LLCC Board of Trustees Regular Meeting June 25, 2014
Justin Reichert, Chair Craig Findley, Vice Chair Jerry Wesley, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Dennis Shackelford Jefferson Gentry, Student Trustee Charlotte Warren, President
I. Preliminary Matters
BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526
AGENDA REGULAR MEETING Wednesday, June 25, 2014 5:00 P.M. Lincoln Land Community College Robert H. Stephens Room
I.
Preliminary Matters A. B. C. D. E.
II.
Roll Call Pledge of Allegiance Adoption of Agenda of the June 25, 2014 Meeting Introductions and Recognitions Hearing of Citizens
Consent Agenda A. Approval of Minutes of the Regular Meeting of May 28, 2014 .............. 6 B. Ratify Payment of May Bi-Monthly Checks and May Treasurer’s Report ........................................................................... 20 C. Out-of-State Travel 1. Ratification of Out-of-State Travel ................................................. 21 2. Approval of Out-of-State Travel ..................................................... 22 D. Budget/Financial Items 1. Prevailing Wage Resolution for Construction Projects .................. 23 2. Specific Stop-Loss Insurance ........................................................ 25 3. Working Cash Fund Interfund Transfer to the Education Fund and Operations and Maintenance Fund ..................................... 27 4. Working Cash Fund Interest Transfer............................................ 29 E. Purchasing 1. FY 2015 Bookstore Purchases ...................................................... 31 2. Storeroom Paper and Envelopes .................................................. 33 F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 35 2. Professional Services Contract ..................................................... 40 G. Monthly Grant Status Report .............................................................. 41 H. Facility Leases 1. Cardio Equipment Lease for Fitness Center.................................. 46 I. Construction Items 1. Selection of Engineering Firm for Sangamon Hall Boiler Replacement .............................................................................. 48 J. Other Items
III.
Action Agenda A. B. C. D.
Policies Academic Services Division Items Student Services Division Items Administrative Services Division Items 1. FY 2016 Capital Budget Request .................................................. 50 E. Information Technology Systems Items F. Workforce Development and Community Education Items G. Executive Division Items IV.
Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 60 b. Construction Progress Update ................................................. 62 c. Establishment of Trust Account for Capital Renewal Project for Masonry Repairs .............................................................. 65 d. Monthly Financial Report
B. C. D. E. F. G. H. I. J. K.
4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 66 President’s Report Report from Faculty Senate Report from Faculty Association Report from Classified Staff Report from Professional Staff Report from Facilities Services Council Chairman’s Report Secretary’s Report Foundation Report Other Board Members’ Reports
V.
Strategic Discussion
VI.
Executive Session
VII.
Actions from Open/Executive Session
VIII.
Adjournment
II. Consent Agenda
AGENDA ITEM II.A
MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526
The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, May 28, 2014 at 5:05 p.m. in the Robert H. Stephens Room of the main campus with Chairman Reichert presiding . I. Preliminary Matters A. Roll Call Members present were Mr. Shackelford, Mr. Findley, Mr. Gentry, Mr. Wesley and Mr. Reichert. Mr. Gray and Mr. Rosenthal joined the meeting in progress. Mr. Fulgenzi was absent. B. Pledge of Allegiance Chairman Reichert led the audience in the pledge of allegiance. C. Adoption of Agenda of the May 28, 2014 Meeting
MOTION NO. 05-28-14-1: Mr. Shackelford moved to adopt the agenda of the May 28, 2014 meeting. Mr. Findley seconded.
Those members voting aye were Mr. Shackelford, Mr. Findley, Mr. Gentry (advisory), Mr. Wesley and Mr. Reichert. PASSED D. Introductions and Recognitions Dr. Warren introduced Mr. Todd McDonald, LLCC’s new Vice President of Administrative Services who began his position on May 27, 2014. Chairman Reichert extended a welcome from the Board of Trustees to Mr. McDonald.
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AGENDA ITEM II.A
E. Hearing of Citizens - None II.
Consent Agenda
MOTION NO. 05-28-14-2: Mr. Findley moved to: • approve the minutes of the Regular Meeting of April 23, 2014; • ratify payment of weekly checks issued during April 2014 and ratify, subject to audit, the April 30, 2014 Treasurer's Report; • approve ratification of out-of-state travel for the attached list of individuals; • approve out-of-state travel for the attached list of employees; • renew the contract for miscellaneous office supplies with OfficeMax in accordance with the terms, conditions, and specifications of Invitation to Bid #FY2011-3; • approve the CMS Maser Agreement Contract Renewal, move to approve the Clinical Site Agreement with Lewis Memorial Christian Village, and move to approve the Clinical Site Agreement with Concordia Village; • ratify the grant submission to the WALMART Foundation State Giving Program in the amount of $140,000, and ratify the Grant Agreement with ICCB in the amount of $591,181; • approve the lease between Lincoln Land Community College and Springfield Airport Authority as presented; • approve the proposal from Hinds Environmental in the amount of $8,000 for monitoring ACM abatement at LLCC Taylorville as presented; • approve the proposal from Great Western Abatement, Inc. in the amount of $24,500 for ACM abatement at LLCC Taylorville as presented; and • ratify the listed change orders in the amount of $17,475.00 for the Sangamon Hall Air Handler Unit #2 Replacement project as presented. Mr. Wesley seconded.
Those members voting aye were Mr. Shackelford, Mr. Findley, Mr. Gentry (advisory), Mr. Wesley and Mr. Reichert. PASSED III.
Action Agenda A. Policies - None
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AGENDA ITEM II.A
B. Academic Services Division Items - None C. Student Services Division Items – None Mr. Gray joined the meeting at 5:10 pm D. Administrative Services Division Items 1. Updated Facilities Master Plan Dr. Warren, Dr. Tepatti, Ms. Frederick, Mr. Vertrees, Mr. Cruz, Mr. Garvey and representatives from Demonica, Kemper & Associates, Inc. (DKA) met to review vacant areas on campus, space needs not currently being met, and the status of the current LLCC Facilities Master Plan. After thorough discussion it was determined the current LLCC Facilities Master Plan needed to be revised, reflecting current needs which include the priorities listed below: 1) Convert the Flex Center in Logan Hall into a large classroom. 2) Renovate the central area of the Millennium Center into three classrooms and two offices. 3) Renovate classroom 0105 on the lower level of Sangamon Hall into a reading classroom. 4) Renovate the north end of Menard Hall to reflect up-to-date Student Services and provide a larger centralized testing center. 5) Combine 1 - 4 above into one phased project for submission on the ICCB RAMP document at an estimated cost of $4,004,037. 6) Retain renovation of the west side of Montgomery Hall for Adult and Community Education space, albeit at a lower priority. Dr. Warren stated Board approval is requested for Administration to submit the updated LLCC Facilities Master Plan to the Illinois Community College Board.
8
AGENDA ITEM II.A
MOTION NO. 05-28-14-3: Mr. Shackelford moved approval of the update to the Facilities Master Plan and authorize Administration to submit the plan to the Illinois Community College Board. Mr. Findley seconded.
Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Wesley and Mr. Reichert. PASSED E. Information Technology Systems Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.
Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services - None a. Position Vacancies and Hires
Dr. Warren noted the College continues to experience fall-out from the State University Retirement Systems Pension Reform with several new retirements listed. b. Construction Progress Update This item reflects all listed projects moving forward accordingly. c. Monthly Financial Report - None 4. Information Technology Systems – None 5. Workforce Development and Community Education - None
9
AGENDA ITEM II.A
6. Executive Division - None a. Review of Agenda Master Calendar Dr. Warren reminded Board members a Budget Workshop will be conducted immediately following the June 25, Board of Trustees meeting. B. President’s Report LLCC’s Summer semester begins June 9. The Spring semester concluded with the following events: •
April 29th Student Recognition Ceremony honoring LLCC’s top students, with Karla Martin named as LLCC’s 2014 Outstanding Graduate.
•
LLCC’s 20th Annual Employee Recognition Ceremony on May 7, honoring faculty, staff and retirees. Professor of Agronomy, Bill Harmon was named the 2014 Drs. Raymond and Ann Pearson Master Teacher. Distinguished Service Award recipients were Sylvester (Chad) Jones – Classified Staff, Paula Hermes Professional Staff, Nicole Ralph - Administrative Staff, and Dr. Anthony DiMaggio - Faculty.
•
Adult Education and Literacy program Celebration of Success Ceremony, on May 14, honoring more than 100 GED graduates and recognizing students participating in ESL, ABE/GED, Literacy Tutoring, and Citizenship classes.
•
LLCC’s Commencement Ceremony on May 16 conferred more than 2,500 degrees and certificates with over 325 student graduates participating in the Commencement Ceremony. Commencement Speaker, Andrew Dewey received a standing ovation for his inspirational speech.
LLCC Occupational Therapy Assistant Program graduates scored 100% pass rate on the National Credentialing Exam, scoring approximately 40 points higher than the national median score. LLCC Radiography students, Brittney Maus and Mindy Himes, placed second and third respectively, in the Research Paper and Presentation Competition at the Illinois State Society of Radiologic Technologists Annual Conference held in Peoria, IL on April 23 25. Lobby Day, April 30, Dr. Warren and Trustees Wesley and Fulgenzi visited legislative leaders discussing Veterans Grants and LLCC Capital Projects. Additional meetings
10
AGENDA ITEM II.A
are scheduled with Representative Brauer and ISAC to continue to discuss applying for a Veterans Grant State waiver. Dr. Warren and Vice President Frederick met with Representative Rodney Davis’ Higher Education Committee on May 13, discussing issues affecting higher education including; Pell, WIA and the Affordable Care Act. Congratulations to LLCC’s Softball and Baseball teams; both reaching National Tournaments this Spring. The LLCC Softball team finished in 7th place, with a season record of 52-16. The LLCC Baseball team won the Region 24 Tournament advancing to the NJCAA Division II World Series, but lost in the series opener. They posted a season record of 44-17. Amber Berman, Program Assistant in the Student Life Office was been named the Campus Advisory of the Year, by United Way Worldwide. LLCC’s Student United Way club is one of nine Student United Way clubs across the country to receive a 2014 Student United Way Award. Congratulations to Misty Hagstrom, Graphic Design Specialist and Andrew Blaylock, Director of Campus Services as LLCC’s latest graduates of the Greater Springfield Chamber of Commerce Leadership Springfield program. On May 24, the 7th Annual Brian McMillen Memorial Run/Walk, sponsored by the LLCC Veterans Club, included more than 500 participants. State Representative, LLCC Trustee and Veteran, Wayne Rosenthal, participated in the event providing remarks at the awards ceremony. Chairman Reichert, represented LLCC, at an Illinois Secretary of State “Be a Hero” Recognition Ceremony on May 28. LLCC Students placed second in the 2014 organ donation “Be a Hero” Campaign. Beginning in Fall 2014, LLCC district residents seeking courses not provided by LLCC will be required to attend a community college that belongs to the Illinois Community College Career Consortium in order to receive a Chargeback, allowing them to pay an in-district tuition rate. If an LLCC district resident chooses to enroll in a college which does not belong to the Illinois Community College Career Consortium, and when programs are available within the Consortium, they will be responsible for the full tuition and fees, which are not subject to a Chargeback reduction. Dr. Warren has been asked to serve on the Illinois Community College Presidents Council’s Baccalaureate Study Group that will be exploring the possibility of Illinois community colleges offering Baccalaureate Applied Technical Degree Programs.
11
AGENDA ITEM II.A
C. Report from Faculty Senate - None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report Chairman Reichert remarked how enjoyable it is to attend the end-of-the-year recognition ceremonies and how meaningful these events are to the recipients and attendees. He thanked everyone who attended and/or participated. Chairman Reichert stated he was honored to represent LLCC by accepting a plaque from the Illinois Secretary of State’s Office, which recognized LLCC students placing second in the “Be a Hero” organ donation campaign/competition. He expressed the Board’s gratitude to the LLCC students who spearheaded this organ donation campaign, congratulating them on placing second, out of 21 schools in the competition. I. Secretary’s Report Secretary Wesley stated he would be attending the Illinois Community College Trustees Association (ICCTA) meeting and Annual Convention, on June 6 and 7 in Springfield. He commented the award recipients are always very appreciative of the opportunity to be recognized and honored for their contributions at the Annual ICCTA Awards Luncheon and Awards Banquet. J. Foundation Report Ms. Sanders, Executive Director of the LLCC Foundation stated the Faculty and Staff giving campaign just wrapped-up raising more than $55,000 for grants and scholarships. She also thanked everyone for supporting the Foundation’s annual Gala on May 3, with approximately 270 attendees, raising an estimated $67,000 to support student learning at LLCC. K. Other Board Members’ Reports - None
12
AGENDA ITEM II.A
V.
Strategic Discussion
Ms. Karla Martin, LLCC’s 2014 Outstanding Graduate and President of the LLCC Student Government Association (SGA), provided an inspirational overview of her educational experiences at LLCC; sharing how becoming a student at Lincoln Land Community College provided her the confidence and opportunity to discover and develop her leadership skills; resulting in tremendous educational and personal growth. Mr. Rosenthal joined the meeting at 5:50 p.m. VI.
Executive Session
MOTION NO. 05-28-14-4: Mr. Gray moved to hold an executive session for the purposes of discussing personnel issues, collective bargaining, real estate, student discipline, pending or imminent legal issues. Mr. Findley seconded.
Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Rosenthal, Mr. Wesley and Mr. Reichert. PASSED
MOTION NO. 05-28-14-5: Mr. Gray moved to return to open session. Mr. Findley seconded.
Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Rosenthal, Mr. Wesley and Mr. Reichert. PASSED VII.
Actions from Executive Session
MOTION NO. 05-28-14-6: Mr. Findley moved to approve the attached employment recommendations. Shackelford seconded.
Mr.
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AGENDA ITEM II.A
Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Rosenthal, Mr. Wesley and Mr. Reichert. PASSED
MOTION NO. 05-28-14-7: Mr. Gray moved to approve the terms of the 2014-2017 Collective Bargaining Agreement with the Lincoln Land Facilities Services Union, IFT/AFT, AFL/CIO, Local 6257 and authorize the Board Chair to sign the contract following preparation of contract documents. Mr. Findley seconded.
Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Rosenthal, Mr. Wesley and Mr. Reichert. PASSED VIII.
Adjournment
MOTION NO. 05-28-14-8: Mr. Gray moved to adjourn the meeting. Mr. Shackelford seconded.
Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Rosenthal, Mr. Wesley and Mr. Reichert. PASSED The meeting adjourned at 6:35 p.m.
__________________________ Chairman Reichert
__________________________ Secretary Wesley
14
AGENDA ITEM II.A
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratification of Out-of-State Travel
DATE:
May 28, 2014
Name Voyles, Heather
Meeting Advanced Clery Act Training Class
Location Nashville, TN
Date March 31April 3, 2014
Account Staff Development
Amount $1,724
15
AGENDA ITEM II.A
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Approval of Out-of-State Travel
DATE:
May 28, 2014
Name Collier, Lisa
Fulgenzi, Jeff
Meeting Accuplacer National Conference Accuplacer National Conference Commission on Accreditation of Allied Health Education Programs Accreditation Update Legislative Visit
Gray, Kent
Legislative Visit
Hoff, Joe & Stalter, Leslie and SPA 299 (Approx.
Spain Trip – May 2015
Cummings, Stephanie Ferreira, Nick
20 Students)
Jozaitis, Judy
Kramer, Ann and CEW 121 (Approx.
National Institute on the Assessment of Adult Learning Heart of the Artland: Wit and Whimsy in Wisconsin
Location Account Indianapolis, Administrative IN Indianapolis, Staff Development IN Pittsburgh, PA Staff Development
Amount $795 $795 $1,224
Washington, DC Washington, DC Spain: Barcelona, Costa del Sol, Granada, Madrid, Sevilla, Toledo Princeton, NJ
Trustee
$1,635
Trustee
$1,635
Madison, WI
Student Trip
$69,476*
Administrative
$2,575**
Community Education Class Trip
$11,210*
32 Students)
16
AGENDA ITEM II.A
Lovekamp, Janice
Accreditation Review Council on Education in Surgical Technology and Surgical Assisting Site Visit
Mitkos, Mark
Blackboard World
Rosenthal, Wayne Shackelford, Dennis Szoke, Jan
Legislative Visit
Warren, Charlotte Whalen, Lynn
Legislative Visit Summer Forum-American Association for Respiratory Care Legislative Visit National Council for Marketing and Public Relations Summer Board Meeting
Eau Claire, WI Paid by Accreditation Review Council on Education in Surgical Technology and Surgical Assisting Site Visit Las Vegas, Staff Development NV Washington, Trustee DC Washington, Trustee DC Marco Island, Staff Development FL Washington, DC Portland, OR
Administrative Paid by National Council for Marketing and Public Relations
$0
$1,649 $1,674 $1,635 $1,642
$1,835 $0
*Student Fees **Paid by Grant fees
17
AGENDA ITEM II.A
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Employment Recommendations
DATE:
May 28, 2014
We recommend the following personnel actions:
ADMINISTRATIVE A.
Approve the employment of Ms. Leslie Johnson as Assistant Vice President, Student Success. Ms. Johnson earned a Master of Science in Education, College Student Personnel from Southern Illinois University Carbondale and a BS in Business Administration & Business Management from Culver-Stockton College. She is presently the Director of LLCC-Litchfield & Hillsboro. Her employment will be effective June 2, 2014. A copy of Ms. Johnson’s resume is attached.
B.
Approve the employment, pending the successful outcome of a criminal background check and drug screen, of Ms. Janelle Murphy as Program DirectorAssociate Degree Radiography. Ms. Murphy is a Registered Radiologic Technologist, who is also registered in mammography. She has earned a Master of Science in Management with emphasis on Training & Development and a Bachelor of Science in Health Arts. Her employment will be effective June 2, 2014 and placement will be on salary grade K. A copy of Ms. Murphy’s resume is attached.
C.
Approve the promotion of Dr. Tricia Kujawa as Director, Institutional Effectiveness. Dr. Kujawa has served in the role of Director-Placement and Testing since December 2003. In her new role, she will manage projects and initiatives that strengthen the overall operations and effectiveness of LLCC. In
18
AGENDA ITEM II.A
addition, Dr. Kujawa will continue to serve as the co-chair of the AQIP Steering Committee, a role she has served in since December 2009. Her promotion will be effective June 2, 2014 and placement will be on salary grade L. A copy of Dr. Kujawa’s resume is attached.
FACULTY A.
Resignations
NAME Tina White B.
POSITION Assoc. Professor, Nursing
DEPARTMENT Health Professions
EFFECTIVE DATE 05/31/14
Retirements
NAME Russ Kuster
POSITION Professor, Electronics
EFFECTIVE DEPARTMENT DATE Business & Technologies 06/14/14
19
AGENDA ITEM II.B
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratify Payment of Bi-Monthly Checks and the May Treasurer’s Report
DATE:
June 25, 2014
In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Check Register of bi-monthly accounts payable checks issued during May 2014 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel, employee reimbursements, membership dues, subscriptions, club vouchers, prepaid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending May 31, 2014.
MOTION: Ratify payments of bi-monthly checks issued during May 2014 and ratify, subject to audit, the May 31, 2014 Treasurer’s Report.
Longhta
20
AGENDA ITEM II.C.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratification of Out-of-State Travel
DATE:
June 25, 2014
Name Marsaglia, John & Women’s Softball Team (Approx. 19 Students) Marsaglia, John & Women’s Softball Team (Approx. 19 Students) Maskey, Cynthia
Riggle, Ron & Men’s Baseball Team (Approx. 24 Students)
Meeting Softball District Tournament
Location Hendersonville, TN
Date May 8-10, 2014
Account Team Travel
Amount $2,472
Softball Trip to Nationals
Clinton, MS
May 12-17, 2014
Team Travel
$4,516
Accreditation Commission for Education in Nursing Evaluation Review Panel Baseball World Series
Atlanta, GA
June 1-3, 2014
Paid by Accreditation Commission for Education in Nursing
Enid, OK
May 22-31, 2014
Team Travel
McDonald/Patarozzi/Curry
$0
$11,364
21
AGENDA ITEM II.C.2
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Approval of Out-of-State Travel
DATE:
June 25, 2014
Name Allen, Carmen
Gentry, Brad Howerter, Wendy
Maskey, Cynthia
Tepatti, Eileen
Meeting Future Insight SymposiumCompetency Based Education Managing Within Your Budget Future Insight SymposiumCompetency Based Education National Organization Associate Degree Nursing Board Meeting
Location Traverse City, MI
Account Faculty Development
Louisville, KY
Administrative
$1,925
Traverse City, MI
Administrative
$663
Jacksonville, FL
Future Insight SymposiumCompetency Based Education
Traverse City, MI
Paid by National Organization for Associate Degree Nursing Administrative
McDonald/Patarozzi/Curry
Amount $663
$0
$713
22
AGENDA ITEM II.D.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Prevailing Wage Resolution for Construction Projects
DATE:
June 25, 2014
Illinois statute requires that all public bodies adopt a prevailing wage resolution. This resolution establishes prevailing wages for “public works” undertaken at the college. As we have in the past, I’m recommending that we adopt the Prevailing Wage Schedule of the Illinois Department of Labor. I have attached a new resolution for your action. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
n/a n/a n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? n/a How will proposed agenda item be measured? n/a
MOTION: Move to approve the attached resolution establishing the prevailing rate of wages for construction work completed at Lincoln Land Community College.
McDonald/Longhta/Garvey
23
AGENDA ITEM II.D.1
RESOLUTION REGARDING PREVAILING WAGE RATE FOR CONSTRUCTION WORK AT DISTRICT FACILITIES PURSUANT TO THE REQUIREMENTS OF THE ILLINOIS PREVAILING WAGE ACT WHEREAS, Lincoln Land Community College (the "District") is subject to the Illinois Prevailing Wage Act (the "Act"); Chapter 820 ILCS 130/1-12, Illinois Compiled Statutes and WHEREAS, the District is engaged in construction work as defined in the Act; and WHEREAS, the Act authorizes the District to adopt the prevailing rate of wages as determined by the Illinois Department of Labor ("IDOL") for the county in which the District is located. NOW, THEREFORE, BE IT RESOLVED THAT: 1. The District adopts the definitions and shall comply with the requirements as set forth in the Act for all public works projects undertaken by the District. 2 The prevailing rate of wages for all such public works shall be the rate as determined by the IDOL as of June of the current year and posted on the IDOL website under All Prevailing Wage Rates from time to time. 3. The District's construction management office, 5250 Shepherd Road, Springfield, Illinois, shall publicly post or keep available for inspection this determination of prevailing wage rates. 4. The District shall (a) promptly file a certified copy of this Resolution with the Index Division of the Secretary of State and IDOL and shall cause notice hereof to be published in a newspaper of general circulation in the area of the District, (b) promptly mail a copy of this determination to any party who has or shall request a copy, and (c) otherwise perform in accordance with the requirements of the Act. Approved this 25th day of June, 2014. _____________________________ Chair
Witness:____________________________ Secretary McDonald/Longhta/Garvey
24
AGENDA ITEM II.D.2
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Specific Stop-Loss Insurance
DATE:
June 25, 2014
As part of our self-insurance program, we purchase stop-loss insurance coverage to limit the college’s exposure to risk. Our current contract for this coverage is scheduled to expire on June 30, 2014. To continue to provide excess coverage for the college’s self-insurance program, Northwest Comprehensive, Inc., LLCC’s insurance consultant, sought quotations on our behalf. We are recommending that our stop-loss liability limit remain at $90,000 per claim. The following table outlines the responses received from six insurance companies responding with complete bid information. Please note that we currently do not carry aggregate stop-loss coverage due to the extremely high attachment point at a significant cost to the college.
Vendor Sun Life (current carrier) Standard Security Monumental Life
Annual Cost of Individual Stop-Loss Policy at $90,000 per Claim $481,683* $407,725* $411,525*
QBE
$478,463*
American National
$545,772*
ING
$582,200*
*includes lasers The above listed costs are based on 342 currently insured employees with 68 electing dependent or family coverage. Actual cost could be different based on the number
McDonald/Ransdell
25
AGENDA ITEM II.D.2
insured and the number electing to carry dependent or family coverage. Although the bids from Standard Security, Monumental Life and QBE were less, their quotes included lasering an additional four claimants, which would mean additional risk to the college of $860,000. Sun Life, our current carrier’s bid reflected a “no new lasering” clause that was negotiated in last year’s contract which means the additional four identified claimants will not be lasered during this contract with Sun Life. The only lasers Sun Life included were those identified on last year’s contract. Based on the current quotes and the “no new lasering clause”, it would be my recommendation that we accept the bid from Sun Life in the amount of $481,683.
MOTION: Move to approve the specific stop-loss policy for FY 2015 proposed by Sun Life at an annual cost of $481,683.
McDonald/Ransdell
26
AGENDA ITEM II.D.3
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Working Cash Fund Interfund Transfer to the Education Fund and Operations and Maintenance Fund
DATE:
June 25, 2014
The spring of every Fiscal Year is the low point in the college’s cash flow cycle. Although we anticipate receiving state apportionment and some grant reimbursements prior to June 30, 2014, Board authorization for a Working Cash Fund transfer would assure that the college would have sufficient funds to meet its necessary cash obligations. Based on current projected revenue receipts and expenditures through July 2014, we will need an interfund transfer of up to $3,500,000 from our Working Cash Fund to the Education and Operation and Maintenance Funds. The use of this transfer is identified as follows: • •
We will need up to $3,000,000 in the Education Fund to cover normal operating expenses such as payroll, supplies and miscellaneous services. We will need up to $500,000 in the Operations and Maintenance Fund to cover normal operating expenses such as payroll and service utilities, and to cover cash flow needs.
We have attached a resolution that authorizes the transfer. The form and substance are similar to previous resolutions passed by the Board. I will be happy to provide any additional information or details.
MOTION: Move to approve the attached resolution authorizing a transfer of up to $3,500,000 from the Working Cash Fund to the Education and Operations and Maintenance Funds.
McDonald/Longhta
27
AGENDA ITEM II.D.3
RESOLUTION AUTHORIZING THE TRANSFER OF WORKING CASH FUND MONIES WHEREAS, the Board of Trustees of Community College District No. 526, Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon, Scott and State of Illinois has issued and sold working cash fund bonds and the proceeds thereof have been deposited in a Working Cash Fund; and WHEREAS, it is proposed to transfer $3,500,000 from the Working Cash Fund of said District to the Education Fund and Operation and Maintenance Fund of said District in anticipation of the FY 2014 fourth quarter apportionment, grant payments, and 2013 property taxes for such Educational Purposes Fund; and WHEREAS, the proposed transfer will be reimbursed from such monies the entire amount of which it is estimated will be $25,324,279 for 2013; and WHEREAS, this District has issued no tax anticipation warrants. There are no receipts from personal property replacement taxes or debt retirement obligations as required by Section 12 of “An Act in relation to State Revenue Sharing with local governmental entities,” approved July 31, 1969 as amended, and only $0 has been transferred previously from said Working Cash Fund to the Educational Fund and Operations and Maintenance Fund in anticipation of collection of the aforesaid taxes or monies from other sources. NOW, THEREFORE BE IT RESOLVED, that the Treasurer of this District is hereby directed to transfer from the Working Cash Fund up to $3,000,000 to the Educational Fund and $500,000 to the Operations and Maintenance Fund as such monies become necessary to meet the ordinary and necessary disbursements of such Educational Purposes Fund. Dated this 25th day of June, 2014
Signature ________________________________________ (Board Chair)
Witness _________________________________________ (Board Secretary)
McDonald/Longhta
28
AGENDA ITEM II.D.4
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Working Cash Fund Interest Transfer
DATE:
June 25, 2014
In the FY 2014 budget, we provided for interest earned in the Working Cash Fund to be recognized as revenue in the Operating Funds as provided by statute. Traditionally this transfer is completed in June for the interest earned during the fiscal year. This transfer does not have to be completed during the year the interest is earned. It can be applied to any fiscal year. The College will review the funds at year end and move the interest income to the appropriate funds as deemed necessary. I will be happy to provide any additional information or details.
MOTION: Move to approve the attached resolution transferring interest income from the Working Cash Fund to the Operating Funds.
McDonald/Longhta
29
AGENDA ITEM II.D.4
RESOLUTION AUTHORIZING THE TRANSFER OF INTEREST EARNED ON WORKING CASH FUND MONIES
WHEREAS, the Board of Trustees of Community College District No. 526, Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon, Scott and State of Illinois has issued and sold working cash fund bonds and the proceeds thereof have been deposited in a Working Cash Fund; and WHEREAS, Section 3-33.6 of the Illinois Public Community College Act provides authorization for the transfer of monies earned as interest from the investment of said Working Cash Fund to the Education Fund or the Operations and Maintenance Fund without any requirements of repayment; and WHEREAS, the amount of interest earned July 1, 2013 through June 30, 2014 from the investment of said Working Cash Fund; and WHEREAS, it is proposed to transfer interest to the Education Fund of this District, and to the Operations and Maintenance Fund of this District; and WHEREAS, said interest monies so transferred will be used for necessary and ordinary expenses of this District. NOW, THEREFORE BE IT RESOLVED, that the Treasurer of this District is hereby directed to transfer interest from the Working Cash Fund to the Education Fund and to the Operations and Maintenance Fund as deemed appropriate. Approved and dated this 25th day of June, 2014
Signature: ___________________________________________ (Board Chair)
Witness: _____________________________________________ (Board Secretary)
McDonald/Longhta
30
AGENDA ITEM II.E.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
FY 2015 Bookstore Purchases
DATE:
June 25, 2014
Board approval is requested to establish blanket purchase orders for the purchase of items for resale in the Bookstore, as well as software maintenance agreements from the following vendors: VENDOR
PURCHASE
AMOUNT
Cengage Learning
New Textbooks for Resale
Up to $300,000
Matco Tools
New Tools for Resale
Up to $100,000
MBS Textbook Exchange
Software Maintenance Agreement Used Textbooks for Resale
McGraw-Hill
New Textbooks for Resale
Up to $450,000
MPS
New Textbooks for Resale
Up to $150,000
Pearson Education
New Textbooks for Resale
Up to $600,000
MBS Service Company
Up to $35,000 Up to $700,000*
*amount includes purchases from students at buyback
Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
Up to $2,335,000 Bookstore Auxiliary Funds n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? Providing students with the required course materials is essential for student learning.
McDonald/Longhta/Blaylock
31
AGENDA ITEM II.E.1
How will proposed agenda item be measured? Learning materials required for class are available for the students to purchase in the LLCC Bookstore.
MOTION: Move to approve the establishment of blanket purchase orders for the purchase of textbooks, supplies, shipping, and software maintenance agreements from the listed vendors.
McDonald/Longhta/Blaylock
32
AGENDA ITEM II.E.2
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Storeroom Paper and Envelopes
DATE:
June 25, 2014
Throughout the fiscal year, the college purchases a variety of paper products in quantity to obtain the best pricing. These products are used throughout the College in the regular course of business. The following is a tabulation of that bid. #10 Envelopes Letterhead (15 Cs)
#10 Window Envelopes Letterhead (15 Cs)
Bowers Envelope Indianapolis, IN Contract Paper Group Uniontown, OH
$ 780.75
$ 786.00
10 x 13 First Class Catalog Envelopes (5 Cs) No Bid
No Bid
No Bid
No Bid
$ 36,516.00
Midland Paper Springfield, IL
$ 837.75
$ 993.75
$ 327.90
$ 36,768.00
Midwest Office
$ 1,554.90
$ 2,378.10
$ 864.75
$ 35,388.00*
Premier Print Group Champaign, IL Unisource Addison, IL
$ 1,046.25
$ 1,012.50
$ 875.00
No Bid
No Bid
No Bid
No Bid
$ 35,700.00
Name of Vendor
Recycled Copy Paper (30 Pallets) No Bid
*Vendor did not follow specifications of bid The following companies were mailed an Invitation to Bid, but chose not to respond: Color World of Printing, Springfield, IL; Office Max, Inc, Ottawa, IL; Production Press, Jacksonville, IL; Systemax Corporation, Springfield, IL.
McDonald/Patarozzi/Curry
33
AGENDA ITEM II.E.2
Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
$37,594.65 (estimated with any additional purchases at the per case cost) FY 2015 Budget n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? Provides basic paper and envelope needs for the entire campus. How will proposed agenda item be measured? n/a
MOTION: Move to approve the purchase of storeroom envelopes and paper from the lowest responsible bidders at prices indicated and specified in Invitation to Bid #FY2015-2, at total estimated cost of $37,594.65.
McDonald/Patarozzi/Curry
34
AGENDA ITEM II.F.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Monthly Training Contract/Clinical Agreement Status Report
DATE:
June 25, 2014
Attached is the current Training Contract/Clinical Agreement Status Report for LLCC. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to hold seven Microsoft classes during the month of June. Approximately 80 employees will be trained in Springfield. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to hold seven Microsoft classes during the month of July. Approximately 80 employees will be trained in Springfield. Central Management Services (CMS) has requested to buy 50 prepaid Microsoft training days from the Capital City Training Center. This training will occur throughout FY15 either virtually or instructor led. Purchasing the prepaid days allows the opportunity for CMS to purchase training days at a discount. The Workforce Development Division entered into a contract to provide AWS Certification and Training to two Xcessories Squared employees. The training was held at the Xcessories Squared facility in Auburn. The Workforce Development Division entered into a contract to provide HVAC Refrigeration Training to two groups of at least five employees from Dynegy. The training will take place at the Dynegy facility in Coffeen. The Illinois Department of Central Management Services (CMS) and the Illinois Department of Healthcare and Family Services have requested the Capital City Training Center partner with LearnQuest to provide IBM Rational AppScan Standard Training to a total of twelve employees. The training will take place in Springfield.
McDonald/Patarozzi
35
AGENDA ITEM II.F.1
The Capital City Training Center seeks ratification for a contract with the Illinois Department of Revenue to provide MS20483 Programming C# Training to 24 employees during the month of June. The training will be held in Springfield. The Health Professions Department seeks approval to enter into a contract with The Villas Senior Care Community to provide clinical site experience for students enrolled in the college's Certified Nursing Assistant program. The Villas Senior Care Community has facilities suitable for the educational needs of the students. The Health Professions Department seeks approval to enter into a contract with St. Mary's Hospital to provide clinical site experience for students enrolled in the college's Medical Coding Specialist program. St. Mary's Hospital has facilities suitable for the educational needs of the students. The Health Professions Department seeks approval to enter into a contract with Advanced Health Care Services to provide clinical site experience for students enrolled in the college's Occupational Therapy Assistant program. Advanced Health Care Services has facilities suitable for the educational needs of the students.
MOTION: Move to ratify the contract with Central Management Services and Healthcare and Family Services in the amount of $11,400; ratify the contract with the Illinois Department of Revenue in the amount of $41,952; approve the Clinical Site Agreements with The Villas Senior Care Community, St. Mary’s Hospital, and Advanced Health Care Services.
McDonald/Patarozzi
36
37
Capital City Training Center
Workforce Development Division
Central Management Services
Xcessories Squared
Dynegy HVAC Refrigeration Training
The Workforce Development Division entered into a contract to provide HVAC Refrigeration Training to two groups of at least five employees from Dynegy. The training will take place at the Dynegy facility in Coffeen.
Workforce Development Division
Capital City Training Center
Illinois Department of Transportation
Dynegy
Capital City Training Center
Illinois Department of Transportation
The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to hold seven Microsoft classes during the month of June. Approximately 80 employees will be trained in Springfield. July 2014 The Illinois Department of Transportation has IDOT BOA requested that the Capital City Training Center partner with Novatech to hold seven Microsoft classes during the month of July. Approximately 80 employees will be trained in Springfield. FY15 Prepaid Central Management Services (CMS) has requested to Training Days buy 50 prepaid Microsoft training days from the Capital This training will occur City Training Center. throughout FY15 either virtually or instructor led. Purchasing the prepaid days allows the opportunity for CMS to purchase training days at a discount. Contracts as informational: items less than $10,000 Xcessories The Workforce Development Division entered into a Squared contract to provide AWS Certification to two Welding Xcessories Squared employees. The certification took Certification place at the Xcessories Squared facility in Auburn. Contract
June 2014 IDOT BOA
LLCC Dept / Program
Contractor
Contract Title Brief Description Contracts as informational: items under the CMS Master Agreement
TRAINING CONTRACTS
$5,400
$418.48
$16,500
$11,200
$10,780
Contract Total
June 3 13, 2014
May 30, 2014
FY 2015
July 2014
June 2014
Term
38
Contracts in Excess of $10,000 Illinois The Illinois Department of Central Management Department of Services (CMS) and the Illinois Department of CMS & HFS Healthcare and Family Services have requested that LearnQuest the Capital City Training Center partner with AppScan LearnQuest to provide IBM Rational AppScan Standard Standard Training to a total of twelve employees. The Training training will take place in Springfield. Illinois The Capital City Training Center seeks ratification for a Department of contract with the Illinois Department of Revenue to Revenue C# provide MS20483 Programming C# Training to 24 employees during the month of June. The training will Programming Training be held in Springfield. Contract TOTALS Capital City Training Center
Capital City Training Center
Central Management Services and Healthcare and Family Services Illinois Department of Revenue
$97,650.48
$41,952
$11,400
June 9 13 & June 23 27, 2014
July 28 29, 2014
39
Description The Health Professions Department seeks approval to enter into a contract with The Villas Senior Care Community to provide clinical site experience for students enrolled in the college's Certified Nursing Assistant program. The Villas Senior Care Community has facilities suitable for the educational needs of the students. Clinical Site The Health Professions Department seeks Agreement with St. approval to enter into a contract with St. Mary's Mary’s Hospital Hospital to provide clinical site experience for students enrolled in the college's Medical Coding Specialist program. St. Mary's Hospital has facilities suitable for the educational needs of the students. Clinical Site The Health Professions Department seeks Agreement with approval to enter into a contract with Advanced Advanced Health Health Care Services to provide clinical site Care Services experience for students enrolled in the college's Occupational Therapy Assistant program. Advanced Health Care Services has facilities suitable for the educational needs of the students.
Agreement Title Clinical Site Agreement with The Villas Senior Care Community
LLCC Dept / Program Health Professions Department/Certified Nursing Assistant Program
Health Professions Department/Medical Coding Specialist Program
Health Professions Department/Occupational Therapy Assistant Program
Contractor Lewis Memorial Christian Village
St. Mary’s Hospital
Advanced Health Care Services
CLINICAL AGREEMENTS
Date of signing through indefinite
Date of Signing through three years
Term Date of signing through indefinite
AGENDA ITEM II.F.2
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Professional Services Contract
DATE:
June 25, 2014
Under the provisions of the Illinois Public Community College Act, professional services may be acquired by colleges without seeking competitive bids. We are proposing the continuation of the following contract for Fiscal Year 2015: •
Eric Grenzebach – Brown, Hay and Stephens – Legal Services not to exceed $175,000 – you will recall that for Fiscal Year 2014, Attorney Grenzebach maintained the rates that were in effect from the previous year. For Fiscal Year 2015, Attorney Grenzebach requests that fees reflect a $6.00/hour rate increase for Partner Rate, a $5.00/hour rate increase for Associate Attorney and no increase for Paralegal, which would make the Partner Rate $210.00/hour, Associate Attorney rate $155.00, and Paralegal rate $100.00. Brown, Hay and Stephens have been paid $100,824 to date for services during Fiscal Year 2014; services for June have not been paid yet.
Therefore, the following motion is recommended.
MOTION: Move to approve the Fiscal Year 2015 Professional Service Contract for Eric Grenzebach – Legal Services, not to exceed $175,000.
McDonald
40
AGENDA ITEM II.G
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Monthly Grant Status Report
DATE:
June 25, 2014
Attached is the current Grant Status Report for LLCC. It includes all grant requests submitted and accepted during the month of June. It also includes a brief description of the purpose for which the funding is, or has been, solicited. The Child Development Center has submitted a grant application to Community Childcare Connection for the Ready to Learn Initiative Mini-Grant. If awarded, the funds would be utilized to purchase materials that correlate to child assessment results. The Adult Education Division seeks ratification for Cohorts V & VI of the Sangamon County Community Resources Block Grant. Funding is used to support students enrolled in the Adult Career Pathway to Healthcare. The College seeks ratification for the Carl D. Perkins Postsecondary Career and Technical Education Grant. This grant makes available funds to eligible recipients for the purpose of supporting targeted career and technical education programs in a variety of ways. LLCC has received this grant for a number of years and continues to enhance and strengthen its career and technical education programs and services through the funds provided. The Workforce Development Division seeks ratification to enter into a Memorandum of Understanding with Rend Lake College to become a member of a consortium of colleges applying for the Illinois Health Education Alliance Leadership Grant. If awarded, this four-year grant would provide funding for the development and implementation of different degree and certificate pathways for Allied Health students. The Workforce Development Division seeks approval to enter into a Memorandum of Understanding under a consortium of several colleges to apply for the Accelerate Illinois Grant. If awarded, this four-year grant would provide funding to target pathways for Adult Education and Developmental students in the fields of IT/Networking, Manufacturing, and Healthcare. McDonald/Patarozzi
41
AGENDA ITEM II.G
The Workforce Development Division seeks approval to enter into a Memorandum of Understanding under a consortium to apply for the Growing the Illinois Bio-Economy Grant. If awarded, this four year grant would provide funding to develop new certificate programing for courses related to sustainability and the bio-economy, focusing specifically on the fields of agriculture, energy, bioprocess, and water technologies. The Workforce Development Division seeks approval to enter into a Memorandum of Understanding under a consortium to apply for the Central Illinois Regional Center of Excellence for Secure Software Grant. If awarded, this four-year grant would fund the development of certificates that emphasize cyber-security training for various types of software, establish a 2+2 agreement with UIS, and implement an apprenticeship program in the field. The Workforce Development Division seeks approval to apply for the Springfield Food Business Accelerator Grant. If awarded, LLCC would be the lead fiscal agent partnering with area businesses, governmental agencies, and non-profit organizations to establish a business incubator/accelerator facility for those who wish to establish or expand a food related business. LLCC's Small Business Development Center, Culinary Center, and Green Center would all provide training, consultation, and facilities for the program. Some new curriculum and certificates would be developed, and all would lead to an Associate's Degree.
MOTION: Move to ratify the Sangamon County Community Resources Block Grant in the amount of $44,143; ratify the FY2015 Carl D. Perkins Postsecondary Career and Technical Education Grant in the amount of $293,979; ratify the Memorandum of Understanding for the Illinois Health Education Leadership Alliance Grant in the amount of $1,151,364; approve the Memorandum of Understanding for the Accelerate Illinois Grant in the amount of $711,000; approve the Memorandum of Understanding for the Growing the Illinois BioEconomy Grant in the amount of $750,000; approve the Memorandum of Understanding for the Central Illinois Regional Center of Excellence for Secure Software Grant in the amount of $303,000; approve the application for the Springfield Food Business Accelerator Grant in the amount of $2,500,000.
McDonald/Patarozzi
42
43
Brief Description
Grants less than $5,000 Ready to Learn The Child Development Center has submitted a grant application to Initiative MiniCommunity Childcare Connection Grant for the Ready to Learn Initiative Mini-Grant. If awarded, the funds would be utilized to purchase materials that correlate to child assessment results. Grants in excess of $10,000 Sangamon The Adult Education Division seeks County ratification for Cohorts V & VI of the Community Sangamon County Community Resources Block Resources Block Grant. Funding is Grant Cohorts V used to support students enrolled in & VI the Adult Career Pathway to Healthcare. Carl D. Perkins The College seeks ratification for Postsecondary the Carl D. Perkins Postsecondary Career and Career and Technical Education Technical Grant. This grant makes available Education Grant funds to eligible recipients for the purpose of supporting targeted career and technical education programs in a variety of ways. LLCC has received this grant for a number of years and continues to enhance and strengthen its career and technical education programs and services through the funds provided.
Grant Title Child Development Center
Adult Education
LLCC
Community Childcare Connection
Sangamon County Community Resources
Illinois Community College Board
Grantor
LLCC Department / Program
GRANT SUMMARY June 2014
$293,979
$44,143
$858.28
LLCC Total Monetary Request
$0
$0
$0
LLCC Match
Yes
Yes
Yes
Submitted
FY15
January 1, 2014 through February 28, 2015
June 12, 2014 through July 7, 2014
Term
44
Growing the Illinois BioEconomy Grant
Accelerate Illinois Grant
Illinois Health Education Alliance Leadership Grant
The Workforce Development Division seeks ratification to enter into a Memorandum of Understanding with Rend Lake College to become a member of a consortium of colleges applying for the Illinois Health Education Alliance Leadership Grant. If awarded, this four-year grant would provide funding for the development and implementation of different degree and certificate pathways for Allied Health students. The Workforce Development Division seeks approval to enter into a Memorandum of Understanding under a consortium of several colleges to apply for the Accelerate Illinois Grant. If awarded, this fouryear grant would provide funding to target pathways for Adult Education and Developmental students in the fields of IT/Networking, Manufacturing, and Healthcare. The Workforce Development Division seeks approval to enter into a Memorandum of Understanding under a consortium to apply for the Growing the Illinois Bio-Economy Grant. If awarded, this four year grant would provide funding to develop new certificate programing for courses related to sustainability and the bio-economy, focusing specifically on the fields of agriculture, energy, bioprocess, and water technologies. U.S. Dept. of Labor
U.S. Dept. of Labor
U.S. Dept. of Labor/Rend Lake College
Workforce Development
Workforce Development
Workforce Development
GRANT SUMMARY June 2014
$750,000
$711,000
$1,151,364
$0
$0
$0
No
No
Yes
October 1, 2014 through September 30, 2019
October 1, 2014 through September 30, 2019
October 1, 2014 through September 30, 2019
45
TOTAL
Springfield Food Business Accelerator Grant
Central Illinois Regional Center of Excellence for Secure Software Grant
The Workforce Development Division seeks approval to enter into a Memorandum of Understanding under a consortium to apply for the Central Illinois Regional Center of Excellence for Secure Software Grant. If awarded, this four-year grant would fund the development of certificates that emphasize cybersecurity training for various types of software, establish a 2+2 agreement with UIS, and implement an apprenticeship program in the field. The Workforce Development Division seeks approval to apply for the Springfield Food Business Accelerator Grant. If awarded, LLCC would be the lead fiscal agent partnering with area businesses, governmental agencies, and nonprofit organizations to establish a business incubator/accelerator facility for those who wish to establish or expand a food related business. LLCC's Small Business Development Center, Culinary Center, and Green Center would all provide training, consultation, and facilities for the program. Some new curriculum and certificates would be developed, and all would lead to an Associate's Degree. U.S. Dept. of Labor
U.S. Dept. of Labor
Workforce Development
Workforce Development
GRANT SUMMARY June 2014
$5,754,344.28
$2,500,000
$303,000
$0
$0
$0
No
No
October 1, 2014 through September 30, 2019
October 1, 2014 through September 30, 2019
AGENDA ITEM II.H.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Cardio Equipment Lease for Fitness Center
DATE:
June 25, 2014
The College’s current cardiovascular equipment lease ends June 30, 2014. Under the current lease, we must pay for all parts, labor and travel. Therefore, it was determined to be in the best interest of the College to seek proposals for cardio equipment, whereby the vendor assumes all cost related to the maintenance of the equipment and ensuring new and updated equipment for the Fitness Center. The new cardiovascular equipment will consist of five treadmills, four Ellipticals/Crosstrainers, one Upright Bike, one Recumbent Cycle and two Rowers. The following is a tabulation of that proposal.
DIRECT FITNESS Springfield, IL
HEALTH LINE Houston, TX
Brand/Model Quoted
Precor
Centurion
Monthly Rental Fee
$ 1,308.00
$ 1,489.00
Semi-Annual Rental
No Cost Given
No Cost Given
Annual Rental Fee
$15,538.00
No Cost Given
Freight, Delivery & Set Up
Included In Proposal
$ 3,025.00
The following vendor could not be considered as they did not follow specifications: First Government Lease Co, Northfield, IL. A proposal was received from Life Fitness, Palatine, IL, but was not opened as it was received after the submission deadline.
McDonald/Longhta/Patarozzi/Broderick/Curry
46
AGENDA ITEM II.H.1
The following companies were mailed an Invitation to Bid, but chose not to respond: Advantage Leasing, Brookfield, IL; Body Quest Store, Springfield, IL; Brand Name Fitness, Houston, TX; Fitness For All, Springfield, IL; Fitness Master, Inc., Farmers Branch, TX; Fitness Warehouse, Winnetka, IL; Fitness Zone, Birmingham, AL; Jules and Associates, Los Angeles, CA; Octane Fitness, Brooklyn Park, MN; University Lease, Irvine, CA. It was determined after careful evaluation of the equipment being offered and further assessment of the detailed preventative maintenance and service plan, that it is in the best interest of the College to lease the cardio equipment from Direct Fitness of Springfield, IL. Direct Fitness services several Illinois colleges & universities, as well as the Springfield community. I would be happy to provide any additional information. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
$15,538 Fitness Center Fee n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? New, updated, and well maintained cardio equipment will be available to students for their fitness program. How will proposed agenda item be measured? Satisfaction of the students and athletes using the equipment.
MOTION: Enter into a five-year lease agreement with Direct Fitness for cardiovascular equipment for the Fitness Center with an annual cost of $15,538 in accordance with the terms, conditions, and specifications of Request for Proposal #FY2015-1.
McDonald/Longhta/Patarozzi/Broderick/Curry
47
AGENDA ITEM II.I.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Selection of Engineering Firm for Sangamon Hall Boiler Replacement
DATE:
June 25, 2014
At the April 23, 2014 Board Meeting, the Board approved a project, using PHS funding, to replace the boilers in the Sangamon Hall Physical Plant. This was forwarded to the ICCB who approved the project on May 6, 2014. GHR Engineers & Associates, Inc. has proposed to provide design services for this project in the amount of $75,160, which is within the fee structure range for a project of this scope and complexity. We recommend acceptance of their proposal. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
$75,160 Protection, Health & Safety n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? n/a How will proposed agenda item be measured? n/a
MOTION: Move to accept a proposal from GHR Engineers and Associates, Inc. in the amount of $75,160 to provide design services for the Sangamon Hall Boiler Replacement project.
McDonald/Garvey
48
III. Action Agenda
AGENDA ITEM III.D.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
FY 2016 Capital Budget Request
DATE:
June 25, 2014
Each year colleges are permitted to submit requests for state funding for construction projects. If approved, state funding provides for 75% of the funding needed for the project. The 75% funding comes in the form of Capital Development Bonds authorized by the General Assembly, hence the projects are administered by the Capital Development Board on the college’s behalf. This year, the requests are due by July 1. The projects listed below are those currently contained within the recent update to the Facilities Master Plan presented to the Board of Trustees in May. The projects recommended for consideration by the Board to be submitted for state funding are as follows (in priority order): 1. Classrooms, Testing Center, and Student Services Renovations involves renovations of areas in Sangamon Hall, Logan Hall, Menard Hall and the Millennium Center at projected cost of $4,000,000 of which $3,000,000 would be state funds. 2. Renovation of Montgomery Hall for Adult and Community Education involves repurposing of the West side of Montgomery Hall (the former Workforce Development Resource Center) to serve as an office and classroom suite for the Adult Education and Community Education programs. Total cost of the project is estimated at $1,546,000 of which $1,159,000 would be state funds. A project to renovate the vacated Automotive Technology Lab in Sangamon Hall to serve the Theatre Program does not appear on this listing as it has already received legislate approval and is awaiting sale of construction bonds by the State of Illinois.
McDonald
50
AGENDA ITEM III.D.1
MOTION: Move to authorize the request for state funding for Fiscal Year 2016 of the projects defined herein.
McDonald
51
AGENDA ITEM III.D.1
SCOPE OF WORK NARRATIVE
DISTRICT/COLLEGE: District #526, Lincoln Land Community College PROJECT NAME: Classrooms, Testing Center, & Student Services Renovations FULL NAME OF BUILDING (IF REMODELING): Logan Hall, Menard Sangamon Hall, Millennium Center
Hall, and
EXACT LOCATION (INCLUDING ADDRESS AND CITY): Lincoln Land Community College 5250 Shepherd Road Springfield, IL 62794
The scope of work narrative should explain the nature of the work to be performed, general building conditions, and a site analysis. Nature of work to be performed: This project would accomplish the following: • • • • • •
Complete renovation of Classroom 0105 in Sangamon Hall including removal of asbestos. Convert Room 1140 in Logan Hall from a flexible computer lab to a classroom space with flexibility to hold 50 students. Convert Rooms 1165, 1166, and 1167 in Menard Hall into a consolidated/ centralized testing center for the college. Convert Rooms 1120, 1104, 1129, 1130, 1122, and 1105 in the Millennium Center into three midsized classrooms and two offices. Expand the study skills center located in Millennium Center 1117 into Rooms 1118 and 1119 in order to accommodate some CTE program computers. Renovate and reconfigure the existing student services space in Menard Hall to more accurately reflect current staffing patterns and our emphasis on student success.
52
AGENDA ITEM III.D.1
PROGRAMMATIC JUSTIFICATION NARRATIVE
DISTRICT/COLLEGE: District #526, Lincoln Land Community College PROJECT NAME: Classrooms, Renovations
Testing
Center,
and
Student
Services
The programmatic justification should clearly describe the project explaining the rationale, the instructional areas affected and functional relationships between instruction and the project. Classroom 0105 in Sangamon Hall previously served as a dedicated distance learning classroom. As distance learning and technology evolved, the equipment became obsolete and the room is now being used mostly for storage and some infrequent ad hoc program needs. We propose a complete renovation of the space, including removal of asbestos, and conversion of the space into a reading classroom. The location is ideal for this purpose due to adjacency to our other reading classroom and the study skills center. Room 1140 in Logan Hall is currently used as a large flexible computer lab used somewhat by students in office and computer programs, but mostly used as an open lab on campus. Computing has also evolved with many students now connecting to the campus Wi-Fi with their own laptops or tablets. This lab is no longer effectively utilized and the space would better serve the needs of the college and our students as a general purpose classroom with the flexibility to accommodate students. LLCC currently tests students in various locations on campus. We have a very small testing center in the lower level of Sangamon Hall which students utilize to make-up missed exams. We have a small testing center in Menard Hall that is used to conduct placement testing of entering students. We also have a dire need of a larger monitored testing center which can be used to conduct computerized testing of students in various programs such as allied health. The best solution is to combine all of the various testing functions in one larger location which can be appropriately staffed and monitored and offer a centralized service to our students. We propose to convert rooms 1165, 1166, and 1167 in Menard Hall, currently used as classrooms, into a centralized testing center. Rooms 1120, 1104, 1130, and 1122 in the Millennium Center are now vacant due to relocation of the CNA program to Montgomery Hall. Classroom 1105 is currently used as a Reading Classroom but will be relocated to Sangamon 0105 to achieve adjacency to our other reading classroom and study skills center. We
53
AGENDA ITEM III.D.1
propose to gut the space and construct three classrooms and two offices. As part of the remodel in Millennium, we will expand the Millennium study skills center into rooms 1118 and 1119, which are currently used as offices, in order to accommodate some CTE computer resources. Student Services at LLCC has been undergoing a shift in focus to place the emphasis on ensuring the success of our students, particularly first time students with significant risk factors. This, along with significant reorganization due to retirements and the discontinuation of grants over a period of several years that funded certain student service programs, has resulted in space that no longer meets the need for the services our students now require. Therefore, we wish to reconstruct the space to meet current needs in a manner befitting current best practices in student services.
54
AGENDA ITEM III.D.1
BOARD OF TRUSTEES MATCHING FUNDS COMMITMENT
I hereby certify that the Board of Trustees of Lincoln Land Community College, District #526, meeting in their regular session on the 25th day of June, 2014, with a quorum present, officially authorized the submission of the attached Fiscal Year 2016 RAMP Community College Capital Project Request. •
I certify that the Board reviewed and approved the attached programmatic justification, scope of work, and related forms for the project identified below.
•
I further certify that Board has made a commitment to either use available assets and/or credits, or to make local funds available for the project requested as indicated below, should the project be approved.
PROJECT NAME: Classrooms, Renovations
Testing
Center,
&
Student
Services
Proposed Source(s) of Local Funding
1. 2. 3. 4. 5. 6.
Available Local Fund Balance Protection, Health, and Safety Tax Levy Protection, Health, and Safety Bond Proceeds Other Debt Issue State Certified Construction Credits (remaining from 1987) Other (Please specify) TOTAL LOCAL MATCH
(List the Dollar Amount) $1,000,000
$1,000,000
Signed __________________________________________________________ (Chair of the Board of Trustees)
Signed__________________________________________________________ (President of Lincoln Land Community College)
55
AGENDA ITEM III.D.1
SCOPE OF WORK NARRATIVE
DISTRICT/COLLEGE: District #526, Lincoln Land Community College PROJECT NAME: Renovation of Montgomery Hall for Adult and Community Education FULL NAME OF BUILDING (IF REMODELING): Montgomery Hall EXACT LOCATION (INCLUDING ADDRESS AND CITY): Lincoln Land Community College 5250 Shepherd Road Springfield, IL 62794
The scope of work narrative should explain the nature of the work to be performed, general building conditions, and a site analysis. Nature of work to be performed: Montgomery Hall (the former Workforce Development Resource Center) at Lincoln Land Community College was originally constructed as a cooperative facility to bring together in one place many of the programs designed to advance workforce career education. Space was originally leased to the Sangamon County Regional Office of Education, Illinois Office of Educational Services, Illinois Community College Board, and the Illinois Association for Career and Technical Education. The space was designed with individual office suites and three shared classroom/conference rooms. Funding for many programs/agencies housed in the building has been reduced or eliminated resulting in vacancies. Needs of the college have changed considerably over time with a pressing need for expansion of space for our Adult Education and Community Education Programs. This project would renovate the west side of the building to house our Adult Education and Community Education programs and would transform the area from an office suite with a large open area to seven classrooms and the individual offices necessary for the staffs of these programs. Demolition of all interior partitions and reconstruction of classrooms and offices with resulting relocation of utilities will be required. However, no structural changes to the building are anticipated.
56
AGENDA ITEM III.D.1
General building conditions: This building is a well-constructed eleven-year old facility in excellent condition. There is no current need for updates to the mechanical systems or building envelope.
PROGRAMMATIC JUSTIFICATION NARRATIVE
DISTRICT/COLLEGE: District #526, Lincoln Land Community College PROJECT NAME: Renovation of Montgomery Hall for Adult and Community Education The programmatic justification should clearly describe the project explaining the rationale, the instructional areas affected and functional relationships between instruction and the project. The Adult Education, Continuing Education, and Community Education programs are currently located in the Millennium Center in space that is not adequate to meet current and planned future program needs. Due to enrollment growth in LLCC credit offerings, classroom space is not available when needed to support these programs. The college desires to relocate these programs to redesigned space in Montgomery Hall (the former Workforce Development Resource Center) which is adjacent to the Workforce Careers Center. This adjacency is desirable since numerous planned non-credit offerings will be able to utilize occupational program labs in the Workforce Careers Center during offpeak hours. Space in Montgomery Hall is currently leased to the Illinois Office of Educational Services. Due to an on-going need for space, we desire to discontinue this arrangement and repurpose the space for LLCC program needs. Since the space is currently leased to an outside agency, no disruption of other LLCC programs would occur. Construction of dedicated classrooms for these programs, along with the offices necessary to house program staff, would allow the program expansion desired by the LLCC Board of Trustees and President and supports the LLCC mission of life-long learning.
57
AGENDA ITEM III.D.1
BOARD OF TRUSTEES MATCHING FUNDS COMMITMENT
I hereby certify that the Board of Trustees of Lincoln Land Community College, District #526, meeting in their regular session on the 25th day of June, 2014, with a quorum present, officially authorized the submission of the attached Fiscal Year 2016 RAMP Community College Capital Project Request. •
I certify that the Board reviewed and approved the attached programmatic justification, scope of work, and related forms for the project identified below.
•
I further certify that Board has made a commitment to either use available assets and/or credits, or to make local funds available for the project requested as indicated below, should the project be approved.
PROJECT NAME: Renovation of Montgomery Hall for Adult and Community Education Proposed Source(s) of Local Funding (List the Dollar Amount) 1. 2. 3. 4. 5. 6.
Available Local Fund Balance Protection, Health, and Safety Tax Levy Protection, Health, and Safety Bond Proceeds Other Debt Issue State Certified Construction Credits (remaining from 1987) Other (Please specify) Infrastructure Fees
$387,000
TOTAL LOCAL MATCH
$387,000
Signed __________________________________________________________ (Chair of the Board of Trustees)
Signed__________________________________________________________ (President of Lincoln Land Community College)
58
IV. Information Items
AGENDA ITEM IV.A.3.a
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Position Vacancies and Hires
DATE:
June 25, 2014
POSITION VACANCIES Classified Custodial Foreman (FT) Administrative Dean, Arts & Humanities (FT) Director, Admissions, Records and Registration (FT) Director, Community Education (FT) Director, LLCC-Litchfield (FT)
HIRES Samuel Bras Adrienne Frazier Dave Ogden
Systems Administrator I (FT) Education Service Representative (PT) Mechanical Maintenance Technician (FT)
06/09/14 06/02/14 07/01/14
RETIREMENTS Mindy Catteau
Registration Services Coordinator (FT)
06/27/14
RESIGNATIONS Christi Chastain Terry Marks Heath Ramsey
Program Assistant (FT) Registration Services Representative (FT) Grounds Maintenance Worker (FT)
06/30/14 06/12/14 06/03/14
McDonald/Ransdell
60
AGENDA ITEM IV.A.3.a
Job Description Questionnaire (JDQ) Review Name Michelle Burger
McDonald/Ransdell
Position Student Engagement Coordinator
Salary Grade H
61
AGENDA ITEM IV.A.3.b
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Construction Progress Update
DATE:
June 25, 2014
Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting:
Boiler Replacement The construction documents are being prepared in anticipation of a July bid opening. Front Entry Improvements The project is substantially complete. PHS Projects – FY’11 Campus Boulevard Lighting Replacement Contract documents are being prepared. Variable Frequency Drive Units Replacement The project is underway. PHS Projects – FY’12 Generator Project The project is substantially complete.
McDonald/Garvey
62
AGENDA ITEM IV.A.3.b
PHS Projects – FY’13 Masonry Repairs to Sangamon, Menard and Cass This project is managed by the CDB. The bid opening was held on March 13th and the CDB recommendation for award is forthcoming and will be presented to you at the July Board Meeting. Taylorville Renovation The Construction Documents are being prepared in anticipation of a July 8th bid opening.
Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
n/a n/a n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instructional, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.
McDonald/Garvey
63
64
L
Sangamon Hall Boiler Replacement
Sum of Original Contract Amount 10,465 187,417 153,083 350,965 831,688 831,688 247,100 328,500 575,600 176,238 176,238 20,000 67,500 100,000 901,600 1,089,100 646,674 700,559 362,676 1,709,909 75,160 75,160 4,808,660
Sum of Sum of Sum of Adjusted Contract Contract Sum of Contract Balance % Sum of Payments Remaining Remaining Amount Retainage To Date 10,465 917 9,548 91.24% 187,417 20,789 166,628 88.91% 170,558 143,970 26,588 15.59% 368,440 165,676 202,764 55.03% 651,641 632,127 19,514 2.99% 651,641 632,127 19,514 2.99% 251,927 252,420 (493) -0.20% 364,687 363,608 1,079 0.30% 616,614 616,029 586 0.09% 176,238 20,112 156,126 88.59% 176,238 20,112 156,126 88.59% 20,000 13,424 6,576 32.88% 67,500 35,375 32,125 47.59% 100,000 23,621 76,379 76.38% 901,600 901,600 100.00% 1,089,100 72,420 1,016,680 93.35% 15,228 661,902 660,590 1,312 0.20% 3,299 703,858 682,748 21,110 3.00% 6,159 368,835 344,822 24,013 6.51% 24,686 1,734,595 1,688,160 46,435 2.68% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 75,160 75,160 100.00% 75,160 75,160 100.00% (96,871) 4,711,789 3,194,524 1,517,265 32.20% Sum of Change Orders 17,475 17,475 (180,047) (180,047) 4,827 36,187 41,014
This summary page provides information pertaining to the contract payouts and balances. The back-up sheets may differ since the back-up sheets contain the contract amounts, payouts, as well as any interest that may have been earned.
Notations: + Indicates that the project is being monitored by an outside agency. In some cases, the outside agency has not provided the college with the necessary payout or final close out forms. As the information is received, the above information will be adjusted.
S,L S,L S,L S,L S,L
L L L
S,L L L S,L
L
L L
L
L L L
Funding Source
Education Service Area Expansion Logan Hall Millennium Center ITS Student Services/Testing Center WDRC-Adult Ed/Comm Educ
Athletic Field Drainage Improvements Front Entry Improvements Parking Lot Striping & Resurfacing
Theatre Renovations Infrastructure Metal Building Menard Hall Carpet Replacement CDB SGMN MNRD CASS Masonry Repairs
73905 73906 73907 73909
77902 77903 77905
Taylorville PHS Code Compliance Renovation Project
Cass Gym Bleacher Replacement Menard Hall Subsurface Settlement
70928 70929
70930
Generation Plant
Project Name Campus Boulevard Lighting Replacement Variable Frequency Drive Units Sangamon Hall Air Handler Replacement
70925
Colleague Dept # 70921 70923 70924
Funding Bonds Total ICCB Capital Budget Request NEW NEW NEW NEW NEW ICCB Capital Budget Request Total PHS Balance Transfers 70931 PHS Balance Transfers Total Grand Total
Infrastructure Fee Total Funding Bonds
FY2013 PHS Total FY2014 PHS FY2014 PHS Total Infrastructure Fee
FY2011 PHS Total FY2012 PHS FY2012 PHS Total FY2013 PHS
Type / Year FY2011 PHS
Sum of Original LLCC Budget Approved / Estimated 100,876 204,571 186,682 492,129 728,354 728,354 339,000 435,520 774,520 1,900,541 1,900,541 20,000 67,500 100,000 901,600 1,089,100 662,000 720,000 402,000 1,784,000 4,235,000 3,404,000 635,000 2,740,000 1,445,000 12,459,000 786,220 786,220 20,013,864
The following information is a reflection of information that has been provided to the Business Office as of May 31, 2014
All Capital Projects
AGENDA ITEM IV.A.3.F
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Establishment of Trust Account for Capital Renewal Project for Masonry Repairs
DATE:
June 25, 2014
The Board of Trustees approved the Capital Renewal Project for Masonry Repairs on December 12, 2012. This project requires a cash match amount of $365,500. This match will be funded from the Student Infrastructure Fees. The total project cost is $901,600. The remaining amount of $536,100 will be provided by Capital Renewal funding. We wanted to inform the Board that the new trust account has been established as required by the Capital Development Board.
McDonald/Longhta/Garvey
65
AGENDA ITEM IV.A.6.a
AGENDA MASTER CALENDAR
JULY 2014 •
FY’15 Tentative Budget
•
Board Meeting 7/23/14
AUGUST 2014 •
Board Meeting 8/27/14
SEPTEMBER 2014 • Budget Adoption/Public Hearing • Mid-Year Tenure Listing • Annual Board Evaluation
OCTOBER 2014 •
Financial Audit Review
•
PHS Projects
•
Board Meeting 10/22/14
• Board Meeting 9/24/14
NOVEMBER 2014 •
Board Meeting 11/19/14
DECEMBER 2014 •
Adopt CY’14 Property Tax Levy
•
Board Meeting 12/17/14
MARCH 2015
JANUARY 2015 • Board Meeting 1/28/15
APRIL 2015
•
Administrative Contracts
•
FY’16 Preliminary Revenue Estimate
•
Board Meeting 3/25/15
•
Seating of New Student Trustee
•
Student Recognition Ceremony
•
Board Meeting 4/22/15
FEBRUARY 2015 •
Sabbatical Leaves
•
Faculty Contracts and Position Listing
•
Tenure Listing
•
Catalog Review and Adoption
•
Board Meeting 2/25/15
MAY 2015
JUNE 2015
•
LLCC Foundation Gala
•
Summer Adjunct Faculty Listing
•
Employee Recognition Ceremony
•
Budget Workshop 6/24/2015
Adult Ed Recognition Ceremony
•
Board Meeting 6/24/15
• •
Commencement
•
Board Meeting 5/27/15
66
V. Strategic Discussion
