BOARD OF DIRECTORS ALAMEDA-CONTRA COSTA TRANSIT DISTRICT
AGENDA Special Meeting of the Board of Directors City of Emeryville City Council Chambers 1333 Park Avenue Emeryville, CA 94608
Wednesday, June 22, 2016 at 5:00 p.m. Closed Session: 4:30 p.m. (Items 6A-6C) MEMBERS OF THE BOARD OF DIRECTORS H. E. CHRISTIAN PEEPLES, PRESIDENT (AT-LARGE) ELSA ORTIZ, VICE PRESIDENT (WARD 3) JOE WALLACE (WARD 1) GREG HARPER (WARD 2) MARK WILLIAMS (WARD 4) JEFF DAVIS (WARD 5) JOEL YOUNG (AT-LARGE) BOARD OFFICERS MICHAEL A. HURSH, GENERAL MANAGER DENISE C. STANDRIDGE, GENERAL COUNSEL LINDA A. NEMEROFF, DISTRICT SECRETARY
To view agendas, staff reports, and the schedule of future meetings please visit www.actransit.org and click on “Board Meetings”. Dial (510) 891-7200 to access agendas by telephone. For questions, contact the District Secretary’s Office at (510) 891-7201. Alameda-Contra Costa Transit District
June 22, 2016
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MEETING PROCEDURES Public Comment: Members of the public wishing to present comments should complete a Speaker’s Form and submit it to the District Secretary. For subjects not listed on this agenda, the public will be invited to speak under the "PUBLIC COMMENTS" section of the regular meeting agenda. For specific agenda item(s), speakers will be invited to address the Board at the time the item is being considered. All speakers are allowed two (2) minutes to present comments. Individuals wishing to present more detailed information are encouraged to submit comments in writing. Written comments are included in the record for meeting(s), and as such, are available for public inspection and may be posted to the District’s website. Electronic Devices: All electronic devices (cell phones, pagers and similar-sounding devices) shall be placed on mute, vibrate or silent mode during Board meetings pursuant to District Ordinance No. 12. Order of Agenda Items: The Board may discuss any item listed on this agenda and in any order. Agenda Planning: The Agenda Planning portion of the agenda is designed to assist the Board and staff in the preparation of future Board agendas. Each item requested shall have the concurrence of at least two Directors in order to place a proposed agenda item on a future agenda. AUDIO STREAMING OF BOARD MEETINGS For technological reasons, recordings of meetings held outside of the usual meeting location at 1600 Franklin Street in Oakland cannot be streamed to the web. A copy of the audio recording from the meeting can be requested by contacting the District Secretary at the number listed below. Efforts will be made to post the recording online following the meeting. AVAILABILITY OF AGENDA RELATED MATERIALS Written agenda related materials for all open session regular meetings are available to the public 72 hours prior to the meeting or at the time the materials are distributed to a majority of the Board. Written materials presented at a meeting by staff or a member of the Board will be available to the public at that time, or after the meeting if supplied by an outside party. Agenda related materials are available on the District’s website or by contacting the District Secretary’s Office. ACCESSIBLE PUBLIC MEETINGS Meetings of the Board of Directors are accessible to individuals in wheelchairs. The Council Chambers is equipped with Assistive Listening Devices for individuals with a hearing impairment. Written materials in appropriate alternative formats, disability-related modification/accommodations must be made three business days in advance of the meeting or hearing to help ensure availability. Subject to availability, sign language and foreign language interpreters will be provided upon request with 72-hour notice. Please direct requests for disability related modification or accommodation and/or interpreter services to Linda A. Nemeroff, District Secretary, 1600 Franklin Street, Oakland, California, 94612 or call (510) 891-7201. AC Transit Lines F, 26 and 31, as well as Emery Go-Round Hollis and Powell routes stop within walking distance of the public hearing site. Line F connects with Ashby BART, Line 26 with West Oakland and 12th Street BART, and Line 31 serves West Oakland, 12th Street and MacArthur BART stations. The Emery Go-Round serves the MacArthur BART station. AC Transit bus stops are located on 40th Street at Hollis and Harlan streets. Emery GoRound stops are located on 40th Street and on Park Avenue by Pixar. For trip-planning, visit www.actransit.org, www.emerygoround.com or call 511 (and say, “AC Transit” or “Public Transit”). District Ordinance No. 13 prohibits bringing non-service animals to District facilities unless specifically authorized by federal or state law. To accommodate individuals with severe allergies and environmental illnesses, meeting participants should refrain from wearing scented products to the meeting.
Alameda-Contra Costa Transit District
June 22, 2016
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BOARD OF DIRECTORS MEETING – H. E. Christian Peeples, President Wednesday, June 22, 2016 at 5:00 p.m.
Staff Contact or Presenter
1.
ROLL CALL
2.
PUBLIC HEARING Hold public hearing and consider the adoption of Resolution No. 16024 calling for an election on a special tax measure in Special Transit District One to extend the term of an existing ballot measure for 20 years with no increase, requesting consolidation of the measure with the General Election on November 8, 2016 and specifications of the elections order, requesting the preparation of an impartial analysis by the Alameda County Counsel, and providing for such other actions as may be necessary or convenient (Report 15-148c).
3.
PUBLIC COMMENT
4.
CONSENT CALENDAR
4A.
Consider authorizing President Peeples to attend the Transportation Research Board’s 96th Annual Meeting on January 8-12, 2017 in Washington, D. C. (Report 16-191).
Linda Nemeroff 891-7284
4B.
Consider receiving report on amendments to the District’s Conflict-ofInterest Code as approved by the Fair Political Practices Commission (FPPC), subsume the amendments into Board Policy 116, and adopt Resolution No. 16-014 repealing Resolution 15-008 (the prior amendment to Board Policy 116) (Report 15-032a).
Linda Nemeroff 891-7284
4C.
Consider receiving Accessibility Advisory Committee minutes of May 10, 2016 (Report 16-142).
Michael Cannell 891-5466
4D.
Consider approving Retirement Board minutes of May 12, 2016 (Report 16-159).
Hugo Wildmann 891-4889
4E.
Consider receiving the Report on Investments for the Month of April 2016 (Report 16-143).
Claudia Allen 891-5465
4F.
Consider receiving the bi-monthly budget update for the period of July 2015 through April 2016 (Report 16-144).
Claudia Allen 891-5465
Beverly Greene 891-7255
Any person may directly address the Board at this time on any items of interest to the public that is within the subject matter and jurisdiction of the Board. Speakers wishing to address a specific agenda item will be invited to address the Board at the time the item is being considered. Two (2) minutes are allowed for each item.
Items listed under the Consent Calendar are considered to be routine and may be enacted by one motion/one vote. If discussion is desired, an item may be removed from the Consent Calendar and will be considered individually.
Alameda-Contra Costa Transit District
June 22, 2016
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4G.
Consider adoption of Resolution No. 16-025 providing notice of the scheduled adoption of an Appropriations Limit for FY 2016-17 (Report 16-153).
Claudia Allen 891-5465
4H.
Consider adoption of Resolution No. 16-029 authorizing the General Manager, or his designee, to file and execute applications and funding agreements with the California Natural Resources Agency for Enhanced Environmental Mitigation funding for the East Bay Bus Rapid Transit Project (Report 16-184).
Claudia Allen 891-5465
5.
REGULAR CALENDAR CHAIR WILLIAMS
5A.
External Affairs Items: Consider receiving the monthly legislative report and approve legislative positions (Report 16-145).
CHAIR HARPER
5B.
Finance and Audit Items: Consider Resolution No. 16-023 adopting the FY 2016-17 Annual Operating and Capital Budget (Report 16-046d).
5C.
Consider receiving the Financial Audit Plan and Audit Engagement Letter for the Fiscal Year Ending June 30, 2016 (Report 16-146).
Claudia Allen 891-5465
5D.
Consider receiving report on State Transit Assistance, including how it affects the District, the prior State Controller’s regulations, the new State Controller’s Regulations and how recent changes affect AC Transit [Requested by President Peeples – 4/27/16] (Report 16-147).
Claudia Allen 891-5465 Beverly Greene 891-7255y
5E.
Consider adoption of Board Policy 210 – Relocation Policy; approve amendments, including the retitling of Board Policy 144 – Prohibition on Loans; and adoption of Resolution No. 16-021 repealing Resolution No. 10-006 establishing reimbursement guidelines for employee relocation expenses (Report 16-122).
Claudia Allen 891-5465 Grant Lee 891-5467
5F.
Consider authorizing the General Manager to bind Excess Workers’ Compensation, Crime, Commercial Property, Boiler & Machinery and Auto Physical Damage and Fiduciary insurance policies for the District (Report 16-131).
Denise Standridge 891-4833
CHAIR DAVIS
5G.
Planning Items: Consider receiving monthly update on the East Bay Bus Rapid Transit Project (Report 16-148).
5H.
Operations Items: Consider approving of the District's updated 3-year Disadvantaged Business Enterprise goal of 11% for federal fiscal years 2017 - 2019 (Report 16-154).
Alameda-Contra Costa Transit District
June 22, 2016
Beverly Greene 891-7255
Claudia Allen 891-5465
Michael Cannell 891-5466 CHAIR WALLACE Phillip McCants 891-5443
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5I.
Consider approving a proposal to exercise the first of two one-year options to extend AC Transit’s contracts for Temporary Employee Services through June 30, 2017 (Report 16-121).
Grant Lee 891-5467
5J.
Consider adoption of Resolution No. 16-020 approving new classification specifications for Environmental Compliance Specialist and Learning and Development Administrator (Report 16-114).
Grant Lee 891-5467
5K.
Consider contract award to CDW-G to procure network equipment and install and configure new Cisco wireless networks at Divisions 2, 3, 4 and 6 to support implementation of the Clever Devices Computer Aided Dispatch/Automated Vehicle Location (CAD/AVL) System (Report 16-181).
Tom O’Neill 891-7278
6.
CLOSED SESSION/REPORT OUT
6A.
Conference with Legal Counsel – Potential Litigation
6B.
Conference with Labor Negotiators
The items for consideration are listed below and will be reported on by the General Counsel as necessary at the end of the meeting.
Denise Standridge 891-4833
(Government Code Section 54956.9(b)) (Two Cases)
(Government Code Section 54957.6): Agency Designated Representative: General Manager Employee Organizations: ATU Local 192, AFSCME Local 3916, IBEW Local 1245, Unrepresented Employees
6C.
Public Employee Performance Evaluation
7.
AGENDA PLANNING
8.
GENERAL MANAGER’S REPORT
9.
BOARD/STAFF COMMENTS
10.
ADJOURNMENT Next Meeting: July 13, 2016 at 5:00 p.m. at the El Cerrito City Council Chambers, 10890 San Pablo Avenue in El Cerrito, California.
(Government Code Section 54957) Title: General Manager, General Counsel, District Secretary
Michael Hursh
(Government Code Section 54954.2)
Alameda-Contra Costa Transit District
June 22, 2016
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