseville, CA 95661
us
us
500 12th Street, Suite 330
500 12th Street, Suite 330
Oakland, CA 94607
Oakland, CA 94607
us
us
114 Sunnybrook Rd
P.O. Box 90842
Springfield, MA 01119
Springfield, MA 01139
us
us
5940 Merriewood Dr. Oakland, CA 94611
5940 Merriewood Dr. Oakland, CA 94611
us
us
235 Montgomery Street Suite 500
235 Montgomery Street Suite 500
San Francisco, CA 94104
San Francisco, CA 94104
us
us
9841 Airport Blvd., Suite 828
9841 Airport Blvd., Suite 828
Los Angeles, CA 90045
Los Angeles, CA 90045
us
us
1970 Broadway Suite 740
1970 Broadway Suite 740
Oakland, CA 94612
Oakland, CA 94612
541330 - Engineering Services Company Name
ACT Vendor#
DPA Consulting
Earthtec, Inc.
14347
Engineering, Procurement & Construction
Erler & Kalinowski, Inc.
ESIInternational, Inc.
14501
14037
F.E. Jordan Associates, Inc.
F.W. Associates, Inc.
Fehr & Peers
Fehr & Peers
FMG Architects
12821
11541
Focon Inc.
189
Business Address
Mailing Address
us
us
11230 Daylilly Street Fontana, CA 92337
11230 Daylilly Street Fontana, CA 92337
us
us
1830 Vernon St., Ste. 7
1830 Vernon St., Ste. 7
Roseville, CA 95678
Roseville, CA 95678
us
us
3609 S Wadsworth Blvd suite 135
3609 S Wadsworth Blvd suite 135
Lakewood, CO 80435
Lakewood, CO 80435
us
us
1870 Ogden Drive--
1870 Ogden Drive--
Burlingame, CA 94010
Burlingame, CA 94010
us
us
333 Bush Street Suite 1560
7272 Silver Tree Place-
San Francisco, CA 94104
Granite Bay, CA 95746
us
us
11 Embarcadero West Suite #210
11 Embarcadero West Suite #210
Oakland, CA 94607
Oakland, CA 94607
us
us
330 Franklin Street, Suite 400
330 Franklin Street, Suite 400
Oakland, CA 94607
Oakland, CA 94607
us
us
100 Pringle Ave Suite 600
100 Pringle Ave Suite 600
Walnut Creek, CA 94596
Walnut Creek, CA 94596
us
us
1330 Broadway, Suite 833
1330 Broadway, Suite 833
Oakland, CA 94612
Oakland, CA 94612
us
us
330 15th Street 1st Floor
330 15th Street 1st Floor
Oakland, CA 94612
Oakland, CA 94612
us
us
610 16th Street suite 501
610 16th Street suite 501
Oakland, CA 94612
Oakland, CA 94612
541330 - Engineering Services Company Name
ACT Vendor#
Business Address
us FRSF Consulting
Fugro Consultants, Inc.
Gannett Fleming Inc.
GEl CONSULTANTS INC
General Physics Corporation
Geocon Consultants, Inc.
Gutierrez/Associates Architects
H. A. Bowen Electric, Inc.
14344
14392
15024
14317
14346
14219
12700
Haygood & Associates
HNTB
12093
HQE Incorporated
190
Mailing Address
us
4728 So rani Way
4728 Sorani Way
Castro Valley, CA 94546
Castro Valley, CA 94546
us
us
1000 Broadway Suite 440
1000 Broadway Suite 440
Oakland, CA 94607
Oakland, CA 94607
us
us
591 Redwood Highway Suite 5220
591 Redwood Highway Suite 5220
Mill Valley, CA 94941
Mill Valley, CA 94941
us
us
400 Unicorn Park Drive
180 Grand Ave Suite 1410
Woburn, MA 01801
Oakland, CA 94612
us
us
1918 Don Lee Place
1918 Don Lee Place
Escondido, CA 92029
Escondido, CA 92029
us
us
6671 Brisa Drive
6671 Brisa Drive
Livermore, CA 94550
Livermore, CA 94550
us
us
1616 Franklin St. #202
1616 Franklin St. #202
Oakland, CA 94612
Oakland, CA 94612
us
us
2055 Williams Street San Leandro, CA 94577
2055 Williams Street San Leandro, CA 94577
us
us
1496-B Solano Avenue.
1496-B Solano Avenue
Albany, CA 94706
Albany, CA 94706
us
us
1111 Broadway 9th Floor
1111 Broadway 9th Floor
Oakland, CA 94607
Oakland, CA 94607
us
us
1814 Franklin Street, Suite 700
1814 Franklin Street, Suite 700
Oakland, CA 94612
Oakland, CA 94612
us
us
541330 - Engineering Services Company Name Hughes Associates, Inc.
ACT Vendor#
Business Address
Mailing Address
14773
3610 Commerce Dr Suite 817
2551 San Ramon Valley Blvd Suite 209
Baltimore, MD 21227
San Ramon, CA 94583
Hydraulic Electro Service Corp
IBI Group
ICF International
14161
ideate
lneo Systrans
International Parking Design, Inc.
lnterwest Consulting Group Inc.
lteris, Inc.
14122
14782
14632
Jack Faucett Associates, Inc.
191
us
us
9910 Edes Ave 9910 Edes Ave
9910 Edes Ave 9910 Edes Ave
Oakland, CA 94603
Oakland, CA 94603
us
us
701 B Street, Suite 1810
701 B Street, Suite 1810
San Diego, CA 92101
San Diego, CA 92101
us
us
630 K Street, Suite 400 Suite 400
630 K Street, Suite 400 Suite 400
Sacramento, CA 95814
Sacramento, CA 95814
us
us
2520 venture oaks way #180
2520 venture oaks way #180
sacramento, CA 95833
sacramento, CA 95833
us
us
550 sherbrooke west street Suite 400 Montreal, QC H3A1B CA
550 sherbrooke west street Suite 400
CA
1201 Marina Village Parkway Suite 100
1201 Marina Village Parkway Suite 100
Alameda, CA 94501
Alameda, CA 94501
Montreal, QC H3A1B
us
us
1076 Lincoln Place
15061 Springdale St Suite 205
Boulder, CO 80302
Huntington Beach, CA 92649
us
us
2150 Shattuck Avenue Suite 601
2150 Shattuck Avenue Suite 601
Berkeley, CA 94704
Berkeley, CA 94704
us
us
4915 St. Elmo Avenue Suite 205
4915 St. Elmo Avenue Suite 205
Bethesda, MD 20814
Bethesda, MD 20814
541330- Engineering Services Company Name
ACT Vendor#
Jacobs Engineering Group Inc.
14230
Jakes Associates, Inc.
Jarrett Walker & Associates, LLC
Jonas and Associates Inc.
14697
K.T. Analytics, Inc.
Keshmen Consult Inc.
14667
Kim ley-Horn and Associates, Inc
Kim ley-Horn and Associates, Inc.
Kitchell CEM
14905
Kittelson & Associates, Inc.
Krupka Consulting
14467
192
Mailing Address
Business Address
us
us
300 Frank H. Ogawa Plaza Suite 10
300 Frank H. Ogawa Plaza Suite 10
Oakland, CA 94612
Oakland, CA 94612
us
us
1940 The Alameda Suite 200
1940 The Alameda Suite 200
San Jose, CA 95126
San Jose, CA 95126
us
us
1327 SE Tacoma St #166
1327 SE Tacoma St #166
Portland, OR 97202
Portland, OR 97202
us
us
1485 Bayshore Blvd #113
1485 Bayshore Blvd #113
San Francisco, CA 94124
San Francisco, CA 94124
us
us
885 Rosemount Rd.
885 Rosemount Rd.
Oakland, CA 94610
Oakland, CA 94610
us
us
1323 Monterosso St
1323 Monterosso St
Danville, CA 94506
Danville, CA 94506
us
us
765 The City Drive Suite 200
765 The City Drive Suite 200
Orange, CA 92867
Orange, CA 92867
us
us
11919 Foundation Place Suite 200
11919 Foundation Place Suite 200
Gold River, CA 95670
Gold River, CA 95670
us
us
2750 Gateway Oaks Drive, Suite 300
2750 Gateway Oaks Drive, Suite 300
Sacramento, CA 95833
Sacramento, CA 95833
us
us
180 Grand Avenue, Suite 250
180 Grand Avenue, Suite 250
Oakland, CA 94577
Oakland, CA 94577
us
us
Paul Krupka 409 Rolling Hills Avenue
Paul Krupka 409 Rolling Hills Avenue
San Mateo, CA 94403
San Mateo, CA 94403
us
us
541330- Engineering Services Company Name
ACT Vendor#
LeRapport Group
Lerch Bates Inc.
14702
LightWerks Communication Systems, Inc. dba CCS Presentation Syst
Linde LLC
Lockwood, Andrews & Newnam, Inc.
Lynx Technologies, Inc.
14665
MacDonald-Bedford LLC
Macro Corporation
Magdave Associates, Inc.
Maintenance Design Group
Mark Thomas & Company, Inc.
12048/7484
15034
11210
14579
193
Business Address
Mailing Address
600 16th street
600 16th street
Oakland, CA 94612
Oakland, CA 94612
us
us
6160 Stoneridge Mall Road Suite 250
6160 Stone ridge Mall Road Suite 250
Pleasanton, CA 94588
Pleasanton, CA 94588
us
us
2051 Junction Avenue Suite 110
3331 Jack Northrop Avenue
San Jose, CA 95131
Hawthorne, CA 90250
us
us
2389 Lincoln Avenue Hayward, CA 94545
2389 Lincoln Avenue Hayward, CA 94545
us
us
1050 Twentieth Street Suite 220
1050 Twentieth Street Suite 220
Sacramento, CA 95811
Sacramento, CA 95811
us
us
1350 41st Ave Suite 202
1350 41st Ave Suite 202
Capitola, CA 95010
Capitola, CA 95010
us
us
2900 Main St. Suite 200
2900 Main St. Suite 200
Alameda, CA 94501
Alameda, CA 94501
us
us
4377 County Line Rd. Macro Corporation Chalfont, PA 18914
4377 County Line Rd. Macro Corporation
us
us
303 Hegenberger Road Suite 211
303 Hegenberger Road Suite 211
Oakland, CA 94621
Oakland, CA 94621
us
us
1600 Stout Street Suite 940
1600 Stout Street Suite 940
Denver, CO 80202
Denver, CO 80202
Chalfont, PA 18914
us
us
7300 Folsom Blvd, Suite 203
7300 Folsom Blvd, Suite 203
Sacramento, CA 95826
Sacramento, CA 95826
us
us
541330- Engineering Services Company Name Materials Testing, Inc. dba KC Engineering Co.
ACT Vendor II
Business Address
14359
KC Engineering Co. 865 Catting Lane, Suite A
KC Engineering Co. 865 Catting Lane, Suite A
Vacaville, CA 95688
Vacaville, CA 95688
us
us
4370 Contractors Common
4370 Contractors Common
Livermore, CA 94551
Livermore, CA 94551
Matriscope Engineering Laboratories
McCalmont Corporation dba McCalmont Engineering
14900
McGraw-Hill
McKim Design Group
14963
Mechanical Design Studio inc.
Mei Wu Acoustics
NBA Engineering, Inc.
NBS Government Finance Group, DBA NBS
14662
14668
11126
Nelson\Nygaard Consulting Associates
194
Mailing Address
us
us
1624 Dell Avenue Suite A
1624 Dell Avenue Suite A
Campbell, CA 95008
Campbell, CA 95008
us
us
4300 Beltway Place Ste 180
4300 Beltway Place Ste 180
Arlington, TX 76018
Arlington, TX 76018
us
us
4595 Cherry Avenue First Floor
4595 Cherry Avenue First Floor
San Jose, CA 95118
San Jose, CA 95118
us
us
1801 Oakland Blvd. Ste. 110
1801 Oakland Blvd. Ste. 110
Walnut Creek, CA 94598
Walnut Creek, CA 94598
us
us
3 Twin Dolphin Dr STE 190
3 Twin Dolphin Dr STE 190
Redwood City, CA 94065
Redwood City, CA 94065
us
us
11 Embarcadero West Suite 210
897 Hyde Street 2nd Floor
Oakland, CA 94607
San Francisco, CA 94109-5985
us
us
32605 Temecula Parkway Suite 100
32605 Temecula Parkway Suite 100
Temecula, CA 92592
Temecula, CA 92592
us
us
116 New Montgomery St, Ste 500 Nelson\Nygaard
116 New Montgomery St, Ste 500 Nelson\Nygaard
541330- Engineering Services Company Name
Nolan Morrison Consulting
Norcal Rental Group
Novavia Solutions
ACT Vendor#
14886
14685
14947
NS Corporation
NSI Engineering
Oberkamper & Associates Civil Engineers, Inc.
OLMM Consulting Engineers
Online Builders
14155
12687
14163
Overland, Pacific & Cutler
Overland, Pacific & Cutler, Inc.
14641
Pacific Legacy Inc.
195
Business Address
Mailing Address
San Francisco, CA 94105
San Francisco, CA 94105
us
us
30221 Savoie ST
30221 Savoie ST
Murrieta, CA 92563
Murrieta, CA 92563
us
us
700 Indiana Street
318 Stealth Ct
San Francisco, CA 94107
Livermore, CA 94551
us
us
5863 Birch Court, Suite C
c
5863 Birch Court, Suite
OAKLAND,CA 94618
OAKLAND, CA 94618
us
us
235 W. Florence Avenue
235 W. Florence Avenue
Inglewood, CA 90301
Inglewood, CA 90301
us
us
300 S. First St., Suite 300G
300 S. First St., Suite 300G
San Jose, CA 95113
San Jose, CA 95113
us
us
7200 Redwood Blvd, #308
7200 Redwood Blvd, #308
Novato, CA 94945
Novato, CA 94945
us
us
1404 Franklin Street Suite 350
1404 Franklin Street Suite 350
Oakland, CA 94612
Oakland, CA 94612
us
us
110 Melba Road
110 Melba Road
Encinitas, CA 92024
Encinitas, CA 92024
us
us
3750 Schaufele Ave Ste 150
3750 Schaufele Ave Ste 150
Long Beach, CA 90808
Long Beach, CA 90808
us
us
7901 Oakport Street Suite 4800
7901 Oakport Street Suite 4800
Oakland, CA 94621
Oakland, CA 94621
us
us
900 Modoc Street
900 Modoc Street
Berkeley, CA 94707
Berkeley, CA 94 707
us
us
541330- Engineering Services Company Name Parsons Brinckerhoff
Parsons Transportatoin Group
Peoples Associates Structural Engineers, Inc.
ACT Vendor#
Business Address
14578
303 Second Street Suite 700 North
303 Second Street Suite 700 North
San Francisco, CA 94107
San Francisco, CA 94107
us
us
155 Grand Avenue Suite 350
155 Grand Avenue Suite 350
Oakland, CA 94612
Oakland, CA 94612
14640
14907
Peter G Furth
Pyro-Comm Systems, Inc.
Q-Architecture
14616
Questa Engineering Corporation
Raymundo Engineering Company, Inc.
Reid Rothwell & Associates
RFE Engineering, Inc.
Rincon Consultants, Inc.
11112
14311
14483
15053
196
Mailing Address
us
us
1996 Tarob Court
1996 Tarob Court
Milpitas, CA 95035
Milpitas, CA 95035
us
us
272 Lamartine St apt 2
272 Lamartine St apt 2
Boston, MA 02130
Boston, MA 02130
us
us
10966 Bigge Street
10966 Bigge Street
San Leandro, CA 94582
San Leandro, CA 94582
us
us
4243 25th Street
4243 25th Street
San Franciso, CA 94114
San Franciso, CA 94114
us
us
1220 Brickyard Cove Rd. Ste. 206
PO Box 70356
Point Richmond, CA 94801
Point Richmond, CA 94807
us
us
390 North Wiget Lane, ste. 150 PO BOX 30425
390 North Wiget Lane, ste. 150 PO BOX 30425
Walnut Creek, f.A 94598
Walnut Creek, CA 94598
us
us
307 Moss Street Unit 2
307 Moss Street Unit 2
Victoria, BC V8V 4M7 Canada
Victoria, BC V8V 4M7 Canada
8680 Greenback Lane Suite 107
8680 Greenback Lane Suite 107
Orangevale, CA 95662
Orangevale, CA 95662
us
us
180 Grand Avenue Suite 400
180 North Ashwood Avenue
541330- Engineering Services Company Name
Roberson Appraisal Assoc.
Royston Hanamoto Alley & Abey
RUBY CANYON ENGINEERING INC
ACT Vendor#
14557
14500
14878
Oakland, CA 94216
Ventura, CA 93003
us
us
2760 Magnolia Street Hayward, CA 94545
2760 Magnolia Street
us
us
S Kwok Engineers, Inc.
14217
12711
Science Applications International Corporation
Sener Engineering & Systems, Inc.
Sequoia Consultants
SFTBD Inc
14974
Sigmaways, Inc.
197
Hayward, CA 94545
225 Miller Ave -
225 Miller Ave -
Mill Valley, CA 94941
Mill Valley, CA 94941
us
us
743 HORIZON CT STE 385
743 HORIZON CT STE 385
GRAND JUNCTION, 81506
GRAND JUNCTION, CO 81506
co us Ruggeri-Jensen-Azar
Ma iii ng Address
Business Address
us
4690 Chabot Drive Suite 200
4690 Chabot Drive Suite 200
Pleasanton, ca 94588
Pleasanton, ca 94588
us
us
1815 Cornell Drive 1815 Cornell Drive
1815 Cornell Drive 1815 Cornell Drive
Alameda, CA 94501
Alameda, CA 94501
us
us
10260 Campus Point Drive
10260 Campus Point Drive
San Diego, CA 92121
San Diego, CA 92121
us
us
100 Montgomery St Ste. 2190
100 Montgomery St Ste. 2190
San Francisco, CA 94104
San Francisco, CA 94104
us
us
130 Doolittle Drive, Unit 22
361 W Grove Street
San Leandro, CA 94577
Orange, CA 92865
us
us
111 Pine Street Suite 1315
111 Pine Street Suite 1315
San Francisco, CA 94111
San Francisco, CA 94111
us
us
39737 Paseo Padre Parkway First Floor
39737 Paseo Padre Parkway First Floor
Fremont, CA 94538
Fremont, CA 94538
541330 ·Engineering Services Company Name Silverman & Light, Inc.
Simpson Gumpert & Heger Inc.
SOMA Environmental Engineering, Inc.
Stantec Architecture Inc.
Stantec Consulting Services, Inc.
Stearns, Conrad, and Schmidt, Consulting Engineers, Inc.
ACT Vendor# 14672
14976
12774
13025
12578/13025
14368
Steer Davies Gleave
stripe Inc dba garnett sign studio
14443
STY Incorporated
Sun Light & Power
14414
198
Mailing Address
Business Address
us
us
1201 Park Ave. Suite 100
1201 Park Ave. Suite 100
Emeryville, CA 94608
Emeryville, CA 94608
us
us
500 • 12th Street Suite 270
500- 12th Street Suite 270
Oakland, CA 94607
Oakland, CA 94607
us
us
6620 Owens Drive Suite A
6620 Owens Drive Suite A
Pleasanton, CA 94588
Pleasanton, CA 94588
us
us
1383 North McDowell Blvd. Suite 250
1383 North McDowell Blvd. Suite 250
Petaluma, CA 94954
Petaluma, CA 94954
us
us
901 Market Street
901 Market Street
San Francisco, CA 94103
San Francisco, CA 94103
us
us
3900 Kilroy Airport Way Suite 100
3900 Kilroy Airport Way Suite 100
long Beach, CA 90806-6816
long Beach, CA 908066816
us
us
970-355 Burrard Street
970-355 Burrard Street
Vancouver, BC V6C 2 CA
Vancouver, BC V6C 2 CA
529 Railroad Ave
529 Railroad Ave
South San Francisco, CA 94080
South San Francisco, CA 94080
usa
usa
9130 Anaheim Place, Suite 210
9130 Anaheim Place, Suite 210
Rancho Cucamonga, CA 91730
Rancho Cucamonga, CA 91730
us
us
1035 Folger Avenue
1035 Folger Avenue .
541330- Engineering Services Company Name
Sun Power Corporation, Systems
T J K M Transportation Consultants
Team-Build, LP
ACT Vendor#
14099
14075
14125
Technology, Engineering & Construction
Telamon Engineering Consultants, Inc
Tennebaum-Manheim Engineers, Inc.
Tetra Tech, Inc.
The Source Group, Inc.
THEOPHANOUS Structural Engineers
TJKM Transportation Consultants
14627
14673
14297
11620
14814
14075
199
Business Address
Mailing Address
Berkeley, CA 94710
Berkeley, CA 94710
us
us
1414 Harbour Way South
1414 Harbour Way South
Richmond, CA 94804
Richmond, CA 94804
us
us
4305 Hacienda Drive Suite 550
4305 Hacienda Drive Suite 550
Pleasanton, CA 94588
Pleasanton, CA 94588
us
us
5858 Horton Street Suite 170
5858 Horton Street Suite 170
Emeryville, CA 94608
Emeryville, CA 94608
us
us
262 Michelle Ct
262 Michelle Ct
So. San Francisco, CA 94080
So. San Francisco, CA 94080
us
us
1330 Broadway Suite 952
1330 Broadway Suite 952
Oakland, CA 94612
Oakland, CA 94612
us
us
414 Mason Street, Suite 605
414 Mason Street, Suite 605
San Francisco, CA 94102
San Francisco, CA 94102
us
us
17885 Von Karman Avenue Suite 500
17885 Von Karman Avenue Suite 500
Irvine, CA 92614
Irvine, CA 92614
us
us
3478 Buskirk Avenue Suite 100
3478 Buskirk Avenue Suite 100
Pleasant Hill, CA 94523
Pleasant Hill, CA 94523
us
us
75 Silverwood Drive
75 Silverwood Drive
Lafayettte, CA 94549
Lafayettte, CA 94549
us
us
3875 hopyard, suite 200
3875 hopyard, suite 200
pleasanton, CA 94588
pleasanton, CA 94588
541330- Engineering Services Company Name
ACT Vendor#
Transpedia Consulting Engineers
Transpo Group
Transportation Analytics
Transportation Infrastructure Group
14743
12454
14746
TYLIN International
Umerani Associates, Inc.
14274
URS Corporation Americas
US Hybrid Corporation
Veridico Group, Inc.
Virginkar & Associates, Inc.
VSCE, Inc.
200
Business Address
Mailing Address
us
us
613 Fourth Street Suite 205
613 Fourth Street Suite 205
Santa Rosa, CA 95404
Santa Rosa, CA 95404
us
us
20 California Street 7th Floor
20 California Street 7th Floor
San Francisco, CA 94111
San Francisco, CA 94111
us
us
5351 Bryant Ave.-
4096 Piedmont Ave. #802
Oakland, CA 94618
Oakland, CA 94611
us
us
4690 Chabot Drive Suite 220
4690 Chabot Drive Suite 220
pleasanton, CA 94588
pleasanton, CA 94588
us
us
2 Harrison Street, Suite 500
2 Harrison Street, Suite 500
San Francisco, CA 94105
San Francisco, CA 94105
us
us
4020 Fabian Way, Suite 302
4020 Fabian Way, Suite 302
Palo Alto, CA 94303
Palo Alto, CA 94303
us
us
1333 Broadway Suite 800
1333 Broadway Suite 800
Oakland, CA 94612
Oakland, CA 94612
us
us
445 Maple Ave
445 Maple Ave
Torrance, CA 90503
Torrance, CA 90503
us
us
P.O. Box 673
P.O. Box 673
Roseville, CA 95661
Roseville, CA 95661
us
us
3350 East Birch Street Suite 101
3350 East Birch Street Suite 101
Brea, CA 92821
Brea, CA 92821
us
us
827 Broadway Suite 340
827 Broadway Suite 340
Oakland, CA 94607
Oakland, CA 94607
us
us
541330- Engineering Services Company Name
ACT Vendor#
W & S Solutions, LLC
Walker Parking Consultants
Watry Design, Inc.
Whitlock & Weinberger Transportation, Inc. (W-Trans)
Williams USA Inc
Zari Consulting Group, Inc.
14806
14319
14879
12954
14694
201
Business Address
Mailing Address
5776 Stoneridge Mall Rd. Suite 170
4142 Ca rdena Ct
Pleasanton, CA 94588
Dublin, CA 94568
us
us
135 Main Street, Suite 1030
135 Main Street, Suite 1030
San Francisco, CA 94105
San Francisco, CA 94105
us
us
100 Century Cnter Court, Ste 600
100 Century Cnter Court Ste 600
San Jose, CA 95112
San Jose, CA 95112
us
us
475 14th Street Suite 290
475 14th Street Suite 290
Oakland, CA 94612
Oakland, CA 94612
us
us
6425 Apollo Place
PO Box 899
Windsor, CA 95492
Windsor, CA 95492
us
us
27 Moraga Via
1852 Bonanza Street
Orinda, CA 94563
Walnut Creek, CA 94596
us
us
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202
SR: 14-143 Attachment 2
ATTACHMENT 2 Construction Management Firms Registered with the District 237990 - Other Heavy and Civil Engineering Construction ACT Vendor# Company Name
American Civil Constructors West Coast, Inc.
Allana Buick and Bers, Inc.
AMG Construction
15274
14911
14767
ARCADIS U.S., Inc.
Baines Group, Inc.
Best Contracting Services, Inc.
Blocka Construction, Inc.
11317
11997
203
Business Address
Mailing Address
3701 Mallard Drive
3701 Mallard Drive
Benicia, CA 94510
Benicia, CA 94510
us
us
990 Commercial Street
990 Commercial Street
Palo Alto, CA 94303
Palo Alto, CA 94303
us
us
8908 Thermal Street 10323 Thermal Street
8908 Thermal Street
Oakland, CA 94605
Oakland, CA 94605
us
us
445 S. Figueroa Street Suite 3650
445 S. Figueroa Street Suite 3650
Los Angeles, CA 90071
Los Angeles, CA 90071
us
us
562 14th St
562 14th St
Oakland, CA 94612
Oakland, CA 94612
us
us
4301 Bettencourt Way
4301 Bettencourt Way
Union City, CA 94587
Union City, CA 94587
us
us
4455 Enterprise Street 4455 Enterprise Street
4455 Enterprise Street 4455 Enterprise Street
Fremont, CA 94538
Fremont, CA 94538
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor#
Boiled Architecture
Brookwood Group Inc.
Camguard Systems, Inc.
15028
Compliance, Inc.
Construction Management System, Inc
Corporate Project management Inc
Cuperino Electric Inc.
D W Nicholson Corporation
14423
12501
Empire Today LLC
204
Mailing Address
Business Address
us
us
255 Naylor Street
255 Naylor Street
San Fan cisco, CA 94112
San Fancisco, CA 94112
us
us
2 Embarcadero Center Suite 2910
2 Embarcadero Center Suite 2910
San Francisco, CA 94133
San Francisco, CA 94133
us
us
2175 S. Milliken Avenue
2175 S. Milliken Avenue
Ontario, CA 91761
Ontario, CA 91761
us
us
121212 121212
121212 121212
Oaktown, CA 94608
Oaktown, CA 94608
us
us
1536 Eureka Rd. #200
1536 Eureka Rd. #200
Roseville, CA 95661
Roseville, CA 95661
us
us
39S4 Arden Drive North
3954 Arden Drive North
Fresno, CA 93703
Fresno, CA 93703
us
us
1132 North Seventh Street
1132 North Seventh Street
San Jose, CA 9S112
San Jose, CA 95112
us
us
24747 Clawiter Rd.
24747 Clawiter Rd.
Hayward, CA 94545
Hayward, CA 94545
us
us
333 Northwest Ave
333 Northwest Ave
Northlake, IL 60108
Northlake, IL 60108
us
us
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor# Engineering, Procurement & Construction
Focon Inc.
General Roofing Company, Inc
George E Masker Inc
GP Crane& Hoist Services
H. A. Bowen Electric, Inc.
11906
14908
12700
Intermountain Electric Co.
j3C Construction
KINETICS MECHANICAL SERVICE INC.
14928
14334
Kwan Wo Ironworks Inc.
205
Business Address
Mailing Address
3609 S Wadsworth Blvd suite 135
3609 S Wadsworth Blvd suite 135
Lakewood, CO 80435
Lakewood, CO 80435
us
us
610 16th Street suite 501
610 16th Street suite 501
Oakland, CA 94612
Oakland, CA 94612
us
us
3309 Elmwood Ave Oakland
PO Box 2526
Oakland, CA 94601
Castro Valley, CA 94546
us
us
887 71st Ave
887 71st Ave
Oakland, CA 94621
Oakland, CA 94621
us
us
PO Box 6497
PO Box 6497
Napa, CA 94581
Napa, CA 94581
us
us
2055 Williams Street
2055 Williams Street
San Leandro, CA 94577
San Leandro, CA 94577
us
us
947 Washington St.
947 Washington St.
San Carlos, CA 94070
San Carlos, CA 94070
us
us
1325 66th Street
1325 66th Street
Berkeley, CA 94702
Berkeley, CA 94702
us
us
6691 BRISA STREET 6691 BRISA STREE
6691 BRISA STREET 6691 BRISA STREET
LIVERMORE, CA 94550
LIVERMORE, CA 94550
us
us
31628 Hayman Street
31628 Hayman Street
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor#
Lawson Products, Inc.
15011
LeRapport Group
LightWerks Communication Systems, Inc. dba CCS Presentation Syst
Magdave Associates, Inc.
15034
McGraw-Hill
montez group incorporate
Paradigm General Contractors
PermaCity Solar
206
Business Address
Mailing Address
Hayward, CA 94544
Hayward, CA 94544
us
us
8770 W. Bryn Mawr, Suite 900
8770 W. Bryn Mawr, Suite 900
Chicago, IL 60631
Chicago, IL 60631
us
us
600 16th street
600 16th street
Oakland, CA 94612
Oakland, CA 94612
us
us
2051 Junction Avenue Suite 110
3331 Jack Northrop Avenue
San Jose, CA 95131
Hawthorne, CA 90250
us
us
303 Hegenberger Road Suite 211
303 Hegenberger Road Suite 211
Oakland, CA 94621
Oakland, CA 94621
us
us
4300 Beltway Place Ste 180
4300 Beltway Place Ste 180
Arlington, TX 76018
Arlington, TX 76018
us
us
925 treat avenue
925 treat avenue
san francisco, CA 94110
san francisco, CA 94110
us
us
1017 Macdonald Avenue
1017 Macdonald Avenue
Richmond, CA 94801
Richmond, CA 94801
us
us
5570 W. Washington Blvd
11920 Goshen Ave #203
Los Angeles, CA 90016
Los Angeles, CA 90049
us
us
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor# Pyro-Comm Systems, Inc.
Sacramento Builders EX
Skanska USA Civil West
Stacy and Witbeck, Inc.
12211
STV Incorporated
Sun Light & Power
Turner Group Construction
Vali Cooper and Associates
14414
14207
14955
WARNER SAFE GUARD INC.
207
Business Address
Mailing Address
10966 Bigge Street
10966 Bigge Street
San Leandro, CA 94582
San Leandro, CA 94582
us
us
1331 t st
1331 t st
sacramento, CA 95811
sacramento, CA 95811
us
us
1905 Agua Mansa Road
1905 Agua Mansa Road
Riverside, CA 92509
Riverside, CA 92509
us
us
2800 Harbor Bay Parkway
2800 Harbor Bay Parkway
Alameda, CA 94502
Alameda, CA 94502
us
us
9130 Anaheim Place, Suite 210
9130 Anaheim Place, Suite 210
Rancho Cucamonga, CA 91730
Rancho Cucamonga, CA 91730
us
us
1035 Folger Avenue .
1035 Folger Avenue .
Berkeley, CA 94710
Berkeley, CA 94710
us
us
1625 Filbert Street
1625 Filbert Street
Oakland, CA 94607
Oakland, CA 94607
us
us
41 Washington Avenue
41 Washington Avenue
Point Richmond, CA 94801
Point Richmond, CA 94801
us
us
9950 canoga ave. aS
9950 canoga ave. aS
chatsworth, CA 91311
chatsworth, CA 91311
us
us
SR: 14-143 Attachment 3
ATTACHMENT 3 Construction Firms Registered with the District 236210- Industrial Building Construction Company Name 3QC
Allana Buick and Bers, Inc.
AMG Construction
ACT Vendor#
Business Address
14611
193 Blue Ravine Ste. 190
193 Blue Ravine Ste. 190
Folsom, CA 95630
Folsom, CA 95630
us
us
990 Commercial Street
990 Commercial Street
Palo Alto, CA 94303
Palo Alto, CA 94303
us
us
8908 Thermal Street 10323 Thermal Street
8908 Thermal Street
Oakland, CA 94605
Oakland, CA 94605
14911
14767
ARCADIS U.S., Inc.
Baines Group, Inc.
Best Contracting Services, Inc.
Blocka Construction, Inc.
11317
11997
208
Mailing Address
us
us
445 S. Figueroa Street Suite 3650
445 S. Figueroa Street Suite 3650
Los Angeles, CA 90071
Los Angeles, CA 90071
us
us
562 14th St
562 14th St
Oakland, CA 94612
Oakland, CA 94612
us
us
4301 Bettencourt Way
4301 Bettencourt Way
Union City, CA 94587
Union City, CA 94587
us
us
4455 Enterprise Street 4455 Enterprise Street
4455 Enterprise Street 4455 Enterprise Street
Fremont, CA 94538
Fremont, CA 94538
us
us
236210- Industrial Building Construction Company Name
ACT Vendor#
Blue Bus
Boiled Architecture
Brookwood Group Inc.
Camacho Communications Corporation
Camguard Systems, Inc.
14105
15028
Compliance, Inc.
Construction Management System, Inc
Corporate Project management Inc
Cuperino Electric Inc.
14423
209
Business Address
Mailing Address
1 KAve
1 KAve
Hayward, CA 94544
Hayward, CA 94544
us
us
255 Naylor Street
255 Naylor Street
San Fancisco, CA 94112
San Fancisco, CA 94112
us
us
2 Embarcadero Center Suite 2910
2 Embarcadero Center Suite 2910
San Francisco, CA 94133
San Francisco, CA 94133
us
us
517 8th Street B1
517 8th Street B1
Sacramento, CA 95814
Sacramento, CA 95814
us
us
2175 S. Milliken Avenue
2175 S. Milliken Avenue
Ontario, CA 91761
Ontario, CA 91761
us
us
121212 121212
121212 121212
Oaktown, CA 94608
Oaktown, CA 94608
us
us
1536 Eureka Rd. #200
1536 Eureka Rd. #200
Roseville, CA 95661
Roseville, CA 95661
us
us
3954 Arden Drive North
3954 Arden Drive North
Fresno, CA 93703
Fresno, CA 93703
us
us
1132 North Seventh Street
1132 North Seventh Street
San Jose, CA 95112
San Jose, CA 95112
us
us
236210- Industrial Building Construction Company Name D W Nicholson Corporation
ACT Vendor# 12S01
Empire Today LLC
Engineering, Procurement & Construction
Focon Inc.
General Roofing Company, Inc
George E Masker Inc
GP Crane & Hoist Services
H. A. Bowen Electric, Inc.
11906
14908
12700
Intermountain Electric Co.
j3C Construction
14928
210
Business Address
Mailing Address
24747 Clawiter Rd.
24747 Clawiter Rd.
Hayward, CA 94S4S
Hayward, CA 94S4S
us
us
333 Northwest Ave
333 Northwest Ave
Northlake, IL 60108
Northlake, IL 60108
us
us
3609 S Wadsworth Blvd suite 13S
3609 Wadsworth Blvd suite 13S
Lakewood, CO 8043S
Lakewood, CO 8043S
s
us
us
610 16th Street suite S01
610 16th Street suite S01
Oakland, CA 94612
Oakland, CA 94612
us
us
3309 Elmwood Ave Oakland
PO Box 2S26
Oakland, CA 94601
Castro Valley, CA 94S46
us
us
887 71st Ave
887 71st Ave
Oakland, CA 94621
Oakland, CA 94621
us
us
PO Box 6497
PO Box 6497
Napa, CA 94S81
Napa, CA 94S81
us
us
20SS Williams Street
20SS Williams Street
San Leandro, CA 94S77
San Leandro, CA 94S77
us
us
947 Washington St.
947 Washington St.
San Carlos, CA 94070
San Carlos, CA 94070
us
us
132S 66th Street
132S 66th Street
236210- Industrial Building Construction Company Name
Business Address
ACT Vendor#
Berkeley, CA 94702
KINETICS MECHANICAL SERVICE INC.
14334
Kwan Wo Ironworks Inc.
Lawson Products, Inc.
15011
LeRapport Group
LightWerks Communication Systems, Inc. dba CCS Presentation Syst
Magdave Associates, Inc.
15034
Mary Chen LLP
McGraw Hill Financial
211
Mailing Address Berkeley, CA 94702
us
us
6691 BRISA STREET 6691 BRISA STREE
6691 BRISA STREET 6691 BRISA STREET
LIVERMORE, CA 94550
LIVERMORE, CA 94550
us
us
31628 Hayman Street
31628 Hayman Street
Hayward, CA 94544
Hayward, CA 94544
us
us
8770 W. Bryn Mawr, Suite 900
8770W. Bryn Mawr, Suite 900
Chicago, IL 60631
Chicago, IL 60631
us
us
600 16th street
600 16th street
Oakland, CA 94612
Oakland, CA 94612
us
us
2051 Junction Avenue Suite 110
3331 Jack Northrop Avenue
San Jose, CA 95131
Hawthorne, CA 90250
us
us
303 Hegenberger Road Suite 211
303 Hegenberger Road Suite 211
Oakland, CA 94621
Oakland, CA 94621
us
us
1600 Franklin Street
1600 Franklin Street
Oakland, CA 94612
Oakland, CA 94612
us
us
4300 Beltway Place #180
4300 Beltway Place #180
Arlington, TX 76018
Arlington, TX 76018
us
us
236210 -Industrial Building Construction Company Name
ACT Vendor#
McGraw-Hill
montez group incorporate
Paradigm General Contractors
PermaCity Solar
Pyro-Comm Systems, Inc.
Sacramento Builders EX
Skanska USA Civil West
Stacy and Witbeck, Inc.
12211
Business Address
4300 Beltway Place Ste 180
4300 Beltway Place Ste 180
Arlington, TX 76018
Arlington, TX 76018
us
us
925 treat avenue
925 treat avenue
san francisco, CA 94110
san francisco, CA 94110
us
us
1017 Macdonald Avenue
1017 Macdonald Avenue
Richmond, CA 94801
Richmond, CA 94801
us
us
5570 W. Washington Blvd
11920 Goshen Ave #203
Los Angeles, CA 90016
Los Angeles, CA 90049
us
us
10966 Bigge Street
10966 Bigge Street
San Leandro, CA 94582
San Leandro, CA 94582
us
us
1331 t st
1331 tst
sacramento, CA 95811
sacramento, CA 95811
us
us
1905 Agua Ma nsa Road
1905 Agua Mansa Road
Riverside, CA 92509
Riverside, CA 92509
us
us
2800 Harbor Bay Parkway
2800 Harbor Bay Parkway
Alameda, CA 94502
Alameda, CA 94502
us STV Incorporated
9130 Anaheim Place, Suite 210
212
Mailing Address
. us 9130 Anaheim Place, Suite 210
236210- Industrial Building Construction Company Name
ACT Vendor#
Business Address Rancho Cucamonga, CA 91730
Sun Light & Power
Turner Group Construction
Vali Cooper and Associates
14414
14207
149SS
WARNER SAFE GUARD INC.
213
Mailing Address Rancho Cucamonga, CA 91730
us
us
103S Folger Avenue .
103S Folger Avenue.
Berkeley, CA 94710
Berkeley, CA 94710
us
us
162S Filbert Street
162S Filbert Street
Oakland, CA 94607
Oakland, CA 94607
us
us
41 Washington Avenue
41 Washington Avenue
Point Richmond, CA 94801
Point Richmond, CA 94801
us
us
99SO canoga ave. as
99SO canoga ave. aS
chatsworth, CA 91311
chatsworth, CA 91311
us
us
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214
Report No: Meeting Date:
14-144 May 14,2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Operations Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
New Bus Wash Facilities at all Operating Divisions, Project ID 2089
ACTION ITEM RECOMMENDED ACTION(S): Consider approving the release of solicitations for Architecture & Engineering, Construction Management and Construction in support of the project to install new bus wash facilities at all operating divisions. EXECUTIVE SUMMARY: This project is to install two new bus wash systems at each operating division. Implementation of the project requires the use of 3 contracts: architectural & engineering, construction management and construction. The architecture & engineering contract will produce bid-ready plans and specs for the project. It will be a Brooks Act compliant, qualifications-based, full and open competitive procurement. The construction management contract will provide a construction readiness review and construction management services for the project. It will be a Brooks Act compliant, qualifications-based, full and open competitive procurement. The construction contract will implement the design . It will be a price-based, sealed bid, full and open competitive procurement. BUDGETARY/FISCALIMPACT: A total of $3,000,000 in State 1-Bond funds is programmed in the FY 2014 Capital Budget for the bus washer project. These funds will be allocated different phases as follows : Fund Source
A&E Contract
PTMISEA-R
$300,000
Construction Management Contract
Construction Contract
$200,000
$2,200,000
215
Project Management & Contingency
$300,000
Total
$3,000,000
Report No. 14-144 Page 2 of 3 BACKGROUND/RATIONALE:
The project to install new bus wash facilities at all operating divisions will design, furnish and install two fully independent drive-through bus wash system at each operating division complete with all required piping, brush assemblies, pumps, and control equipment. Major components include, but are not limited to, soak/rinse arches, an independent high pressure bus wheel wash system, detergent spray arches, rotary wrap-around brush assemblies with wetting sprays, roof top brush/mop with wetting sprays, rinse spray arches and a final air-dryer arch. To implement the project, the District requires the services of architects and engineers to analyze existing conditions and produce a design suitable for construction. The solicitation will be open to all; at a minimum, the 173 firms (listed in attachment 1) which are registered with the District will be notified of the solicitation. Additionally, 95 Disadvantaged Business Enterprises, 34 of which are Smaii/Smaii-Local Business Enterprises, shall also be directly solicited to. In addition, the District requires the services of a construction management firm to conduct the construction readiness review, as well as monitoring and controlling the actual construction of the project. The solicitation will be open to all at a minimum, the 47 firms (listed in attachment 2) which are registered with the District will be notified of the solicitation. Additionally, 86 Disadvantaged Business Enterprises, 20 of which are Smaii/Smaii-Local Business Enterprises, will also be directly solicited to. Finally, the District requires a construction firm to provide the materials and skilled labor required to implement the design. The solicitation will be open to all; at a minimum, the 47 firms (listed in attachment 3) which are registered with the District will be notified of the solicitation. Additionally, 86 are Disadvantaged Business Enterprises and 20 of which are Smaii/Smaii-Local Business Enterprises, will also be solicited to. Pursuant to Board Policy 351, the Small Business Enterprise goals for each of the contracts are: Contract Architecture & Engineering Construction Management Construction
SBE Goal 25% 25% 25%
None of the contracts are eligible to be a small business set-aside in accordance with Board Policy 351 because the anticipated contract values exceed $100,000. None of the contracts are eligible for Small and Small-Local Business Enterprise Preference because they are funded with Federal funds.
216
Report No. 14-144 Page 3 of 3
ADVANTAGES/DISADVANTAGES: There are a number of advantages associated with contracting for these services, chief among these are: •
full and open competitive procurements ensure transparency and equal opportunity for all qualified firms; and
•
Contracting for specialized service that is required for a short time is more cost effective than hiring long-term employees.
ALTERNATIVES ANALYSIS: The District does not have the technical capability or capacity to provide the services for each of the contracts. Moreover, the District does not have the long-term requirement for the technical capability or capacity. The alternative to contracting for these services is to develop them inhouse using employees. Hiring long-term employees to accommodate a short term requirement is not cost effective.
PRIOR RELEVANT BOARD ACTIONS/POLICIES: Board Policy 350, Procurement Policy Board Policy 351, Small and Small Local Business Enterprise Policy
ATTACHMENTS: 1: A&E Contract Solicitation List
2:
Construction Management Contract Solicitation List
3:
Construction Contract Solicitation List
Department Head Approval: Reviewed
Prepared
by:
by:
Dennis W. Butler, Chief Planning and Development Officer Jon Medwin, Director of Purchasing and Materials James Pachan, Interim Chief Financial Officer Denise Standridge, Interim General Counsel Joe Callaway, Senior Project Manager
217
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218
SR 14-144 Attachment 1
ATTACHMENT 1 Architectural & Engineering Firms Registered with the District 541330- Engineering Services Company Name 22nd Century Technologies, Inc.
ACT Vendor# 14451
3rd Rock Systems and Technologies, Inc.
Acumen Building Enterprise, Inc.
AECOM Technologies, Inc.
AETYPIC, INC.
AGS Inc.
Allana Buick and Bers, Inc.
12680
14245
14883
12865
14911
Alphatron UCS
Alta Planning+ Design
11947
Anchor Engineering, Inc.
219
Business Address
Mailing Address
1 Executive Drive Suite #285
1 Executive Drive Suite #285
Somerset, NJ 08873
Somerset, NJ 08873
us
us
37 North crest Dr.
37 Northcrest Dr.
South San Francisco, CA 94080
South San Francisco, CA 94080
us
us
Acumen Building Enterprise, Inc. 7770 Pardee lane, Suite 200
Acumen Building Enterprise, Inc. 7770 Pardee lane, Suite 200
Oakland, CA 94621
Oakland, CA 94621
us
us
2101 Webster Street Suite 1900
2101 Webster Street Suite 1900
Oakland, CA 94612
Oakland, CA 94612
us
us
7 Freelon Street
7 Freelon Street
San Francisco, CA 94107
San Francisco, CA 94107
us
us
5 Freelon
5 Freelon
San Francisco, CA 94107
San Francisco, CA 94107
us
us
990 Commercial Street
990 Commercial Street
Palo Alto, CA 94303
Palo Alto, CA 94303
us
us
van Hennaertweg 9 2952 CA
van Hennaertweg 9 2952 CA
Alblasserdam, Al 2
Alblasserdam, Al2
Nl
Nl
2560 9th Street Suite 212
2560 9th Street Suite 212
Berkeley, CA 94710
Berkeley, CA 94710
us
us
3685 Mt. Diablo Blvd., #345
3685 Mt. Diablo Blvd., #345
Lafayette, CA 94549
Lafayette, CA 94549
541330- Engineering Services Company Name Andregg Geomatics
Applied Pavement Technology, Inc.
ACT Vendor# 14503
14847
Applied Technology & Science
ARDANUY CONSULTING INC
Arup
ATI Engineering Services, Inc. dba ATI Architects and Engineers
14624
14960
Atkins North America, Inc
Atkins North America, Inc.
Axiom Engineers
Aztec Constructors
12155
14570
14203
220
Business Address
Mailing Address
us
us
675 Hegenberger Road 241
Andregg Geomatics 11661 Blocker Drive, Suite 200
Oakland, CA 94621
Auburn, CA 95603
us
us
1755 E. Plumb Lane, Suite 264
1755 E. Plumb Lane, Suite 264
Reno, NV 89502
Reno, NV 89502
us
us
5 3rd street Suite 1010
5 3rd street Suite 1010
San Francisco, CA 94103
San Francisco, CA 94103
us
us
325W 38TH Street suite 405
325W 38TH Street suite 405
NEW YORK, NY 10018
NEW YORK, NY 10018
us
us
560 Mission St. Suite 700
560 Mission St. Suite 700
San Francisco, CA 94105
San Francisco, CA 94105
us
us
3860 Blackhawk Road-
3860 Blackhawk Road-
Danville, CA 94506
Danville, CA 94506
us
us
475 Sansome Street, suite 2000
475 Sansome Street, suite 2000
San Francisco, CA 94111
San Francisco, CA 94111
us
us
3570 Carmel Mountain Road Suite 300
3570 Carmel Mountain Road Suite 300
San Diego, CA 92130
San Diego, CA 92130
us
us
22 Lower Ragsdale Dr, Suite A
22 Lower Ragsdale Dr, Suite A
Monterey, CA 93940
Monterey, CA 93940
us
us
2021 Omega Road, Suite 200
2021 Omega Road, Suite 200
541330- Engineering Services Company Name
ACT Vendor#
Business Address San Ramon, CA 94583
Bay Area Consulting Engineers, Inc.
BayPac Consult lncoporated
BLIC North America, Inc.
Calgeotech Engineering Consultants, Inc.
California Trouble Shooters
Cambridge Systematics, Inc.
14945
14833
14241
12392/1721
Mailing Address San Ramon, CA 94583
us
us
311 California Street, Suite 720
311 California Street, Suite 720
San Francisco, CA 94104
San Francisco, CA 94104
us
us
1814 Franklin Street, Suite 608
24 Camino Court
Oakland, CA 94612
Lafayette, CA 94549
us
us
1100 17th Street NW, Suite 1200
1100 17th Street NW, Suite 1200
Washington, DC 20036
Washington, DC 20036
us
us
3329 Pine Valley Rd. San Ramon, CA 94583
3329 Pine Valley Rd.
us
us
3504 Gateway Rd. P.O. Box 1312
3504 Gateway Rd. P.O. Box 1312
Bethel Island, CA 94511-1312
Bethel Island, CA 94511-1312
us
us
555 12th Street Suite 1600
100 CambridgePark Drive Suite 400
Oakland, CA 94607
Cambridge, MA 02140
San Ramon, CA 94583
us
us
Cameron-Cole LLC
10237
50 hegenberger loop Oakland, CA 94621
50 hegenberger loop Oakland, CA 94621
us
us
Capstone Technology Resources, Inc.
14898
679 28th Street
300 Valley Street, Suite 301
San Francisco, CA 94131
Sausalito, CA 94965
CDM Smith Inc.
14864
221
us
us
220 Montgomery Street Suite 1418
220 Montgomery Street Suite 1418
San Francisco, CA 94104
San Francisco, CA 94104
us
us
541330- Engineering Services Company Name CH2M HILL INC
ACT Vendor# 14638
CHS Consulting Group
ClearEdge Power
Coastland
14304
Construction Management ServicesCMS, Inc
Cordoba Corporation
14526
Cross-Spectrum Acoustics LLC
Dan Peters Construction, Inc.
14857
Degenkolb Engineers
DHS Consulting, Inc.
222
Business Address
Mailing Address
150 Spear Street, Suite 750
150 Spear Street, Suite 750
San Francisco, CA 94105
San Francisco, CA 94105
us
us
2111oth Street Suite 368
130 Sutter Street Suite 468
Oakland, CA 94607
San Francisco, CA 94104
us
us
195 Governor's Highway
195 Governor's Highway
South Windsor, CT 06074
South Windsor, CT 06074
us
us
1400 Neotomas Avenue-
1400 Neotomas Avenue-
Santa Rosa, CA 95405
Santa Rosa, CA 95405
us
us
1536 Eureka Rd., #200
1536 Eureka Rd., #200
Roseville, CA 95661
Roseville, CA 95661
us
us
500 12th Street, Suite 330
500 12th Street, Suite 330
Oakland, CA 94607
Oakland, CA 94607
us
us
114 Sunnybrook Rd
P.O. Box 90842
Springfield, MA 01119
Springfield, MA 01139
us
us
5940 Merriewood Dr. Oakland, CA 94611
5940 Merriewood Dr. Oakland, CA 94611
us
us
235 Montgomery Street Suite 500
235 Montgomery Street Suite 500
San Francisco, CA 94104
San Francisco, CA 94104
us
us
9841 Airport Blvd., Suite 828
9841 Airport Blvd., Suite 828
Los Angeles, CA 90045
Los Angeles, CA 90045
us
us
541330- Engineering Services Company Name DKS Associates
ACT Vendor# 6208
DPA Consulting
Earthtec, Inc.
14347
Engineering, Procurement & Construction
Erler & Kalinowski, Inc.
ESIInternational, Inc.
14501
14037
F.E. Jordan Associates, Inc.
F.W. Associates, Inc.
Fehr & Peers
Fehr & Peers
FMG Architects
12821
11541
223
Business Address
Mailing Address
1970 Broadway Suite 740
1970 Broadway Suite 740
Oakland, CA 94612
Oakland, CA 94612
us
us
11230 Daylilly Street Fontana, CA 92337
11230 Daylilly Street Fontana, CA 92337
us
us
1830 Vernon St., Ste. 7
1830 Vernon St., Ste. 7
Roseville, CA 95678
Roseville, CA 95678
us
us
3609 S Wadsworth Blvd suite 135
3609 S Wadsworth Blvd suite 135
Lakewood, CO 80435
Lakewood, CO 80435
us
us
1870 Ogden Drive--
1870 Ogden Drive--
Burlingame, CA 94010
Burlingame, CA 94010
us
us
333 Bush Street Suite 1560
7272 Silver Tree Place-
San Francisco, CA 94104
Granite Bay, CA 95746
us
us
11 Embarcadero West Suite #210
11 Embarcadero West Suite #210
Oakland, CA 94607
Oakland, CA 94607
us
us
330 Franklin Street, Suite 400
330 Franklin Street, Suite 400
Oakland, CA 94607
Oakland, CA 94607
us
us
100 Pringle Ave Suite 600
100 Pringle Ave Suite 600
Walnut Creek, CA 94596
Walnut Creek, CA 94596
us
us
1330 Broadway, Suite 833
1330 Broadway, Suite 833
Oakland, CA 94612
Oakland, CA 94612
us
us
330 15th Street 1st Floor
330 15th Street 1st Floor
Oakland, CA 94612
Oakland, CA 94612
us
us
541330- Engineering Services Company Name
ACT Vendor#
Focon Inc.
FRSF Consulting
Fugro Consultants, Inc.
Gannett Fleming Inc.
GEl CONSULTANTS INC
General Physics Corporation
Geocon Consultants, Inc.
Gutierrez/Associates Architects
H. A. Bowen Electric, Inc.
14344
14392
15024
14317
14346
14219
12700
Haygood & Associates
HNTB
12093
224
Business Address
Mailing Address
610 16th Street suite 501
610 16th Street suite 501
Oakland, CA 94612
Oakland, CA 94612
us
us
4728 Sorani Way
4728 So rani Way
Castro Valley, CA 94546
Castro Valley, CA 94546
us
us
1000 Broadway Suite 440
1000 Broadway Suite 440
Oakland, CA 94607
Oakland, CA 94607
us
us
591 Redwood Highway Suite 5220
591 Redwood Highway Suite 5220
Mill Valley, CA 94941
Mill Valley, CA 94941
us
us
400 Unicorn Park Drive
180 Grand Ave Suite 1410
Woburn, MA 01801
Oakland, CA 94612
us
us
1918 Don lee Place
1918 Don lee Place
Escondido, CA 92029
Escondido, CA 92029
us
us
6671 Brisa Drive
6671 Brisa Drive
livermore, CA 94550
livermore, CA 94550
us
us
1616 Franklin St. #202
1616 Franklin St. #202
Oakland, CA 94612
Oakland, CA 94612
us
us
2055 Williams Street San Leandro, CA 94577
2055 Williams Street San leandro, CA 94577
us
us
1496-B Solano Avenue.
1496-B Solano Avenue.
Albany, CA 94706
Albany, CA 94706
us
us
1111 Broadway 9th Floor
1111 Broadway 9th Floor
Oakland, CA 94607
Oakland, CA 94607
us
us
541330 - Engineering Services Company Name
ACT Vendor#
HQE Incorporated
Hughes Associates, Inc.
14773
Hydraulic Electro Service Corp
IBI Group
ICF International
14161
ideate
lneo Systrans
International Parking Design, Inc.
lnterwest Consulting Group Inc.
lteris, Inc.
14122
14782
14632
225
Business Address
Mailing Address
1814 Franklin Street, Suite 700
1814 Franklin Street, Suite 700
Oakland, CA 94612
Oakland, CA 94612
us
us
3610 Commerce Dr Suite 817 Baltimore, MD 21227
2551 San Ramon Valley Blvd Suite 209 San Ramon, CA 94583
us
us
9910 Edes Ave 9910 Edes Ave
9910 Edes Ave 9910 Edes Ave
Oakland, CA 94603
Oakland, CA 94603
us
us
701 B Street, Suite 1810
701 B Street, Suite 1810
San Diego, CA 92101
San Diego, CA 92101
us
us
630 K Street, Suite 400 Suite 400
630 K Street, Suite 400 Suite 400
Sacramento, CA 95814
Sacramento, CA 95814
us
us
2520 venture oaks way#180
2520 venture oaks way #180
sacramento, CA 95833
sacramento, CA 95833
us
us
550 sherbrooke west street Suite 400 Montreal, QC H3A1B CA
550 sherbrooke west street Suite 400 Montreal, QC H3A1B CA
1201 Marina Village Parkway Suite 100
1201 Marina Village Parkway Suite 100
Alameda, CA 94501
Alameda, CA 94501
us
us
1076 Lincoln Place
15061 Springdale St Suite 205
Boulder, CO 80302
Huntington Beach, CA 92649
us
us
2150 Shattuck Avenue Suite 601
2150 Shattuck Avenue Suite 601
Berkeley, CA 94704
Berkeley, CA 94704
541330 - Engineering Services Company Name
ACT Vendor#
Jack Faucett Associates, Inc.
Jacobs Engineering Group Inc.
14230
Jakes Associates, Inc.
Jarrett Walker & Associates, LLC
Jonas and Associates Inc.
14697
K.T. Analytics, Inc.
Keshmen Consult Inc.
14667
Kim ley-Horn and Associates, Inc
Kim ley-Horn and Associates, Inc.
Kitchell CEM
14905
Kittelson & Associates, Inc.
226
Business Address
Mailing Address
us
us
4915 St. Elmo Avenue Suite 205
4915 St. Elmo Avenue Suite 205
Bethesda, MD 20814
Bethesda, MD 20814
us
us
300 Frank H. Ogawa Plaza Suite 10
300 Frank H. Ogawa Plaza Suite 10
Oakland, CA 94612
Oakland, CA 94612
us
us
1940 The Alameda Suite 200
1940 The Alameda Suite 200
San Jose, CA 95126
San Jose, CA 95126
us
us
1327 SE Tacoma St #166
1327 SE Tacoma St #166
Portland, OR 97202
Portland, OR 97202
us
us
1485 Bayshore Blvd #113
1485 Bayshore Blvd #113
San Francisco, CA 94124
San Francisco, CA 94124
us
us
885 Rosemount Rd.
885 Rosemount Rd.
Oakland, CA 94610
Oakland, CA 94610
us
us
1323 Monterosso St
1323 Monterosso St
Danville, CA 94506
Danville, CA 94506
us
us
765 The City Drive Suite 200
765 The City Drive Suite 200
Orange, CA 92867
Orange, CA 92867
us
us
11919 Foundation Place Suite 200
11919 Foundation Place Suite 200
Gold River, CA 95670
Gold River, CA 95670
us
us
2750 Gateway Oaks Drive, Suite 300
2750 Gateway Oaks Drive, Suite 300
Sacramento, CA 95833
Sacramento, CA 95833
us
us
180 Grand Avenue, Suite 250
180 Grand Avenue, Suite 250
Oakland, CA 94577
Oakland, CA 94577
us
us
541330 - Engineering Services Company Name Krupka Consulting
ACT Vendor# 14467
LeRapport Group
Lerch Bates Inc.
14702
LightWerks Communication Systems, Inc. dba CCS Presentation Syst
Linde LLC
Lockwood, Andrews & Newnam, Inc.
Lynx Technologies, Inc.
14665
MacDonald-Bedford LLC
Macro Corporation
Magdave Associates, Inc.
Maintenance Design Group
12048/7484
15034
11210
227
Business Address
Mailing Address
Paul Krupka 409 Rolling Hills Avenue
Paul Krupka 409 Rolling Hills Avenue
San Mateo, CA 94403
San Mateo, CA 94403
us
us
600 16th street
600 16th street
Oakland, CA 94612
Oakland, CA 94612
us
us
6160 Stone ridge Mall Road Suite 250
6160 Stoneridge Mall Road Suite 250
Pleasanton, CA 94588
Pleasanton, CA 94588
us
us
2051 Junction Avenue Suite 110
3331 Jack Northrop Avenue
San Jose, CA 95131
Hawthorne, CA 90250
us
us
2389 Lincoln Avenue Hayward, CA 94545
2389 Lincoln Avenue Hayward, CA 94545
us
us
1050 Twentieth Street Suite 220
1050 Twentieth Street Suite 220
Sacramento, CA 95811
Sacramento, CA 95811
us
us
1350 41st Ave Suite 202
1350 41st Ave Suite 202
Capitola, CA 95010
Capitola, CA 95010
us
us
2900 Main St. Suite 200
2900 Main St. Suite 200
Alameda, CA 94501
Alameda, CA 94501
us
us
4377 County Line Rd. Macro Corporation Chalfont, PA 18914
4377 County Line Rd. Macro Corporation Chalfont, PA 18914
us
us
303 Hegenberger Road Suite 211
303 Hegenberger Road Suite 211
Oakland, CA 94621
Oakland, CA 94621
us
us
1600 Stout Street Suite 940
1600 Stout Street Suite 940
Denver, CO 80202
Denver, CO 80202
541330- Engineering Services Company Name
ACT Vendor II
Mark Thomas & Company, Inc.
14579
Materials Testing, Inc. dba KC Engineering Co.
14359
Matriscope Engineering Laboratories
McCalmont Corporation dba McCalmont Engineering
14900
McGraw-Hill
McKim Design Group
14963
Mechanical Design Studio inc.
Mei Wu Acoustics
NBA Engineering, Inc.
NBS Government Finance Group, DBA NBS
14662
14668
11126
228
Business Address
Mailing Address
us
us
7300 Folsom Blvd, Suite 203
7300 Folsom Blvd, Suite 203
Sacramento, CA 95826
Sacramento, CA 95826
us
us
KC Engineering Co. 865 Cotting Lane, Suite A
KC Engineering Co. 865 Cotting Lane, Suite A
Vacaville, CA 95688
Vacaville, CA 95688
us
us
4370 Contractors Common
4370 Contractors Common
Livermore, CA 94551
Livermore, CA 94551
us
us
1624 Dell Avenue Suite A
1624 Dell Avenue Suite A
Campbell, CA 95008
Campbell, CA 95008
us
us
4300 Beltway Place Ste 180
4300 Beltway Place Ste 180
Arlington, TX 76018
Arlington, TX 76018
us
us
4595 Cherry Avenue First Floor
4595 Cherry Avenue First Floor
San Jose, CA 95118
San Jose, CA 95118
us
us
1801 Oakland Blvd. Ste. 110
1801 Oakland Blvd. Ste. 110
Walnut Creek, CA 94598
Walnut Creek, CA 94598
us
us
3 Twin Dolphin Dr STE 190
3 Twin Dolphin Dr STE 190
Redwood City, CA 94065
Redwood City, CA 94065
us
us
11 Embarcadero West Suite 210
897 Hyde Street 2nd Floor
Oakland, CA 94607
San Francisco, CA 94109-5985
us
us
32605 Temecula Parkway Suite 100
32605 Temecula Parkway Suite 100
Temecula, CA 92592
Temecula, CA 92592
541330 - Engineering Services Company Name
ACT Vendor#
Nelson\Nygaard Consulting Associates
Nolan Morrison Consulting
Norcal Rental Group
Novavia Solutions
14886
14685
14947
NS Corporation
NSI Engineering
Oberkamper & Associates Civil Engineers, Inc.
OLMM Consulting Engineers
Online Builders
14155
12687
14163
Overland, Pacific & Cutler
Overland, Pacific & Cutler, Inc.
14641
229
Business Address
Mailing Address
us
us
116 New Montgomery St, Ste 500 Nelson\Nygaard San Francisco, CA 94105
116 New Montgomery St, Ste 500 Nelson\Nygaard San Francisco, CA 94105
us
us
30221 Savoie ST
30221 Savoie ST
Murrieta, CA 92563
Murrieta, CA 92563
us
us
700 Indiana Street
318 Stealth Ct
San Francisco, CA 94107
Livermore, CA 94551
us
us
5863 Birch Court, Suite C
5863 Birch Court, Suite C
OAKLAND, CA 94618
OAKLAND, CA 94618
us
us
235 W. Florence Avenue
235 W. Florence Avenue
Inglewood, CA 90301
Inglewood, CA 90301
us
us
300 S. First St., Suite 300G
300 S. First St., Suite 300G
San Jose, CA 95113
San Jose, CA 95113
us
us
7200 Redwood Blvd, #308
7200 Redwood Blvd, #308
Novato, CA 94945
Novato, CA 94945
us
us
1404 Franklin Street Suite 350
1404 Franklin Street Suite 350
Oakland, CA 94612
Oakland, CA 94612
us
us
110 Melba Road
110 Melba Road
Encinitas, CA 92024
Encinitas, CA 92024
us
us
3750 Schaufele Ave Ste 150
3750 Schaufele Ave Ste 150
Long Beach, CA 90808
Long Beach, CA 90808
us
us
7901 Oakport Street Suite 4800
7901 Oakport Street Suite 4800
541330- Engineering Services Company Name
ACT Vendor#
Pacific Legacy Inc.
Parsons Brinckerhoff
Parsons Transportatoin Group
Peoples Associates Structural Engineers, Inc.
14578
14640
14907
Peter G Furth
Pyro-Comm Systems, Inc.
Q-Architecture
14616
Questa Engineering Corporation
Raymundo Engineering Company, Inc.
Reid Rothwell & Associates
RFE Engineering, Inc.
11112
14311
14483
230
Business Address
Mailing Address
Oakland, CA 94621
Oakland, CA 94621
us
us
900 Modoc Street
900 Modoc Street
Berkeley, CA 94707
Berkeley, CA 94707
us
us
303 Second Street Suite 700 North
303 Second Street Suite 700 North
San Francisco, CA 94107
San Francisco, CA 94107
us
us
155 Grand Avenue Suite 350
155 Grand Avenue Suite 350
Oakland, CA 94612
Oakland, CA 94612
us
us
1996 Tarob Court
1996 Tarob Court
Milpitas, CA 95035
Milpitas, CA 95035
us
us
272 Lamartine St apt 2
272 Lamartine St apt 2
Boston, MA 02130
Boston, MA 02130
us
us
10966 Bigge Street
10966 Bigge Street
San Leandro, CA 94582
San Leandro, CA 94582
us
us
4243 25th Street
4243 25th Street
San Franciso, CA 94114
San Franciso, CA 94114
us
us
1220 Brickyard Cove Rd. Ste. 206
PO Box 70356
Point Richmond, CA 94801
Point Richmond, CA 94807
us
us
390 North Wiget Lane, ste. 150 PO BOX 30425
390 North Wiget Lane, ste. 150 PO BOX 30425
Walnut Creek, CA 94598
Walnut Creek, CA 94598
us
us
307 Moss Street Unit 2
307 Moss Street Unit 2
Victoria, BC V8V 4M7 Canada
Victoria, BC V8V 4M7 Canada
8680 Greenback Lane Suite 107
8680 Greenback Lane Suite 107
541330- Engineering Services Company Name
Rincon Consultants, Inc.
Roberson Appraisal Assoc.
Royston Hanamoto Alley & Abey
RUBY CANYON ENGINEERING INC
ACT Vendor#
1SOS3
14SS7
14SOO
14878
Business Address Orangevale, CA 9S662
Orangevale, CA 9S662
us
us
180 Grand Avenue Suite 400
180 North Ashwood Avenue
Oakland, CA 94216
Ventura, CA 93003
us
us
2760 Magnolia Street Hayward, CA 94S4S
2760 Magnolia Street Hayward, CA 94S4S
us
us
22S Miller Ave-
22S Miller Ave -
Mill Valley, CA 94941
Mill Valley, CA 94941
us
us
743 HORIZON CT STE 38S
743 HORIZON CT STE 38S
GRAND JUNCTION, 81S06
GRAND JUNCTION, 81S06
co
Ruggeri-Jensen-Azar
S Kwok Engineers, Inc.
14217
12711
Science Applications International Corporation
Sener Engineering & Systems, Inc.
Sequoia Consultants
SFTBD Inc
14974
231
Mailing Address
co
us
us
4690 Chabot Drive Suite 200
4690 Chabot Drive Suite 200
Pleasanton, ca 94S88
Pleasanton, ca 94S88
us
us
181S Cornell Drive 181S Cornell Drive
181S Cornell Drive 181S Cornell Drive
Alameda, CA 94S01
Alameda, CA 94S01
us
us
10260 Campus Point Drive
10260 Campus Point Drive
San Diego, CA 92121
San Diego, CA 92121
us
us
100 Montgomery St Ste. 2190
100 Montgomery St Ste. 2190
San Francisco, CA 94104
San Francisco, CA 94104
us
us
130 Doolittle Drive, Unit 22
361 W Grove Street
San Leandro, CA 94S77
Orange, CA 9286S
us
us
111 Pine Street Suite 131S
111 Pine Street Suite 131S
541330- Engineering Services Company Name
ACT Vendor#
Business Address San Francisco, CA 94111
Sigmaways, Inc.
Silverman & Light, Inc.
Simpson Gumpert & Heger Inc.
SOMA Environmental Engineering, Inc.
Stantec Architecture Inc.
Stantec Consulting Services, Inc.
Stearns, Conrad, and Schmidt, Consulting Engineers, Inc.
14672
14976
12774
1302S
12S78/1302S
14368
Steer Davies Gleave
stripe Inc dba garnett sign studio
14443
STV Incorporated
us
us
39737 Paseo Padre Parkway First Floor
39737 Paseo Padre Parkway First Floor
Fremont, CA 94S38
Fremont, CA 94S38
us
us
1201 Park Ave. Suite 100
1201 Park Ave. Suite 100
Emeryville, CA 94608
Emeryville, CA 94608
us
us
SOO- 12th Street Suite 270
SOO - 12th Street Suite 270
Oakland, CA 94607
Oakland, CA 94607
us
us
6620 Owens Drive Suite A
6620 Owens Drive Suite A
Pleasanton, CA 94S88
Pleasanton, CA 94S88
us
us
1383 North McDowell Blvd. Suite 2SO
1383 North McDowell Blvd. Suite 2SO
Petaluma, CA 949S4
Petaluma, CA 949S4
us
us
901 Market Street
901 Market Street
San Francisco, CA 94103
San Francisco, CA 94103
us
us
3900 Kilroy Airport Way Suite 100
3900 Kilroy Airport Way Suite 100
Long Beach, CA 90806-6816
Long Beach, CA 90806-6816
us
us
970-3SS Burrard Street
970-3SS Burrard Street
Vancouver, BC V6C 2 CA
Vancouver, BC V6C 2 CA
S29 Railroad Ave
S29 Railroad Ave
South San Francisco, CA 94080
South San Francisco, CA 94080
usa
usa 9130 Anaheim Place, Suite 210
9130 Anaheim Place, Suite 210
232
Mailing Address San Francisco, CA 94111
541330- Engineering Services Company Name
ACT Vendor II
Business Address Rancho Cucamonga, CA 91730
Sun Light & Power
Sun Power Corporation, Systems
T J K M Transportation Consultants
Team-Build, LP
14414
14099
14075
14125
Technology, Engineering & Construction
Telamon Engineering Consultants, Inc
Tennebaum-Manheim Engineers, Inc.
Tetra Tech, Inc.
The Source Group, Inc.
THEOPHANOUS Structural Engineers
14627
14673
14297
11620
14814
233
Mailing Address Rancho Cucamonga, CA 91730
us
us
1035 Folger Avenue
1035 Folger Avenue
Berkeley, CA 94710
Berkeley, CA 94710
us
us
1414 Harbour Way South
1414 Harbour Way South
Richmond, CA 94804
Richmond, CA 94804
us
us
4305 Hacienda Drive Suite 550
4305 Hacienda Drive Suite 550
Pleasanton, CA 94588
Pleasanton, CA 94588
us
us
5858 Horton Street Suite 170
5858 Horton Street Suite 170
Emeryville, CA 94608
Emeryville, CA 94608
us
us
262 Michelle Ct
262 Michelle Ct
So. San Francisco, CA 94080
So. San Francisco, CA 94080
us
us
1330 Broadway Suite 952
1330 Broadway Suite 952
Oakland, CA 94612
Oakland, CA 94612
us
us
414 Mason Street, Suite 605
414 Mason Street, Suite 605
San Francisco, CA 94102
San Francisco, CA 94102
us
us
17885 Von Karman Avenue Suite 500
17885 Von Karman Avenue Suite 500
Irvine, CA 92614
Irvine, CA 92614
us
us
3478 Buskirk Avenue Suite 100
3478 Buskirk Avenue Suite 100
Pleasant Hill, CA 94523
Pleasant Hill, CA 94523
us
us
75 Silverwood Drive
75 Silverwood Drive
lafayettte, CA
lafayettte, CA
541330- Engineering Services Company Name
TJKM Transportation Consultants
ACT Vendor#
14075
Transpedia Consulting Engineers
Transpo Group
Transportation Analytics
Transportation Infrastructure Group
14743
12454
14746
TYLIN International
Umerani Associates, Inc.
14274
URS Corporation Americas
US Hybrid Corporation
Veridico Group, Inc.
Virginkar & Associates, Inc.
234
Business Address
Mailing Address
94549
94549
us
us
3875 hopyard, suite 200
3875 hopyard, suite 200
pleasanton, CA 94588
pleasanton, CA 94588
us
us
613 Fourth Street Suite 205
613 Fourth Street Suite 205
Santa Rosa, CA 95404
Santa Rosa, CA 95404
us
us
20 California Street 7th Floor
20 California Street 7th Floor
San Francisco, CA 94111
San Francisco, CA 94111
us
us
5351 Bryant Ave. -
4096 Piedmont Ave. #802
Oakland, CA 94618
Oakland, CA 94611
us
us
4690 Chabot Drive Suite 220
4690 Chabot Drive Suite 220
pleasanton, CA 94588
pleasanton, CA 94588
us
us
2 Harrison Street, Suite 500
2 Harrison Street, Suite 500
San Francisco, CA 94105
San Francisco, CA 94105
us
us
4020 Fabian Way, Suite 302
4020 Fabian Way, Suite 302
Palo Alto, CA 94303
Pa Ia Alto, CA 94303
us
us
1333 Broadway Suite 800
1333 Broadway Suite 800
Oakland, CA 94612
Oakland, CA 94612
us
us
445 Maple Ave
445 Maple Ave
Torrance, CA 90503
Torrance, CA 90503
us
us
P.O. Box 673
P.O. Box 673
Roseville, CA 95661
Roseville, CA 95661
us
us
3350 East Birch Street Suite 101
3350 East Birch Street Suite 101
541330- Engineering Services Company Name
ACT Vendor#
VSCE, Inc.
W & S Solutions, LLC
Walker Parking Consultants
Watry Design, Inc.
Whitlock & Weinberger Transportation, Inc. (W-Trans)
Williams USA Inc
Zari Consulting Group, Inc.
14806
14319
14879
12954
14694
Business Address
Brea, CA 92821
us
us
827 Broadway Suite 340
827 Broadway Suite 340
Oakland, CA 94607
Oakland, CA 94607
us
us
5776 Stone ridge Mall Rd. Suite 170
4142 Cardena Ct
Pleasanton, CA 94588
Dublin, CA 94568
us
us
135 Main Street, Suite 1030
135 Main Street, Suite 1030
San Francisco, CA 94105
San Francisco, CA 94105
us
us
100 Century Cnter Court, Ste 600
100 Century enter Court Ste 600
San Jose, CA 95112
San Jose, CA 95112
us
us
475 14th Street Suite 290
475 14th Street Suite 290
Oakland, CA 94612
Oakland, CA 94612
us
us
6425 Apollo Place
PO Box 899
Windsor, CA 95492
Windsor, CA 95492
us
us
27 Moraga Via
1852 Bonanza Street Walnut Creek, CA 94596
Orinda, CA 94563
us
235
Mailing Address
Brea, CA 92821
us
This page intentionally blank
236
SR 14-144 Attachment 2
ATTACHMENT 2 Construction Management Firms Registered with the District 237990 - Other Heavy and Civil Engineering Construction Company Name ACT Vendor# American Civil Constructors West Coast, Inc.
Allana Buick and Bers, Inc.
15274
14911
3701 Mallard Drive
3701 Mallard Drive
Benicia, CA 94510
Benicia, CA 94510
us
us
990 Commercial Street
990 Commercial Street Palo Alto, CA 94303
Palo Alto, CA 94303
AMG Construction
14767
ARCADIS U.S., Inc.
Baines Group, Inc.
Best Contracting Services, Inc.
Blocka Construction, Inc.
11317
11997
us
us
8908 Thermal Street 10323 Thermal Street
8908 Thermal Street
Oakland, CA 94605
Oakland, CA 94605
us
us
445 S. Figueroa Street Suite 3650
445 S. Figueroa Street Suite 3650
Los Angeles, CA 90071
Los Angeles, CA 90071
us
us
562 14th St
562 14th St
Oakland, CA 94612
Oakland, CA 94612
us
us
4301 Bettencourt Way
4301 Bettencourt Way
Union City, CA 94587
Union City, CA 94587
us
us
4455 Enterprise Street 4455 Enterprise Street
4455 Enterprise Street 4455 Enterprise Street Fremont, CA 94538
Fremont, CA 94538
us
237
Mailing Address
Business Address
us
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor# Boiled Architecture
Brookwood Group Inc.
Camguard Systems, Inc.
15028
Business Address 255 Naylor Street
255 Naylor Street
San Fancisco, CA 94112
San Fancisco, CA 94112
us
us
2 Embarcadero Center Suite 2910
2 Embarcadero Center Suite 2910
San Francisco, CA 94133
San Francisco, CA 94133
us
us
2175 S. Milliken Avenue
2175 s. Milliken Avenue Ontario, CA 91761
Ontario, CA 91761
Compliance, Inc.
Construction Management System, Inc
Corporate Project management Inc
Cuperino Electric Inc.
D W Nicholson Corporation
14423
12501
Empire Today LLC
238
Mailing Address
us
us
121212 121212
121212 121212
Oaktown, CA 94608
Oaktown, CA 94608
us
us
1536 Eureka Rd. #200
1536 Eureka Rd.#200
Roseville, CA 95661
Roseville, CA 95661
us
us
3954 Arden Drive North
3954 Arden Drive North
Fresno, CA 93703
Fresno, CA 93703
us
us
1132 North Seventh Street
1132 North Seventh Street
San Jose, CA 95112
San Jose, CA 95112
us
us
24747 Clawiter Rd.
24747 Clawiter Rd.
Hayward, CA 94545
Hayward, CA 94545
us
us
333 Northwest Ave
333 Northwest Ave
Northlake, IL 60108
Northlake, IL 60108
us
us
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor# Engineering, Procurement & Construction
Focon Inc.
General Roofing Company, Inc
George E Masker Inc
GP Crane & Hoist Services
H. A. Bowen Electric, Inc.
11906
14908
12700
Intermountain Electric Co.
j3C Construction
KINETICS MECHANICAL SERVICE INC.
14928
14334
239
Business Address
Mailing Address
3609 S Wadsworth Blvd suite 135
3609 s Wadsworth Blvd suite 135
Lakewood, CO 80435
Lakewood, CO 80435
us
us
610 16th Street suite 501
610 16th Street suite 501
Oakland, CA 94612
Oakland, CA 94612
us
us
3309 Elmwood Ave Oakland
PO Box 2526
Oakland, CA 94601
Castro Valley, CA 94546
us
us
887 71st Ave
887 71st Ave
Oakland, CA 94621
Oakland, CA 94621
us
us
PO Box 6497
PO Box 6497
Napa, CA 94581
Napa,CA 94581
us
us
2055 Williams Street
2055 Williams Street
San Leandro, CA 94577
San Leandro, CA 94577
us
us
947 Washington St.
947 Washington St.
San Carlos, CA 94070
San Carlos, CA 94070
us
us
1325 66th Street
1325 66th Street
Berkeley, CA 94702
Berkeley, CA 94702
us
us
6691 BRISA STREET 6691 BRISA STREE
6691 BRISA STREET 6691 BRISA STREET
LIVERMORE, CA 94550
LIVERMORE, CA 94550
us
us
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor# Kwan Wo Ironworks Inc.
Lawson Products, Inc.
15011
Business Address
Mailing Address
31628 Hayman Street
31628 Hayman Street
Hayward, CA 94544
Hayward, CA 94544
us
us
8770 W. Bryn Mawr, Suite 900
8770 W. Bryn Mawr, Suite 900 Chicago, IL 60631
Chicago, IL 60631
LeRapport Group
LightWerks Communication Systems, Inc. dba CCS Presentation Syst
Magdave Associates, Inc.
15034
McGraw-Hill
montez group incorporate
Paradigm General Contractors
PermaCity Solar
240
us
us
600 16th street
600 16th street
Oakland, CA 94612
Oakland, CA 94612
us
us·
2051 Junction Avenue Suite 110
3331 Jack Northrop Avenue
San Jose, CA 95131
Hawthorne, CA 90250
us
us
303 Hegenberger Road Suite 211
303 Hegenberger Road Suite 211
Oakland, CA 94621
Oakland, CA 94621
us
us
4300 Beltway Place Ste 180
4300 Beltway Place Ste 180
Arlington, TX 76018
Arlington, TX 76018
us
us
925 treat avenue
925 treat avenue
san francisco, CA 94110
san francisco, CA 94110
us
us
1017 Macdonald Avenue
1017 Macdonald Avenue
Richmond, CA 94801
Richmond, CA 94801
us
us
5570 W. Washington Blvd
11920 Goshen Ave #203
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor#
Pyro-Comm Systems, Inc.
Sacramento Builders EX
Skanska USA Civil West
Stacy and Witbeck, Inc.
12211
STV Incorporated
Business Address
Mailing Address
Los Angeles, CA 90016
Los Angeles, CA 90049
us
us
10966 Bigge Street
10966 Bigge Street
San Leandro, CA 94582
San Leandro, CA 94582
us
us
1331 t st
1331 t st
sacramento, CA 95811
sacramento, CA 95811
us
us
1905 Agua Mansa Road
1905 Agua Mansa Road
Riverside, CA 92509
Riverside, CA 92509
us
us
2800 Harbor Bay Parkway
2800 Harbor Bay Parkway
Alameda, CA 94502
Alameda, CA 94502
us
us
9130 Anaheim Place, Suite 210
9130 Anaheim Place, Suite 210 Rancho Cucamonga, CA 91730
Rancho Cucamonga, CA 91730
Sun Light & Power
Turner Group Construction
Vali Cooper and Associates
14414
14207
14955
241
us
us
1035 Folger Avenue .
1035 Folger Avenue.
Berkeley, CA 94710
Berkeley, CA 94710
us
us
1625 Filbert Street
1625 Filbert Street
Oakland, CA 94607
Oakland, CA 94607
us
us
41 Washington Avenue
41 Washington Avenue
Point Richmond, CA 94801
Point Richmond, CA 94801
us
us
237990 - Other Heavy and Civil Engineering Construction Company Name ACT Vendor# WARNER SAFE GUARD INC.
242
Business Address
Mailing Address
9950 canoga ave. aS
9950 canoga ave. aS
chatsworth, CA 91311
chatsworth, CA 91311
us
us
SR 14-144 Attachment 3
ATTACHMENT 3 Construction Firms Registered with the District 236210- Industrial Building Construction Company Name 3QC
Allana Buick and Bers, Inc.
ACT Vendor#
Business Address
14611
193 Blue Ravine Ste. 190
193 Blue Ravine Ste. 190
Folsom, CA 95630
Folsom, CA 95630
us
us
990 Commercial Street
990 Commercial Street Palo Alto, CA 94303
14911
Palo Alto, CA 94303
AMG Construction
14767
ARCAOIS U.S., Inc.
Baines Group, Inc.
Best Contracting Services, Inc.
Blocka Construction, Inc.
11317
11997
us
us
8908 Thermal Street 10323 Thermal Street
8908 Thermal Street
Oakland, CA 94605
Oakland, CA 94605
us
us
445 S. Figueroa Street Suite 3650
445 S. Figueroa Street Suite 3650
Los Angeles, CA 90071
Los Angeles, CA 90071
us
us
562 14th St
562 14th St
Oakland, CA 94612
Oakland, CA 94612
us
us
4301 Bettencourt Way
4301 Bettencourt Way
Union City, CA 94587
Union City, CA 94587
us
us
4455 Enterprise Street 4455 Enterprise Street
4455 Enterprise Street 4455 Enterprise Street Fremont, CA 94538
Fremont, CA 94538
243
Mailing Address
236210- Industrial Building Construction Company Name
ACT Vendor#
Blue Bus
Boiled Architecture
Brookwood Group Inc.
Camacho Communications Corporation
Camguard Systems, Inc.
14105
15028
Business Address
us
us
1 KAve
1 KAve
Hayward, CA 94544
Hayward, CA 94544
us
us
255 Naylor Street
255 Naylor Street
San Fancisco, CA 94112
San Fancisco, CA 94112
us
us
2 Embarcadero Center Suite 2910
2 Embarcadero Center Suite 2910
San Francisco, CA 94133
San Francisco, CA 94133
us
us
517 8th Street B1
517 8th Street 61
Sacramento, CA 95814
Sacramento, CA 95814
us
us
2175 S. Milliken Avenue
2175 Milliken Avenue Ontario, CA 91761
Ontario, CA 91761
Compliance, Inc.
Construction Management System, Inc
Corporate Project management Inc
Cuperino Electric Inc.
14423
244
Mailing Address
s.
us
us
121212 121212
121212 121212
Oaktown, CA 94608
Oaktown, CA 94608
us
us
1536 Eureka Rd. #200
1536 Eureka Rd.#200
Roseville, CA 95661
Roseville, CA 95661
us
us
3954 Arden Drive North
3954 Arden Drive North
Fresno, CA 93703
Fresno, CA 93703
us
us
1132 North Seventh Street
1132 North Seventh Street
San Jose, CA 95112
San Jose, CA 95112
236210- Industrial Building Construction Company Name
D W Nicholson Corporation
ACT Vendor#
12501
Empire Today llC
Engineering, Procurement & Construction
Focon Inc.
General Roofing Company, Inc
George E Masker Inc
GP Crane & Hoist Services
H. A. Bowen Electric, Inc.
11906
14908
12700
Intermountain Electric Co.
245
Business Address
Mailing Address
us
us
24747 Clawiter Rd.
24747 Clawiter Rd.
Hayward, CA 94545
Hayward, CA 94545
us
us
333 Northwest Ave
333 Northwest Ave
Northlake, ll60108
Northlake, ll 60108
us
us
3609 S Wadsworth Blvd suite 135
3609 Wadsworth Blvd suite 135
lakewood, CO 80435
lakewood, CO 80435
s
us
us
610 16th Street suite 501
610 16th Street suite 501
Oakland, CA 94612
Oakland, CA 94612
us
us
3309 Elmwood Ave Oakland
PO Box 2526
Oakland, CA 94601
Castro Valley, CA 94546
us
us
887 71st Ave
887 71st Ave
Oakland, CA 94621
Oakland, CA 94621
us
us
PO Box 6497 Napa, CA 94581
PO Box 6497 Napa, CA 94581
us
us
2055 Williams Street
2055 Williams Street
San leandro, CA 94577
San leandro, CA 94577
us
us
947 Washington St.
947 Washington St.
San Carlos, CA 94070
San Carlos, CA 94070
us
us
236210- Industrial Building Construction Company Name j3C Construction
KINETICS MECHANICAL SERVICE INC.
ACT Vendor# 14928
14334
Kwan Wo Ironworks Inc.
Lawson Products, Inc.
15011
1325 66th Street
1325 66th Street
Berkeley, CA 94702
Berkeley, CA 94702
us
us
6691 BRISA STREET 6691 BRISA STREE
6691 BRISA STREET6691 BRISA STREET
LIVERMORE, CA 94550
LIVERMORE, CA 94550
us
us
31628 Hayman Street
31628 Hayman Street
Hayward, CA 94544
Hayward, CA 94544
us
us
8770 W. Bryn Mawr, Suite 900
8770W. Bryn Mawr, Suite 900 Chicago, IL 60631
Chicago, IL 60631
LeRapport Group
LightWerks Communication Systems, Inc. dba CCS Presentation Syst
Magdave Associates, Inc.
15034
Mary Chen LLP
McGraw Hill Financial
246
Mailing Address
Business Address
us
us
600 16th street
600 16th street
Oakland, CA 94612
Oakland, CA 94612
us
us
2051 Junction Avenue Suite 110
3331 Jack Northrop Avenue
San Jose, CA 95131
Hawthorne, CA 90250
us
us
303 Hegenberger Road Suite 211
303 Hegenberger Road Suite 211
Oakland, CA 94621
Oakland, CA 94621
us
us
1600 Franklin Street
1600 Franklin Street
Oakland, CA 94612
Oakland, CA 94612
us
us
4300 Beltway Place #180
4300 Beltway Place #180
236210- Industrial Building Construction Company Name
ACT Vendor#
McGraw-Hill
montez group incorporate
Paradigm General Contractors
PermaCity Solar
Pyro-Comm Systems, Inc.
Sacramento Builders EX
Skanska USA Civil West
Stacy and Witbeck, Inc.
12211
247
Business Address
Mailing Address
Arlington, TX 76018
Arlington, TX 76018
us
us
4300 Beltway Place Ste 180
4300 Beltway Place Ste 180
Arlington, TX 76018
Arlington, TX 76018
us
us
92S treat avenue
92S treat avenue
san francisco, CA 94110
san francisco, CA 94110
us
us
1017 Macdonald Avenue
1017 Macdonald Avenue
Richmond, CA 94801
Richmond, CA 94801
us
us
SS70 W. Washington Blvd
11920 Goshen Ave 11203
Los Angeles, CA 90016
Los Angeles, CA 90049
us
us
10966 Bigge Street
10966 Bigge Street
San Leandro, CA 94S82
San Leandro, CA 94S82
us
us
1331 t st
1331 tst
sacramento, CA 9S811
sacramento, CA 9S811
us
us
190S Agua Mansa Road
190S Agua Mansa Road
Riverside, CA 92S09
Riverside, CA 92S09
us
us
2800 Harbor Bay Parkway
2800 Harbor Bay Parkway
Alameda, CA 94S02
Alameda, CA 94S02
us
us
236210- Industrial Building Construction Company Name
ACT Vendor#
STY Incorporated
Business Address 9130 Anaheim Place, Suite 210 Rancho Cucamonga, CA 91730
Sun Light & Power
Turner Group Construction
Vali Cooper and Associates
14414
14207
14955
WARNER SAFE GUARD INC.
248
Mailing Address 9130 Anaheim Place, Suite 210 Rancho Cucamonga, CA 91730
us
us
1035 Folger Avenue .
1035 Folger Avenue.
Berkeley, CA 94710
Berkeley, CA 94710
us
us
1625 Filbert Street
1625 Filbert Street
Oakland, CA 94607
Oakland, CA 94607
us
us
41 Washington Avenue
41 Washington Avenue
Point Richmond, CA 94801
Point Richmond, CA 94801
us
us
9950 canoga ave. as
9950 canoga ave. aS
chatsworth, CA 91311
chatsworth, CA 91311
us
us
Report No: Meeting Date:
14-145 May 14,2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Operations Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
Maintenance Bay Upgrade at Emeryville Division, Project ID 2027
ACTION ITEM RECOMMENDED ACTION(S):
Consider approving the release of solicitations for Architecture & Engineering, Construction Management and Construction in support of the maintenance bay upgrade at the Emeryville division. EXECUTIVE SUMMARY:
This maintenance bay upgrade project will provide for the conversion of two existing bus maintenance bays into two hydrogen fuel I alternative energy compliant bus maintenance bays. The upgraded facilities will be able to service both diesel and fuel cell buses. Implementation of the project requires the use of 3 contracts: architectural & engineering, construction management and construction . The architecture & engineering contract will produce bid-ready plans and specs for the project. It w·ill be a Brooks Act compliant, qualifications-based, full and open competitive procurement. The construction management contract will provide a construction readiness review and construction management services for the project. It will be a Brooks Act compliant, qualifications-based, full and open competitive procurement. The construction contract will implement the design. It will be a price-based, sealed bid, full and open competitive procurement.
BUDGETARY/FISCAL IMPACT:
The District' s Capital Budget includes $650,000 for a D2 Maintenance Bay project funded by SamTrans and District Capital fund s. These funds will be allocated amongst different phases as follows:
249
Report No. 14-145 Page 2 of 3
Fund Source
A&E Contract
SAM Trans District Funds Total
Construction Management Contract
Construction Contract
Project Management
Total
$0
$0
$450,000
$0
$450,000
$100,000
$50,000
$0
$50,000
$200,000
$100,000
$50,000
$450,000
$50,000
$650,000
BACKGROUND/RATIONALE:
This maintenance bay upgrade project will bring two maintenance bays into compliance with all applicable codes and standards for a maintenance facility for alternative energy, fuel cell, and conventional diesel buses and vehicles. The bays to be modified are at the north end of the Emeryville division maintenance building. To implement the project, the District requires the services of architects and engineers to analyze existing conditions and produce a design suitable for construction. The solicitation will be open to all; at a minimum, the 173 firms (listed in attachment 1) which are registered with the District will be notified of the solicitation. Additionally, 95 Disadvantaged Business Enterprises, of which 34 are Smaii/Smaii-Local Business Enterprises, will also be directly solicited. In addition, the District requires the services of a construction management firm to conduct the construction readiness review, as well as monitoring and controlling the actual construction of the project. The solicitation will be open to all at a minimum, the 43 firms (listed in attachment 2) which are registered with the District will be notified of the solicitation. Additionally, 86 Disadvantaged Business Enterprises, 20 of which are Smaii/Smaii-Local Business Enterprises will also be directly solicited. Finally, the District requires a construction firm to provide the materials and skilled labor required to implement the design. The solicitation will be open to all; at a minimum, the 47 firms (listed in attachment 3) which are registered with the District will be notified of the solicitation. Additionally, 86 Disadvantaged Business Enterprises, 20 of which are Smaii/SmaiiLocal Business Enterprises will also be directly solicited. Pursuant to Board Policy 351, the Small Business Enterprise goals for each ofthe contracts are: Contract Architecture & Engineering Construction Management Construction
SBE Goal 25% 25% 25%
None of the contracts are eligible to be a small business set-aside in accordance with Board Policy 351 because the anticipated contract value exceeds $100,000.
250
Report No. 14-145 Page 3 of 3 None of the contracts are eligible for Small and Small-Local Business Enterprise Preference because they are funded with Federal funds.
ADVANTAGES/DISADVANTAGES: There are a number of advantages associated with contracting for these services, chief among these are: •
full and open competitive procurements ensure transparency and equal opportunity for all qualified firms; and
•
Contracting for specialized service that is required for a short time is more cost effective than hiring long-term employees.
ALTERNATIVES ANALYSIS: The District does not have the technical capability or capacity to provide the services for each of the contracts. Moreover, the District does not have the long-term requirement for the technical capability or capacity. The alternative to contracting for these services is to develop them inhouse using employees. Hiring long-term employees to accommodate a short term requirement is not cost effective.
PRIOR RELEVANT BOARD ACTIONS/POLICIES: Board Policy 350, Procurement Policy Board Policy 351, Small and Small Local Business Enterprise Policy
ATTACHMENTS: 1: A&E Contract Solicitation List
2:
Construction Management Contract Solicitation List
3:
Construction Contract Solicitation List
Department Head Approval: Reviewed
Prepared
by:
by:
Dennis W. Butler, Chief Planning and Development Officer Jon Medwin, Director of Purchasing and Materials James Pachan, Interim Chief Financial Officer Denise Standridge, Interim General Counsel Joe Callaway, Senior Project Manager
251
This page intentionally blank
252
SR 14-145 Attachment 1
ATTACHMENT 1 Architectural & Engineering Firms Registered with the District 541330- Engineering Services Company Name 22nd Century Technologies, Inc.
ACT Vendor# 14451
3rd Rock Systems and Technologies, Inc.
Acumen Building Enterprise, Inc.
AECOM Technologies, Inc.
AETYPIC, INC.
AGS Inc.
Allana Buick and Bers, Inc.
12680
14245
14883
12865
14911
Alphatron UCS
253
Business Address
Mailing Address
1 Executive Drive Suite #285
1 Executive Drive Suite #285
Somerset, NJ 08873
Somerset, NJ 08873
us
us
37 Northcrest Dr.
37 Northcrest Dr.
South San Francisco, CA 94080
South San Francisco, CA 94080
us
us
Acumen Building Enterprise, Inc. 7770 Pardee Lane, Suite 200
Acumen Building Enterprise, Inc. 7770 Pardee Lane, Suite 200
Oakland, CA 94621
Oakland, CA 94621
us
us
2101 Webster Street Suite 1900
2101 Webster Street Suite 1900
Oakland, CA 94612
Oakland, CA 94612
us
us
7 Freelon Street
7 Freelon Street
San Francisco, CA 94107
San Francisco, CA 94107
us
us
5 Freelon
5 Freelon
San Francisco, CA 94107
San Francisco, CA 94107
us
us
990 Commercial Street
990 Commercial Street
Palo Alto, CA 94303
Palo Alto, CA 94303
us
us
van Hennaertweg 9 2952 CA
van Hennaertweg 9 2952 CA
541330- Engineering Services Company Name
Alta Planning+ Design
ACT Vendor#
11947
Anchor Engineering, Inc.
Andregg Geomatics
Applied Pavement Technology, Inc.
14503
14847
Applied Technology & Science
ARDANUY CONSULTING INC
Arup
ATI Engineering Services, Inc. dba ATI Architects and Engineers
14624
14960
254
Business Address
Mailing Address
Alblasserdam, AL 2
Alblasserdam, AL 2
NL
NL
2560 9th Street Suite 212
2560 9th Street Suite 212
Berkeley, CA 94710
Berkeley, CA 94710
us
us
3685 Mt. Diablo Blvd., #345
3685 Mt. Diablo Blvd., #345
Lafayette, CA 94549
Lafayette, CA 94549
us
us
675 Hegenberger Road 241
Andregg Geomatics 11661 Blocker Drive, Suite 200
Oakland, CA 94621
Auburn, CA 95603
us
us
1755 E. Plumb Lane, Suite 264
1755 E. Plumb Lane, Suite 264
Reno, NV 89502
Reno, NV 89502
us
us
5 3rd street Suite 1010
5 3rd street Suite 1010
San Francisco, CA 94103
San Francisco, CA 94103
us
us
325W 38TH Street suite 405
325W 38TH Street suite 405
NEW YORK, NY 10018
NEW YORK, NY 10018
us
us
560 Mission St. Suite 700
560 Mission St. Suite 700
San Francisco, CA 94105
San Francisco, CA 94105
us
us
3860 Blackhawk Road-
3860 Blackhawk Road-
Danville, CA 94506
Danville, CA 94506
us
us
541330- Engineering Services Company Name
ACT Vendor II
Atkins North America, Inc
Atkins North America, Inc.
Axiom Engineers
Aztec Constructors
12155
14570
14203
Bay Area Consulting Engineers, Inc.
BayPac Consult lncoporated
BLIC North America, Inc.
Calgeotech Engineering Consultants, Inc.
14945
14833
255
Business Address
Mailing Address
475 San some Street, suite 2000
475 Sansome Street, suite 2000
San Francisco, CA 94111
San Francisco, CA 94111
us
us
3570 Carmel Mountain Road Suite 300
3570 Carmel Mountain Road Suite 300
San Diego, CA 92130
San Diego, CA 92130
us
us
22 Lower Ragsdale Dr, Suite A
22 Lower Ragsdale Dr, Suite A
Monterey, CA 93940
Monterey, CA 93940
us
us
2021 Omega Road, Suite 200
2021 Omega Road, Suite 200
San Ramon, CA 94583
San Ramon, CA 94583
us
us
311 California Street, Suite 720
311 California Street, Suite 720
San Francisco, CA 94104
San Francisco, CA 94104
us
us
1814 Franklin Street, Suite 608
24 Camino Court
Oakland, CA 94612
Lafayette, CA 94549
us
us
1100 17th Street NW, Suite 1200
1100 17th Street NW, Suite 1200
Washington, DC 20036
Washington, DC 20036
us
us
3329 Pine Valley Rd.
3329 Pine Valley Rd.
San Ramon, CA 94583
San Ramon, CA 94583
us
us
541330- Engineering Services Company Name California Trouble Shooters
Cambridge Systematics, Inc.
Cameron-Cole LLC
Capstone Technology Resources, Inc.
CDM Smith Inc.
CH2M HILL INC
ACT Vendor II 14241
12392/1721
10237
14898
14864
14638
CHS Consulting Group
ClearEdge Power
Coastland
14304
256
Business Address
Mailing Address
3504 Gateway Rd. P.O. Box 1312
3504 Gateway Rd. P.O. Box 1312
Bethel Island, CA 94511-1312
Bethel Island, CA 94511-1312
us
us
555 12th Street Suite 1600
100 CambridgePark Drive Suite 400
Oakland, CA 94607
Cambridge, MA 02140
us
us
50 hegenberger loop
50 hegenberger loop
Oakland, CA 94621
Oakland, CA 94621
us
us
679 28th Street
300 Valley Street, Suite 301
San Francisco, CA 94131
Sausalito, CA 94965
us
us
220 Montgomery Street Suite 1418
220 Montgomery Street Suite 1418
San Francisco, CA 94104
San Francisco, CA 94104
us
us
150 Spear Street, Suite 750
150 Spear Street, Suite 750
San Francisco, CA 94105
San Francisco, CA 94105
us
us
21110th Street Suite 368
130 Sutter Street Suite 468
Oakland, CA 94607
San Francisco, CA 94104
us
us
195 Governor's Highway
195 Governor's Highway
South Windsor, CT 06074
South Windsor, CT 06074
us
us
1400 Neotomas Avenue-
1400 Neotomas Avenue-
541330- Engineering Services Company Name
ACT Vendor#
Construction Management ServicesCMS, Inc
Cordoba Corporation
14526
Cross-Spectrum Acoustics LLC
Dan Peters Construction, Inc.
14857
Degenkolb Engineers
DHS Consulting, Inc.
DKS Associates
6208
DPA Consulting
Earthtec, Inc.
14347
257
Business Address
Mailing Address
Santa Rosa, CA 95405
Santa Rosa, CA 95405
us
us
1536 Eureka Rd., #200
1536 Eureka Rd., #200
Roseville, CA 95661
Roseville, CA 95661
us
us
500 12th Street, Suite 330
500 12th Street, Suite 330
Oakland, CA 94607
Oakland, CA 94607
us
us
114 Sunnybrook Rd
P.O. Box 90842
Springfield, MA 01119
Springfield, MA 01139
us
us
5940 Merriewood Dr.
5940 Merriewood Dr.
Oakland, CA 94611
Oakland, CA 94611
us
us
235 Montgomery Street Suite 500
235 Montgomery Street Suite 500
San Francisco, CA 94104
San Francisco, CA 94104
us
us
9841 Airport Blvd., Suite 828
9841 Airport Blvd., Suite 828
Los Angeles, CA 90045
Los Angeles, CA 90045
us
us
1970 Broadway Suite 740
1970 Broadway Suite 740
Oakland, CA 94612
Oakland, CA 94612
us
us
11230 Daylilly Street
11230 Daylilly Street
Fontana, CA 92337
Fontana, CA 92337
us
us
1830 Vernon St., Ste. 7
1830 Vernon St., Ste. 7
541330- Engineering Services Company Name
ACT Vendor#
Engineering, Procurement & Construction
Erler & Kalinowski, Inc.
ESIInternational, Inc.
14501
14037
F.E. Jordan Associates, Inc.
F.W. Associates, Inc.
Fehr & Peers
Fehr & Peers
FMG Architects
12821
11541
258
Business Address
Mailing Address
Roseville, CA 95678
Roseville, CA 95678
us
us
3609 S Wadsworth Blvd suite 135
3609 S Wadsworth Blvd suite 135
Lakewood, CO 80435
Lakewood, CO 80435
us
us
1870 Ogden Drive --
1870 Ogden Drive --
Burlingame, CA 94010
Burlingame, CA 94010
us
us
333 Bush Street Suite 1560
7272 Silver Tree Place-
San Francisco, CA 94104
Granite Bay, CA 95746
us
us
11 Embarcadero West Suite #210
11 Embarcadero West Suite #210
Oakland, CA 94607
Oakland, CA 94607
us
us
330 Franklin Street, Suite 400
330 Franklin Street, Suite 400
Oakland, CA 94607
Oakland, CA 94607
us
us
100 Pringle Ave Suite 600
100 Pringle Ave Suite 600
Walnut Creek, CA 94596
Walnut Creek, CA 94596
us
us
1330 Broadway, Suite 833
1330 Broadway, Suite 833
Oakland, CA 94612
Oakland, CA 94612
us
us
330 15th Street 1st Floor
330 15th Street 1st Floor
Oakland, CA 94612
Oakland, CA 94612
us
us
541330- Engineering Services Company Name
ACT Vendor#
Focon Inc.
FRSF Consulting
Fugro Consultants, Inc.
Gannett Fleming Inc.
GEl CONSULTANTS INC
General Physics Corporation
Geocon Consultants, Inc.
Gutierrez/Associates Architects
H. A. Bowen Electric, Inc.
14344
14392
15024
14317
14346
14219
12700
259
Business Address
Mailing Address
610 16th Street suite 501
610 16th Street suite 501
Oakland, CA 94612
Oakland, CA 94612
us
us
4728 So rani Way
4728 Sorani Way
Castro Valley, CA 94546
Castro Valley, CA 94546
us
us
1000 Broadway Suite 440
1000 Broadway Suite 440
Oakland, CA 94607
Oakland, CA 94607
us
us
591 Redwood Highway Suite 5220
591 Redwood Highway Suite 5220
Mill Valley, CA 94941
Mill Valley, CA 94941
us
us
400 Unicorn Park Drive
180 Grand Ave Suite 1410
Woburn, MA 01801
Oakland, CA 94612
us
us
1918 Don Lee Place
1918 Don Lee Place
Escondido, CA 92029
Escondido, CA 92029
us
us
6671 Brisa Drive
6671 Brisa Drive
Livermore, CA 94550
Livermore, CA 94550
us
us
1616 Franklin St. #202
1616 Franklin St. #202
Oakland, CA 94612
Oakland, CA 94612
us
us
2055 Williams Street
2055 Williams Street
San Leandro, CA 94577
San Leandro, CA 94577
us
us
541330- Engineering Services Company Name
ACT Vendor#
Haygood & Associates
HNTB
12093
HQE Incorporated
Hughes Associates, Inc.
14773
Hydraulic Electro Service Corp
IBI Group
ICF International
14161
ideate
lneo Systrans
260
Business Address
Mailing Address
1496-B Solano Avenue.
1496-B Solano Avenue.
Albany, CA 94706
Albany, CA 94706
us
us
1111 Broadway 9th Floor
1111 Broadway 9th Floor
Oakland, CA 94607
Oakland, CA 94607
us
us
1814 Franklin Street, Suite 700
1814 Franklin Street, Suite 700
Oakland, CA 94612
Oakland, CA 94612
us
us
3610 Commerce Dr Suite 817
2551 San Ramon Valley Blvd Suite 209
Baltimore, MD 21227
San Ramon, CA 94583
us
us
9910 Edes Ave 9910 Edes Ave
9910 Edes Ave 9910 Edes Ave
Oakland, CA 94603
Oakland, CA 94603
us
us
701 B Street, Suite 1810
701 B Street, Suite 1810
San Diego, CA 92101
San Diego, CA 92101
us
us
630 K Street, Suite 400 Suite 400
630 K Street, Suite 400 Suite 400
Sacramento, CA 95814
Sacramento, CA 95814
us
us
2520 venture oaks way #180
2520 venture oaks way#180
sacramento, CA 95833
sacramento, CA 95833
us
us
550 sherbrooke west street Suite 400
550 sherbrooke west street Suite 400
541330- Engineering Services Company Name
International Parking Design, Inc.
lnterwest Consulting Group Inc.
lteris, Inc.
ACT Vendor#
14122
14782
14632
Jack Faucett Associates, Inc.
Jacobs Engineering Group Inc.
14230
Jakes Associates, Inc.
Jarrett Walker & Associates, LLC
261
Business Address
Mailing Address
Montreal, QC H3A1B
Montreal, QC H3A1B
CA
CA
1201 Marina Village Parkway Suite 100
1201 Marina Village Parkway Suite 100
Alameda, CA 94501
Alameda, CA 94501
us
us
1076 Lincoln Place
15061 Springdale 5t Suite 205
Boulder, CO 80302
Huntington Beach, CA 92649
us
us
2150 Shattuck Avenue Suite 601
2150 Shattuck Avenue Suite 601
Berkeley, CA 94704
Berkeley, CA 94 704
us
us
4915 St. Elmo Avenue Suite 205
4915 St. Elmo Avenue Suite 205
Bethesda, MD 20814
Bethesda, MD 20814
us
us
300 Frank H. Ogawa Plaza Suite 10
300 Frank H. Ogawa Plaza Suite 10
Oakland, CA 94612
Oakland, CA 94612
us
us
1940 The Alameda Suite 200
1940 The Alameda Suite 200
San Jose, CA 95126
San Jose, CA 95126
us
us
1327 SE Tacoma St #166
1327 SE Tacoma St #166
Portland, OR 97202
Portland, OR 97202
us
us
541330- Engineering Services Company Name Jonas and Associates Inc.
ACT Vendor# 14697
K.T. Analytics, Inc.
Keshmen Consult Inc.
14667
Kim ley-Horn and Associates, Inc
Kim ley-Horn and Associates, Inc.
Kitchell CEM
14905
Kittelson & Associates, Inc.
Krupka Consulting
14467
LeRapport Group
262
Business Address
Mailing Address
1485 Bayshore Blvd #113
1485 Bayshore Blvd #113
San Francisco, CA 94124
San Francisco, CA 94124
us
us
885 Rosemount Rd.
885 Rosemount Rd.
Oakland, CA 94610
Oakland, CA 94610
us
us
1323 Monterosso St
1323 Monterosso St
Danville, CA 94506
Danville, CA 94506
us
us
765 The City Drive Suite 200
765 The City Drive Suite 200
Orange, CA 92867
Orange, CA 92867
us
us
11919 Foundation Place Suite 200
11919 Foundation Place Suite 200
Gold River, CA 95670
Gold River, CA 95670
us
us
2750 Gateway Oaks Drive, Suite 300
2750 Gateway Oaks Drive, Suite 300
Sacramento, CA 95833
Sacramento, CA 95833
us
us
180 Grand Avenue, Suite 250
180 Grand Avenue, Suite 250
Oakland, CA 94577
Oakland, CA 94577
us
us
Paul Krupka 409 Rolling Hills Avenue
Paul Krupka 409 Rolling Hills Avenue
San Mateo, CA 94403
San Mateo, CA 94403
us
us
600 16th street
600 16th street
541330 - Engineering Services Company Name
Lerch Bates Inc.
ACT Vendor II
14702
LightWerks Communication Systems, Inc. dba CCS Presentation Syst
Linde LLC
Lockwood, Andrews & Newnam, Inc.
Lynx Technologies, Inc.
14665
MacDonald-Bedford LLC
Macro Corporation
Magdave Associates, Inc.
12048/7484
15034
263
Business Address
Mailing Address
Oakland, CA 94612
Oakland, CA 94612
us
us
6160 Stoneridge Mall Road Suite 250
6160 Stone ridge Mall Road Suite 250
Pleasanton, CA 94588
Pleasanton, CA 94588
us
us
2051 Junction Avenue Suite 110
3331 Jack Northrop Avenue
San Jose, CA 95131
Hawthorne, CA 90250
us
us
2389 Lincoln Avenue
2389 Lincoln Avenue
Hayward, CA 94545
Hayward, CA 94545
us
us
1050 Twentieth Street Suite 220
1050 Twentieth Street Suite 220
Sacramento, CA 95811
Sacramento, CA 95811
us
us
1350 41st Ave Suite 202
1350 41st Ave Suite 202
Capitola, CA 95010
Capitola, CA 95010
us
us
2900 Main St. Suite 200
2900 Main St. Suite 200
Alameda, CA 94501
Alameda, CA 94501
us
us
4377 County Line Rd. Macro Corporation
4377 County Line Rd. Macro Corporation
Chalfont, PA 18914
Chalfont, PA 18914
us
us
303 Hegenberger Road Suite 211
303 Hegenberger Road Suite 211
Oakland, CA 94621
Oakland, CA 94621
541330- Engineering Services Company Name
Maintenance Design Group
Mark Thomas & Company, Inc.
Materials Testing, Inc. dba KC Engineering Co.
ACT Vendor#
11210
14579
14359
Matriscope Engineering Laboratories
McCalmont Corporation dba McCalmont Engineering
14900
McGraw-Hill
McKim Design Group
14963
Mechanical Design Studio inc.
Mei Wu Acoustics
14662
264
Business Address
Mailing Address
us
us
1600 Stout Street Suite 940
1600 Stout Street Suite 940
Denver, CO 80202
Denver, CO 80202
us
us
7300 Folsom Blvd, Suite 203
7300 Folsom Blvd, Suite 203
Sacramento, CA 95826
Sacramento, CA 95826
us
us
KC Engineering Co. 865 Catting Lane, Suite A
KC Engineering Co. 865 Catting Lane, Suite A
Vacaville, CA 95688
Vacaville, CA 95688
us
us
4370 Contractors Common
4370 Contractors Common
Livermore, CA 94551
Livermore, CA 94551
us
us
1624 Dell Avenue Suite A
1624 Dell Avenue Suite A
Campbell, CA 95008
Campbell, CA 95008
us
us
4300 Beltway Place Ste 180
4300 Beltway Place Ste 180
Arlington, TX 76018
Arlington, TX 76018
us
us
4595 Cherry Avenue First Floor
4595 Cherry Avenue First Floor
San Jose, CA 95118
San Jose, CA 95118
us
us
1801 Oakland Blvd. Ste. 110
1801 Oakland Blvd. Ste. 110
Walnut Creek, CA 94598
Walnut Creek, CA 94598
us
us
3 Twin Dolphin Dr STE 190
3 Twin Dolphin Dr STE 190
541330- Engineering Services Company Name
ACT Vendor#
Business Address Redwood City, CA 94065
NBA Engineering, Inc.
NBS Government Finance Group, DBA NBS
14668
11126
Nelson\Nygaard Consulting Associates
Nolan Morrison Consulting
Norcal Rental Group
Novavia Solutions
14886
14685
14947
NS Corporation
NSI Engineering
265
Mailing Address Redwood City, CA 94065
us
us
11 Embarcadero West Suite 210
897 Hyde Street 2nd Floor
Oakland, CA 94607
San Francisco, CA 94109-5985
us
us
32605 Temecula Parkway Suite 100
32605 Temecula Parkway Suite 100
Temecula, CA 92592
Temecula, CA 92592
us
us
116 New Montgomery St, Ste 500 Nelson\Nygaard
116 New Montgomery St, Ste 500 Nelson\Nygaard
San Francisco, CA 94105
San Francisco, CA 94105
us
us
30221 Savoie ST
30221 Savoie ST
Murrieta, CA 92563
Murrieta, CA 92563
us
us
700 Indiana Street
318 Stealth Ct
San Francisco, CA 94107
Livermore, CA 94551
us
us
5863 Birch Court, Suite C
5863 Birch Court, Suite C
OAKLAND, CA 94618
OAKLAND, CA 94618
us
us
235 W. Florence Avenue
235 W. Florence Avenue
Inglewood, CA 90301
Inglewood, CA 90301
us
us
300 S. First St., Suite 300G
300 S. First St., Suite 300G
San Jose, CA 95113
San Jose, CA 95113
541330- Engineering Services Company Name
Oberkamper & Associates Civil Engineers, Inc.
OLMM Consulting Engineers
Online Builders
ACT Vendor#
14155
12687
14163
Overland, Pacific & Cutler
Overland, Pacific & Cutler, Inc.
14641
Pacific Legacy Inc.
Parsons Brinckerhoff
Parsons Transportatoin Group
Peoples Associates Structural Engineers, Inc.
14578
14640
14907
266
Business Address
Mailing Address
us
us
7200 Redwood Blvd, #308
7200 Redwood Blvd, #308
Novato, CA 94945
Novato, CA 94945
us
us
1404 Franklin Street Suite 350
1404 Franklin Street Suite 350
Oakland, CA 94612
Oakland, CA 94612
us
us
110 Melba Road
110 Melba Road
Encinitas, CA 92024
Encinitas, CA 92024
us
us
3750 Schaufele Ave Ste 150
3750 Schaufele Ave Ste 150
Long Beach, CA 90808
Long Beach, CA 90808
us
us
7901 Oakport Street Suite 4800
7901 Oakport Street Suite 4800
Oakland, CA 94621
Oakland, CA 94621
us
us
900 Modoc Street
900 Modoc Street
Berkeley, CA 94707
Berkeley, CA 94707
us
us
303 Second Street Suite 700 North
303 Second Street Suite 700 North
San Francisco, CA 94107
San Francisco, CA 94107
us
us
155 Grand Avenue Suite 350
155 Grand Avenue Suite 350
Oakland, CA 94612
Oakland, CA 94612
us
us
1996 Tarob Court
1996 Tarob Court
541330- Engineering Services Company Name
ACT Vendor#
Peter G Furth
Pyro-Comm Systems, Inc.
Q-Architecture
14616
Questa Engineering Corporation
Raymundo Engineering Company, Inc.
Reid Rothwell & Associates
RFE Engineering, Inc.
Rincon Consultants, Inc.
11112
14311
14483
15053
267
Business Address
Mailing Address
Milpitas, CA 95035
Milpitas, CA 95035
us
us
272 Lamartine St apt 2
272 Lamartine St apt 2
Boston, MA 02130
Boston, MA 02130
us
us
10966 Bigge Street
10966 Bigge Street
San Leandro, CA 94582
San Leandro, CA 94582
us
us
4243 25th Street
4243 25th Street
San Franciso, CA 94114
San Franciso, CA 94114
us
us
1220 Brickyard Cove Rd. Ste. 206
PO Box 70356
Point Richmond, CA 94801
Point Richmond, CA 94807
us
us
390 North Wiget Lane, ste. 150 PO BOX 30425
390 North Wiget Lane, ste. 150 PO BOX 30425
Walnut Creek, CA 94598
Walnut Creek, CA 94598
us
us
307 Moss Street Unit 2
307 Moss Street Unit 2
Victoria, BC V8V 4M7
Victoria, BC V8V 4M7
Canada
Canada
8680 Greenback Lane Suite 107
8680 Greenback Lane Suite 107
Orangevale, CA 95662
Orangevale, CA 95662
us
us
180 Grand Avenue Suite 400
180 North Ashwood Avenue
Oakland, CA 94216
Ventura, CA 93003
541330- Engineering Services Company Name
Roberson Appraisal Assoc.
Royston Hanamoto Alley & Abey
RUBY CANYON ENGINEERING INC
Ruggeri-Jensen-Azar
S Kwok Engineers, Inc.
ACT Vendor II
14557
14500
14878
14217
12711
Science Applications International Corporation
Sener Engineering & Systems, Inc.
Sequoia Consultants
SFTBD Inc
14974
268
Business Address
Mailing Address
us
us
2760 Magnolia Street
2760 Magnolia Street
Hayward, CA 94545
Hayward, CA 94545
us
us
225 Miller Ave -
225 Miller Ave -
Mill Valley, CA 94941
Mill Valley, CA 94941
us
us
743 HORIZON CT STE 385
743 HORIZON CT STE 385
GRAND JUNCTION, co 81506
GRAND JUNCTION, 81506
co
us
us
4690 Chabot Drive Suite 200
4690 Chabot Drive Suite 200
Pleasanton, ca 94588
Pleasanton, ca 94588
us
us
1815 Cornell Drive 1815 Cornell Drive
1815 Cornell Drive 1815 Cornell Drive
Alameda, CA 94501
Alameda, CA 94501
us
us
10260 Campus Point Drive
10260 Campus Point Drive
San Diego, CA 92121
San Diego, CA 92121
us
us
100 Montgomery St Ste. 2190
100 Montgomery St Ste. 2190
San Francisco, CA 94104
San Francisco, CA 94104
us
us
130 Doolittle Drive, Unit 22
361 W Grove Street
San Leandro, CA 94577
Orange, CA 92865
us
us
111 Pine Street Suite 1315
111 Pine Street Suite 1315
541330- Engineering Services Company Name
ACT Vendor#
Business Address San Francisco, CA 94111
Sigmaways, Inc.
Silverman & Light, Inc.
Simpson Gumpert & Heger Inc.
SOMA Environmental Engineering, Inc.
Stantec Architecture Inc.
Stantec Consulting Services, Inc.
Stearns, Conrad, and Schmidt, Consulting Engineers, Inc.
14672
14976
12774
13025
12578/13025
14368
Steer Davies Gleave
269
Mailing Address San Francisco, CA 94111
us
us
39737 Paseo Padre Parkway First Floor
39737 Paseo Padre Parkway First Floor
Fremont, CA 94538
Fremont, CA 94538
us
us
1201 Park Ave. Suite 100
1201 Park Ave. Suite 100
Emeryville, CA 94608
Emeryville, CA 94608
us
us
500 - 12th Street Suite 270
500- 12th Street Suite 270
Oakland, CA 94607
Oakland, CA 94607
us
us
6620 Owens Drive Suite A
6620 Owens Drive Suite A
Pleasanton, CA 94588
Pleasanton, CA 94588
us
us
1383 North McDowell Blvd. Suite 250
1383 North McDowell Blvd. Suite 250
Petaluma, CA 94954
Petaluma, CA 94954
us
us
901 Market Street
901 Market Street
San Francisco, CA 94103
San Francisco, CA 94103
us
us
3900 Kilroy Airport Way Suite 100
3900 Kilroy Airport Way Suite 100
Long Beach, CA 90806-6816
Long Beach, CA 90806-6816
us
us
970-355 Burrard Street
970-355 Burrard Street
Vancouver, BC V6C 2
Vancouver, BC V6C 2
CA
CA
541330- Engineering Services Company Name stripe Inc dba garnett sign studio
ACT Vendor# 14443
STV Incorporated
Sun Light & Power
Sun Power Corporation, Systems
T J K M Transportation Consultants
Team-Build, LP
14414
14099
14075
14125
Technology, Engineering & Construction
Telamon Engineering Consultants, Inc
Tennebaum-Manheim Engineers, Inc.
14627
14673
270
Business Address
Mailing Address
529 Railroad Ave
529 Railroad Ave
South San Francisco, CA 94080
South San Francisco, CA94080
usa
usa
9130 Anaheim Place, Suite 210
9130 Anaheim Place, Suite 210
Rancho Cucamonga, CA 91730
Rancho Cucamonga, CA 91730
us
us
1035 Folger Avenue
1035 Folger Avenue
Berkeley, CA 94710
Berkeley, CA 94710
us
us
1414 Harbour Way South
1414 Harbour Way South
Richmond, CA 94804
Richmond, CA 94804
us
us
4305 Hacienda Drive Suite 550
430S Hacienda Drive Suite 550
Pleasanton, CA 94588
Pleasanton, CA 94588
us
us
5858 Horton Street Suite 170
5858 Horton Street Suite 170
Emeryville, CA 94608
Emeryville, CA 94608
us
us
262 Michelle Ct
262 Michelle Ct
So. San Francisco, CA 94080
So. San Francisco, CA 94080
us
us
1330 Broadway Suite 952
1330 Broadway Suite 952
Oakland, CA 94612
Oakland, CA 94612
us
us
414 Mason Street, Suite 605
414 Mason Street, Suite 605
San Francisco, CA 94102
San Francisco, CA 94102
541330- Engineering Services Company Name
Tetra Tech, Inc.
The Source Group, Inc.
THEOPHANOUS Structural Engineers
TJKM Transportation Consultants
ACT Vendor#
Business Address
us
us
14297
17885 Von Karman Avenue Suite 500
17885 Von Karman Avenue Suite 500
Irvine, CA 92614
Irvine, CA 92614
11620
14814
14075
Transpedia Consulting Engineers
Transpo Group
Transportation Analytics
Transportation Infrastructure Group
14743
12454
14746
TYLIN International
271
Mailing Address
us
us
3478 Buskirk Avenue Suite 100
3478 Buskirk Avenue Suite 100
Pleasant Hill, CA 94523
Pleasant Hill, CA 94523
us
us
75 Silverwood Drive
75 Silverwood Drive
Lafayettte, CA 94549
Lafayettte, CA 94549
us
us
387S hopyard, suite 200
3875 hopyard, suite 200
pleasanton, CA 94588
pleasanton, CA 94588
us
us
613 Fourth Street Suite 205
613 Fourth Street Suite 205
Santa Rosa, CA 95404
Santa Rosa, CA 95404
us
us
20 California Street 7th Floor
20 California Street 7th Floor
San Francisco, CA 94111
San Francisco, CA 94111
us
us
5351 Bryant Ave.-
4096 Piedmont Ave. #802
Oakland, CA 94618
Oakland, CA 94611
us
us
4690 Chabot Drive Suite 220
4690 Chabot Drive Suite 220
pleasanton, CA 94588
pleasanton, CA 94588
us
us
2 Harrison Street, Suite 500
2 Harrison Street, Suite 500
San Francisco, CA 94105
San Francisco, CA 94105
541330- Engineering Services Company Name
Umerani Associates, Inc.
ACT Vendor#
14274
URS Corporation Americas
US Hybrid Corporation
Veridico Group, Inc.
Virginkar & Associates, Inc.
VSCE, Inc.
W & S Solutions, LLC
Walker Parking Consultants
Watry Design, Inc.
14806
14319
272
Business Address
Mailing Address
us
us
4020 Fabian Way, Suite 302
4020 Fabian Way, Suite 302
Palo Alto, CA 94303
Palo Alto, CA 94303
us
us
1333 Broadway Suite 800
1333 Broadway Suite 800
Oakland, CA 94612
Oakland, CA 94612
us
us
445 Maple Ave
445 Maple Ave
Torrance, CA 90503
Torrance, CA 90503
us
us
P.O. Box 673
P.O. Box 673
Roseville, CA 95661
Roseville, CA 95661
us
us
3350 East Birch Street Suite 101
3350 East Birch Street Suite 101
Brea, CA 92821
Brea, CA 92821
us
us
827 Broadway Suite 340
827 Broadway Suite 340
Oakland, CA 94607
Oakland, CA 94607
us
us
5776 Stone ridge Mall Rd. Suite 170
4142 Cardena Ct
Pleasanton, CA 94588
Dublin, CA 94568
us
us
135 Main Street, Suite 1030
135 Main Street, Suite 1030
San Francisco, CA 94105
San Francisco, CA 94105
us
us
100 Century Cnter Court, Ste 600
100 Century Cnter Court Ste 600
San Jose, CA 95112
San Jose, CA 95112
us
us
541330- Engineering Services Company Name Whitlock & Weinberger Transportation, Inc. (W-Trans)
Williams USA Inc
Zari Consulting Group, Inc.
ACT Vendor# 14879
12954
14694
273
Business Address
Mailing Address
475 14th Street Suite 290
475 14th Street Suite 290
Oakland, CA 94612
Oakland, CA 94612
us
us
6425 Apollo Place
PO Box 899
Windsor, CA 95492
Windsor, CA 95492
us
us
27 Moraga Via
1852 Bonanza Street
Orinda, CA 94563
Walnut Creek, CA 94596
us
us
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274
SR 14-145 Attachment 2
ATTACHMENT 2 Construction Management Firms Registered with the District 237990 - Other Heavy and Civil Engineering Construction Company Name ACT Vendor# American Civil Constructors West Coast, Inc.
Allana Buick and Bers, Inc.
AMG Construction
15274
14911
14767
ARCADIS U.S., Inc.
Baines Group, Inc.
Best Contracting Services, Inc.
Blocka Construction, Inc.
11317
11997
Boiled Architecture
275
Business Address
Mailing Address
3701 Mallard Drive
3701 Mallard Drive
Benicia, CA 94510
Benicia, CA 94510
us
us
990 Commercial Street
990 Commercial Street
Palo Alto, CA 94303
Palo Alto, CA 94303
us
us
8908 Thermal Street 10323 Thermal Street
8908 Thermal Street
Oakland, CA 94605
Oakland, CA 94605
us
us
445 S. Figueroa Street Suite 3650
445 S. Figueroa Street Suite 3650
Los Angeles, CA 90071
Los Angeles, CA 90071
us
us
562 14th St
562 14th St
Oakland, CA 94612
Oakland, CA 94612
us
us
4301 Bettencourt Way
4301 Bettencourt Way
Union City, CA 94587
Union City, CA 94587
us
us
4455 Enterprise Street 4455 Enterprise Street
4455 Enterprise Street 4455 Enterprise Street
Fremont, CA 94538
Fremont, CA 94538
us
us
255 Naylor Street
255 Naylor Street
237990- Other Heavy and Civil Engineering Construction ACT Vendor II Company Name
Brookwood Group Inc.
Camguard Systems, Inc.
15028
Compliance, Inc.
Construction Management System, Inc
Corporate Project management Inc
Cuperino Electric Inc.
D W Nicholson Corporation
14423
12501
Empire Today LLC
Engineering, Procurement & Construction
276
Business Address
Mailing Address
San Fancisco, CA 94112
San Fancisco, CA 94112
us
us
2 Embarcadero Center Suite 2910
2 Embarcadero Center Suite 2910
San Francisco, CA 94133
San Francisco, CA 94133
us
us
2175 S. Milliken Avenue
2175 Milliken Avenue
Ontario, CA 91761
Ontario, CA 91761
us
us
s.
121212 121212
121212 121212
Oaktown, CA 94608
Oaktown, CA 94608
us
us
1536 Eureka Rd. #200
1536 Eureka Rd. #200
Roseville, CA 95661
Roseville, CA 95661
us
us
3954 Arden Drive North
3954 Arden Drive North
Fresno, CA 93703
Fresno, CA 93703
us
us
1132 North Seventh Street
1132 North Seventh Street
San Jose, CA 95112
San Jose, CA 95112
us
us
24747 Clawiter Rd.
24747 Clawiter Rd.
Hayward, CA 94545
Hayward, CA 94545
us
us
333 Northwest Ave
333 Northwest Ave
Northlake, IL 60108
Northlake, IL 60108
us
us
3609 S Wadsworth Blvd suite 135
3609 S Wadsworth Blvd suite 135
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor#
Focon Inc.
General Roofing Company, Inc
George E Masker Inc
GP Crane & Hoist Services
H. A. Bowen Electric, Inc.
11906
14908
12700
Intermountain Electric Co.
j3C Construction
KINETICS MECHANICAL SERVICE INC.
14928
14334
Kwan Wo Ironworks Inc.
277
Business Address
Mailing Address
Lakewood, CO 8043S
Lakewood, CO 8043S
us
us
610 16th Street suite S01
610 16th Street suite S01
Oakland, CA 94612
Oakland, CA 94612
us
us
3309 Elmwood Ave Oakland
PO Box 2S26
Oakland, CA 94601
Castro Valley, CA 94S46
us
us
887 71st Ave
887 71st Ave
Oakland, CA 94621
Oakland, CA 94621
us
us
PO Box 6497
PO Box 6497
Napa, CA 94S81
Napa, CA 94S81
us
us
20SS Williams Street
20SS Williams Street
San Leandro, CA 94S77
San Leandro, CA 94S77
us
us
947 Washington St.
947 Washington St.
San Carlos, CA 94070
San Carlos, CA 94070
us
us
132S 66th Street
132S 66th Street
Berkeley, CA 94702
Berkeley, CA 94702
us
us
6691 BRISA STREET 6691 BRISA STREE
6691 BRISA STREET 6691 BRISA STREET
LIVERMORE, CA 94SSO
LIVERMORE, CA 94SSO
us
us
31628 Hayman Street
31628 Hayman Street
Hayward, CA 94S44
Hayward, CA 94S44
us
us
237990- Other Heavy and Civil Engineering Construction Company Name ACT Vendor# Lawson Products, Inc.
15011
LeRapport Group
LightWerks Communication Systems, Inc. dba CCS Presentation Syst
Magdave Associates, Inc.
15034
McGraw-Hill
montez group incorporate
Paradigm General Contractors
PermaCity Solar
Pyro-Comm Systems, Inc.
278
Business Address
Mailing Address
8770 W. Bryn Mawr, Suite 900
8770 W. Bryn Mawr, Suite 900
Chicago, IL 60631
Chicago, IL 60631
us
us
600 16th street
600 16th street
Oakland, CA 94612
Oakland, CA 94612
us
us
2051 Junction Avenue Suite 110
3331 Jack Northrop Avenue
San Jose, CA 95131
Hawthorne, CA 90250
us
us
303 Hegenberger Road Suite 211
303 Hegenberger Road Suite 211
Oakland, CA 94621
Oakland, CA 94621
us
us
4300 Beltway Place Ste 180
4300 Beltway Place Ste 180
Arlington, TX 76018
Arlington, TX 76018
us
us
925 treat avenue
925 treat avenue
san francisco, CA 94110
san francisco, CA 94110
us
us
1017 Macdonald Avenue
1017 Macdonald Avenue
Richmond, CA 94801
Richmond, CA 94801
us
us
5570 W. Washington Blvd
11920 Goshen Ave #203
Los Angeles, CA 90016
Los Angeles, CA 90049
us
us
10966 Bigge Street
10966 Bigge Street
237990- Other Heavy and Civil Engineering Construction ACT Vendor # Company Name
Business Address
San Leandro, CA 94582
Sacramento Builders EX
Skanska USA Civil West
Stacy and Witbeck, Inc.
12211
STV Incorporated
Sun Light & Power
Turner Group Construction
Vali Cooper and Associates
14414
14207
14955
WARNER SAFE GUARD INC.
279
Mailing Address
San Leandro, CA 94582
us
us
1331 t st
1331 t st
sacramento, CA 95811
sacramento, CA 95811
us
us
1905 Agua Mansa Road
1905 Agua Mansa Road
Riverside, CA 92509
Riverside, CA 92509
us
us
2800 Harbor Bay Parkway
2800 Harbor Bay Parkway
Alameda, CA 94502
Alameda, CA 94502
us
us
9130 Anaheim Place, Suite 210
9130 Anaheim Place, Suite 210
Rancho Cucamonga, CA 91730
Rancho Cucamonga, CA 91730
us
us
1035 Folger Avenue .
1035 Folger Avenue
Berkeley, CA 94710
Berkeley, CA 94710
us
us
1625 Filbert Street
1625 Filbert Street
Oakland, CA 94607
Oakland, CA 94607
us
us
41 washington Avenue
41 Washington Avenue
Point Richmond, CA 94801
Point Richmond, CA 94801
us
us
9950 canoga ave. aS
9950 canoga ave. aS
chatsworth, CA 91311
chatsworth, CA 91311
us
us
This page intentionally blank
280
SR 14-145 Attachment 3
ATTACHMENT 3 Construction Firms Registered with the District 236210- Industrial Building Construction Company Name 3QC
Allana Buick and Bers, Inc.
AMG Construction
ACT Vendor# 14611
14911
14767
ARCADIS U.S., Inc.
Baines Group, Inc.
Best Contracting Services, Inc.
Blocka Construction, Inc.
11317
11997
Blue Bus
281
Business Address
Mailing Address
193 Blue Ravine Ste. 190
193 Blue Ravine Ste. 190
Folsom, CA 95630
Folsom, CA 95630
us
us
990 Commercial Street
990 Commercial Street
Palo Alto, CA 94303
Palo Alto, CA 94303
us
us
8908 Thermal Street 10323 Thermal Street
8908 Thermal Street
Oakland, CA 94605
Oakland, CA 94605
us
us
445 S. Figueroa Street Suite 3650
445 S. Figueroa Street Suite 3650
Los Angeles, CA 90071
Los Angeles, CA 90071
us
us
562 14th St
562 14th St
Oakland, CA 94612
Oakland, CA 94612
us
us
4301 Bettencourt Way
4301 Bettencourt Way
Union City, CA 94587
Union City, CA 94587
us
us
4455 Enterprise Street 4455 Enterprise Street
4455 Enterprise Street 4455 Enterprise Street
Fremont, CA 94538
Fremont, CA 94538
us
us
1 KAve
1 KAve
236210- Industrial Building Construction Company Name
Boiled Architecture
Brookwood Group Inc.
Camacho Communications Corporation
Camguard Systems, Inc.
14105
15028
Compliance, Inc.
Construction Management System, Inc
Corporate Project management Inc
Cuperino Electric Inc.
D W Nicholson Corporation
Business Address
ACT Vendor#
14423
12501
282
Mailing Address
Hayward, CA 94544
Hayward, CA 94544
us
us
255 Naylor Street
255 Naylor Street
San Fancisco, CA 94112
San Fancisco, CA 94112
us
us
2 Embarcadero Center Suite 2910
2 Embarcadero Center Suite 2910
San Francisco, CA 94133
San Francisco, CA 94133
us
us
517 8th Street B1
517 8th Street B1
Sacramento, CA 95814
Sacramento, CA 95814
us
us
2175 S. Milliken Avenue
2175 S. Milliken Avenue
Ontario, CA 91761
Ontario, CA 91761
us
us
121212 121212
121212 121212
Oaktown, CA 94608
Oaktown, CA 94608
us
us
1536 Eureka Rd. #200
1536 Eureka Rd. #200
Roseville, CA 95661
Roseville, CA 95661
us
us
3954 Arden Drive North
3954 Arden Drive North
Fresno, CA 93703
Fresno, CA 93703
us
us
1132 North Seventh Street
1132 North Seventh Street
San Jose, CA 95112
San Jose, CA 95112
us
us
24747 Clawiter Rd.
24747 Clawiter Rd.
236210- Industrial Building Construction Company Name
ACT Vendor II
Empire Today LLC
Engineering, Procurement & Construction
Focon Inc.
General Roofing Company, Inc
George E Masker Inc
GP Crane & Hoist Services
H. A. Bowen Electric, Inc.
11906
14908
12700
Intermountain Electric Co.
j3C Construction
14928
283
Business Address
Mailing Address
Hayward, CA 94S4S
Hayward, CA 94S4S
us
us
333 Northwest Ave
333 Northwest Ave
Northlake, IL 60108
Northlake, IL 60108
us
us
3609 S Wadsworth Blvd suite 13S
3609 S Wadsworth Blvd suite 13S
Lakewood, CO 8043S
Lakewood, CO 8043S
us
us
610 16th Street suite S01
610 16th Street suite S01
Oakland, CA 94612
Oakland, CA 94612
us
us
3309 Elmwood Ave Oakland
PO Box 2S26
Oakland, CA 94601
Castro Valley, CA 94S46
us
us
887 71st Ave
887 71st Ave
Oakland, CA 94621
Oakland, CA 94621
us
us
PO Box 6497
PO Box 6497
Napa, CA 94S81
Napa, CA 94S81
us
us
20SS Williams Street
20SS Williams Street
San Leandro, CA 94S77
San Leandro, CA 94S77
us
us
947 Washington St.
947 Washington St.
San Carlos, CA 94070
San Carlos, CA 94070
us
us
132S 66th Street
132S 66th Street
Berkeley, CA 94702
Berkeley, CA 94702
236210- Industrial Building Construction Company Name
KINETICS MECHANICAL SERVICE INC.
ACT Vendor II
14334
Kwan Wo Ironworks Inc.
Lawson Products, Inc.
15011
LeRapport Group
LightWerks Communication Systems, Inc. dba CCS Presentation Syst
Magdave Associates, Inc.
15034
Mary Chen LLP
McGraw Hill Financial
McGraw-Hill
284
Business Address
Mailing Address
us
us
6691 BRISA STREET 6691 BRISA STREE
6691 BRISA STREET 6691 BRISA STREET
LIVERMORE, CA 94550
LIVERMORE, CA 94550
us
us
31628 Hayman Street
31628 Hayman Street
Hayward, CA 94544
Hayward, CA 94544
us
us
8770 W. Bryn Mawr, Suite 900
8770 W. Bryn Mawr, Suite 900
Chicago, IL 60631
Chicago, IL 60631
us
us
600 16th street
600 16th street
Oakland, CA 94612
Oakland, CA 94612
us
us
2051 Junction Avenue Suite 110
3331 Jack Northrop Avenue
San Jose, CA 95131
Hawthorne, CA 90250
us
us
303 Hegenberger Road Suite 211
303 Hegenberger Road Suite 211
Oakland, CA 94621
Oakland, CA 94621
us
us
1600 Franklin Street
1600 Franklin Street
Oakland, CA 94612
Oakland, CA 94612
us
us
4300 Beltway Place 11180
4300 Beltway Place 11180
Arlington, TX 76018
Arlington, TX 76018
us
us
4300 Beltway Place Ste 180
4300 Beltway Place Ste 180
236210- Industrial Building Construction Company Name
ACT Vendor#
montez group incorporate
Paradigm General Contractors
PermaCity Solar
Pyro-Comm Systems, Inc.
Sacramento Builders EX
Skanska USA Civil West
Stacy and Witbeck, Inc.
12211
STV Incorporated
285
Business Address
Mailing Address
Arlington, TX 76018
Arlington, TX 76018
us
us
925 treat avenue
925 treat avenue
san francisco, CA 94110
san francisco, CA 94110
us
us
1017 Macdonald Avenue
1017 Macdonald Avenue
Richmond, CA 94801
Richmond, CA 94801
us
us
5570 W. Washington Blvd
11920 Goshen Ave #203
Los Angeles, CA 90016
Los Angeles, CA 90049
us
us
10966 Bigge Street
10966 Bigge Street
San Leandro, CA 94582
San Leandro, CA 94582
us
us
1331 tst
1331 tst
sacramento, CA 95811
sacramento, CA 95811
us
us
1905 Agua Mansa Road
1905 Agua Man sa Road
Riverside, CA 92509
Riverside, CA 92509
us
us
2800 Harbor Bay Parkway
2800 Harbor Bay Parkway
Alameda, CA 94502
Alameda, CA 94502
us
us
9130 Anaheim Place, Suite 210
9130 Anaheim Place, Suite 210
Rancho Cucamonga, CA 91730
Rancho Cucamonga, CA 91730
us
us
236210- Industrial Building Construction Company Name Sun Light & Power
Turner Group Construction
Vali Cooper and Associates
ACT Vendor#
Business Address
14414
103S Folger Avenue .
103S Folger Avenue
Berkeley, CA 94710
Berkeley, CA 94710
us
us
162S Filbert Street
162S Filbert Street
Oakland, CA 94607
Oakland, CA 94607
us
us
41 Washington Avenue
41 Washington Avenue
Point Richmond, CA 94801
Point Richmond, CA 94801
us
us
99SO canoga ave. as
99SO canoga ave. aS
chatsworth, CA 91311
chatsworth, CA 91311
us
us
14207
149SS
WARNER SAFE GUARD INC.
286
Mailing Address
Report No: Meeting Date:
14-146 May 14,2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Operations Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
Bus Hoists/Lifts at all Operating Divisions, Project ID 2094
ACTION ITEM RECOMMENDED ACTION(S): Consider approving the release of a solicitation for a contract to complete the detailed design and to furnish, install, and commission hoist and lift equipment in support of the project to install new bus hoists/lifts at all operating divisions. EXECUTIVE SUMMARY: This project will install new in-ground lift systems at each operating division. These lift systems will be in-ground modular three-post systems that will accommodate all bus axle configurations. Implementation of the project requires the use of one contract to complete the detailed design of the lift system and to provide for installation and commissioning oft he new hoists/lift system. The contract will be solicited by means of an openly competitive Request for Proposal (RFP).
BUDGETARY/FISCAL IMPACT: A total of $1,5000,000 in State 1-Bond funds is programmed in the FY 2014 Capital Budget for the Bus Hoist project. These funds will be allocated amongst different phases as follows: Fund Source PTMISEA-R
Design and Installation
$1,450,000
Project Management
$50,000
Total
$1,500,000
BACKGROUND/RATIONALE: This Bus Hoist/Lift project will provide for the detailed design, installation, and commissioning of new three-post modular in-ground lift systems at each operating division. These lifts are intended to replace existing lifts in the bus maintenance facility at all AC Transit operating divisions. These modular lifts have been selected because of the minimal
287
Report No. 14-146 Page 2 of 3 construction requirements in contrast to other types of lifts requiring deep excavations, shoring and forming. Each new lift shall consist of three individual lifting mechanisms, each lifting mechanism will engage the axle or suspension of the bus. One lift mechanism will be fixed in place while the other two lifting assemblies will be movable along the length of the bus to allow infinite adjustments to match all bus configurations.
To implement this project, the District requires the services of specialized hoist/lift manufacturers to produce a suitable design, provide and install the appropriate equipment, and to commission the equipment for normal bus maintenance operations. The solicitation will be a Request for Proposal open to all; at a minimum, the 66 firms (listed in attachment 1) which are registered with the District will be notified of the solicitation. Additionally, 95 Disadvantaged Business Enterprises and 34 of which are Smaii/Smaii-Local Business Enterprises, shall also be directly soliticited to. Pursuant to Board Policy 351, the Small Business Enterprise goals for each of the contracts are:
SBE Goal
Contract Design, Furnish, and Install
25%
This contract is not eligible to be a small business set-aside in accordance with Board Policy 351 because the anticipated contract value exceeds $100,000. This contract is not eligible for Small and Small-Local Business Enterprise Preference because they are funded with Federal funds. ADVANTAGES/DISADVANTAGES: There are a number of advantages associated with contracting for these services, chief among these are: •
full and open competitive procurements ensure transparency and equal opportunity for all qualified firms; and
•
Contracting for specialized service that is required for a short time is more cost effective than hiring long-term employees.
ALTERNATIVES ANALYSIS: The District does not have the technical capability or capacity to provide the services for each of the contracts. Moreover, the District does not have the long-term requirement for the technical capability or capacity. The alternative to contracting for these services is to develop them inhouse using employees. Hiring long-term employees to accommodate a short term requirement is not cost effective. 288
Report No. 14-146 Page 3 of 3
PRIOR RELEVANT BOARD ACTIONS/POLICIES: Board Policy 350, Procurement Policy Board Policy 351, Small and Small Local Business Enterprise Policy
ATTACHMENTS: 1: Hoists/Lifts Design, Provide, Install Solicitation List
Department Head Approval: Reviewed
by:
Prepared
by:
Dennis W. Butler, Chief Planning and Development Officer Jon Medwin, Director of Purchasing and Materials James Pachan, Interim Chief Financial Officer Denise Standridge, Interim General Counsel Joe Callaway. Senior Project Manager
289
This page intentionally blank
290
SR 14-146 Attachment 1
ATTACHMENT 1 Bus Hoist and Lift Firms Registered with the District 423120- Motor Vehicle Supplies and New Parts Merchant Wholesalers Company Name ACT Vendor# Business Address A-Z Bus Sales, Inc.
ABC Bus, INC
Advanced Trailer Sales
Air and Lube Systems inc
11056
14875
13122
Alphatron UCS
Battery Solutions
battery specialists
Battery Systems
1363
11638
291
Mailing Address
1900 S. Riverside Avenue
1900 s. Riverside Avenue
Colton, CA 92324
Colton, CA 92324
us
us
17469 W. Colonial Dr.
17469 w. Colonial Dr.
Winter Garden, FL 34787
Winter Garden, FL 34787
us
us
2101 E. Charter Way P.O. Box 1988
P.O. Box 1988
Stockton, CA 95205
Stockton, CA 95201
us
us
8530 Fruitridge Rd Suite 1
8530 Fruitridge Rd Suite 1
Sacramento, CA 95709
Sacramento, CA 95709
us
us
van Hennaertweg 9 2952 CA
van Hennaertweg 9 2952 CA
Alblasserdam, AL 2
Alblasserdam, AL2
NL 15707 Rockfield Blvd. #130
NL
Irvine, CA 92618
Irvine, CA 92618
15707 Rockfield Blvd. #130
us
us
2824 san pablo ave
pobox 8472
oakland, ca 94608
emeryville, ca 94662
1240 Yard Court Suite E
1240 Yard Court Suite E
San Jose, CA 95133
San Jose, CA 95133
us
us
423120- Motor Vehicle Supplies and New Parts Merchant Wholesalers Business Address Company Name ACT Vendor# Battery Systems Inc.
Berendsen Fluid Power
Bitzer North America, Inc.
11638
10533
14178
Bovidix
BUS & EQUIPMENT
Busco Enterprises, Inc.
BUSWEST
5954
14882
12890
ClearEdge Power
Coach Glass
13116
Cook's Atomotive Service, Inc.
292
Mailing Address
12322 Monarch St
12322 Monarch St
Garden Grove, CA 92841
Garden Grove, CA 92841
us
us
3S83 Investment Blvd Suite 1
3583 Investment Blvd Suite 1
Hayward, CA 94545
Hayward, CA 94545
us
us
4031 Chamblee Rd.
4031 Chamblee Rd.
Oakwood, GA 30566
Oakwood, GA 30566
us
us
19597 ne 19th ave bay f
19597 ne 19th ave bay f
miami, FL 33179
miami, FL 33179
us
us
31 KAREN ROAD
31 KAREN ROAD
BELMONT, CA 94002
BELMONT, CA 94002
4280 Centerville Road
4280 Centerville Road
St Paul, MN S5127
St Paul, MN 55127
us
us
21107 S. Chico Street
21107 S. Chico Street
Carson, CA 90745
Carson, CA 90745
us
us
195 Governor's Highway
195 Governor's Highway
South Windsor, CT 06074
South Windsor, CT 06074
us
us
90 N. Polk St.
P.O. Box 70475
Eugene, OR 97402
Eugene, OR 97401
us
us
1440 N 4th St
1440 N 4th St
San Jose, CA 95112
San Jose, CA 95112
us
us
423120- Motor Vehicle Supplies and New Parts Merchant Wholesalers Company Name ACT Vendor# Business Address Creative Bus Sales, Inc.
Cummins West Inc
Dahl-Beck Electric
14290
10633
14279
Daitron Inc
David Wilson's Ford of Orange
Diamond Diesel Service, Inc.
Diesel Emissions Service
Diesel Radiator Company
EAST BAY FORD TRUCK SALES
Emissions Retrofit Group
10499
14744
12581/766
10610
14979
293
Mailing Address
13501 Benson Ave.
13501 Benson Ave.
Chino, CA 91710
Chino, CA 91710
us
us
14775 Wicks Blvd
14775 Wicks Blvd
San Leandro, CA 94577
San Leandro, CA 94577
us
us
Dahl-Beck Electric 2775 Goodrick Avenue
Dahl-Beck Electric 2775 Goodrick Avenue
Richmond, CA 948011109
Richmond, CA 94801-1109
us
us
5410 NW 44th
5410 NW 44th
Lincoln, NE 68524
Lincoln, NE 68524
us
us
1350 W. Katella Ave
1350 W. Katella Ave
Orange, CA 92867
Orange, CA 92867
us
us
Attn: Terry Moore 2550 E 12th St
Attn: Terry Moore 2550 E 12th St
Oakland, CA 94601-1502
Oakland, CA 94601-1502
us
us
701 66th Ave Unit B
70166th Ave Unit B
Oakland, CA 94621
Oakland, CA 94621
us
us
1990 Janice Ave.
1990 Janice Ave.
Melrose Park, IL 60160
Melrose Park, IL 60160
us
us
333 FILBERT ST
P.O. BOX 2098
OAKLAND, CA 94607
OAKLAND, CA 94604
4522 Parker Ave .Ste 200
4522 Parker Ave Ste 200
423120- Motor Vehicle Supplies and New Parts Merchant Wholesalers ACT Vendor II Business Address Company Name McClellan, CA 95652
Exide Technologies
Find It Parts LLC
Fletcher Jones Motorcars Fremont
15065
Hazel Lee Jones Productions, LLC
lrby Corp. dba Central Equipment Service Co.
lronman Parts and Services
2024
12334
JAJ Enterprises
JESSE HOLT ENTERPRISES LLC
12882
294
Mailing Address McClellan, CA 95652
us
us
13000 Deerfield Parkway Building 200
13000 Deerfield Parkway Building 200
Alpharetta, GA 30004
Alpharetta, GA 30004
us
us
1308 Factory Place 11112
1308 Factory Place 11112
Los Angeles, CA 90013
Los Angeles, CA 90013
us
us
5760 Cushing Parkway
5760 Cushing Parkway
Fremont, CA 94538
Fremont, CA 94538
us
us
5535 Fleming Avenue
5535 Fleming Avenue
Oakland, CA 94605
Oakland, CA 94605
us
us
1650 Las Plumas Ave. UnitE
1650 Las Plumas Ave. UnitE
San Jose, CA 95133
San Jose, CA 95133
us
us
2535 Anselmo Dr ..
2535 Anselmo Dr..
Corona, CA 92879
Corona, CA 92879
us
us
1400 Cross Steet
1400 Cross Steet
Eugene, OR 97402
Eugene, OR 97402
us
us
2246 S. Railroad Ave
2246 S. Railroad Ave
Fresno, CA 93721
Fresno, CA 93721
us
us
423120- Motor Vehicle Supplies and New Parts Merchant Wholesalers Company Name ACT Vendor# Business Address JIT Truck Parts
Label Industries Inc dba National Tool Warehouse
14711
MANUEL ANGELES d/b/a MA TRADING
MaxxAir
MICHAEL STEAD'S HILLTOP FORD
Muncie Transit Supply
Myers Tire Supply Distribution, Inc.
NAPA Auto Parts
National Power Supply
14739
14735
10538
9198
15022
14659
295
Mailing Address
351 South Main Place Suite 200
351 South Main Place Suite 200
Carol Stream, IL 60188
Carol Stream, IL 60188
us
us
221 W 4th St. Ste 4
221 W 4th St. Ste 4
Carthage, MO 64836
Carthage, MO 64836
us
us
447 SUTTER STREET SUITE 412
P.O. BOX 281732
SAN FRANCISCO, CA 94108
SAN FRANCISCO, CA 94128
us
us
13545 Desmond St
13545 Desmond St
Pacoima, CA 91331
Pacoima, CA 91331
us
us
3280 AUTO PLAZA
3280 AUTO PLAZA
RICHMOND, CA 94806
RICHMOND, CA 94806
us
us
3720 S. Madison St.
3720 S. Madison St.
Muncie, IN 47302
Muncie, IN 47302
us
us
11875 Dublin Blvd. Suite A204
1293 S. Main St 1293 S. Main St.
Dublin, CA 94568
Akron, OH 44301
us
us
70166th Ave
70166th Ave
Oakland, CA 94601
Oakland, CA 94601
us
us
6 So. 2nd Street Suite 818
6 So. 2nd Street Suite 818
Yakima, WA 98902
Yakima, WA 98902
us
us
423120- Motor Vehicle Supplies and New Parts Merchant Wholesalers Company Name ACT Vendor# Business Address NC Auto Parts LLC
Neopart LLC
Nick's Custom Golf Cars
Nor-Cal Supply Company, Inc.
Norcal Rental Group
14172
106S4
11988
10S39
1468S
Pep Express Parts
Piedmont Plastics
142S7
PSR Enterprises
Rice Allied Automotive
14180
296
Mailing Address
11SO Matley Lane
llSO Matley Lane
Reno, Nevada 89S022180
Reno, Nevada 89S02-2180
us
us
SOS1 Horseshoe Pike
SOS1 Horseshoe Pike
Honey Brook, PA 19344
Honey Brook, PA 19344
us
us
3190 Park Rd. Unit D
3190 Park Rd. Unit D
Benicia, CA 94S10
Benicia, CA 94S10
us
us
840 Doolittle Drive
840 Doolittle Drive
San Leandro, CA 94S77
San Leandro, CA 94S77
us
us
700 Indiana Street
318 Stealth Ct
San Francisco, CA 94107
Livermore, CA 94SS1
us
us
1484S East 14th Street
1484S East 14th Street
San Leandro, CA 94S78
San Leandro, CA 94S78
us
us
1969 Davis Street
1969 Davis Street
San Leandro, CA 94S77
San Leandro, CA 94S77
us
us
1S22 vandyke Ave
1S22 vandyke Ave
San Francisco, CA 94124
San Francisco, CA 94124
us
us
920 Gilman Street
920 Gilman Street
Berkeley, CA 94710
Berkeley, CA 94710
us
us
423120- Motor Vehicle Supplies and New Parts Merchant Wholesalers ACT Vendor II Business Address Company Name Roberson Appraisal Assoc.
14557
2760 Magnolia Street
Mailing Address 2760 Magnolia Street
Hayward, CA 94545
Hayward, CA 94545
ROMAINE ELECTRIC INC.
14485
us
us
9850 HILLVIEW ROAD 9850 HILLVIEW ROAD
9850 HILLVIEW ROAD 9850 HILLVIEW ROAD
ROME TRUCK PARTS, INC.
12963
NEWCASTLE, CA 95658
NEWCASTLE, CA 95658
us
us
241 DEMPSEY ROAD
241 DEMPSEY ROAD
ROME, GA 30161
ROME, GA 30161
Safety Vision LLC
us
us
6100 West Sam Houston Pkwy North
6100 West Sam Houston Pkwy North
Houston, TX 77041
Houston, TX 77041
San Francisco Battery Inc.
11856
us
us
1383 Lowrie Avenue
1383 Lowrie Avenue
South San Francisco, ca 94080
South San Francisco, ca 94080
STM AUTOMOTIVE
14852
us
us
3410 PACHECO BLVD
P.O. BOX 1709
MARTINEZ, CA 94553
MARTINEZ, CA 94553
Transit Auto Parts LLC
us
us
3712 N Broadway 11352
3712 N
Chicago, IL 60613
Chicago, IL
Broadway 11352 60613 TRAVLN TOYS, INC.
Tri Vantage LLC
14821
us
us
21200 S. PARADISE
21200
ROAD
PARADISE ROAD
TRACY, CA 95304
TRACY,CA 95304
us
us
3507 Arden Road
3507 Arden Road
297
s.
423120 - Motor Vehicle Supplies and New Parts Merchant Wholesalers Company Name ACT Vendor# Business Address Hayward, CA 94545
UTCRAS
Vehicle Maintenance Program
Whalley Glass Company
14881
298
Mailing Address Hayward, CA 94545
us
us
501 Highland Avenue P.O. Bo~ 319
501 Highland Avenue P.O. Box 319
Morton, PA 19070
Morton, PA 19070
us
us
3595 N. Dixie Hwy. Bay #7
3595 N. Dixie Hwy. Bay#7
Boca Raton, Fl 33431
Boca Raton, Fl 33431
us
us
72 Chapel Street
72 Chapel Street
Derby, CT 06418
Derby, CT 06418
us
us
Report No: Meeting Date:
14 -113 May 14, 2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Operations Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
Quarterly Operations Performance Report
BRIEFING ITEM RECOMMENDED ACTION(S):
Consider receiving Quarterly Operations Performance Report for AC Transit fixed route services. EXECUTIVE SUMMARY:
The Quarterly Operations Performance Report for the 3rd Quarter of FY 13/14 provides information on programs within the department designed to improve the performance, reliability, cleanliness, and safety of our bus service. The percentage of service operated averaged 99.79 percent for the quarter, which exceeded the 95.5 percent goal. The weekday ridership for the current quarter averaged 184,465 passengers, which is about 10 percent higher than weekday ridership for the Winter 2012 period. The tags on Clipper provide confirmation of the ridership growth with a 16% increase in Clipper tags during the current year in comparison to the same period in 2013. The monthly on-time performance improved to 67.77 percent for the quarter after declining in the prior quarter. The monthly log-on rate was stable during the period at approximately 89 percent. The accident rate (vehicle collisions and passenger accidents) improved with a reduction from 8.47 to 7.60 accidents per 100,000 miles. The number of customer complaints was stable during the
3rd
quarter for the four predominant categories of complaints. Miles between
Chargeable Road Calls (MBCRC) averaged 5,534 for the quarter. The MBCRC's exceeded the goal for the months of January, February, and March. The bus cleanliness rating declined to a 7.42 rating for March. BUDGETARY/FISCALIMPACT:
There are no current direct fiscal impacts related to the Quarterly Operations Performance Report .
299
Report No. 14-113 Page 2 of 9 BACKGROUND/RATIONALE: The Quarterly Operations Performance Report provides information on programs within the department designed to improve the performance, reliability, cleanliness, and safety of our bus service. To continually recognize our outstanding employees who are an important part of achieving the division goals, the following is a list of employees who were recognized as Employees of the Month during the quarter: Transportation Division 2
January
February
Ann Moore Timothy Caldwell Lamont Franklin
Division 4 Division 6 Maintenance
March
Eva Goodridge Okey Nmezi Henry Grier
January
February
Division 2
Lamont Thornton
Division 4
Gary Collins Jose "Angel" Paez
Division 6
Phillip Salaices Phillip Mendoza
CMF
John Arnett
Russell Wiltshire Ronald Yasin Gregory Owens March Michael Bajjalieha Kenny Swanson
Talib Saleh
Gary Blanton
Tracy Harley
Richard Barbe
SERVICE OPERATED PERCENTAGE-The percentage of service operated averaged 99.79 percent during the
3rd
quarter, exceeding the District's goal. The percentage of service operated improved
by 0.01 percent due to 127 reduced missed trips. The overall trend of this key performance indicator has been positive over the past several months, with most months achieving the 99.5 percent goal. The percentage of service operated was not monitored prior to April 2012, so the graph below only shows 13 months of data. System-Wide Percentage of Service Operated __.__ Systemwide Average
100.0%
99.5% ~
·~
99.0%
QJ
Vl
98.5%
98.0%
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RIDERSHIP- The improvement in service has a direct effect on the District's efforts to increase ridership. The increased reliability of our bus service has resulted in a continuing improvement in ridership, with significant increases in weekday ridership from the FY 11/12 to FY 12/13 periods. The table below provides an overview of the weekday ridership for the past two years, with more detailed ridership data beginning in September 2013 when the District transitioned to monthly 300
Report No. 14-113 Page 3 of9 ridership reporting. The weekday ridership for the current quarter averaged 184,465 passengers, which is about 10 percent higher than weekday ridership for the Winter 2012 period and 1.6 percent higher than the Spring 2013 period. The large increase in the September/October 2013 timeframe is partially attributed to the increase in ridership due to labor uncertainties at BART.
RIDERSHIP- Average Daily Passengers System-Wide Weekday 220,000
__...,. Ridership
- - l i near (Ridership)
1 197,205 1 197,381 1 200,000
~18o,ooo I 171,438 1
...
c: Ql
1 181,518 1
1 178,042 1
~
"' I~ ~160,000
...............
1 167,309 1
"--tt
/
::.----
...
I
J 185,886
1 182,285 11 173,952 1 1 178,485 1
J 165,777
J 153,128 J
140,000
Ridership based on
'
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cu
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Tran sition into monthly ridership reports
Quarterly Sign-Ups
120,000 100,000
~
1 189,023 1
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ON-TIME PERFORMANCE- The on-time performance improved from 65.94 in 2nd Quarter to 67.77
percent in the 3rd quarter. The on-time performance dropped significantly during th e collective bargaining negotiations in late 2012; however, the on-time performance is once again showing improvement during the most recent quarter. Also, as noted in the last Operations Performance Report, the On-Time Performance Tiger Team was reassigned for a few months due to five vacancies. The new supervisors completed training in December, which allowed for the redeployment of this team. A second On-Time Performance Tiger Team is scheduled for deployment this summer along with service enhancements to several bus lines, which is expected to result in improvements to the on-time performance for our bus service.
Sytem-wide On-Time Performance __...,. Systemwide Average
- - l i near (Systemwide Average)
75% 70% ~
65%
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8
60% 55% 50%
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301
Report No. 14-113 Page 4 of 9 During the presentation of the last quarterly report, additional detail was requested regarding ontime performance on a line by line basis. The Month-to-Month OTP By Major Route table below provides an example of some of the monitoring that is done by the On-Time Performance Task force to address our lower performing bus lines. These types of reports are reviewed monthly to identify the bus lines for assignment of the On-Time Performance Tiger Team and to identify areas to focus service enhancements. The next table provides actions planned to address on-time performance on these major routes.
Route Direction
Aug-13
Sep-13
Oct-13
Nov-13
Dec-13
• In June increase weekday running time and allocate proper recovery time to address chronic lateness. • Monitor the effect of the end of the line circulation change in UC Village. • In August address running t ime issues particularly in t he afternoon when OTP declines significantly. • In June increase weekday and Saturday running time and allocate proper recovery time address chronic lateness.
302
Jan-14
Feb-14
Mar-14
AM
PM
Peak
Peak
Vehicle
Vehicle
• Monitoring by Tiger Team, especially as BRT construction proceeds. • Implement BRT. • Potential candidate for MTC Transit Performance Initiative funds for capital investment similar to the Line 51 project and as identified in th e COA Urban Trunk Toolkit. • Monitoring by Tiger Team, especially as BRT construction proceeds. • Implement BRT.
Report No. 14-113 Page 5 of 9
• Review OTP and make adjustments in December 2014 if necessary.
Initiative funds for capital investment similar to the Line 51 project and as identified in the COA Urban Trunk Toolkit. • Continue monitoring and consider disconnecting interline with line 58l.
• No planned adjustment at this time since OTP exceeds system average.
• Currently in design for capital improvements to improve speed and reliability. Construction will start in May.
• Monitor performance post-construction. Implement elements of project not included in initial construction phase.
• Currently in design for capital improvements to improve speed and reliability. Construction will start in May.
• Monitor performance post-construction. Implement elements of project not included in initial construction phase.
• In June increase weekday running time and allocate proper recovery time to address chronic lateness. • Monitor OTP via SATCOM data and coordinate with OTP Tiger Team for on-street interaction.
• Potential candidate for MTC Transit Performance Initiative funds for capital investment similar to the Line 51 project and as identified in the COA Urban Trunk Toolkit. • COA also recommends a frequency improvement and route structure simplification pending funding.
• In June increase weekday running time and allocate proper recovery time to address chronic lateness. • Monitor OTP via SATCOM data and coordinate with OTP Tiger Team for on-street interaction. • In June increase weekday running time and allocate proper recovery time to address chronic lateness. • Monitor OTP via SATCOM data and coordinate with OTP Tiger Team for on-street interaction.
• Potential candidate for ACTC Measure B funds for capital investment similar to the Line 51 project and as identified in the COA Urban Trunk Toolkit. • COA also recommends a frequency improvement and route structure simplification pending funding. • Potential candidate for MTC Transit Performance Initiative funds for capital investment similar to the Line 51 project and as identified in the COA Urban Trunk Toolkit. • COA also recommends a frequency improvement and route structure simplification pending funding. • Monitoring by Tiger Team to address non-schedule related performance issues.
• In August adjust runn)ng times to improve eastbound (afternoon) OTP.
In addition, additional detail was also requested regarding the types of missed trips that are experienced by Operations. The following table provides additional detail from a daily report that is reviewed by Operations to identify performance issues. The Operations team uses this information on a daily basis to identify problem areas and take immediate action to correct performance issues.
303
Report No. 14-113 Page 6 of9 Outlate/Cancellation Missed Trips Daily Report Problem Code\Sub Code
02
AC-Accldent
0
0
0
0
OC~utlate/Cancellation
0
3
0
3
RC-Road Call 51-Service Interruption
1
2
1
1
2
0
4 3
SR-Security Related TB-Tumback EA-Emergency Alarm
0
0
0
' 0
2
3
2
7
0
0
0
0
Division Total
4
10
3
17
04
06
Total
MILES BETWEEN ROAD CALLS-The miles between chargeable road calls improved from an average of 4,937 in the 2nd Quarter to 5,534 in the 3rd Quarter, exceeding the goals during the entire period. The improvement in miles between road calls is due to improved maintenance practices and can also be partially attributable to the performance of the new Gillig and New Flyer buses.
System-Wide Chargeable Miles Between Road Calls- ALL BUSES _._ Syst emwide
- - l i near (Systemwide)
7,500 6,500 5,500 V\
Ql
~
4,500 3,500 2,500 1,500
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OPERATOR LOG-ON RATE-The operator log-on rate averaged 89 percent during the 3rd quarter. The District is continuing efforts to improve the operator log-on rate, since improvement in the operator log-on rate will increase the accuracy of NextBus and provide customers with improved real time information on bus arrivals. While there are some limitations with the reliability of the current communications system on the buses, the management staff will continue its efforts toward achieving the 95 percent target.
304
Report No. 14-113 Pa ge 7 of9
System-Wide Log On Rate ....,._ Systemwide Average
--Linear (Systemwide Average)
100%
...
90%
~ Q;
80%
c:
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70%
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OPERATOR UNAVAILABILITY- The unavailability of operators decreased to 22.54 in March 2014
and was only .25 points from meeting the target. Overall, the unavailability of operators decreased from 25.27 percent average during the 2nd quarter to 25.2 percent average in the 3rd quarter, which is higher than the FY 13/14 goal of 22.3 percent. Operator Unavailability had a constant decrease from January to March, after completion of collective bargaining agreement negotiations. The Operations staff will continue enforcement of the current attendance policies to minimize disruptions in service to our customers. System-Wide Total Operator Unavailability Rate ~ Systemwide Average
30
--Linear (Systemwide Average)
25%
.,
~ 20% , ?; I ~ 15% I ~ ~
~ 10%
:::>
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ACCIDENT RATE- The accident rate per 100,000 miles traveled for the 3rd quarter improved with a
reduction from 8.47 in the 2nd quarter to 7.36 in the 3rd quarter, while meeting the target in January and March. Vehicle Collisions and Passenger Falls met the target goals for 3rd quarter. Vehicle collisions were reduced from a rate of 4.52 per 100,000 miles during the 2nd quarter to a rate of 4.02 per 100,000 miles in the 3rd quarter, meeting the target in January and March. The passenger fall rate reduced from 3.96 per 100,000 miles during the 2"d quarter to a rate of 3.34 per 100,000
305
Report No. 14-113 Page 8 of 9 miles during the 3rd quarter, which met the target in February and was only 0.05 percent away from meeting the target in January and March.
System-Wide Accident Rate (Vehicle Collisions and Passenger Falls) --+- Systemwide Average
--Poly. (Systemwide Average)
11.0 10.0 9.0 ~ I ~
8.0 7.0
6.0 5.0
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BUS CLEANLINESS INSPECTION RATE- The Bus Cleanliness Inspection rating declined during the
period to a 7.48 rating in March 2014. The division efforts to expand the daily cleaning of buses at the fuel island and efforts to improve the mileage driven preventive maintenance cleaning programs have moved the cleanliness ofthe fleet closer to the 8.0 goal. To move to the next level, the divisions are implementing programs to replace worn seat inserts on the older bus fleet and replace the bellows on the articulation joints on the 60 foot bus fleet to prevent road debris from blowing into the buses. System-Wide Bus Cleanliness Inspection Rating - Monthly 9
8 7 Ql
-e ..,~ Vl
6 5
~ 4
.... B ....
0
3 2
1
CUSTOMER COMPLAINTS- The division staff continues to focus on the highest complaint
categories that contribute to over 35 percent of total complaints. The majority of complaints received by the District are for Schedule Adherence, Pass-Ups, Operator Conduct/Discourtesy, and Unsafe Operation . The trend for the previous mentioned categories of customer
306
Report No. 14-113 Page 9 of 9 complaints showed improvement for the
3rd
quarter for Schedule Adherence, Pass Ups, and
Miscelleous related complaints; however, staff will need to continue to focus on further improvements in this area .
. _ Unsafe Operations
System-Wide Customer Complaint Rate per lOOk Boardings by Complaint Categories 9
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L ._.,_ Operator Discourtesy/
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Conduct
ADVANTAGES[DISADVANTAGES: This report does not recommend a course of action with notable advantages or disadvantages.
ALTERNATIVE ACTIONS: This report does not recommend an action. PRIOR RELEVANT BOARD ACTIONS[POLICIES: None ATTACHMENTS: None
Department Head Approval:
James Pachan, Chief Operating Officer
Reviewed by:
James Pachan, Chief Operating Officer
Prepared by:
Blossom Albuquerque, Management Analyst
307
This page intentionally blank
308
Report No: Meeting Date:
14-151 May 14, 2014
Alameda-Contra Costa Transit District
STAFF REPORT TO :
Operations Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
Clipper Outreach Efforts & Usage
BRIEFING ITEM RECOMMENDED ACTION(S):
Consider receiving Quarterly Report on Clipper Outreach Activities and Usage. EXECUTIVE SUMMARY:
This report covers the three-month period, January through March 2014. The District continues to experience a steady increase in Clipper usage, with the total number of tags up 3% over the prior quarter, and the penetration rate reaching a program high of 33.8% in February. Several initiatives implemented in 2013 and planned for 2014 are directed toward improving Clipper participation throughout the region and improving Clipper availability through the retail network. BUDGETARY/FISCAL IMPACT:
There is no budgetary or fiscal impact associated with th is report.
BACKGROUND/RATIONALE: Clipper Usage
Clipper use on AC Transit continues to increase. With 4.7 million tags recorded during the 3rd Quarter, usage is up 3% over the prior quarter and 16% over a year ago. The weekday market penetration rate for AC Transit was 33.0% in January and 33.8% in February-the highest to date. (Penetration rate is calculated by the monthly tag total divided by 1/12 of the annual ridership figure provided on our website.) In comparison with similar agencies, AC Transit ranks below BART (53%) SFMTA (47.6%}, Golden Gate Transit (approx. 40.7%) and VTA {34.6%}, but above Sam Trans (29.6%). Cal Train and Golden Gate Ferry are 58% and 95%, respectively. Average weekday ridership increased 3.9 percent and unique cards used grew four percent. Fee-generating transactions and settled transit operator revenue both increased 11.7 percent.
309
Report No. 14-151 Page 2 of 5 Clipper Ridership by Product Clipper E-Cash AC Youth Local (31 day rolling) AC EasyPass AC Adult local (31 Day Rolling) pass BART to AC Tra-.el Token AC Senior/Disabled Local Monthly Pass AC Service local Tra-.el Token AC Service TransBay Tra-.el Token VTA to AC One use Tra-.el Token VTA Express ECO pass - NEW GGT to AC One use Tra-.el Token AC employee pass Sam Trans to ACT One Use Tra-.el Token Caltrain to ACT One Use Tra-.el Token TOTAL
Jan-14 450,781 226,762 171 ,686 189,387 130,941 225,232 70,848 1,530 2,633 1,662 389 81 39 12 1,515,347
Feb-14 434,281 215,005 196,238 187,249 128,713 206,777 67,568 1,538 3,214 1,615 325 92 56 22 1,483,575
Mar-14 476,907 241 '149 224,150 206,645 139,071 242,413 74,377 1,532 3,528 1,866 379 115 54 15 1,658,410
Clipper Ridership growth rate January to March: 9.4%.
Penetration Rate 40.0% 35.0% 30.0% 25.0%
v
/
r
- ...............
~
~
20.0%
15.0% 10.0% 5.0% 0.0%
':'>'? ~ ~~ ~~ :X"''? ~ ~""'? to'>'? ':'>'?- ><:~ ~~ ~""'? ~~ '$')~ ...,~<:- «..~ ~~ "?-~ ~~ ...,'><:- ...,..s "?-v'C c.,~~ 0 c..; ~o <:>~ ...,~ «.~
Youth and Senior Outreach The mail-in application process for Youth and Senior Clipper cards was implemented in August 2013. During the quarter, 3,250 cards were issued in the region via mail/email/fax, representing 63% of the Senior cards issued and 72% of the Youth cards issued. This program continues to benefit AC Transit customers, and reduces the load in the Customer Service Center. Through additional marketing efforts described below, we hope to connect more youth with Clipper through upcoming communications to families through the schools. EasyPass Programs The Marketing Department is in the process of contracting with a new EasyPass college clientNorthwestern Polytechnic University in Fremont-which will add approximately 1,250 new Clipper card users. This will bring the number of Clipper EasyPass clients to ten. On an annual
310
Report No. 14-151 Page 3 of 5 basis, Customer Services activations/deactivations.
produces
10,000 new
cards
and
processes
30,000
pass
Retail Vendor Network
Of the total 358 vendor locations in the Clipper program, 70 are located in Alameda County and 44 in Contra Costa County. As previously reported, Cubic's contractual obligation to support the set number of vendor locations is fulfilled, and new outlets cannot be established without Cubic support. However, several efforts are underway to provide improved access to Clipper vendors in our operating area: Retail-Based Campaign: MTC is conducting a retail-based campaign focused on targeted outreach in five retailers in Emeryville, East Oakland, and San leandro. The goal is to enhance the services they provide by producing sign age, decals, banners and sandwich boards encouraging bus riders to add value to Clipper cards in these locations. Campaign ads have been running on billboards near the retail locations, and in some areas, the campaign is sending direct mail to surrounding neighborhoods. These tactics are being supplemented by outreach events- events at bus stops, community-based organizations near the retailers, and events at the retail locations themselves. Outreach staff are distributing free Clipper cards and a coupon redeemable for a free gift for riders who load value at the nearest participating retailer. The campaign launched in Emeryville in February and then rolled out to International Blvd. in Oakland in March and then San leandro in April. To date, the campaign has distributed 537 adult cards and distributed 16 senior cards and 10 youth card applications. Sales data is not yet available for the participating retailers. Relocation of Five Retail Vendors: As an intermediate step in negotiations with Cubic to change the way the retail network is structured, MTC has a temporary agreement with Cubic to end current contracts with five retailers in Alameda County and recruit and install five new retailers in areas that will be determined by AC Transit's current needs. This effort to determine which areas should be targeted for the new retail locations will begin in May. This will provide MTC and the District with a good idea of what type of effort is involved for this process, and inform negotiations with Cubic in determining the best way to make these retail adjustments going forward. Casual Rider Campaign: Plans are being finalized by MTC for a campaign focusing on people going to special events, such as one-time festivals/concerts, as well as ongoing events, such as farmers' markets and ball games, to include card distribution and Clipper information. Cash Customer Survey: MTC recently conducted a survey of cash paying customers on AC Transit as well as 5FMTA and VTA. The results of the survey, with associated recommendations and action plans for reaching customers not familiar with Clipper, or not currently using Clipper, will be available in May.
311
Report No. 14-151 Page 4 of 5 MTC is updating the Clipper brochure, to include new fare information, and long term will be using the results in developing a marketing plan that will cover the next two years. Autoload Campaign: This campaign started in March and runs through early May. Advertising focused on KQED radio, BART car cards, and online - targeting higher income, higher education transit riders. Decals were produced for ticket machines on all operators, including the two AVMs in the Customer Service Center. Animated clips will also be shown on the monitor in the Customer Service Center. "Clip," the new Clipper Mascot: A new campaign was recently launched to increase Clipper awareness and usage through social media. "Clip," a new character, started making guest posts on Clipper's Facebook and Twitter accounts in April. The character is being rolled out on YouTube and other social media over a period of several weeks. YouTube videos will feature Clip talking about ways to add value to a Clipper card and all the places Clipper can be used. AC Transit Clipper Marketing Activities As reported in the last update, the publicity and outreach planned for the upcoming fare changes will incorporate Clipper messaging throughout. The local-ride discounts with Clipper cash, the convenient "accumulator" Day Pass on Clipper, and the price reduction for the 31-Day Local Adult Pass (available only on Clipper) are all attractive features that should drive more customers to Clipper. Staff hopes to contract with MTC to employ the new Clipper mascot "Clip" in some of the outreach. Also in tandem with the fare-change implementation, staff will publicize Clipper vendors, including BART stations, via printed material, signage, and online in order to build greater awareness of the locations. And also this month, an email with printable promotional flyer and Youth Clipper application form will go out to schools, encouraging administrators to distribute the material to parents and students, and thus increase the number of youth moving from cash to Clipper. AC Transit Fare Policy and Clipper Clipper programming for the new fare policy in effect July 1, 2014 is on schedule for implementation. Highlights are: • • •
Reduced single-ride fare on Clipper-- $2.00 Adults/$1.00 Youth, Senior and Disabled Day Pass Accumulator-- $5.00 Adults/$2.50 Youth, Senior and Disabled Change in Adult 31-Day Pass from $80 to $75
Clipper Long Range Planning Process An update was presented to the Board in April 2014. ADVANTAGES/DISADVANTAGES: This report is being provided to inform the Board of Directors of the activities and usage of the Clipper program.
312
Report No. 14-151 Page 5 of 5
ALTERNATIVE ACTIONS: This report does not recommend an action.
PRIOR RELEVANT BOARD ACTIONS/POLICIES: None.
ATTACHMENTS: None. Department Head Approval: Reviewed by: Prepared by:
Tom O'Neill, ChiefTechnology Officer David J. Armijo, General Manager Victoria Einhaus, Customer Services Manager Victoria Wake, Marketing/Community Relations Manager
313
This page intentionally blank
314
Report No: Meeting Date:
14-114 May 14,2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Operations Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
Diesel Emission Control Systems {DECS) for Van Hool 5000 Series Buses
ACTION ITEM '
RECOMMENDED ACTION(S):
Consider authorizing the General Manager to award a contract to Complete Coach Works (CCW) for the installation of fifty-one (51) diesel emission control systems on Van Hool 5000 series buses to comply with California Air Resources Board (CARB) Transit Fleet Vehicle requirements. EXECUTIVE SUMMARY:
To comply with the CARB Transit Fleet Vehicle (TFV) requirements, the District is required to install Diesel Exhaust Control Systems (DECS) on fifty-one (51) Van Hool buses. The District had previously requested annual extensions from CARB for this fleet of buses due to available devices, space limitations, and complex modifications required for the installation of the DECS systems on the Van Hool 5000 series bus fleet. With CARB no longer allowing extensions for this bus fleet, the District issued a Request for Proposal (RFP) and three proposals were received by the Purchasing Department. Technical evaluations were performed by District training and technical service staff based upon criteria established in the RFP. In addition, a second evaluation was conducted as part of the best and final offer (BAFO) process, and the final offers were graded on eight {8) categories based upon the technical aspects of the proposals. Finally, a comprehensive risk assessment based upon equipment availability for revenue service and DECS life-cycle maintenance for the buses was conducted to identify potential issues that could impact the District's operation due to the complexity of the bus modifications. Based upon the comprehensive evaluation, it was determined that CCW provided the most responsive bid, including plans on structural integrity, reliability and passenger safety. BUDGETARY/FISCAL IMPACT:
The capital costs associated with retrofitting the fifty-one (51) Van Hool buses is $1,685,802. A total of $1,590,450 is currently budgeted for the project, with SO% FTA 5307 funds and 50% District Capital funds. An additional $95,352 in District Capital funds will be required to award the procurement as requested as part of the FY2014 Existing Capital Budget update.
315
Report No. 14-114 Page 2 of 5 BACKGROUND/RATIONALE: To comply with the Transit Fleet Rule, the District issued an RFP for the Van Hool exhaust retrofit devices mounted on the roof in 2012. The procurement was delayed due to the closure of the particulate filter manufacturer, Cleaire, and the development of CARB restrictions on exhaust aftertreatment devices above passenger compartments. Upon clarification by CARB that DECS devices would not be allowed over passenger compartments, the District reissued a new RFP with an updated scope of work to reflect the change in CARB policy. Three proposals were received by the Purchasing Department, and technical evaluations were performed by District training and technical service staff based upon criteria established in the RFP. The technical services and training staff selected for the technical evaluations were chosen based upon their specialized knowledge, skills, and experience in regards to the installation and maintenance of diesel emission control strategy (DECS) systems along with structural and safety considerations for the Van Hool bus fleet. The technical analysis examined three (3) bids for the proposed DECS installation and structure modification to the 5000 series 30-foot Van Hool fleet. The technical evaluation was based on the information provided by the contractor proposals based upon the criteria shown in the table below: EVALUATION TABLE
Criteria
Project Management
Emission Retrofit
4.8 mil project ceiling, 7 yrs. experience with limited structural modifications.
Iron man
Complete Coach Works
7 mil project ceiling, 13 yr. experience (mostly with filter cleanings, limited with structural modifications)
12.6 mil project ceiling, 27 yr. experience in structural modification and repairs ranging from trollies to over the road coaches. Donaldson LNF Passive Filter System, Provides detailed description of structural modifications and installation of DPF. Included are temperature insulation, chimney, vinyl wrap, flex bellow, mount assembly, heat blanket, exhaust tube and fiberglass wrap.
Technical Merit
Proposed 3 different system installations with no structural schematic print.
Johnson Matthey Systemproduct description shows active system (fuel to react with catalyst). Does not meet scope statement due to the fact of no facility was provided to perform work.
Environmental
Level 3 Plus Emission System
Level 3 Plus Emission System
Level 3 Plus Emission System
Training
Partial training offered, non· certified technician.
Training available for purchase@ $700 per technician plus travel cost which are not provided
ASE technician training provided
Support
Tools and software to connect to the system not listed
Additional cost for software and harness @$1,200 /unit
Tool and software provided
316
Report No. 14-114 Page 3 of 5
Scheduling
Partial deliverable schedule (3 buses held at any time proposes major impact at Division with limited spares)
Incomplete schedule
Complete timeline of deliverables in compliance with guidelines provided in RFP
Warranty
5yr/ 100,000 Emission Compliance
5yr/ 100,000 Emission Compliance
5yr/ 100,000 Emission Compliance
Pricing
Price Per Unit: $20,787
Price Per Unit: $21,095
Price Per Unit: $33,054
Based upon the criteria as outlined in the RFP, the scores in each criteria category populated a weighted score on the technical merits of the solicitation and produced an overall ranking of the technical ability of the proposers to effectively complete the installation of the DECS systems. Out of the three proposals, Complete Coach Works ranked the highest in technical merit as provided below: Complete Coach Works {CCW): 390 Points lronman Parts & Services: 246 Points Emissions Retrofit Group: 244 Points
CCW was the most experienced firm (27 years) and provided structural modification/ DECS installation examples on transit bus applications. In addition, CCW was the only bidder to provide design drawings detailing the proposed system layout. These drawings included the passive filter system, temperature insulation, chimney panels, vinyl wrap, flex bellow, mount assembly, heat blanket, exhaust tube and fiberglass wrap. Because CCW's proposal was the highest price of the three offers, a risk assessment was performed to understand the ramifications if the award were to go to Emission Retrofit Group or Iron man Parts and Service. A second round of questions and evaluations were issued to the venders that provided proposals. The evaluation team examined three (3) best and final offers (BAFO) for the proposed DECS installation and structure modification to the 5000 series 30 foot Van Hool fleet. The final offers were graded on eight (8) categories that populated a weighted score based upon the technical aspects of the proposals, which was separated from the overall price. The evaluation produced a total score to support the recommendation for award. Based upon this complete and thorough evaluation, it was determined that Complete Coach Works (CCW) provided the most comprehensive bid that included plans on structural integrity, reliability and passenger safety.
317
Report No. 14-114 Page 4 of 5 In addition, the technical evaluation team performed a risk assessment on the potential issues that could impact the District's operation. The assessment was based on the District's ability to perform revenue service and maintain the equipment within the remaining life cycle of the bus. A qualitative approach (i.e., high, medium, or low) was used to prioritize the risks and identify what ramifications would impact the District if awarded to the firm. Because detailed costs were not furnished, mitigating effects using quantitative analysis were not conducted. The table below provides the risk calculation, ranking scale, potential operation impacts and definitions used to measure the District's risks. RISK ASSESSMENT SUMMARY Firm
Complete Coach Works
Emissions Retrofit Group
lronman Parts
& Services
Probability
Impact
Rating
High
Low
Low
High
High
High
Potential missed service runs due to equipment unavailability as 30' spare ratio decreases to 9%.
High
Medium
Medium
Potential delay in project and possible chronic structural or safety defects that could create missed trips, increased road calls, and additional labor efforts with maintenance mechanics.
High
High
High
Inability to perform work offsite could place burden within operations facilities and raise issue in the CBA.
High
Medium
Medium
Medium
Low
Low
Ramifications
Bid Concerns
Bid had the highest cost proposal. Failure in providing sufficient structural modifications and supporting sub system integration. Does not demonstrate experience installing DECS application with bus fabrications. Provided 4 to 6 week lead times utilizing 3 buses during an installation period. Failure in providing sufficient structural modifications and supporting sub system integration. Does not demonstrate experience installing DECS application with bus fabrications. Firm to perform installation work on District property. Provided additional fees for training and diagnostic equipment not included in the proposal.
Financial impact to District
operating budget. Potential delay In project and possible chronic structural or safety defects that could create missed
trips, increased road calls, and additional labor efforts In maintenance mechanics.
Purchasing training and diagnostic equipment will impact Operating
Budget.
Based upon the technical and risk analysis, it was determined that Complete Coach Works provided the most comprehensive bid that included plans on structural integrity, reliability and passenger safety. Although the proposal was the highest price, it had the lowest risk assessed between the other two firms.
ADVANTAGES/DISADVANTAGES: The advantage of retrofitting these buses is that the District will become compliant with the CARB Transit Fleet Vehicle rule.
318
Report No. 14-114 Page 5 of 5 The disadvantage of this modification is that structural modifications to the Van Hool buses could impact the manufacturer structural warranties.
ALTERNATIVES ANALYSIS: Do nothing -This alternative is not recommended since the District would continue to be in violation of the CARB Transit Fleet Vehicle Rule, which could result in enforcement actions by CARB. Sell Buses outside of California -This alternative is not recommended since the District is not likely to receive the value needed for replacement of the buses.
PRIOR RELEVANT BOARD ACTIONS/POLICIES: Board Policy 350: Procurement Policy Staff Report 13-140: Annual CARB Update
ATTACHMENTS: 1: Evaluation Report: RFP 2013-1269 Best and Final Offer
Department Head Approval:
James Pachan, Chief Operating Officer I Interim Chief Financial Officer
Reviewed by:
Denise C. Standridge, Interim General Counsel Jon Medwin, Director of Procurement
Prepared by:
Stuart Hoffman, Manager of Technical Services
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320
SR: 14-114 Attachment 1
Evaluation Report RFP 2013-1269 Best and Final Offer
321
MEMORANDUM TO:
FROM: DATE: SUBJECT:
Jon Medwin Bill Tanis, Technical Service Department March 24, 2014 BAFO Evaluation Report RFP 2013-1269
Provided is the evaluation report for the firms bidding on the Van Hool exhaust retrofit. The report provides an abstract of the project, final bid offer evaluations, risk assessment and a recommendation for award. I appreciate the joint effort made by the evaluation team and Purchasing Department that assisted in generating the report.
322
Executive Summary The evaluation team examined three (3) best and final offers (BAFO) for the proposed DECS installation and structure modification to the 5000 series 30' Van Hool fleet. The final offers were graded on eight (8) categories that populated a weighted score in the technical aspects which was separated from the overall price. The evaluation produced a total score to support the recommendation for award. It was determined that Complete Coach Works (CCW) provided the most comprehensive bid that included plans on structural integrity, reliability and passenger safety, with a project cost of $1,685,802. CCW was the most experienced firm (12 years) and provided structural modification/ DECS installation example's on transit bus applications. In addition, CCW was the only bidder to provide design drawings detailing the proposed system layout. These drawings included the passive filter system, temperature insulation, chimney panels, vinyl wrap, flex bellow, mount assembly, heat blanket, exhaust tube and fiberglass wrap. Because CCW's proposal was the highest price of the three offers, a risk assessment was performed to understand the ramifications if the award were to go to Emission Retrofit Group or Iron man Parts and Service. Provided is the risk assessment summary, fleet profile, and DECS proposed location. RISK ASSESSMENT SUMMARY
Complete Coach Works
Emissions Retrofit Group
Bid had the highest cost proposal.
Financial impact to District operating budget.
Failure in providing sufficient structural modifications and supporting sub system integration. Does not
Potential delay in project and possible chronic structural or safety defects that could create missed
demonstrate experience installing DECS application with bus fabrications. I 4to times utilizing 3 buses during an installation Failure in providing sufficient structural modifications and supporting sub system integration. Does not demonstrate experience installing DECS application with bus fabrications.
lronman Parts & Services
trips, increased road calls, and additional labor efforts in maintenance mechanics.
High
Low
Low
High
High
High
High
Medium
Medium
High
High
High
High
Medium
Medium
to
Potential delay in project and possible chronic structural or safety
defects that could create missed trips, increased road calls, and additional labor efforts with maintenance mechanics.
r Inability to perform work~~ff~it~~'-'"'-
I
Firm to perform installation work on District property.
could place burden within
I operations facilities and raiSe issue in the CBA.
Provided additional fees for training and diagnostic equipment not included in the
.
Purchasing training and diagnostic equipment will impact Operating Budget.
I
Medium
Low
Low
I ''
21Pc,o2 -
'II
0
323
FLEET PROFILE Engine Type Van Hool •
2006
30
I Cummins ISB 5.9L 245HP, EGR
2
25
10 Range
Unit Total
5001 - 5051
51
DECS PROPOSED LOCATION
A300K PROPOSED DECS LOCATION
(
.UOOK AC·TRAHSI'T
21 Pl. OF370'2
. n•· ~
.
3I Page
324
1
Background In order to meet the California Air Resources Board Transit Fleet Vehicle Rule, AC Transit is required to install fifty-one (51) verified Diesel Emission Control Strategy (DECS) systems in model year 2006 Van Hool A300K buses. The District's fleet of A300K Van Hool buses has a Cummins ISB 245 HP EGR engine that is located in the middle street side of the bus. The operating divisions have equipment availability constraints, as the sub fleet is limited with a 13% spare ratio.
Project Scope The statement of work required the installation of the proposed DECS systems to be compatible in the District's application and duty cycle for operational performance and maintainability. Alterations to the bus structure would be designed to withstand the transit service conditions throughout its service life. Subsequently, the chimney fabrication would eliminate no more than one passenger seat on the street side of the bus and have a metal liner to protect the compartment from any fire. The District's primary emphasis in this DECS installation is fire safety for the passengers, bus operators, and its equipment. PROPOSAL KEY FACTORS
J;>
As part of the proposal, the Contractor would provide design drawings detailing the proposed system layout. These drawings would include details of the exhaust pipe locations, brackets, chimney, fire and insulation material and component locations on the roof.
);>
The Contractor supplying the DECS system would be an authorized dealer or distributor for the products provided in the contract and would have a shop facility to perform the DECS installations and warranty service work.
J;>
The Contractor would provide eight (8) standard parts listings, system service manuals and wiring schematics as part of this contract. Any special diagnostic software, licensing and cabling for connectivity and diagnostic repair of the DECS using a laptop personal computer would be provided for computers as part of the contract.
);>
Training would consist of familiarization, maintenance of the DECS system, system diagnostics and troubleshooting. The familiarization training class would be provided for each of the three (3) shifts at each of the Districts four (4) operating Divisions.
COST EST I MATE
The total cost for the DECS project was estimated at $1.8M. Capital costs and structure redesign were taken into consideration in the total.
Chimney fabrications to the engine compartment made it
challenging to determine modification costs and a firm indirect cost (IE- overhead, labor, administrative, profit) to determine fair and reasonable pricing.
325
BAFO Evaluations The best and final offer {BAFO) evaluators were chosen by management personnel that provided specialized knowledge, skills and experience in regards to installations of diesel emission control strategy {DECS) systems. Technical analysis was examined by the Technical Service and Training Departments, as the Purchasing Department reviewed the pricing results. Key notables of the evaluation criteria are listed by each firm in the subsequent table. EVALUATION TABLE
Criteria
Project Management
Emission Retrofit
4.8 mil project ceiling, 7 yrs. experience with limited structural modifications.
lronman
Complete Coach Works
7 mil project ceiling, 13 yr. experience (mostly with filter cleanings, limited with structural modifications)
12.6 mil project ceiling, 27 yr. experience in structural modification and repairs ranging from trollies to over the road coaches. Donaldson LNF Passive Filter System, Provides detailed description of structural modifications and installation of DPF. Included are temperature insulation, chimney, vinyl wrap, flex bellow, mount assembly, heat blanket, exhaust tube and fiberglass wrap.
Technical Merit
Proposed 3 different system installations with no structural schematic print.
Johnson Matthey Systemproduct description shows active system (fuel to react with catalyst). Does not meet scope statement due to the fact of no facility was provided to perform work.
Environmental
Level 3 Plus Emission System
Level 3 Plus Emission System
Level 3 Plus Emission System
Training
Partial training offered, noncertified technician.
Training available for purchasing@ $700 per tech plus travel cost which are not provided
ASE tech training provided
Support
Tools and software to connect to the system not listed
Additional cost for software and harness @$1,200 /unit
Tool and software provided
Scheduling
Partial deliverable schedule (3 buses held at any time proposes major impact at Division with limited spares)
Incomplete schedule
Complete timeline of deliverables in compliance with guidelines provided in RFP
Warranty
Syr/ 100,000 Emission Compliance
Syr/ 100,000 Emission Compliance
Syr/ 100,000 Emission Compliance
Pricing
Price Per Unit: $20,787
Price Per Unit: $21,095
Price Per Unit: $33,0S4
.
326
RISK ASSESSMENT The technical evaluation team performed a risk assessment on the potential issues that could impact the District's operation. The assessment was based on the District's ability to perform revenue service and maintain the equipment within the remaining life cycle of the bus. A qualitative approach (i.e., high, medium, or low) was used to prioritize the risks and identify what ramifications would impact the District if awarded to the firm.
Because detailed costs were not furnished, mitigating effects using
quantitative analysis were not conducted. Provided is the risk calculation, ranking scale, potential operation impacts and definitions used to measure the District's risks.
Risk= Threat Likelihood x Magnitude of Impact RANKING SCALE
-
Probability
High (1.0)
-
Low
Medium
High
(10)
(50)
(100)
Low Risk
Medium Risk
High Risk
(10 X 1.0 = 10)
(SOx 1.0 = SO)
(100 X 1.0 = 100)
Medium Risk
Medium Risk
POTENTIAL OPERATION IMPACTS
»
Complete Coach Works 1) Financial impact to District operating budget
»
Emissions Retrofit Group 1) Potential delay in project and possible chronic structural or safety defects that could create missed trips, increased road calls, and additional labor efforts with maintenance mechanics. 2)
»
Potential missed service runs due to equipment unavailability as 30' spare ratio decreases to 9%.
Iron man Parts & Services 1) Potential delay in project and possible chronic structural or safety defects that could create missed trips, increased road calls, and additional labor efforts with maintenance mechanics. 2) Inability to perform work offsite could place burden operations facilities and raise issue with Collective Bargaining Agreement. 3)
Purchasing training and diagnostic equipment will impact Operating Budget.
327
MAGNITUDE OF IMPACT
High (100} The loss of equipment structural integrity or service availability could be expected to have a severe or catastrophic adverse effect on passengers, operations staff, or equipment assets. (Major Damage, Major Financial Loss, or Severe Harm to Individuals) Medium (50} The loss of equipment structural integrity or service availability could be expected to have a serious adverse effect on passengers, operations staff, or equipment assets. (Significant Damage, Significant Financial Loss, or Significant Harm to Individuals)
Low (10} The loss of equipment structural integrity or service availability could be expected to have a limited adverse effect on passengers, operations staff, or equipment assets. (Minor Damage, Minor Financial Loss, or Minor Harm to Individuals) PROBABILITY WEIGHT FACTOR
High (1.0) Most likely the ramifications will occur from awarding bid. Medium (0.5) Even likelihood the ramifications will occur from awarding bid.
Low (0.1) Small likelihood the ramifications will occur from awarding bid.
RECOMMENDATION FOR AWARD It was determined that Complete Coach Works provided the most comprehensive bid that included plans on structural integrity, reliability and passenger safety, with a project cost of $1,685,802. Although the proposal was the highest price, it had the lowest risk assessed between the other two firms. Complete Coach Works had the most experience (12 years) and provided structural modification/ DECS installation example's on transit bus applications. In addition, CCW was the only bidder to provide design drawings detailing the proposed system layout. These drawings included the passive filter system, temperature insulation, chimney panels, vinyl wrap, flex bellow, mount assembly, heat blanket, exhaust tube and fiberglass wrap.
328
Report No: Meeting Date:
14-107 May 14,2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Operations Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
Resuming Operations at Richmond Division (D3)
ACTION ITEM RECOMMENDED ACTION(S):
Consider authorizing the General Manager to resume operations at the Richmond Division (D3) on a weekday schedule and with the "Desired" level of maintenance and improvements as outlined in the Facilities Utilization Study presented to the Board on February 12, 2014. Consider authorizing the issuance of solicitations for Architectural & Engineering (A&E), Project Management/Construction Management (PM/CML and Construction contracts for the rehabilitation of D3, with options for the remaining operating divisions and the central maintenance facility. EXECUTIVE SUMMARY:
The District suspended operations at Richmond (D3) in 2011 due to a severe financial crisis from the economic downturn and re-located the remaining bus operations and maintenance to the three other operating divisions. While the move reduced cost during this volatile period, it also resulted in the remaining divisions operating at or near their maximum capacity for bus parking, servicing, and maintenance activities. With increasing revenue and better cost controt the District is now contemplating service expansion that will require additional maintenance and parking capacity. The resumption of service operations at the Richmond facil ity would provide the necessary capacity to permit service expansion without the inefficiencies associated with increased deadhead costs. The resumption of operations at the Richmond division would require rehabil itation of the facility to address deferred maintenance along with improvements to make the facility safe and efficient. The rehabilitation will require three contracts: 1) architectural and engineering, 2) project management/construction management, and 3) construction . BUDGETARY/FISCAL IMPACT:
The rehabilitation of Richmond division will be funded with a mix of Federal and State 1-Bond funds as included in the FY 2015 Capital Budget. The proposed project funding breakdown is as follows:
329
Report No. 14-107 Page 2 of 5
Fund Source
FTA Section 5307 State 1-Bond Total
Architecture & Engineering Contract 1,113,333 386,667 1,500,000
Project Management/ Construction Management Contract 1,113,333 386,667 1,500,000
Construction
11,133,334 3,866,666 15,000,000
Total
13,360,000 4,640,000 18,000,000
BACKGROUND/RATIONALE:
In 2011, the District reduced service and suspended operations at D3 due to budget constraints resulting from the economic crisis that gripped the nation. The reduction in service and division closure were instrumental in addressing the existing financial situation and allowed the District to navigate through this difficult period; however, the division closure has resulted in some unplanned maintenance obligations, increased response time for bus road calls, negative impacts to on-time performance, increased deadhead time, and caused some of the remaining divisions to be operating over their design capacities. With an improved financial outlook due to increased revenues and lower operating costs, the District is now planning to expand service at the end of the current fiscal year and continuing into FY2015. To expand service in the most cost effective manner, the District will require additional bus parking and maintenance capacity for the expanded bus fleet. Staff provided three scenarios for ongoing service operations from the Facilities Utilization Assessment Study received by the Board on February 12, 2014, via staff report 14-008: •
Scenario A: Operate Three Divisions (Baseline)-the facilities continue to be operated as in the Spring, 2013, sign-up. This baseline scenario shows the operation of approximately 22 million platform miles, of which approximately 3.6 million miles are deadhead miles. Deadhead hours were approximately 160,000.
•
Scenario B: Operate Four Divisions-assumes Richmond Division (D3) is reopened and operated seven days a week. This Four Division scenario would allow most routes to be assigned to garages located close to their natural operating areas which would substantially reduce deadhead distances and times. Deadhead miles would decrease to around 3 million, a 14.8 percent reduction. Deadhead hours would decrease to around 142,000, an 11.3 percent reduction.
•
Scenario C: Operate Four Division Weekdays, Three Divisions on Weekends (4/3 Divisions)-assumes D3 is reopened for weekdays, but not operated on weekends. In this scenario, deadhead miles would decrease to approximately 3.1 million, a 14.0 percent reduction. Deadhead hours would decrease to around 144,000, a 10.3 percent reduction.
As provided in the table below, the operation of the Richmond division would result in a reduction in deadhead costs, that would be offset by an overall increase in operating costs
330
Report No. 14-107 Page 3 of 5 due to the staffing and utility costs associated with the operation of the division. While overall operating costs would increase with opening the Richmond facility, the service to our customers would improve with better maintenance response time, improved on-time performance, reduced deadhead time, and by allowing the operation of divisions within their design capacities. Existing Service Level Annual Operating Cost
Deadhead Staffing Utilities Total Annual Operating Cost
Scenario B 4 Divisions 7 days per week (1,164,032) 3,885,672 204,261 2,925,901
Scenario C 4/3 Divisions 5 days per week (1,077,312} 2,381,038 204,261 1,507,987
Expanded Service Level Scenario B 4 Divisions 7 days per week (1,165,312} 4,007,073 204,261 3,046,022
Scenario C 4/3 Divisions 5 days per week (1,202,752) 2,502,439 204,261 1,503,948
The Facility Utilization Study report identified several capital improvements required for each of the existing operating divisions, including the capital improvements required for the Richmond division. The operating divisions have not been modernized or upgraded for decades and will require significant improvements to offset the deterioration in the equipment and facilities through their constant use over the past several decades. Since the cost to upgrade a division is higher for an active division, staff is proposing to fully upgrade the Richmond facility prior to reactivation. The capital costs associated with the upgrading and resuming operations at D3 include completing a considerable amount of deferred maintenance, repairs to the bus parking area and employee parking garages, and several improvements required to make the facility habitable and safe for operations. The table below shows the funding required for each level of improvements as outlined in the Facility Utilization Study. The minimum amount of maintenance and improvements include only those repairs necessary to make the facility habitable and safe for operations, such as equipping the maintenance bays, restoring one bus washer to operational status and addressing other deferred maintenance items. The desired level of improvements includes all of the minimal maintenance, plus improving the bus parking lot, updating the employee parking lot, installing new bus washers, along with upgraded security and fire suppression systems. The ideal level of improvements builds on the desired level by further upgrading the interior of both the maintenance and transportations buildings and replacing the in-ground bus lifts.
331
Report No. 14-107 Page 4 of 5
Capital Cost
Minimal Maintenance and Improvements
Desired Maintenance and Improvements
Ideal Maintenance and Improvements
Improvement Cost
$5,400,000
$8,400,000
$7,400,000
Cumulative Improvement Costs
$5,400,000
$13,800,000
$21,200,000
The selected level of maintenance and improvements will be implemented with three contracts:
1. Architectural and Engineering (A&E) services. This contract will analyze the existing conditions and prepare plans and specifications suitable for construction for the entire facilities rehabilitation effort. The contract will be solicited with the D3 work as the base contract and options for similar work at the District's remaining operating divisions and the central maintenance facility. If funding becomes available and if the contractor performs satisfactorily, the District could exercise these options to prepare plans and specifications for the rehabilitation for these locations. This approach will permit the District to leverage the knowledge and expertise built during the D3 design and reduce the cost associated with the designs of the other facilities. This procurement will be a Request For Qualifications (RFQ) procurement, also known as a Brooks Act procurement and will result in a Firm-Fixed Price contract. 2. Project Management/Construction Management (PM/CM) services. This contract will provide the District with project management and construction management services for the D3 rehabilitation. The use of contractors for this relatively short-lived project permits the District to pay for these types of services for the time they are required without incurring long-term costs associated with employees. This contract would also have options for the remaining facilities like the A&E services contract. This procurement will be a Request For Qualifications (RFQ) procurement, also known as a Brooks Act procurement and will result in a Firm-Fixed Price contract. 3. Construction. When the plans and specifications are complete, the District will contract with a construction contractor to complete the work. This procurement will be a sealed bid Invitation For Bids (IFB) procurement resulting in a Firm-Fixed Price contract. ADVANTAGES/DISADVANTAGES:
The advantages of the staff recommendation include improving the efficiency of our bus service by reducing deadhead and maintenance response time. The staff recommendation also allows for the District to continue the expansion of service without exceeding the division capacities. The rehabilitation strategy provides for the most cost effective process for modernizing our facilities with the least impact on service operations.
332
Report No. 14-107 Page 5 of 5 The disadvantage of the staff recommendation would occur if revenues declined significantly and resulted in a contraction of service, which may result in the continued closure of the Richmond facility. However, the timeframe for completion of the A&E contract will allow staff to gain additional confidence in the economy and our revenue streams. If the economy continues to expand, staff would recommend a future award for the construction activities for the division. If revenues contract, then staff would reconsider bringing any action to the Board for construction activities in the short term and retain the A&E plans for future use. ALTERNATIVES ANALYSIS:
Two alternatives to rehabilitating D3 were considered: rebuilding the facility and building a new facility at a different site. Rebuilding D3 would require the demolition of the existing facility, along with the re-design and construction of a new facility. This option is significantly more costly and time consuming that rehabilitating the existing facility, requiring an estimated $60 to $100 million and 4 or more years. Moreover, this alternative would not permit a phased approach to development. Disposing of the existing facility and re-building a division at an alternate site would involve site identification and acquisition costs, environmental analysis with potential remediation, design and construction. In addition, it is likely that the District would be responsible for remediating any environmental issues that may arise at the current location. By way of comparison, a facility of similar size in Los Angeles required $95 million plus land acquisition costs and about 8 years. PRIOR RELEVANT BOARD ACTIONS/POLICIES:
Staff Report 14-008, Report on AC Transit Facilities Utilization Assessment Study and Recommendations for the Division 3 Richmond Division. Staff Report 13-142, Approval of Award of Contract 2013-1252 to Parsons Brinckerhoff for completion of a Facility Utilization Assessment Study for AC Transit's Division 3 (Richmond Operating Facility) Staff Report 11-241, Report Concerning the Ceasing of Operations at Division 3 (Richmond). Staff Report 11-020a, Approve Closure of the District's Richmond Operating Division (D3) Commensurate with the Fall Sign-up ATTACHMENTS: There are no attachments.
Department Head Approval:
Dennis W. Butler, Chief Planning and Development Officer
Reviewed by:
James D. Pachan, Chief Operating Officer/Interim Chief Financial Officer Denise Standridge, Interim General Counsel Dennis W. Butler, Chief Planning and Development Officer
Prepared by:
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334
Report No: Meeting Date:
14-122 May 14, 2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Operations Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
License Agreements to Enter and Use District Property
ACTION ITEM RECOMMENDED ACTION(S):
Consider authorizing the General Manager to execute license agreements to enter and use District Property with the United Cerebral Palsy of the Golden Gate for the property at 1531 Webster Street and with John and Carole Garcia for the property at 1510 Franklin Street in substantially identical format to the attached Attachment 1. EXECUTIVE SUMMARY:
1531 Webster Street and 1510 Franklin Street are located next door and adjacent to the General Offices. Both buildings have an existing emergency exit onto and across the District's sidewalk. The properties were recently purchased and the new building owners would like to establish a formal agreement that provides permitted use of the District's sidewalk. BUDGETARY/FISCAL IMPACT:
The licensee's will pay $100 annually as a license fee.
BACKGROUND/RATIONALE:
1531 Webster Street and 1510 Franklin Street is a large commercial building that covers its entire lot.
The building is adjacent to the District's property and surrounded by existing
buildings on all sides. 1531 Webster Street is occupied by the property owner, and other commercial tenants. The rear exterior stairs touch down onto the GO property. Family Dentist rents the bottom floor of the 1510 Franklin Street building which has two exterior doors; a main entrance on Franklin Street and a side door at a point approximately 75 feet along its northern property line that opens onto the District's property. There are no other exterior doors.
Their recycling and trash bin storage area is also located on the District's
property. It is comprised of an approximately 80 square foot area located ·across from the emergency exit door. 335
Report No. 14-122 Page 2 of 2 The owners recently approached staff requesting formal authorization to exit during an emergency onto District property. In an emergency, it is proposed that the additional exit would serve as a safe alternate route to Franklin Street. Since the doors and sidewalk are already in place it would be difficult to restrict the requested use. ADVANTAGES/DISADVANTAGES:
The advantage of a license agreement is its flexibility. A license will provide the District with a management tool. It can also be easily modified and provides permission without granting any rights. Staff did not identify any disadvantages.
ALTERNATIVES ANALYSIS:
There are several alternatives available, including: • •
Approval of an easement for access Allowing the use of District property without a formal agreement
An easement, like a license agreement, gives permission to use the property. Unlike a license agreement, an easement transfers an interest in the property to the easement holder that encumbers record title and is transferable. Easements are generally specific to a situation or use and do not allow for changed circumstances.
For these reasons, an easement is not
considered the best alternative. It is not in the best interest of the District to allow the use of its property without a formal agreement to manage and control its use. PRIOR RELEVANT BOARD ACTIONS/POLICIES:
None ATTACHMENTS: 1:
Attachment 1: License Agreements
Department Head Approval:
Dennis W. Butler, Chief Planning & Development Officer
Reviewed by:
Denise Standridge, Interim General Counsel
Prepared
by:
Hallie Llamas, Real Estate Manager
336
SR: 14-122 Attachment 1 LICENSE AGREEMENT
This AGREEMENT is entered into on by and between ALAMEDA-CONTRA COSTA TRANSIT DISTRICT, a California Public Transit Agency ("District") and United Cerebral Palsy of San Francisco, Oakland, CA at 1531 Webster Street, Oakland, CA ("Licensee").
1.
LICENSE
a. District hereby grants a license to Licensee, subject to all the terms and conditions herein, the right to use the District's Sidewalk along the southern property line of the District's property located at 1600 Franklin Street in Oakland, County of Alameda, and State of California. Licensee shall use the area ("the Sidewalk"), as shown on Exhibit A, attached hereto and made a part hereof. Licensee agrees to comply with all applicable planning and local regulations. b. This License is granted for the purpose of permitting Licensee including all of Licensees agents, employees, representatives, and other persons occupying Licensee's Office Building during an emergency (Collectively, "Agents"), the right to enter and use the District's Sidewalk for emergency egress only. c. Licensee's use of said property is limited to the use stated in Section !.b. All other uses are prohibited. All requests for a change in use, whether the change in use is temporary or permanent, shall be submitted to the District in writing and is subject to written approval by the District. 2.
TERM
This License shall take effect once executed by both the District and Licensee. It shall remain in effect for a period of up to TEN (10) YEARS (each twelve month period of which, starting with the effective date, shall be considered a "License Year"), subject to the following: a. Either party may terminate this License for any reason with ninety (90) days prior written notice to the other party. Either party may terminate this License for default upon ten (10) days written notice to the other if the other party has substantially failed to fulfill any of its obligations under this License in a timely manner. b. If, after the term of this License expires, Licensee continues to use the Property as described herein and the District does not object, all provisions of the License shall continue in effect, with the following exception: (I) the new agreement shall be on a month-to-month basis, not for a five-year or yearly term, and shall be terminable by either party with at least thirty (30) days prior written notice. 3.
LICENSE FEE
In consideration for the rights conveyed by this License, Licensee shall pay to AC Transit a fee of ONE HUNRED DOLLARS ($100.00) per year, payable in advance on an annual basis. Fee is due on the first day of each January.
337
4.
LATE FEE
Licensee acknowledges that late payment by Licensee to District oflicense fee and other sums due hereunder will cause District to incur costs not contemplated by this license, the exact amount of which will be extremely difficult to ascertain. Therefore, if any installment of license fee or any other sum due from Licensee is not received by District within ten (1 0) days after such amount is due, then, without any requirement for notice to Licensee, Licensee shall pay to District a late charge equal to ten percent (1 0%) of such overdue amount. The parties agree that this late charge represents a fair and reasonable estimate of the costs that District will incur by reason of late payment by Licensee. Acceptance of such late charge by District shall in no event constitute a waiver of Licensee's default with respect to such overdue amount, nor prevent District from exercising any of the other rights and remedies available to it.
5.
MAINTENANCE AND ALTERATIONS
a. The Sidewalk shall remain unobstructed at all times. Temporary storage of boxes, furniture, or other personal belongings is prohibited. Upon termination of this License, Licensee shall, surrender the Property to District in the same condition as at the commencement of this License. Licensee shall reimburse the District for any expenses incurred by the District for any damage to the Property resulting from this License. b. Licensee shall not construct or place any facilities on the Property, or install any equipment on the Property, or make any alterations to the Property, without the District's prior written consent. c. Licensee shall not use the Sidewalk for purposes other than emergency egress and shall not smoke, loiter, stand, sit, lie or ride, operate, walk or park any motorcycle, bicycle, or animals in the licensed area or allow any activities whether listed or not, that are not allowed under section I. b of this agreement. d. Licensee shall require its agents, employees, officers, invitees, contractors or guests to abide by the terms of this License agreement. e. If any portion of the District's Sidewalk is damaged by Licensee, or its agents, employees, officers, invitees, contractors or guests during emergency egress, pursuant to the license or in breach of the license, and during the term of this license, as described in Section 2 above, Licensee shall, at its sole cost, repair any and all such damage and restore the District's Sidewalk to its previous condition, all to the satisfaction of District. In the event that any such damage caused by Licensee results in dangerous conditions to the public, Licensee shall take measures to protect the public from such dangerous conditions. f. Licensee shall immediately notify the District of any dangerous conditions observed on the District's Sidewalk that are not the result of damage described in paragraph "e" above, and shall take reasonable temporary measures that can be accomplished with a minimum of time and expense to protect the public from such dangerous conditions. Licensee accepts no liability for harm stemming from the dangerous conditions not created by Licensee or its agents, employees, officers, invites, contractors or guests or Licensee's reasonable temporary efforts to secure the area.
338
g. Licensee and District reviewed the conditions of the District's Sidewalk prior to entering into this agreement and recorded any existing damage or dangerous conditions. The description of existing conditions, initialed by the parties, is attached hereto as Exhibit B.
6.
ACCESS TO PROPERTY
The District, including its agents and employees, reserves the right to enter the Property and make any improvements thereon at reasonable times, provided such entry does not cause unreasonable interference with Licensee's activities. Licensee does not by this License obtain an exclusive right, against the District, to any part of the Property.
7.
NO SMOKING
No smoking, including e-cigarettes, is allowed in the areas defined by this agreement and outlined in Exhibit A, attached hereto and made a part hereof.
8.
TAXES, ASSESSMENTS, AND OTHER CHARGES
Licensee shall pay all personal property taxes levied on account of personal property owned by Licensee on the Property, and pay any in-lieu, possessory interest, or use taxes imposed by reason of Licensee's use or occupancy of the Property.
9.
NOTICES
A written notice shall be deemed served upon mailing said notice to the other party and depositing the same with the U.S. Post Office, first class mail, with postage paid. For purposes of this License, all notices to the District shall be addressed to:
DISTRICT AC Transit AC Transit c/o Real Estate Manager c/o General Manager 1600 Franklin Street 1600 Franklin Street Oakland, CA 94612 Oakland, CA 94612 LICENSEE United Cerebral Palsy of United Cerebral Palsy of San Francisco San Francisco 1970 Broadway St. # 115 1531 Webster Street Oakland, CA 94612 Oakland, CA 94612
339
10.
OPTIONS TO RENEW
So long as Licensee is not in default under this agreement, either at the time of exercise or at the time the extended term commences, Licensee will have the option to extend the initial term of this License for two additional periods of FIVE (5) years (the "option period") on the same terms, covenants, and conditions of the License. Licensee must give written notice of its election to do so to District at least 90 days, but no more than one year, prior to the expiration date of the previous term. Licensee shall have no other right to extend the term beyond the option period.
11.
HOLDING OVER
If Licensee remains in possession of the premises with the District's consent after the expiration of the term of this license without having exercised any option to renew this license, or after the termination of any such option period,. such possession by Licensee shall be construed to be month-to-month, terminable on thirty (30) days' notice given at any time by either party. All provisions of this License Agreement, except those pertaining to term, shall apply to the month-to-month tenancy.
12.
ASSIGNMENT AND SUBLICENSING
This License is personal to Licensee. Notwithstanding references to assignees and/or sublicensees elsewhere in this License, if any, Licensee may not assign or sublicense this License in whole or in part, and any attempt to assign or sublicense this License shall terminate it.
13.
INDEMNIFICATION
Licensee shall indemnify, defend and hold District, its directors, officers, agents, volunteers and employees harmless from: I) all claims of liability for any damage to property or injury or death to any person occurring in, on, or about the Property; 2) all claims ofliability arising out of or in any way connected with Licensee's operations under this License, or any act or omission by Licensee, its officers, partners, directors, employees, agents, contractors, subcontractors or invitees; and 3) all damages, liability, fines, penalties, and any other consequences arising from any noncompliance or violation of any laws, ordinances, codes, or regulations, including but not limited to the Occupational Safety and Health Act of 1979 and the Americans with Disabilities Act of 1990. This obligation is joint and several, for licensees. Except, however, that District shall hold Licensee harmless from all claims ofliability for damage resulting from the acts or omissions of District or its authorized representatives.
14.
INSURANCE
a. Licensee at its cost shall maintain a commercial general liability policy or its equivalent with at least $1,000,000 per occurrence, $2,000,000 aggregate limits for bodily injury and property damage, insuring against all liability of Licensee and its authorized representatives arising out of and in connection with Licensee's use or occupancy of the Walkway. All such insurance shall insure performance by Licensee of the preceding indemnity provisions. All insurance shall name Alameda-Contra Costa Transit District, its directors, officers, agents, volunteers and employees as additional insured and shall provide primary coverage with respect to the District.
340
b. If the insurance referred to above is written on a Claims Made Form, then following termination of this License, coverage shall survive for a period of not less than five years. Coverage shall also provide for a retroactive date of placement coinciding with the effective date of this License. c. Licensee at its cost shall maintain on all its personal property, Licensee's improvements, and alterations, in, on, or about the premises, a policy of standard fire and extended coverage insurance, with vandalism and malicious mischief endorsements. This coverage shall be considered primary, and the proceeds from any such policy shall be used by Licensee for the replacement of personal property or the restoration of Licensee's improvements or alterations. d. If Licensee employs any person, it shall carry workers' compensation and employer's liability insurance and shall provide a certificate of insurance to the District. The workers' compensation insurance shall: provide that the insurance carrier shall not cancel, terminate, or otherwise modify the terms and conditions of said insurance except upon thirty (30) days prior written notice to the District; provide for a waiver of any right of subrogation against District to the extent permitted by law; and be approved as to form and sufficiency by the District's General Counsel. e. Licensee shall forward all insurance documents to Real Estate Manager, Alameda-Contra Costa County Transit District, 1600 Franklin St., Oakland, California, 94612.
15.
RISK OF LOSS
Licensee bears all risk ofloss under this License.
16.
CONFORMITY WITH LAW
a. Licensee shall observe and comply with all applicable laws, ordinances, codes and regulations of governmental agencies, including federal, state, municipal and local governing bodies having jurisdiction over any or all of the activities of Licensee hereunder, including the Occupational Safety and Health Act of 1979 as amended, all California Occupational Safety and Health Regulations, and all applicable federal, state, municipal and local regulations relating to health, safety, noise, environmental protection, waste disposal, hazardous materials, water and air quality. All activities conducted by Licensee on the Property must be in accordance with these laws, ordinances, codes and regulations. Licensee shall release, defend, indemnify and hold harmless District, its directors, officers, agents, volunteers and employees from any and all damages, liability, fines, penalties and consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. b. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this License, Licensee shall immediately notify the District's Claims and Liability Administrator by telephone at 510-891-7281. If any accident occurs in connection with this License, Licensee shall promptly submit a written report to District, in such form as the District may require. This report shall include the following information: 1) name and address of the injured or deceased person(s); 2) name and address of Licensee's sublicensee,
341
if any; 3) name and address of Licensee's liability insurance carrier; and 4) a detailed description of the accident, including whether any of District's equipment, tools or materials were involved. c. If a release of hazardous materials or hazardous waste occurs in connection with the performance of this License, Licensee shall immediately notify the Oakland Police Department and the City's Emergency and Toxics Management office. d.
Licensee shall not store hazardous materials or hazardous waste on the Property.
17.
INDEPENDENT CAPACITY
For purposes of this License, and for the duration of this License, Licensee, including its agents and employees, shall be, and is, an independent contractor and not an agent or employee of the District. Licensee has and shall retain the right to exercise full control and supervision of the services, and full control over the employment, direction, compensation and discharge of all persons assisting Licensee in the performance of this License. Licensee shall be solely responsible for all matters relating to the payment of its employees, including compliance with Social Security, withholding, and all other regulations governing such matters, and shall be solely responsible for its own acts and those of its agents and employees.
18.
GOVERNING LAW
The laws of the State of California shall govern this License.
19.
AMENDMENTS
The term of this License shall not be altered or otherwise modified except by a written amendment to this License executed by District and Licensee.
20.
SEVERABILITY
If any part of this License or the application thereof is declared invalid for any reason, such invalidity shall not affect the other terms of this License which can be given effect without the invalid provision or application, and to this end the provisions of this License are declared to be severable.
21.
WAIVER
Failure of District to insist on strict performance shall not constitute a waiver of any of the provisions of this License or a waiver of any other default of Licensee.
22.
JOINT AND SEVERAL LIABILITY
All obligations of the Licensee are joint and several for each licensee. 23.
EFFECT ON SUCCESSORS AND ASSIGNS
This License shall be binding on and inure to the benefit of the heirs, executors, administrators, successors, and assigns of the parties hereto.
342
24.
ENTIRE AGREEMENT
a. The terms and conditions of this License, all exhibits attached and any documents expressly incorporated by reference represent the entire agreement between the parties with respect to the subject matter of this License. This License shall supersede any and all prior agreements, oral or written, regarding the subject matter between District and Licensee. No other agreement, statement, or promise relating to the subject matter of this License shall be valid or binding except by a written amendment to this License. b. If any conflicts arise between the terms and conditions of this License and the terms and conditions of the attached exhibits or any documents expressly incorporated, the terms and conditions of this License shall control.
IN WITNESS WHEREOF, District and Licensee have executed this license as of the date written on the first page of this license.
ALAMEDA-CONTRA COSTA TRANSIT DISTRICT
Approved as to form and content:
David J. Armijo General Manager
Denise C. Standridge Interim General Counsel
LICENSEE
343
EXHIBIT A
1b00
f"~Ntc::L.IN e~
,.A~IN~
L.OT
~
---I~
[[]]
D D
D
Exhibit A Page 1 of 2 344
EXHIBIT A
Exhibit A Page 2 of 2
345
EXHIBIT B
Description of Damage and Dangerous Conditions Existing on the AC Transit Property
Damage/Condition
Description
Initial __ Date _ __ Initial __ Date _ __
346
LICENSE AGREEMENT
by and between ALAMEDA-CONTRA This AGREEMENT is entered into on COSTA TRANSIT DISTRICT, a California Public Transit Agency ("District") and John Garcia and Carole Garcia at !51 0 Franklin Street, Oakland, CA ("Licensee").
1.
LICENSE
a. District hereby grants a license to Licensee, subject to all the terms and conditions herein, to use the District's Sidewalk along the southern property line of the property located at 1600 Franklin Street in Oakland, County of Alameda, and State of California. Licensee shall use the area ("the Sidewalk"), as shown on Exhibit A, attached hereto and made a part hereof. Licensee agrees to comply with all applicable planning and local regulations. b. This License is granted for the purpose of permitting Licensee to use the Sidewalk as follows: as a second emergency exiting route for the ground floor tenants in the adjacent building at !51 0 Franklin Street, and for the storage of trash and recycling bins in the designated area as shown in Exhibit "A". c. Licensee's use of said property is limited to the use stated in Section I. b. All other uses are prohibited. All requests for a change in use, whether the change in use is temporary or permanent, shall be submitted to the District in writing and is subject to written approval by the District. 2. TERM This License shall take effect once executed by both the District and Licensee. It shall remain in effect for a period of up to TEN (I 0) YEARS (each twelve month period of which, starting with the effective date, shall be considered a "License Year"), subject to the following: a. Either party may terminate this License for any reason with ninety (90) days prior written notice to the other party. Either party may terminate this License for default upon ten (I 0) days written notice to the other if the other party has substantially failed to fulfill any of its obligations under this License in a timely manner. b. If, after the term of this License expires, Licensee continues to use the Property as described herein and the District does not object, all provisions of the License shall continue in effect, with the following exception: (1) the new agreement shall be on a month-to-month basis, not for a five-year or yearly term, and (2) shall be terminable by either party with at least thirty (30) days prior written notice. 3.
LICENSE FEE
In consideration for the rights conveyed by this License, Licensee shall pay to AC Transit a fee of ONE HUNRED DOLLARS ($100.00) per year, payable in advance on an annual basis. Fee is due on the first day of each January.
347
4.
LATE FEE
Licensee acknowledges that late payment by Licensee to District of license fee and other sums due hereunder will cause District to incur costs not contemplated by this license, the exact amount of which will be extremely difficult to ascertain. Therefore, if any installment of license fee or any other sum due from Licensee is not received by District within ten (10) days after such amount is due, then, without any requirement for notice to Licensee, Licensee shall pay to District a late charge equal to ten percent ( 10%) of such overdue amount. The parties agree that this late charge represents a fair and reasonable estimate of the costs that District will incur by reason of late payment by Licensee. Acceptance of such late charge by District shall in no event constitute a waiver of Licensee's default with respect to such overdue amount, nor prevent District from exercising any of the other rights and remedies available to it.
5.
MAINTENANCE AND ALTERATIONS
a. Licensee shall maintain the walkway and the Property used pursuant to this License in good order and repair and reasonably free and clean of all debris, trash and rubble. The walkway shall remain unobstructed at all times. With the exception of trash and recycling bins, no items shall be left or stored in any area subject to this License agreement. Temporary storage of boxes, furniture, or other personal belongings is prohibited. Upon termination of this License, Licensee shall, at its own cost, remove any equipment, materials, or improvements installed by Licensee and shall surrender the Property to District in the same condition as at the commencement of this License. Licensee shall reimburse the District for any expenses incurred by the District for any damage to the Property resulting from this License. b. Licensee shall not construct or place any facilities on the Property, or install any equipment on the Property, or make any alterations to the Property, without the District's prior written consent. c. Licensee shall not use the walkway for purposes prohibited in this License, and shall not smoke, loiter, stand, sit, lie or ride, operate, walk or park any motorcycle, bicycle, or animals in walkway or allow any activities whether listed or not that are not allowed under section l.b of this agreement. d. Licensee shall require its employees, agents, officers, invitees, contractors or guests to abide by the terms of this License agreement. e. If any portion of the District's Sidewalk is damaged by Licensee, or its employees, agents, officers, invitees, contractors or guests during entry or use or Emergency Access, pursuant to the license or in breach of the license, and during the term of this license, as described in Section 2 above, Licensee shall, at its sole cost, repair any and all such damage and restore the District's Sidewalk to its previous condition, all to the satisfaction of District. In the event that any such damage caused by Licensee results in dangerous conditions to the public, Licensee shall take measures to protect the public from such dangerous conditions. f. Licensee shall immediately notify the District of any dangerous conditions observed on the District's Sidewalk that are not the result of damage described in paragraph e above, and shall take reasonable temporary measures that can be accomplished with a minimum
348
of time and expense to protect the public from such dangerous conditions. Licensee accepts no liability for harm stemming from the dangerous conditions, unless created by Licensee or its representatives, or Licensee's reasonable temporary efforts to secure the area. g. Licensee and District reviewed the conditions of the District's Sidewalk prior to entering into this agreement and recorded any existing damage or dangerous conditions. The description of existing conditions, initialed by the parties, is attached hereto as Exhibit B.
6.
ACCESS TO PROPERTY
The District, including its agents and employees, reserves the right to enter the Property and make any improvements thereon at reasonable times, provided such entry does not cause unreasonable interference with Licensee's activities. Licensee does not by this License obtain an exclusive right, against the District, to any part of the Property.
7.
NO SMOKING
No smoking, including e-cigarettes, is allowed in the areas defined by this agreement and outlined in Exhibit A, attached hereto and made a part hereof.
8.
TAXES, ASSESSMENTS, AND OTHER CHARGES
Licensee shall pay all personal property taxes levied on account of personal property owned by Licensee on the Property, and pay any in-lieu, possessory interest, or use taxes imposed by reason of Licensee's use or occupancy of the Property.
9.
NOTICES
A written notice shall be deemed served upon mailing said notice to the other party and depositing the same with the U.S. Post Office, first class mail, with postage paid. For purposes of this License, all notices to the District shall be addressed to:
DISTRICT AC Transit AC Transit c/o Real Estate Manager c/o General Manager 1600 Franklin Street 1600 Franklin Street Oakland, CA 94612 Oakland, CA 94612 LICENSEE John C. Garcia John C. Garcia 1510 Franklin Street 63 Hermit Lane Oakland, CA 94612 Kentfield, CA 94904
349
10.
OPTIONS TO RENEW
So long as Licensee is not in default under this agreement, either at the time of exercise or at the time the extended term commences, Licensee will have the option to extend the initial term of this License for two additional periods of FIVE (5) years (the "option period") on the same terms, covenants, and conditions of the License. Licensee must give written notice of its election to do so to District at least 90 days, but no more than one year, prior to the expiration date of the previous term. Licensee shall have no other right to extend the term beyond the option period.
11.
HOLDING OVER
If Licensee remains in possession of the premises with the District's consent after the expiration of the term of this license without having exercised any option to renew this license, or after the termination of any such option period, such possession by Licensee shall be construed to be month-to-month, terminable on thirty (30) days' notice given at any time by either party. All provisions of this License Agreement, except those pertaining to term, shall apply to the month-to-month tenancy.
12.
ASSIGNMENT AND SUBLICENSING
This License is personal to Licensee. Notwithstanding references to assignees and/or sublicensees elsewhere in this License, if any, Licensee may not assign or sublicense this License in whole or in part, and any attempt to assign or sublicense this License shall terminate it.
13.
INDEMNIFICATION
Licensee shall indemnify, defend and hold District, its directors, officers, agents, volunteers and employees harmless from: I) all claims of liability for any damage to property or injury or death to any person occurring in, on, or about the Property; 2) all claims ofliability arising out of or in any way connected with Licensee's operations under this License, or any act or omission by Licensee, its officers, partners, directors, employees, agents, contractors, subcontractors or invitees; and 3) all damages, liability, fines, penalties, and any other consequences arising from any noncompliance or violation of any laws, ordinances, codes, or regulations, including but not limited to the Occupational Safety and Health Act of 1979 and the Americans with Disabilities Act of I 990. This obligation is joint and several, for licensees. Except, however, that District shall hold Licensee harmless from all claims of liability for damage resulting from the acts or omissions of District or its authorized representatives.
14.
INSURANCE
a. Licensee at its cost shall maintain a commercial general liability policy or its equivalent with at least $1,000,000 per occurrence, $2,000,000 aggregate limits for bodily injury and property damage, insuring against all liability of Licensee and its authorized representatives arising out of and in connection with Licensee's use or occupancy of the Sidewalk. All such insurance shall insure performance by Licensee of the preceding indemnity provisions. All insurance shall name Alameda-Contra Costa Transit District, its directors, officers, agents,
350
volunteers and employees as additional insured and shall provide primary coverage with respect to the District. b. If the insurance referred to above is written on a Claims Made Form, then following termination of this License, coverage shall survive for a period of not less than five years. Coverage shall also provide for a retroactive date of placement coinciding with the effective date of this License. c. Licensee at its cost shall maintain on all its personal property, Licensee's improvements, and alterations, in, on, or about the premises, a policy of standard fire and extended coverage insurance, with vandalism and malicious mischief endorsements. This coverage shall be considered primary, and the proceeds from any such policy shall be used by Licensee for the replacement of personal property or the restoration of Licensee's improvements or alterations. d. If Licensee employs any person, it shall carry workers' compensation and employer's liability insurance and shall provide a certificate of insurance to the District. The workers' compensation insurance shall: provide that the insurance carrier shall not cancel, terminate, or otherwise modifY the terms and conditions of said insurance except upon thirty (30) days prior written notice to the District; provide for a waiver of any right of subrogation against District to the extent permitted by law; and be approved as to form and sufficiency by the District's General Counsel. e. Licensee shall forward all insurance documents to Real Estate Manager, Alameda-Contra Costa County Transit District, 1600 Franklin St., Oakland, California, 94612.
15.
RISK OF LOSS
Licensee bears all risk of loss under this License.
16.
CONFORMITY WITH LAW
a. Licensee shall observe and comply with all applicable laws, ordinances, codes and regulations of governmental agencies, including federal, state, municipal and local governing bodies having jurisdiction over any or all of the activities of Licensee hereunder, including the Occupational Safety and Health Act of 1979 as amended, all California Occupational Safety and Health Regulations, and all applicable federal, state, municipal and local regulations relating to health, safety, noise, environmental protection, waste disposal, hazardous materials, water and air quality. All activities conducted by Licensee on the Property must be in accordance with these laws, ordinances, codes and regulations. Licensee shall release, defend, indemnifY and hold harmless District, its directors, officers, agents, volunteers and employees from any and all damages, liability, fines, penalties and consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. b. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this License, Licensee shall immediately notify the District's Claims and Liability Administrator by telephone at 510-891-7281. If any accident occurs in connection with this License, Licensee shall promptly submit a written report to District, in such
351
form as the District may require. This report shall include the following information: I) name and address of the injured or deceased person(s); 2) name and address of Licensee's sublicensee, if any; 3) name and address of Licensee's liability insurance carrier; and 4) a detailed description of the accident, including whether any of District's equipment, tools or materials were involved. c. If a release of hazardous materials or hazardous waste occurs in connection with the performance of this License, Licensee shall immediately notify the Oakland Police Department and the City's Emergency and Toxics Management office. d.
Licensee shall not store hazardous materials or hazardous waste on the Property.
17.
INDEPENDENT CAPACITY
For purposes of this License, and for the duration of this License, Licensee, including its agents and employees, shall be, and is, an independent contractor and not an agent or employee of the District. Licensee has and shall retain the right to exercise full control and supervision of the services, and full control over the employment, direction, compensation and discharge of all persons assisting Licensee in the performance of this License. Licensee shall be solely responsible for all matters relating to the payment of its employees, including compliance with Social Security, withholding, and all other regulations governing such matters, and shall be solely responsible for its own acts and those of its agents and employees.
18.
GOVERNING LAW
The laws of the State of California shall govern this License and venue shall be in Alameda County.
19.
AMENDMENTS
The term of this License shall not be altered or otherwise modified except by a written amendment to this License executed by District and Licensee.
20.
SEVERABILITY
If any part of this License or the application thereof is declared invalid for any reason, such invalidity shall not affect the other terms of this License which can be given effect without the invalid provision or application, and to this end the provisions of this License are declared to be severable.
21.
WAIVER
Failure of District to insist on strict performance shall not constitute a waiver of any of the provisions of this License or a waiver of any other default of Licensee.
22.
JOINT AND SEVERAL LIABILITY
All obligations of the Licensee are joint and several for each licensee.
352
23.
EFFECT ON SUCCESSORS AND ASSIGNS
This License shall be binding on and inure to the benefit of the heirs, executors, administrators, successors, and assigns of the parties hereto.
24.
ENTIRE AGREEMENT
a. The terms and conditions of this License, all exhibits attached and any documents expressly incorporated by reference represent the entire agreement between the parties with respect to the subject matter of this License. This License shall supersede any and all prior agreements, oral or written, regarding the subject matter between District and Licensee. No other agreement, statement, or promise relating to the subject matter of this License shall be valid or binding except by a written amendment to this License. b. If any conflicts arise between the terms and conditions of this License and the terms and conditions of the attached exhibits or any documents expressly incorporated, the terms and conditions of this License shall control.
IN WITNESS WHEREOF, District and Licensee have executed this License as of the date written on the first paragraph of this License.
ALAMEDA-CONTRA COSTA TRANSIT DISTRICT
Approved as to form and content:
David J. Armijo General Manager
Denise C. Standridge Interim General Counsel
LICENSEE
353
EXHIBIT A
354
1600 l"IV'
Trash &
~Tl'tUT
P"~IN
Recycling Bins
1!510/1!512 l"rvo.Nt
~Tl'tUT
0
D
o
1!50·-o·
5CALE 1"=:20'-o"
RYNERSON 0 BRIEN
~TI':'\Z
AL'T'e.AA'TlOt-l. TO 'T)of!
ARCHITECT U R E, INC.
1~10 FRANI
P a Ir i c k O'Brien. Ar ch i I e c t Stephen Rynerson. A ssoc. AlA 1512 Franklin Street, 3 rd Floor O a kland, Ca lif o rni a 9461 2- l804
J'h....-. dnwlng: .ut in..'1twn.nU of :.HV'ict. Tht idt~ .v'ld dt~gn: C'Of\t.Un.d twtM .ue ttw ptopffly of th. .uchi.toKt .u\d ;~n not to b. u:;ed fc.c U\Y othtt pro;Kt without the written lfpl"ov.U of the uchitKt. Copyright ~ 2013 Ryn.tl'$on O"&rMn ArdUttctu.rt
,_, A-1
Exhibit A Page 1 of 2
355
Exhibit A Page 2 of 2
356
Description ofDamage and Dangerous Conditions Existing on the AC Transit Property
Damage/Condition
Description
Initial Date _ __ Initial __ Date - - -
357
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358
FINANCE AND AUDIT COMMITTEE
May 14, 2014 Agenda Items C-1 – C-2
359
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360
Report No: Meeting Date:
14-026d May 14,2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Finance and Audit Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
Proposed FY 2014-15 Annual Operating and Capital Budget
BRIEFING ITEM RECOMMENDED ACTION(S):
Consider receiving report on the Proposed FY 2014-15 Annual Operating and Capital Budget. EXECUTIVE SUMMARY:
The Proposed Annual Operating and Capital Budget for FY 2014-15 is being provided for Board consideration and feedback. The proposed budget includes total projected operating revenues of $344.4 Million and total operating expenses at $343.9 million, which allows for a small surplus of $0.5 million. The proposed budget provides adequate funding to support existing operations and planned service expansion initiatives in support of the agency goals and objectives for this next fiscal year. The proposed budget is subject to further refinement based upon feedback from the Board . The operating revenues for the Proposed budget are generally consistent with the projections from the Draft budget presented at the April 23rd Board meeting. The revenue projections may require some revision in the next couple of weeks based upon the actual revenues from parcel taxes received during the month of April, which will be available prior to Board consideration of the final budget later this month . The proposed budget does include a minor increase to the Other Operating Revenues account due to reimbursements from a customer services provider contract. Staff conducted an extensive review of the proposed expenditures from department requests that are associated with Operating Expenses. The review resulted in several adjustments to labor costs, services, materials and supplies, and casualty and liability accounts, including the elimination of the projected increase in the Draft budget of $4.1 million for casualty and liability insurance and claims. The labor costs increased by approximately $3.9 million from the Draft budget projections due to validation from healthcare providers of higher healthcare renewal premiums, refinement of operations labor cost estimates, and the addition of a limited number of positions. Additionally, the FY 2014-15 Proposed Capital Budget of $84.2 million is funded by an assortment of Federal, State, Local and District capital funds. Federal funding for the FY 2015 Draft Capital Budget is significantly higher than previous years as the District has discontinued the use of FTA formula funds for preventive maintenance. This report also provides a status of 361
Report No. 14-026d Page 2 of 7 projects in the existing FY 2014 Capital Budget. There is a net savings of $250,806 in District capital funds due to remaining funds from some projects completing by the end of the fiscal year offset by one project requiring additional funding Staff is proposing to maintain the $0.5 million as a surplus for emergencies or changes in the economic climate; however, staff is prepared to receive recommendations from the Board for consideration in the budget development process and will provide a final Recommended Budget in late May.
BUDGETARY/FISCAL IMPACT: The proposed operating budget of $344.4 million is generally consistent with the Draft operating budget, with a projected operating surplus of $0.5 million. The Proposed operating budget includes some modifications from the Draft budget, including the addition of a service expansion, limited additions to personnel, and the addition of a new employee training and development program. The proposed capital budget projected at $84.2 million, includes $10.9 million in, District capital funds, for fleet replacement and expansion, facility improvements, technology and system-wide enhancements.
BACKGROUND/RATIONALE: FY 2014-15 GENERAL FUND OPERATING BUDGET DRAFT The Proposed Operating Budget maintains a balanced level of revenues and expenses and provides for a small operating surplus. Total Operating Revenues are projected at $ 344.4 Million and Total Operating expenses are projected at $343.9 million (See Attachment 1). To arrive at this new balanced position, staff worked collaboratively to address multiple requests for funding to support new programs and initiatives. The funding requests were evaluated and prioritized and included proposals for service enhancements, investments in capital programs, and workforce training and development. Operating revenues and subsidies are projected to grow at an aggregated rate of 2% over the FY 2013-14 Mid-Year Budget, based on the reported positive economic trends in the East Bay and in the general Bay Area economy. Please refer to Attachment 2 for a detailed overview of all the operating revenues by category. Subsidy revenues are continuing evaluation based upon receipt of Sales Tax-based Subsidies (like TDA funds) and Property Tax subsidies, which are very significant revenue categories for the District. The level of subsidies for FY 2015 will become more certain as more financial information becomes available with verification of April tax subsidy receipts. Staff will continue to review Sales Tax-based subsidies and Property Tax subsidies for potential adjustment in the final budget, which will be presented to the Board in late May. Farebox revenues are expected to continue the positive growth trend that occurred in FY 201314 due to ridership growth. The projected increase in farebox revenue for the new fiscal year will be accomplished through both ridership growth on existing service and potential ridership growth from service expansion. The Bay Area economy is projected to continue the 362
Report No. 14-026d Page 3 of7 improvement seen in past years which is anticipated to result in ridership growth at around the current rate of 5% over the prior year. The increase in ridership and farebox revenues will also be supported by the service enhancement plan that will go into effect during the new fiscal year. The baseline Operating Expenses are projected to grow at 1.9% which is primarily due to contractual wage increases, healthcare cost increases, and revised labor cost estimates associated with operations. The Service Enhancement Plan is expected to increase overall operating expenses to $343.9 resulting in an overall growth of 2.5% in operating expenses. The positive trends for labor costs that resulted in reductions in Pay to Platform cost factors is expected to stabilize during the upcoming fiscal year. The change in the composition of the workforce is expected to continue to reduce or maintain the baseline cost of wages, as more workers in the Operations workforce are now in the less senior ranges of the pay scale. The increase originally projected in the draft budget for casualty and liability costs has been eliminated due to the positive reaction of insurance carriers towards the District's accident reduction strategies and the implementation of plans associated with safety initiatives that are creating positive changes in the safety culture for the District. Services expenses are expected to increase due to salary and benefit increases for the contracts with the Alameda and Contra Costa County Sheriff departments, as well as a potential need to continue managing more complicated legal cases. Training services are also an important component of the proposed budget for the year, in order to seek productivity and leverage on the important investments in technology the District has made and is making in recent years. Other Expenses are expected to show a significant increase due to the known costs of elections for Board members, which occur every two years. The following summarizes the main budgetary changes and adjustments in the Proposed FY 2014-15 budget as compared to the Draft FY 2014-15 Budget:
FY 2014-15 Proposed Operating Budget Changes from Draft: Operating Revenues: •
The Other operating revenues category was increased reimbursements from a customer services provider contract.
by $0.3 million
due to
Operating Expenses: •
Labor costs are showing and increase of $4.2 million over the Draft Labor Cost projection due to a revised cost estimate of the operations workforce, higher costs of healthcare premiums renewals, and a limited number of new positions to support enhanced service and infrastructure, and an adjustment to the Pension Contribution costs.
•
Staff expects to be able to capitalize an additional $1.0 million in labor and indirect costs associated with personnel working on capital projects
363
Report No. 14-026d Page 4 of 7 •
Services are increased due to the costs associated with securities contracts and management of capital projects.
•
Fuel and lubricants costs are reduced based upon updated projections for lower costs for future diesel prices
•
Materials and supplies are expected to be $0.4 million lower than in the Draft due to projected reductions in parts consumption and a newer, better maintained fleet
•
Utilities and Taxes are expected to increase as a result of additional costs in certain taxes and permits expenses
•
Casualty and liability are expected to remain stable due to positive reaction from insurance carriers on the favorable trends for accidents and associated claims due to the efforts taken by staff since late 2012, which reduced the initial projection by $4.0 million from the Draft budget projection
•
The ADA Program budget was adjusted to reflect current expenditures and ridership trends in accordance with current contracts
•
The Other expenses account increased by $0.3 million due to training, employee incentives, and projected costs of Board elections
•
The Service Enhancement Plan was added to the Projected FY 2014-15 Budget and will consist of three rounds of additional service hours during the new fiscal year, which will result in initial costs of about $2.1 million
The proposed budget is based on a projected 1.70 million revenue service hours, 22.0 million operated miles, and 1,901 full-time equivalent positions. The Service Enhancement Plan may require an increase of up to 20 additional operators. FY 2014-15 PROPOSED CAPITAL BUDGET Staff presented first draft ofthe FY 2015 Capital Budget at the last Board meeting on April 23'd. There was discussion on the District's capital priorities and funding sources, and no changes were proposed by the Board to the proposed FY 2015 Capital Budget at $84.2 million including $10.9 million in District capital funds. However, since the last Board meeting, staff reviewed the list of existing FY 2014 Capital Budget and identified some projects that will be completing by end of the fiscal year freeing up $250,806 in District capital funds. The FY 2015 Proposed Capital Budget of $84.2 million is funded with a mix of Federal, State, local and District capital funds as shown in Attachment 3. Federal funding for the Proposed FY 2015 Capital Budget is significantly higher than previous years as the District has discontinued the use of FTA formula funds for preventive maintenance. Additionally, the Metropolitan Transportation Commission's (MTC) 15-year Core Capacity Challenge Grant Program will allow the District to advance Federal funds for capital projects including vehicle replacement and expansion, and facility rehabilitation and replacement. State 1-Bond funds along with appropriate other local and District funds will be used as matching funds and to fully fund other projects. 364
Report No. 14-026d Page 5 of 7 Funding is proposed for twenty-six new projects in FY 2015 (see Attachment 3). The proposed projects fall in four major categories- fleet replacement; facilities & maintenance; technology; and system-wide enhancements. The Proposed FY 2015 Capital Budget also includes reprogramming of funds for four projects to free up State 1-Bond funds which are more flexible and can be used as match funds for other large projects. The table below provides a summary of funding by category for Proposed FY 2015 Capital Budget. Table· FY 2015 Proposed Capital Budget by Fund Source
Category
District
Federal
State
Local
Total
Fleet Replacement & Expansion
$0.3
$35.7
$8.9
$0.0
$44.9
Facilities & Maintenance
$1.4
$16.7
$5.2
$0.0
$23.3
Technology
$1.9
$0.0
$0.0
$0.0
$1.9
System-wide Enhancements
$7.2
$0.0
$2.1
$3.3
$12.6
Adjustments
$0.1
$16.8
($15.5)
$0.0
$1.4
$10.9
$69.2
$0.8
$3.3
$84.2
Sub-total
Fleet Replacement & Expansion - FY 2015 vehicle procurements consist of (80) revenue vehicles along with $300,000 for non-revenue vehicles. The procurements include a mix of hybrid and diesel fueled vehicles, as per the Fleet Replacement Plan, as well as an additional (15) 40 foot vehicles to support service expansion. Facilities and Maintenance - The major projects recommended for funding include Division 3 refurbishment, Operations Control Center relocation, and other miscellaneous facility upgrades at various divisions. Technology - District funds will be utilized for replacement of the Storage Area Network, PeopleSoft version upgrade, and minor equipment replacement. System-wide Enhancements -The FY 2015 proposal includes funding to address a portion of the District's capital commitment for the Transbay Terminal project, Richmond Parkway Transit Center improvements, local matching funds for Contra Costa College Transit Center improvements, and the San Leandro BART Terminus project. Adjustments- The use of FY 2015 Federal funds in lieu of previously programmed State I-Bond funds will free up this flexible source of funds for potential use as matching funds for other large projects, such as bus procurements and Division 3 refurbishment.
The District's projected capital needs over the next five years exceed $300 million. The proposed budget addresses roughly one-third of the existing requests within a five-year window. Additional funding towards these projects needs to be identified as part of future capital budget development. MTC's Core Capacity program is providing assistance in in funding the District's capital needs, including vehicle replacements and facility refurbishment and upgrades for the next 15 years.
365
Report No. 14-026d Page 6 of 7 Attachment 4 provides a status of projects in the existing FY 2014 Capital Budget of $455.7 million, including a breakdown of all current major projects funded by a mix of federal, state, local and District capital funds as shown in the chart below. This list has been revised to identify projects completing by the end of the fiscal year with a remaining balance of $346,158 in District capital funds and some that require additional funding due to higher costs totaling $95,352 requiring a net adjustment of $250,806 to the existing capital budget.
Existing Capital Program Funding Summary
ADVANTAGES/DISADVANTAGES:
Staff analyzed several alternatives ba sed upon requests present~d by operating areas for resource allocations and new proposed activities and programs. Staff was guided by its updated goals and objectives and by the specific strategic priorities and initiatives defined in the Draft report, including enhanced service, support of the Districts' infrastructure, wellness and safety initiatives, and renewed investments in developing the technical and professional capabilities of the workforce. Staff will continue to develop the budget and will report back to the Board in late May. ALTERNATIVES ANALYSIS:
This report is being provided to inform the Board of the activities associated with the development of the FY 2014-15 budgets. Staff proceeded to consider many alternatives suggested and requested by the District's operating managers and will also evaluate any suggested alternatives proposed by the Board, in support of a plan to present a more comprehensive and finalized budget recommendation in the next round of budget deliberations with the Board in late May. PRIOR RELEVANT BOARD ACTIONS/POLICIES:
SR 13-285 Budget Development Process and Calendar, November 13, 2013 SR 14-033 Discu ssion regarding the Short Range Transit Plan- SRTP, February 12, 2014 366
Report No. 14-026d Page 7 of7 SR 14-048 FY1314 Mid Year Budget review, February 26, 2014 SR 14-026 FY141S Proposed Budgeting Framework, March 26, 2014 SR 14-026c FY1415 Draft Budget, April 23, 2014 Board Policy 312 Budget Policy ATTACHMENTS:
1: FY1415 Proposed Operating Budget ~: FY1415 Proposed Operating Revenues ~: FY 2015 Proposed Capital Budget 4: FY 2014 Existing Capital Budget Department Head Approval:
James Pachan, Interim Chief Financial Officer
Prepared by:
Hernan Vargas, Budget Manager Kiran Bawa, Capital Planning and Grants Manager
367
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368
SR 14-026d Att-1
ACTRANSIT FY 2014-15 PROPOSED OPERATING BUDGET- GENERAL FUND, BUDGETARY BASIS 4/29/2014
FY1415 Operating Budget Draft Apr 23,2014
Proposed FY1415 Proposed FY1415 Fav I Operating (Unfav) Change %change Budget vsFY1415 Fav I May 14,2014 Draft (Unfav)
CONSOLIDATED Revenues
Operating
$ 68,846,570 $ 68,846,570 $ $ 275,178,950 $ 275,518,950 $
0.0% 340,000
0.1%
340,000
0.1%
Total S&W
$ 111,514,473 $ 113,266,355 $ (1,751,882)
-1.6%
Fringe Benefits Pension Contrib, Normal Cost PEPRA
85,454,738 $ (2,590,698) -3.1% $ 82,864,040 350,000 $ 17,801,000 $ 17,451,000 $ 2.0% $ $ N/A
Subsidies
ITotal Revenues
344,025,520
344,365,520
Operating Expenses
$ 212,179,513 $ 216,172,094 $ (3,992,580) UAAL Pension Amortization $ 23,948,000 $ 23,948,000 $ 974,881 $ (256,335) Contracts and labor agreements $ 718,545 $ Baseline Labor Costs
ITotal Labor Costs District's Operating Expenses to be Capitalized
$ 236,846,059 $ 241,094,974 $ (4,248,916)
-1.9%
0.0% -35.7% -1.8%
1,000,000
-100.0%
Services Fuel and Lubricants Other Materials and Supplies Utilities and Taxes Casualty and Liability Interest Expenses ADA and DB purchased transp Other Expenses
$ (1,000,000) $ (2,000,000) $ $ 23,324,859 $ 23,708,768 $ $ 18,647,833 $ 18,060,679 $ $ 15,265,348 $ 14,811,202 $ $ 6,078,865 $ 6,127,987 $ $ 14,080,000 $ 10,000,000 $ $ 1,100,000 $ 1,139,943 $ $ 26,761,513 $ 26,210,513 $ $ 2,326,897 $ 2,605,378 $
(383,909) 587,154 454,146 (49,122) 4,080,000 (39,943) 551,000 (278,481)
-1.6% 3.1% 3.0% -0.8% 29.0% -3.6% 2.1% -12.0%
Total Operating Expenses
$ 343,431,374 $ 341,759,444 $
1,671,930
0.5%
Service Enhancement Plan
$
2,101,787
$
504,289
CONSOLIDATED Operating Surplus I (Deficit)
$
594,146
369
$ (2,101,787)
N/A
$
-15.1%
(89,857)
AC TRANSIT
SR 14-026d Att-2
FY1415 PROPOSED OPERATING BUDGET LAST YEAR THIS YEAR
NEXT YEAR
FY 2014 Mid-Year Budget
FY 2015 Proposed Operating Budget May 14
FY 2013 Actuals
Change Fav I (Unfav) FY2015 over FY 2014 Mid Year
$
%
REVENUES AND SUBSIDIES O~erating
1.a Farebox 1.b Contract Services
51 ,434 5,602
53,000 5,600
55,650 5,600
2,460 72 1,819 3,729 324 8,404
3,600 50 1,9 19 2,081 350 8,000
3,600 70 1,977 1,940 350 7,937
65,440
66,600
53,980 34,812 24,657
57,543
10AB 1107 11 Measure B
35,850 24,000
12 State Transit Assistance (STA)
10,071
2 BART Transfers 3 Interest Income 4 Advertising 5 Other Revenue 6 Rental Income 7 Other Operating Revenues
I
8 Total Operating Revenues Subsidies
5.0% 0.0%
-
(53}
0.0% 40.0% 3.0% -6.8% 0.0% -0.8%
69,187
2,587 [
3.9%
60,128 37,643 26,000
2,585
4.5%
1,793 2,000
5.0% 8.3%
9,730 4,475
(1,649)
4,347 133,119
137,976
128 4,857
76,500
79,942
3,442
4.5%
29,241 109,183
-
0.0%
3,442
3.3%
13 Measure J Total Sales-Tax based Subsidies
15 Property Taxes 16 Measure AAIBBNV
11 ,379
3,978 127,498
1
79,360 29,439
1
17 Total Property Taxes Subsidies
108,799
29,241 105,741
18 ADA Paratransit Fund (inc. fares) 19 Federal Assistance (ADA) 20 ADA Paratransit Vehicles
6,043 2,476 1,088
5,922 3,988 1,433
Total ADA related Subsidies
9,607
22 Fed Assis - Prev Maint. 23 Capital Funds Exchange 24 Total Prev Maint & related Subs
7,657
21
-
11 ,343
11 ,395
52
0.5%
-
-
25 Supplemental Service
2,000 2,469
2,225 1,821
I
31 TPI 32 Lifeline STA JARC, AB664, other 34 Total Other Federal, State Local
I
1
I
-
-
-
2,225
-
1,800
(21) (2,722)
0.0% -1 .2% -100.0%
(60)
-0.5%
2,722
-
12,660
12,600
-
-
-
-
-
9,686
989
26,963
20,417
16,625
280,524
270.620 I
275,179 1
'
35 Total Revenues and Subsidies
2.9% 3.6%
-1.9% 3.0% 3.0%
26 Labor Reimbursement
12,808
-14.5%
(110) 119 43
-
34 Total Subsidies
-
5,812 4,107 1,476
7,657
26.a BART Escrow Acct 27 RM2 subsidies, DB local assist 29 Federal Assistance Section 5307 Capital Funding
20 58 (141)
I
9 Transportation Develop. Act (TDA)
14
2,650 -
(989)
-100.0%
(3,792)
-18.6%
4,559
1.7%
7,145
2.1%
'
345,964
370
337,220
I
344,366
4/29/2014 8:41 PM
SR 14-026d Attach-3
FY 2015 PROPOSED CAPITAL BUDGET Category
Project Description
District
Federal
State
Local
Grand Total
Fleet Replacement & Expansion
(25) 40ft Urban Hybrid Bus
15,460,000
3,865,000
19,325,000
Fleet Replacement & Expansion
(40) 40ft Urban Diesel Bus
14,720,000
3,680,000
18,400,000
Fleet Replacement & Expansion
(15) 40ft Expansion Buses
5,520,000
1,380,000
6,900,000
Fleet Replacement & Expansion
Non Revenue Fleet Replacement
Facilities & Maintenance
0 3 Major Rehabilitation
13,360,000
4 ,640 ,000
18,000,000
Facilities & Maintenance
OCC Relocation (0 2 to CMF)
2,400,000
600,000
3,000,000
Facilities & Maintenance
06 Roof Replacement
Facilities & Maintenance
300,000
300,000
198,000
462,000
660,000
GO- Fire pipe corrosion repair
87,000
203,000
290,000
Facilities & Maintenance
Training Education Ctr Parking Lot Gate
99,000
231,000
Facilities & Maintenance
Boardroom Enhancements
Facilities & Maintenance
Districtwide Hazardous Waste Awng
60,000
60,000
Facilities & Maintenance
Districtwide Pigeon Abatement
105,000
105,000 120,000
--
330,000
250,000
250,000
Facilities & Maintenance
Main! Equipment> $1 ,000
120,000
Facilities & Maintenance
Facilities Equipment Replacement
130,000
130,000
Facilities & Maintenance
Automated Ex1nl Defibrillator
120,000
120,000
Facilities & Maintenance
Emergency Facilities Maintenance
200,000
200,000
Facilities & Maintenance
Finance Equipment> $1,000
Technology
10,000
10,000
Storage Area Network Replacement
750,000
750,000
Technology
Upgrade PeopleSoft Version 9 .2
970,000
970,000
Technology
IS Equipment Replacements
185,000
Systemwide Enhancements
Transbay Terminal Capital Contribution
185,000
7,000,000
2, 148,000
Systemwide Enhancements
Contra Costa Coli Transit Ctr (Match)
Systemwide Enhancements
211 Marketing NF (Match)
Systemwide Enhancements
Richmond Parkway Transit Center
Systemwide Enhancements
San Leandro Bart Terminus
Adjustments
(27) 60ft BRT Bus
(1,368,794)
1,534,424
Adjustments
CAD/AVL
( 1,350,777)
16,160,000
(13,566,249)
Adjustments
Fareboxes I SGR
1,940,000
(1,940,000)
Adjustments
Major Corridor Study
Adjustments
04 Chiller Replacement
---
TOTAL
9,148,000
165,000
165,000
10,000
10,000
411 ,200
(411 ,200)
2,424,000
(2,424,000)
10,874,629
Page 1 of 1 371
69,155,224
3,000,000
3,000,000
321,000
321,000 165,630
806,751
1,242,974
3,321,000
84,157,604
SR 14-026d Attach-4
EXISTING CAPITAL PROGRAM STATUS OVERVIEW ID
Project
Project Manager
Category
Project Cost
Amount Spent
% Spent
Dist~i~t
Remammg
18,811 ,548 18,778,288 100% 2017 23 x 60' Articulated Buses Stuart Hoffman Vehicles ---------------2018 65 x 40' Urban Buses Stuart Hoffman Vehicles 29,563,727 29,192,670 99% Stuart Hoffman Vehicles 7,602,920 7,596,520 100% 2019 16 x 40' Transbay Buses ------------2021 38 x 40' Transbay Buses Stuart Hoffman Vehicles 18,316,477 18,252,191 100% - - - -----,--,-2030 Automatic Passenger Counters Howard Der Vehicles 133,500 130,228 Complete 3,272 --------~-Stuart Hoffman Vehicles 203,723 203,723 Complete 2034 Replace Non-Revenue Vehicles 11,800,000 11 ,287,455 96% Sandra lewis-Williams Vehicles 2040 Replace Fareboxes (51} Diesel Paticulate Filters William Tonis Vehicles 1,685,802 1,431,392 85% 2050 (95,352) ------Stuart Hoffman Vehicles 55,000 0% 2060 MCI Exhaust Retrofits Stuart Hoffman Vehicles 31,436,761 31,105,287 99% 2066 68 x 40' Urban Buses -----Stuart Hoffman Vehicles 25,006,405 0% 2068 27 x 60' BRT Hybrid Buses -~~---------~ 2098 10 x Small Vehicles Stuart Hoffman Vehicles 1,151 ,532 0% Wahid Amiri 1829 Internal Text Messaging Signs Technology 1,700,000 1,269,999 75% Sal Krishnan 1836 Peoplesoft Server Migration Technology 397,574 249,574 Complete :____ 148,000 1857 Disaster Plan-ITS Systems Michael Carvalho Technology 458,630 454,870 Complete 3,760 Technology 143,000 43,022 30% 2029 IS-Claims System Kashyap Shanma - -::-::-:c.,---- - - - - - Kashyap Sharma Technology 120,000 81,014 68% 2033 NextBus Replacement ---------~---,-~ Technology 60,000 2047 IS-Unity upgrade to 8.x Christina Ebojo 38,860 65% ----~~---------10019 Hastus Integrated Operations Patricia Broadbent Technology 3,515,000 2,284,478 65% 1366 Richmond Parkway Transit Center Nathan landau Other 650,000 645,107 Complete 2055 Spectrum Ridership Growth Victoria Wake Other 2,036,232 630,676 31% :____ 2078 Corridor Study Jim Cunradi Other 460,000 0% TBD 211 Marketing Mobility Management Victoria Wake Other 290,000 0% Other 14,140,012 14,140,012 100% Various Transbay Terminal Contribution N/A 1691 ZEBA Bus Maintenance Salvador llamas Hydrogen 2,267,484 3,286 0% 1701 Oakland Hydrogen Fueling Facility Joe Callaway Hydrogen 13,908,782 12,386,053 89% ------------------Salvador llamas 1704 Marketing and Outreach - ZEBA Hydrogen _________-4=-8::-:2,..:-,4::-:9:-::5___ 326,924 68% Joe Callaway Hydrogen 650,000 0% 2027 D2-Hydrogen Maintenance Bay Hydrogen 556,028 28,698 5% Joe Callaway 2099 Hydrogen Facility O&M --------------,----,Facilities 59,485 Rick Wrzesinski 55,630 94% 1655 66th Avenue Joe Callaway Facilities 1,598,035 936,044 59% 1808 02-Stonm Drains ----------------1856 State of Good Repair-Veh. Sandra lewis-Williams Facilities 7,403,000 2,026,842 27% ---------~~-------------------1861 CAD/AVURadio System Replace Sandra Lewis-Williams Facilities 39,008,751 2,360,41 2 6% --------~~------2010 Rework GO Office Config Magnus Hienzsch Facilities 100,000 0% --~------------~ --------2011 GO-Fire Code Compliance Craig Michels Facilities 211,000 67,144 32% 2012 Boardroom AV 95,770 48% Hienzsch Facilities 200,000 ________Magnus __.::._ Magnus Hienzsch Facilities 548,000 0% 2023 06-Reroof Maint & Mack Bldgs Joe Callaway Facilities 1,500,000 0% 2024 06/04- Purchase solar PV ~-,----------,--~ -~---~-Craig Michels Facilities 500,000 72,074 14% 2025 D6-Pavement Rehabilitation Wahid Amiri Facilities 474,600 158 0% 2028 Upgrade Hazmat berms ------------------lewis Clinton Facilities 14,000 9,976 Complete 4,024 2032 Finance Equipment ------~-----------------------------c'-----------~------------2037 Photovoltaic Solar Panels Ph2 Joe Callaway Facilities 3,005,265 2,743,642 91% Magnus Hienzsch Facilities 532,000 48,050 9% 2044 D4-Garage Deck Repair, Phase 1 - - -- - -- 2049 GO-Relocate Guard Desk Phase 1 Magnus Hienzsch Facilities 134,000 0% Joe Callaway Facilities 3,929,026 448 0% 2054 San leandro BART Terminal Craig Michels Facilities 655,000 76,528 12% 2056 D2-Roof Replacement/Equipment 2058 D4-Trans.Bidg./Chiller Replacement Magnus Hienzsch Facilities 3,030,000 3,271 0% 2079 Emergency Facilities Repair Craig Michels Facilities ____________ 215,000 102,840 Complete 112,160 :______ 2080 Maintenance Equipment Salvador llamas Facilities 15,000 7,697 Complete 7,303 -------------------------2081 IS-Equipment Replacement Michael Carvalho Facilities 150,000 103,806 Complete 46,194 --~---,-~ ----------------------~---,-------~~---,-------2082 Contra Costa College Transit Center TBD Facilities 660,000 0% ----------------------------2089 Bus Washer Rehab Joe Callaway Facilities 3,000,000 0% - - - - --2090 External Painting of Divisions-D2, 04, D6 Wahid Amiri Facilities 700,000 0% 2091 D4-Environmental Cleanup Wahid Amiri Facilities 200,000 177,572 89% 2092 Computer to Plate Ma_c_h-in'--e- ------ -Bo Aubrey Facilities 80,000 80,000 100%______ ~--~~~-----
____ _ __
____ _______
------------------
----------~:__________
-~~~---~~
--------
Page372 1 of 2
SR 14-026d Attach-4
EXIST ING CAPITAL PROGRAM STAT US OVERVIEW ID
Project
Project Manager
Category
Project Cost
Amount Spent
% Spent
2094
Lift & Hoist Replacement
Joe Callaway
Facilities
1,500,000
2099
H2 Program O&M
Joe Callaway
Facilities
339,591
10009
GO-Replace Fire Alarm Panel
Craig Michels
Facilities
10011
District-wide Elevator Modernization
Craig Michels
Facilities
98%
0% 28,698
8%
880,000
862,453
98%
2,661,742
2,366,329
89%
10016
D2/D6-Study Parking Structures
Joe Callaway
Facilities
76,000
74,426
10033
District-Wide Weatherproofing
Magnus Hienzsch
Facilities
128,555
107,110
Complete
10036
GO Weatherization
Magnus Hienzsch
Facilities
5,459,600
1,414,227
26%
Various
Facilities
641,002
205,029
32%
Wil Buller
Corridors
10,639,445
2,065, 140
19%
David Wilkins
BRT
3,163,000
1,817,500
57%
Various Facilities SGR Projects 2042
Line 51 Corridor TPI
2001
BRT Right Of WayfTPA
---
2002
BRT Preliminary Engineering
David Wilkins
BRT
5,421,850
5,288,135
100%
2003
BRT Final Design, Plans & Spec
David Wilkins
BRT
14,642,000
10,143,761
69%
2004
BRT Construction
David Wilkins
BRT
99,945,000
0%
2005
BRT Vehicles
David Wilkins
BRT
2,580,000
0%
2006
BRT Proj MgUConstr Mgt
David Wilkins
BRT
43,511,000
David Wilkins
BRT
Various BRT Environmental Totals
Page373 2 of2
Dist~i~t
Remammg
7,786,368
21,445
-18% --
8,635,708
8,635,708
100%
$455,749,287
$200,323,115
44%
$250,806
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374
Report No: Meeting Date:
14-149 May 14, 2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Finance and Audit Committee AC Transit Board of Directors
FROM:
David J. Armijo, General Manager
SUBJECT:
Department of Homeland Security Grant Application
ACTION ITEM RECOMMENDED ACTION(S):
Consider authorizing the General Manager or his designee to apply for Department of Homeland Security FY2014 Transit Security Grant Program funds for security training for frontline employees. EXECUTIVE SUMMARY:
The United States Department of Homeland Security, through the Federal Emergency Management Agency (DHS/FEMA) announced the FY2014 Transit Security Grant Program (TSGP). Staff is considering applying for funds to conduct frontline employee security training for approximately $250,000. BUDGETARY/FISCAL IMPACT:
The District would apply for approximately $250,000 in Federal funds, which have no matching funds requirement.
BACKGROUND/RATIONALE:
DHS/FEMA announced the FY2014 Preparedness (Non-Disaster) Grants. The District is eligible for grants from the TSGP, the purpose of which is to directly support transportation infrastructure security activities. The TSGP supports core capabilities of transit providers across the five mission areas of Prevention, Protection, Mitigation, Response, and Recovery. The TSGP program is funded at $90 million, and is competitive across the whole nation. DHS/FEMA intends to focus its available transit security grant dollars on the highest-risk systems. Operational and training activities are the highest priority for this grant program. Staff is considering applying for approximately $250,000 to fund security training for front line employees such as Bus Operators and Transportation Supervisors. The purpose of the training is to provide the employees with the knowledge and skills to effectively conduct their duties and responsibilities with respect to overall system safety and security. The District successfully conducted this type of training in 2008-2009 under a grant from this same program, and is considering a similar training program now. 375
Report No. 14-149 Page 2 of 2 The applications are due May 23, 2014. No local match is required for this grant program.
ADVANTAGES/DISADVANTAGES: There are no disadvantages staff can identify to applying for the funding.
ALTERNATIVES ANALYSIS: The security training could be done using District funds if the grant is not awarded.
PRIOR RELEVANT BOARD ACTIONS/POLICIES: 13-169 Department of Homeland Security Grant Application
ATTACHMENTS: 1: Transit Security Grant Program FY 2014 Fact Sheet
Department Head Approval:
Tom Prescott, Chief Performance Officer
Reviewed by:
James Pachan, Acting Chief Financial Officer Kerry Jackson, Protective Services Manager Denise C. Standridge, Interim General Counsel
Prepared by:
Chris Andrichak, Senior Analyst, Capital Planning and Grants
376
FY 2014 Transit Security Grant Program (TSGP) Overview As appropriated by The Department of Homeland Security Appropriations Act, 2014 (Public Law 113-76) and lu Fiscal Year 2014, DIIS will authorized by Section 1406 of the Implementing mvard $90,000,000 to pmmote Recommendations of the 9/ I I Commission Act of2007, .mstainable, risli-based e./forts to Public Law II 0-53 (6 U.S.C. 1135); the Fiscal Year (FY) protect criticaltramportation 2014 Transit Security Grant Program (TSGP) is one of the il~fi'tt.\'ll'llclure amltlte tmveling Department' s FY 2014 grant programs that directly support publie.fi·m11 acts t~{ terrorism. transportation infrastructure security activities. FY 2014 TSGP provides funds to owners and operators of transit systems (which include intra-city bus, commuter bus, ferries, and all forms of passenger rail) to protect critical surface transportation infrastructure and the traveling public from acts of terrorism and to increase the resilience of transit infrastructure. FY 2014 TSGP is one tool in the comprehensive set of measures authorized by Congress and implemented by the Administration to strengthen the Nation's critical infrastructure against risks associated with potential terrorist attacks. The TSGP plays an important role in the implementation of the National Preparedness System by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal (the Goal) of a secure and resilient Nation. Delivering core capabilities requires the combined effort of the whole community, rather than the exclusive effort of any single organization or level of government. The FY 2014 TSGP's allowable costs support efforts to build and sustain core capabilities across the prevention, protection, mitigation, response, and recovery mission areas .
Funding In FY 20 14, the total amount offunds available under this grant program is $90,000,000. FY 2014 TSGP funds will be awarded to support the creation of sustainable, risk-based efforts to protect critical surface transportation infrastructure and the traveling public from acts of terrorism, major disasters, and other emergencies.
Eligibility Eligible transit agencies were determined based on daily unlinked passenger trips (ridership) and transit systems that serve historically el igible Urban Areas Security Initiative (UASI) jurisdictions. Certain ferry systems are e ligible to participate in the FY 2014 TSGP. Ferry systems that elect to participate under the FY 2014 TSGP may not participate in the FY 2014 Port Security Grant
377
SR 14-149 Attach-1
Program (PSGP). Likewise, any ferry system that elects to participate in the PSGP will not be considered for funding under the TSGP.
Funding Guidelines The FY 2014 TSGP focuses on operational activities, operational packages (OPacks), and Top Transit Asset List (TTAL) remediation. The period of performance for the TSGP is 24 months from the date of award.
Application Process and Evaluation Criteria TSGP applications are reviewed by representatives from the Federal Emergency Management Agency (FEMA), Transportation Security Administration (TSA), and Federal Transit Administration (FTA). Panelists review applications and, where possible, score applications independently before joint panel deliberations. During panel sessions, panelists discuss projects and agree on individual final scores, comments, and recommend funding levels. The panel provides funding recommendations to an Executive Committee made up of FEMA and TSA leadership. This committee makes recommendations to the Secretary of Homeland Security, who reviews the recommendations and makes final award decisions.
TSGP Resources There are a variety of resources available to address programmatic, technical , and financial questions, which can assist with TSGP. • •
•
The FY 2014 TSGP Funding Opportunity Announcement. A copy is located online at: http://www.tema.gov/grants as well as on http://www.grants.gov. For additional program-specific information, please contact the Centralized Scheduling and Information Desk (CSID) help line at (800) 368-6498 or
[email protected]. CSID hours of operation are from 9:00a.m. to 5:30p.m. EDT, Monday through Friday. For financial-related questions, including pre-and post-award administration and technical assistance, applicants may contact the FEMA Grant Programs Directorate Call Center at (866) 927-5646 or via e-mail to
[email protected].
378
REPORTS OF STANDING COMMITTEES
The District Secretary will report on the recommendations made by the Committees, including those items referred to the Consent Calendar Addenda.
PLEASE REFER TO THE COMMITTEE SECTIONS OF THIS AGENDA PACKAGE FOR STAFF REPORTS
379
AGENDA PLANNING/ STANDING COMMITTEE PENDING LISTS
AC TRANSIT BOARD OF DIRECTORS
. ·.el
.-··
,-
-
__- ___ -·--'----
·· ..
,_.-,.-
'"•
Mav • A review of the proposed Oakland Bicycle Riders Bill of Rights and either 1) recommend comments by AC Transit to the Oakland City Council; or 2) report back on what it means to AC Transit. [Requested by Director Peeples- 3/26/14] June • Follow-up report on the benefits the District receives by having a lobbyist, how the lobbyist has helped the District over past year, and what staff expects the lobbyist to do in the future. [Requested by Director Young- 3/26/14] Monthly Legislative Report [Updates on State, Federal, Regional and Local Legislation, including Measure Band the APTA Reauthorization process for T-4]. Annual • State/Federal Advocacy Program Pending Not Scheduled Status report on the Oral History Project. [Request from Director Peeples to retain on long-term pending. Staff to continue efforts to locate funds, hire personnel utilizing grant funds, and contact local museums to determine if there is interest in taking on the project]. • Planning staff to provide comments and recommendations pertaining to California Environmental Quality Act (CEQA) Reform. [Requested by Director Peeples -10/24/12] Submission of request to hold a future California Transit Association conference in Oakland. [Requested by Director Williams- 11/14/12] • Long-range strategy to obtain better information as to why people choose not to ride the bus. [Requested by President Harper- 5/22/13]
. ····•I May Follow-up report from the Internal Audit Department regarding the costs associated with legal services provided by outside counsel. The report to provide 1) an analysis of what the outside firms were used for, 2) what kind of work was being sent out to these firms, 3) whether that was a good idea or not, and 4) whether the historical balance between what went to outside counsel and what was handled by inside counsel had changed drastically under the prior general counsel or was the same. [Requested by Director Peeples -12/12/12; Retained in Committee -10/23/13] Report on contract compliance approval [Requested by Director Ortiz- 6/12/13] June Report on the programs being crafted by CARB, California Energy Commission, etc. to fund the District's fuel cell program as a result of recent legislation signed into law and what the District's plan is to apply for the funding. [Requested by Director Peeples- 11/13/13] • Report on the implications of the Affordable Care Act on AC Transit. [Requested by President Harper1/22/14] Agenda Planning
Page1of4
May 14,2014 380
AGENDA PLANNING/ STANDING COMMITTEE PENDING LISTS •
AC TRANSIT BOARD OF DIRECTORS
Finance and Audit Committee, Cont.
September Development of a policy concerning ex parte communications and disclosures by Directors during the entire procurement process from issuance of an RFP, IFB, or RFQ through protest. It was suggested
that staff review the policies of the California Public Utilities Commission pertaining to ex parte situations. [Requested by Director Peeples- 9/5/12] •
Report on why the District's unfunded liability associated with the retirement plan has not improved over the past three years. [Requested by President Harper - 11/15/13] Referred to Joint
Board/Retirement Board Meeting. October • A review of post-retirement medical benefits provided to all employee groups for the purpose of identifying any disparities that may exist and whether other government entities offer similar benefits [Requested by President Harper- 3/26/14] Referred to a Board Retreat. Monthly Report on Investments Fiscal Policies (Review one per month) • Budget Update Bi-Monthly Budget Update Quarterly Reports (Nov, Feb, May, Aug) Board/Officer Travel/Meeting Expense Employee Out-of-State Travel Surplus/Obsolete Materials • Update on DBE Goal • Contracts/Purchasing Activity Report Semi Annual Reports DBE/FTA Report and Goal Update (May/Nov) Annual Reports Appropriations Limit (June); Adoption (July) Audit Engagement Letter (June) Budget Calendar (Nov) Externally Funded Welfare to Work (Nov) • Parcel Tax Oversight Committee (Dec to Board) • Year-End Audited Financial Statements (Nov)
Agenda Planning
Page2of4
May 14,2014 381
AGENDA PLANNING/ STANDING COMMITIEE PENDING LISTS
AC TRANSIT BOARD OF DIRECTORS
June Review the use of bus shelters, which are being occupied by the homeless in Oakland, and what can be done about it. [Requested by Vice President Wallace- 3/26/14) Report on whether there is a problem with wifi on the new Gillig buses and how it will be fixed. [Requested by Director Peeples- 4/9/14] Quarterly Reports (Nov, Feb, May, Aug) Operations Performance Report (Next report to include the total number of trips and actual missed trips as well as on-time performance figures for more of the routes.] • Clipper Outreach efforts [Next report to include the number of Clipper tags for UC Berkeley and the cost to the District and the status of regional transfer agreements.] Semi Annual Reports (Feb/Aug) • Customer Service Call Center Pending Not Scheduled Request for staff investigate reports that bus stops are being painted over with grey paint and provide a report on whether there is a cost effective way to determine if these incidents were isolated or more frequent occurrences and what could be done. [Requested by Director Peeples -7/9/11) • Report on the savings associated with the October service cuts. [Requested by Director Harper 2/23/11) Report on the closure of the print shop. Retained in Committee pending further study of the placement of Print Shop employees into other positions, the anticipated cost savings, capital investments and useful life of capital equipment, and to explore whether the Print Shop can in-source work from outside of AC Transit (Retained in Committee 8/15/12}. Implementation of a District-wide calendaring system to track contracts, license renewals, etc. [Requested by Director Peeples- 4/2S/12) • Discussion regarding suggestions for a Board Policy on exit interviews and to what extent those interviews, and the reporting thereof, should be different if the person who exited reports directly to a Board Officer. [Requested by Director Peeples- 11/14/12) Investigate the creation of a District store which would have hats, clothing and other items available or sale. [Requested by Director Williams -8/28/13) Report on strategies to improve access to Clipper, i.e. increasing locations, marketing, and a shortterm discount ride program. [Requested by Director Davis -11/13/13) • Creation of a video privacy policy specifically for all of the video associated with the BRT stations once operational. [Requested by Director Peeples - 2/12/14. Director Peeples to provide additional information to be included in the draft policy.] Report on the new fareboxes and how they are working. [Requested by Director Young- 3/26/14)
PLANNING COMMITTEE October • Report on AC Transit's attitude toward shuttles. [Requested by Director Harper - 5/9/12) To be Discussed at October Board Retreat Agenda Planning May 14,2014
Page 3 of 4 382
AGENDA PLANNING/ STANDING COMMITIEE PENDING LISTS
AC TRANSIT BOARD OF DIRECTORS
Planning Committee, Cont.
Board Policy 550- Service Standards and Design. [Requested by the Board- 12/17/08; 2/12/14] To
be Discussed at October Board Retreat •
Development of a policy to officially require regular ridership surveys every four or five years. [Requested by Director Peeples- 6/24/09] Referred to October Board Retreat
Quarterly Reports (Nov, Feb, May, Aug) Bus Rapid Transit Project MTC Sustainability Process • Transbay Transit Center Project • Update on District Involvement in External Planning Processes. -:· Lake Merritt Area Plan [Requested by Director Peeples- 3/9/11] 1 -:· Oak to 9 h Street project and details of the commitments made by and to Signature Properties [Requested by Director Peeples- 3/25/06] Annual Reports • Update on CARB (Jun) • Update on Service and Operations Special District 2 (Oct) Pending Not Scheduled Update of the Designing with Transit document which is to include the development of bus shelter design standards. [Requested by Director Peeples -10/27 /10] • Review Board Policy 163 with respect to environmental issues. (Board Policy 512) [Requested by Director Peeples] Report on the implications of a study by the California Transportation Commission on anticipated transportation needs in California and the implications to AC Transit. [Requested by Director Peeples11/16/11] • Re~ert Q~:~e 61)3eR CeRel1::1sieR ef tRe Tri Valley TraRsit St1:18y: Re)3ert eR Raw te Better sePie !ewer SeRsity eHHI::Jse eeR!lrTH:fAities aRB iAerease tRe 1:1se ef f£H:Ji:llie/f3rivate sRt:tttles 1 iRel~;~SiRg: + GeAeFal Pl,lFJ'lese 9eA'laAa Ra!liEl TFaAsit (Reql,jestea lly 9iFeeteF 9avis 1/28/G9l + TreRBs regar8iRg tRe 1::1se ef )3Fivate sl=t~:~ttles, ear)3eels, \'aR )3eels aREI ta)ds te serve tRe )3t:f91ie aREi Raw it Ras eRaRgeel eYer tiFAe {Reetl::lesteS By Qireeter Qavis 2/9/11] • Update on the status of the customer satisfaction survey. Matter was retained in committee on July 9, 2008 pending receipt of proposed survey. On 9/30/09 Director Peeples requested the report include staffs analysis of surveys conducted in Europe, specifically surveys conducted in Helsinki Finland, to determine how surveys can be done cheaper, better and more often. [Requested by Director Peeples - 5/28/08] Report on the feasibility of cancelling the Bus Rapid Transit Project. [Requested by Director Peeples7/31/13] Outcome of staffs investigation to see if it is possible to be more nimble in restoring service in areas where the Oakland Running Festival has concluded. [Requested by Director Peeples- 3/26/14] • Report on whether bus stops on the new eastern span of the Bay Bridge can be utilized to let people from San Francisco and parts of the East Bay off so they can access the Bay Bridge Trail Pathway. [Requested by President Harper- 3/26/14] Report on staff's investigation of the possible use of double-decker buses to address transbay capacity· issues. [Requested by Director Peeples- 4/9/14] Agenda Planning May 14,2014
Page 4 of 4 383
