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LLCC Board of Trustees Regular Meeting June 26, 2019 Wayne Rosenthal, Chair Ken Elmore, Vice Chair Gordon Gates, Secre...

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LLCC Board of Trustees Regular Meeting

June 26, 2019

Wayne Rosenthal, Chair Ken Elmore, Vice Chair Gordon Gates, Secretary Vicki Davis Craig Findley Jeff Fulgenzi Samantha Raymond Aaliyah Kissick, Student Trustee Charlotte Warren, President

BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 AGENDA REGULAR MEETING Wednesday, June 26, 2019 5:15 P.M. Lincoln Land Community College Robert H. Stephens Room

I.

Preliminary Matters A. B. C. D. E.

II.

Roll Call Pledge of Allegiance Adoption of Agenda of the June 26, 2019 Meeting Introductions and Recognitions Hearing of Citizens

Consent Agenda A. Approval of Minutes of the Regular Meeting of May 22, 2019 .............. 6 B. Ratify Payments of Cash Disbursements for May and the May Treasurer’s Report ........................................................................... 19 C. Out-of-State Travel 1. Ratification of Out-of-State Travel ................................................. 20 2. Approval of Out-of-State Travel ..................................................... 21 D. Budget/Financial Items E. Purchasing 1. Storeroom Paper .......................................................................... 22 2. Custodial Paper Products .............................................................. 24 3. Turbine Training Engines for Aviation ........................................... 26 F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 28 2. Professional Services Contract ..................................................... 32 G. Monthly Grant Status Report .............................................................. 33 H. Facility Leases I. Construction Items 1. Sangamon, Menard, Commons Building Pressurization Mitigation Project – Scope Modifications ..................................................... 35 J. Other Items

III.

Action Agenda A. Policies B. Academic Services Division Items C. Student Services Division Items

D. Administrative Services Division Items 1. Ameren Routers ............................................................................ 38 E. Information Technology Items F. Workforce Development and Community Education Items G. Executive Division Items IV.

Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 40 b. Construction Progress Update ................................................. 41 c. Monthly Financial Report 4. Information Technology 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 44 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports

V.

Strategic Discussion

VI.

Executive Session A. Personnel Matters B. Pending/Imminent Legal Matters

VII.

Actions from Open/Executive Session A. Approval of Personnel Matters

VIII.

FY 2020 Budget Workshop

IX.

Adjournment

I. Preliminary Matters

II. Consent Agenda

AGENDA ITEM II.A MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday May 22, 2019 at 5:15 p.m. in the Robert H. Stephens Room of the main campus with Chairman Shackelford presiding. I.

Preliminary Matters A. Roll Call

Members present were Dr. Davis, Mr. Elmore, Mr. Findley, Mr. Gates, Ms. Kissick, Ms. Raymond and Mr. Rosenthal. Mr. Fulgenzi was absent. B. Pledge of Allegiance Chairman Rosenthal led the audience in the pledge of allegiance. C. Adoption of Agenda of the May 22, 2019 Meeting

MOTION NO. 5-22-19-1: Mr. Findley moved to adopt the agenda of May 22, 2019 meeting. Mr. Gates seconded.

Upon roll call vote, those members voting aye were Dr. Davis, Mr. Elmore, Mr. Findley, Mr. Gates, Ms. Kissick (advisory), Ms. Raymond and Mr. Rosenthal. PASSED D. Introductions and Recognitions – None E. Hearing of Citizens Mr. Pete Cavanagh addressed the board regarding the establishment of a women’s soccer program at LLCC. A local group formed a committee to explore this possibility. Other committee members in attendance included Russ Bogdanovich, Tom Madonia and Jennifer Hammer. He shared his personal connection to soccer in the Springfield area and the committee’s pledge to support a women’s soccer program. He distributed a proposal. Mr. Rosenthal thanked him and stated the Board would take his comments under advisement.

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II.

Consent Agenda

MOTION NO. 5-22-19-2: Mr. Findley moved to: • Approve the minutes of the regular meeting of April 24, 2019; • Ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and wire transactions issued during April 2019 and ratify the April 2019 Treasurer’s Report; • Ratify out-of-state travel for the attached list of employees; • Approve out-of-state travel for the attached list of employees; • Approve the specific stop-loss policy with a liability limit of $100,000 per claim for FY2020 proposed by HCC at a projected annual cost of $631,756; • Approve the purchase of active learning classroom technology equipment at a total cost of $89,205.27; • Approve the purchase of two Dell PowerEdge R740XD servers from Dell Computers in the amount of $36,480.04; • Approve the memorandum of understanding with the LLCC Academy of Lifelong Learning in the amount of $23,719.08 and approve the two 2+2 articulation agreements with Southern Illinois University Edwardsville – Chemistry and Integrative Studies; • Approve the expenditure of $52,895.50 to Johnson Controls for fire alarm system monitoring and servicing; • Approve the annual support and maintenance of Zogo Technologies software and the annual support and maintenance of the Student Engagement Module in the amount of $37,575.25; • Approve a contract with the Pauly Group for consulting services in the amount of $42,500; • Ratify the Illinois Cooperative Work Study grant application in the amount of $40,000 and move to ratify the Innovative Bridge and Transition program grant application in the amount of $57,561.83; • Approve the base bid from Truman L. Flatt & Sons in the amount of $549,230, Alternate Bid #G-1 in the amount of $3,195, Alternate Bid #G-2 in the amount of $26,805, Alternate Bid #G-3 in the amount of $33,000 and to establish a project contingency in the amount of $61,200 for an aggregate amount of $673,430 to complete the Deferred Maintenance Capital Project for the Main Campus and Taylorville Parking Lot Repairs project; • Approve the base bid from Evans Construction Company in the amount of $77,900, Alternate Bid #1 in the amount of $14,640, Alternate Bid #2 in the amount of $12,500, Alternate Bid #3 in the amount of $5,700, Alternate Bid #4 in the amount of $6,860 and to establish a project contingency in the amount of $11,700 for an aggregate amount of $129,300 to complete the Active Learning Classroom Renovations – Phase 1 at LLCC’s Main Campus. Mr. Elmore seconded.

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Upon roll call vote, those members voting aye were Dr. Davis, Mr. Elmore, Mr. Findley, Mr. Gates, Ms. Kissick (advisory), Ms. Raymond and Mr. Rosenthal. PASSED III.

Action Agenda A. Policies 1. Revised Board Policy 4.13 – Academic Integrity

These proposed policy changes will satisfy the requirements of the National Council for State Authorization Reciprocity Agreements (SARA) consortium that the College is working to join, eliminate some redundancy in the policy and clarify that intentionally receiving help on an assignment may be an academic integrity violation. This was presented last month for a first reading. MOTION NO. 5-22-19-3: Dr. Davis moved to approve revisions to Board Policy 4.13 – Academic Integrity. Ms. Raymond seconded. Upon roll call vote, those members voting aye were Dr. Davis, Mr. Elmore, Mr. Findley, Mr. Gates, Ms. Kissick (advisory), Ms. Raymond and Mr. Rosenthal. PASSED B. Academic Services Division Items The following curriculum changes were recommended for approval. Recommended changes include curriculum changes at the course level, including the development of new courses, revision of existing courses, and withdrawal of courses from the College’s offerings. Changes are also recommended at the curriculum/program level, including the development of new curriculum/program, revision of existing curriculum/program, and reactivation of previously withdrawn curriculum/program. New Courses: • ELM 101; HIS 222; HSP 100; HSP 105; HSP 140; HSP 145; HSP 213; HSP 214; HSP 215; HSP 230; HSP 240; HSP 250; HSP 260 Revised Courses: • BDM 102; BDM 106; BDM 108; BDM 114; BDM 116; BDM 118; BDM 120; CLA 100; CLA 131; CLA 132; CLA 136; CLA 141; CLA 142; CLA 231; CLA 232; CLA 252; CLA 253; CHE 100; CHE 201; CHE 202; ECE 219; EGL 099; EGL 100; EGL 101; EGL 102; HSP 138; HSP 201; NDT 111; NDT 112; NDT 121; NDT 122; NDT 129; NDT 131; NDT 139; NDT 241; NDT 242; NDT 243; NDT 244; NDT 249; NDT 251; NDT 252; NDT 259; OTA 200; OTA 202; OTA 204; OTA 205; RAD 104; WIT 109 Withdrawn Courses: • EGL 098; HIS 211; HIS 212; HSP 115; HSP 120; HSP 200; HSP 210

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New Curriculum/Program: • General Education Core Curriculum (GECC) Revised Curriculum/Programs: • Culinary Arts (CLA); Early Childhood Care and Education (ECE); Electrical Distribution Lineman (EDL); Commercial Electric (ELM); Engineering (ENG AES); Hospitality (HSP); Neurodiagnostic Technology (NDT); Physics (PHY); Industrial Technologies (WIT) Reactivated Curriculum/Programs: • Engineering (ENG AS) MOTION NO. 5-22-19-4: Mr. Gates moved to approve the 2019-2020 curriculum updates to catalog. Mr. Findley seconded. Upon roll call vote, those members voting aye were Dr. Davis, Mr. Elmore, Mr. Findley, Mr. Gates, Ms. Kissick (advisory), Ms. Raymond and Mr. Rosenthal. PASSED C. Student Services Division Items – None D. Administrative Services Division Items - None E. Information Technology Items – None F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.

Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services a. Position Vacancies and Hires b. Construction Progress Update c. Selection of Architectural Firm for Agriculture Classroom and Lab Building

The Board approved the sale of the General Obligation Bond (Alternate Revenue Source), Series 2019, in the amount of $7,500,000 at the February 27, 2019 meeting to fund the 9

new Agriculture Classroom and Lab Building. Since that time, it has been determined that the Foundation is able to pay for the fees below outside of the $7,500,000 Bond. A Request for Qualifications was published by the Foundation in April 2018. As a result of the RFQ, the Foundation Board has selected Demonica Kemper Architects (DKA) to provide architectural, civil, landscaping, structural engineering, mechanical engineering and FF&E selection for this project. The Foundation has accepted DKA’s proposal in the amount of $610,630, which is within the fee structure range for a project of this scope and complexity. The Construction & EHS Office will assist the Foundation in administering the contract for DKA’s services. 4. Information Technology – None 5. Workforce Development and Community Education - None 6. Executive Division a. Review of Agenda Master Calendar B. President’s Report The summer term starts June 3 and our annual, end-of-year recognition ceremonies were held over the past month. At the Student Recognition Ceremony, we presented academic and leadership awards and announced the Outstanding Graduate of the Year, Tiffany Fenner. The Employee Recognition Ceremony honored retirees, employees celebrating service anniversaries, Distinguished Service Award winners Dr. Brenda Michel, Linda Brown, Nancy Sweet, Bobbi Henry and Christine Marietta and the Pearson Master Teacher, Dr. Jennifer O’Malley. Arts and Humanities presented a Big Band Concert, Student Art Show, Honors Recital and the original play, “I am Jeanne” in the last month. The Academy of Lifelong Learning began a new speaker series at the Illinois Museum with the presentation: “March of the Women: Music for the 100th Anniversary of Suffrage.” Tomorrow evening from 6 to 8, we are holding a new event, the Health Care Expo to highlight our health professions and short-term health care training programs. This will be the first of several expos highlighting various centers of excellence at our college. Campus Visit Day will be held Tuesday, June 11. We also recruited younger students at a recent middle school event, where nearly 400 students came to campus for tours and presentations on our career programs. We have set up a special team in Student Services to help any displaced students from Robert Morris University, which announced the closing of its Springfield campus. We received a “thumbs up” from the State Journal-Register for leading that charge. Student Services is transitioning from academic advising to a new student success coaching model. This change will positively impact our service to students. Success

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coaches will work with students to determine their strengths and support them in creating a plan for success. Coaches will develop an ongoing relationship with students to carry them through to reaching their academic goals. Some student successes of note: Biology student, Becky Rose is among 10 students selected nationwide for the Phenotypic Plasticity Research Experience for Community College Students summer internship at the University of Illinois Urbana-Champaign. She will be studying the effect of environmental stress on neuroanatomy. Dean Butzow, Professor of Geography, was honored with the Illinois Geographical Society Life Membership Award. Butzow was recognized as an advocate for the field of Geography and for excellent work in the field. Geography student, Lillian Camp presented at the society’s conference and won the Outstanding Community College Student Geography Award, along with two other LLCC students, Alex Scheller and Brenden Friesland. We received an award from the Springfield Area Green Leadership for the Best in Solar Development for Training and Education. This was for leadership in integrating environmentally sustainable practices throughout our facilities, operations and programs. Dr. Warren thanked Mr. Rosenthal, Mr. Elmore, Mr. Findley, Mr. Fulgenzi and Ms. Raymond for participating in the ICCTA Lobby Day. They met with the majority of our representatives and two senators to talk about community college legislation including funding and capital needs. Avery Bourne was not able to meet that day, but Dr. Warren met with her earlier today. She also noted that we have one capital request in the Governor’s proposal. On very short notice and with recommendations from the Master Facility Plan and Cabinet and with the board chair and vice chair’s approval the project chosen was the first stage in renovating and expanding student service space project for $5.4 million. The Loggers baseball team defeated Parkland College 9-5 Sunday to win the Region 24 championship. They now advance to the NJCAA Division II national tournament in Enid, Oklahoma, which starts tomorrow. C. Report from Faculty Association - None D. Report from Classified Staff - None E. Report from Professional Staff - None F. Report from Facilities Services Council - None G. Chairman’s Report Mr. Rosenthal thanked everyone involved in the commencement ceremony. H. Secretary’s Report - None I. Foundation Report 11

Ms. Sanders reported that the Gala netted about $60,000 and announced that Mr. Gates is the new liaison to the Foundation board. J. Other Board Members’ Reports Mr. Findley reported that the ICCTA Executive Director Search Committee has extended an offer of employment and hope to make an announcement soon. Mr. Gates stated that he recently attended a Sangamon County Board meeting where LLCC Women’s basketball player, Katryel Clark was recognized for being named second team All American by the NJCAA. Ms. Kissick indicated that she would start her project with the Lamp in August. Mr. Elmore reiterated the importance of enhancing the student services area and that he too enjoyed the commencement ceremony. V.

Strategic Discussion

Faculty members William Harmon (Agriculture), Gillian Bauer (English) and Stacey Olson (Biology) presented various active learning demonstrations. VI.

Executive Session

MOTION NO. 5-22-19-5: Dr. Davis moved to hold an executive session for the purposes of discussing personnel matters and pending/imminent legal matters. Mr. Findley seconded.

Those members voting aye were Dr. Davis, Mr. Elmore, Mr. Findley, Mr. Gates, Ms. Kissick (advisory), Ms. Raymond and Mr. Rosenthal. PASSED

MOTION NO. 5-22-19-6: Mr. Elmore moved to return to open session at 6:55 p.m. Mr. Findley seconded.

Those members voting aye were Dr. Davis, Mr. Elmore, Mr. Findley, Mr. Gates, Ms. Kissick (advisory), Ms. Raymond and Mr. Rosenthal. PASSED

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VII.

Actions from Executive Session

MOTION NO. 5-22-19-7: Mr. Gates moved to approve the attached personnel actions. Ms. Raymond seconded.

Upon roll call vote, those members voting aye were Dr. Davis, Mr. Elmore, Mr. Findley, Mr. Gates, Ms. Kissick (advisory), Ms. Raymond and Mr. Rosenthal. PASSED VIII.

Adjournment

The meeting adjourned at 6:58 p.m.

__________________________ Chairman Rosenthal

__________________________ Secretary Gates

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AGENDA ITEM II.A MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out of State Travel

DATE:

May 22, 2019

Name

Meeting

Location

Date

Account

Amount

Faculty Allocation

$82

Club Trip

$349*

Cox, Dave

Coral Research

Dubuque, IA

May 9-10, 2019

Ramm, Jennifer & Chemistry Club (Approx. 12 students)

Six Flags – St. Louis

Eureka, MO

May 4, 2019

*Club Funds

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AGENDA ITEM II.A MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out of State Travel

DATE:

May 22, 2019

Name Badgett, Janice Bauman, Holly & (Approx. 4 students) Bedford, Shelby Bretz, Laurel & Academy of Lifelong Learning (Approx. 33 participants) Cox, Dave & BIO 209 (Approx. 15 students)

Meeting

Location

Account

Amount

Irving, TX

Faculty Development

$1,384

Indianapolis, IN

Student Trip

$5,660*

Nashville, TN

Professional Development

$1,096

Wander on Wednesday Trip

Marceline, MO

Paid by Participant Registration Fees

$1,925

Belize Trip 2020

Belize

Class Trip

$24,000***

Iggy’s Next Generation NCLEX Camp National Future Farmers of America Convention Campus Prevention Network Summit

Maskey, Cynthia

Accreditation Commission for Education in Nursing Site Visit

Rocky Mount, NC

Maskey, Cynthia

Organization for Associate Degree Nursing Convention

Louisville, KY

Paid by Accreditation Commission for Education in Nursing Paid by Organization for Associate Degree Nursing

$0

$0

15

Mitkos, Andy

Instructurecon

Long Beach, CA

Professional Development

$3,587

Salt Lake City, UT

Professional Development

$2,286

Richland, WA

Faculty Allocation

$1,155

Ramm, Jennifer

National Alliance of Concurrent Enrollment Partnerships National Conference Manhattan Project Reactor Tour

Ramm, Jennifer

Manhattan Project Tour – Oak Ridge

Oak Ridge, TN

Faculty Allocation

$425

Ramm, Michael

Manhattan Project Reactor Tour

Richland, WA

Faculty Allocation

$2,030**

Ramm, Michael

Manhattan Project Tour – Oak Ridge

Oak Ridge, TN

Faculty Development

$1,200**

Fort Lauderdale, FL

Professional Development

$1,832

Atlanta, GA

Professional Development

$2,564

Moore, Patrick

Szoke, Jan

Warren, Charlotte

2019 American Association for Respiratory Care Summer Forum American Association of Community Colleges Presidents Academy Institute

*Foundation (Kreher Farm Perpetual Charitable Trust) **Foundation (Pearson Master Teacher Award) ***Student Fees

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AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Personnel Matters

DATE:

May 22, 2019

We recommend the following personnel actions: ADMINISTRATOR A. Approve the employment of Dr. Jason Dockter as Associate Vice President, Academic Services. Dr. Dockter has a Doctorate in English from Illinois State University. He has been serving as the interim Assistant Vice President, Academic Services for the past year and has been a faculty member at LLCC since 2006. His employment will be effective May 23, 2019, and placement will be on salary grade O. B. Approve a 10% interim increase to the salary of Karie Longhta, Associate Vice President, Finance, who has assumed the chief financial officer responsibilities due to the Vice President, Administrative Services vacancy. This increase will be retroactive to January 21, 2019 and will continue until the vacancy is filled. C. Approve a 20% interim increase to the salary of Nancy Sweet, Director, Culinary Program & Operations who has assumed the Dean, Applied and Emerging Technology responsibilities. This increase will be effective June 2, 2019 and will continue until the vacancy is filled. FACULTY A. Resignation NAME Mark Hardiman

POSITION Professor, Theatre

DEPARTMENT Arts & Humanities

EFFECTIVE DATE 05/17/19

B. Approve the employment of Ms. Bridgette Hudson as Nursing Instructor, contingent on the successful completion of the background check and drug testing. Ms. Hudson has a Master of Science in Nursing, from Walden University and a Bachelor of Science in Nursing from Millikin University. Her employment will be effective August 13, 2019, and placement will be on Column Masters, Step 5 of the 2019-20 faculty salary schedule. 17

C. Approve the employment of Dr. Bailey Shaw as English Instructor, contingent on the successful completion of the background check and drug testing. Dr. Shaw has a Master of Arts in English from Loyola University Chicago and a Doctorate in English from Southern Illinois University, Carbondale. Her employment will be effective August 13, 2019, and placement will be on Column Doctorate, Step 5 of the 2019-20 faculty salary schedule.

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AGENDA ITEM II.B

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratify Payments of All Cash Disbursements for May and the May Treasurer’s Report

DATE:

June 26, 2019

In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Cash Disbursement Register including the Check Register of bimonthly accounts payable checks, E-commerce refunds, ACH and Wire transactions issued during May, 2019 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel in accordance with the Local Government Travel Expense Control Act, employee reimbursements, membership dues, subscriptions, club vouchers, medical claim payments, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending May 31, 2019.

MOTION:

Longhta

Ratify disbursements of the bi-monthly checks, Ecommerce refunds, ACH and Wire transactions issued during May 2019 and ratify the May 31, 2019 Treasurer’s Report.

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AGENDA ITEM II.C.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

June 26, 2019

Name Brothers, Deborah Ramm, Jennifer & Chemistry Club (Approx. 10 Students) Ramm, Michael & Chemistry Club Riggle, Ron and Baseball Team (Approx. 31 Students) Suchland, Colin

Meeting Childhood Literacy Association

Location Indianapolis, IN

Six Flags St. Louis

Eureka, MO

Six Flags St. Louis

Eureka, MO

National Junior College Athletic Association World Series Association for the Assessment of Learning in Higher Education

Enid, OK

Date June 12 – 15, 2019

June 14, 2019

June 14, 2019 May 23 June 2, 2019

St. Paul, MN

June 11 - 13, 2019

June 20 - 23, 2019

Waddell, Jason

Gearfest 2019 Workshops

Fort Wayne, IN

Williams, Amy

Watermark Engage

New Orleans, LA

June 24 - 27, 2019

Account

Amount

Faculty Allocation

$965

Club Trip

$549*

Club Trip

$0

Team Travel $26,980**

Faculty Development

$1,373

Faculty Allocation

$766

Professional Development

$1,640

*Club Funds (Club members will pay half of ticket price) **1/3 Operating Funds, 1/3 General Athletics, 1/3 Fundraising

Longhta/Patarozzi/Curry

20

AGENDA ITEM II.C.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

June 26, 2019 Name

Meeting

Location

Frederick, Lesley

#RealCollege 2019

Houston, TX

Graeff, Andrew

Microsoft Ignite

Orlando, FL

Harmon, William

National Future Farmers of America Convention

Indianapolis, IN

Liesen, Diane

Accreditation Site Visit

Troy, MI

Maskey, Cynthia

Accreditation Commission for Education in Nursing

Fortis, OH

Penning, Samuel

Microsoft Ignite

Orlando, FL

Smock, Cynthia

Warren, Charlotte

American Society of Electroneurodiagnostic Technologists Annual Conference American Association of Community Colleges Board

Account Professional Development Professional Development Faculty Development Paid by Committee on Accreditation for Education in Neurodiagnostic Technology Paid by Accreditation Commission for Education in Nursing Professional Development

Amount $1,262 $2,810 $1,102*

$0

$0

$2,810

Kansas City, MO

Faculty Allocation

$1,342

Washington, DC

Professional Development

$1,755

*Foundation (Kreher Farm Perpetual Charitable Trust)

Longhta/Patarozzi/Curry

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AGENDA ITEM II.E.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Storeroom Paper

DATE:

June 26, 2019

Throughout the fiscal year, the college purchases copy paper in bulk to obtain the best pricing. This product is used throughout the college in the regular course of business. The following is a tabulation of that bid.

Vendor

Fixed Price

Brand #1 – Unit Cost Variable Price Variable Price Initial Max

Contract Paper Group - Cuyahoga Falls, OH**

-

$32.10*

No amount given

Midland Paper - Wheeling, IL

-

$31.28*

$34.40

Staples Contract - Westminster, CO

-

$36.15*

$41.85

Vendor

Fixed Price

Contract Paper Group – Cuyahoga Falls, OH***

-

Midland Paper - Wheeling, IL Staples Contract - Westminster, CO

Brand #2 – Unit Cost Variable Price Variable Price Initial Max $29.50*

No amount given

-

-

-

-

-

-

*Subject to paper mill increases **Deviation from specs ***Paper does not meet standards

The following companies were mailed an Invitation to Bid, but chose not to respond: Fidelity Print Communications, Broadview, IL; Montenegro Paper, Roselle, IL; Production Press, Jacksonville, IL; Veritiv, Addison, IL.

Longhta/Patarozzi/Curry

22

Budget Impact: Total Funds Requested: $24,768 (estimated with any additional purchases at the per case cost) Source of Funds: FY 2020 Budget Projected Revenue: n/a Projected Savings: n/a Student Learning Impact: How will proposed agenda item impact student learning? Provides basic paper and envelope needs for the entire campus. How will proposed agenda item be measured? n/a

MOTION:

Move to approve a purchase order to Midland Paper at a total estimated cost of $24,768 for the purchase of storeroom paper in accordance with the terms, conditions and speculations of Invitation to Bid #FY2020-1.

Longhta/Patarozzi/Curry

23

AGENDA ITEM II.E.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Custodial Paper Products

DATE:

June 26, 2019

Each year the College seeks prices for the entire year’s supply of custodial paper products to ensure prompt delivery at the lowest possible cost. Below is the tabulation of that bid.

VENDOR Carter Paper & Packaging Peoria, IL LaPort, Inc. Chicago, IL MASCO Springfield, IL Nichols Paper & Supply Indianapolis, IN Triad Springfield, IL

Dispenser Roll Towels, Natural (400 Cases)

Single-fold Towels (150 Cases)

White, NonPerforated Roll Paper Towels (100 Cases)

$8,854

$4,393.50

$5,889.10

$204.15

$43,282.18

$6,060

$2,232

$2,940

$144.40

$24,662.15

$7,428

$2,508

$3,240

$190.10

$30,404.35

$11,632.75

$7,360

$2,463

$3,625

$144.90

$25,225.65

No Bid

$7,332

No Bid

No Bid

No Bid

$7332

Toilet Tissue (475 Cases) $23,941.43 $13,285.75 $17,038.25

Multifold Hand Towels, Natural (10 Cases)

Total

Fourteen vendors (with three being from within our district) were mailed an Invitation to Bid, nine chose not to respond. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$24,662.15 FY 2020 Budget n/a n/a

Student Learning Impact:

n/a

Longhta/Patarozzi/Curry

24

How will proposed agenda item impact student learning? Provides necessary paper products for the entire campus. How will proposed agenda item be measured? n/a

MOTION:

Move to approve LaPort, Inc. to provide the various custodial paper products at the total estimated cost of $24,662.15 in accordance with the terms, conditions and specifications of Invitation to Bid #FY2020-2.

Longhta/Patarozzi/Curry

25

AGENDA ITEM II.E.3

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Turbine Training Engines for Aviation

DATE:

June 26, 2019

Proposals were recently sought to select a vendor to furnish and deliver turbine engines for instructional purposes for the College’s Aviation Program.

Vendor

Turbine Engine PT6A Removal/Replacement System E47 (QTY 4)

Freight Charge

Liftgate Service

$315,800

$1,400

$100

$158,000

$2,995

-

Aerotrain Corp. Flint, MI Avotek Weyers Cave, VA

The following companies were sent an Invitation to Bid, but chose not to respond: Covington Aircraft, Okmulgee, OK; Pratt & Whitney, Hartford, CT. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$160,995 FY19 FFE n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? Students will be able to get hands-on experience in disassembly, repair and reassembly of turbine engines. How will proposed agenda item be measured? n/a

Longhta/Patarozzi/Curry

26

MOTION:

Move to approve a purchase order to Avotek at the total estimated cost of $160,995 for the purchase of four turbine training engines in accordance with the terms, conditions and specifications of Invitation to Bid #FY2020-3.

Longhta/Patarozzi/Curry

27

AGENDA ITEM II.F.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Training Contract/Clinical Agreement Status Report

DATE:

June 26, 2019

The following is the current Training Contract/Clinical Agreement Status Report for LLCC. The Culinary Institute will hold the Farmer Chef Alliance Bread Camp. Approximately fifteen people will attend at the Workforce Careers Center in Springfield. The Culinary Institute will host the annual Illinois Wine Competition. The competition will be held at the Workforce Careers Center in Springfield. The Culinary Institute will host the National Pork Board for a Culinary Workshop. A maximum of twenty participants will attend in October. The Culinary Institute will hold a Teambuilding Workshop for Troxell Insurance. The workshop will take place at the Workforce Careers Center. The Health Professions Department seeks approval to enter into a clinical site agreement with OSF St. Francis Hospital for students enrolled in the Respiratory Care Therapy Program. OSF St. Francis Hospital has facilities suitable for the educational needs of the students. The Workforce Development Division seeks approval to enter into a memorandum of understanding with the Mid-Central Illinois Regional Council of Carpenters Joint Apprenticeship Training Committee. Under the agreement, individuals who have completed the Apprenticeship Program and achieved Journeyperson Carpenter status through the Joint Apprenticeship Training Program may receive LLCC credit to be applied toward a degree in Customized Applied Technology.

Longhta 28

MOTION:

Move to approve the clinical site agreement with OSF St. Francis Hospital, and the memorandum of understanding with the Mid-Central Illinois Regional Council of Carpenters Joint Apprenticeship Training Committee.

Longhta 29

30

The Culinary Institute will hold the Farmer Chef Alliance Bread Camp. Approximately fifteen people will attend at the Workforce Careers Center.

The Culinary Institute will host the annual Illinois Wine Competition. The competition will be held at the Workforce Careers Center.

The Culinary Institute will host the National Pork Board for a culinary workshop. A maximum of twenty participants will attend in October. The Culinary Institute will hold a teambuilding workshop for Troxell Insurance. The workshop will take place at the Workforce Careers Center.

Illinois Wine Competition

National Pork Board Culinary Workshop Troxell Insurance Teambuilding Workshop

Brief Description

Farmer Chef Alliance Bread Camp

Items for approval: Less than $10,000

Contract Title

Troxell Insurance

Illinois Grape Growers and Vintners Alliance National Pork Board

Farmer Chef Alliance

Contractor

TRAINING CONTRACTS

Workforce Development/ Culinary Arts Workforce Development/ Culinary Arts TOTALS

Workforce Development/ Culinary Arts Workforce Development/ Culinary Arts

LLCC Dept / Program

$2,340

$1,240

$500

$300

$300

Contract Total

June 11, 2019

October 18, 2019

June 1619, 2019

June 9-10, 2019

Term

31

OSF St. Francis Hospital

The Health Professions Department seeks approval to enter into a clinical site agreement with OSF St. Francis Hospital for students enrolled in the Respiratory Care Therapy Program. OSF St. Francis Hospital has facilities suitable for the educational needs of the students.

Under the agreement, individuals who have completed the apprenticeship program and achieved journeyperson carpenter status through the Joint Apprenticeship Training Program may receive LLCC credit to be applied toward a degree in Customized Applied Technology.

Clinical Site Agreement with OSF St. Francis Hospital

Memorandum of Understanding with Mid-Central Illinois Regional Council of Carpenters Joint Apprenticeship Training Committee Mid-Central Illinois Regional Council of Carpenters Joint Apprenticeship Training Committee

Contractor

Brief Description

Contract Title

Workforce Development/Applied Technology

Health Professions/Respiratory Care Therapy

LLCC Dept / Program

CLINICAL SITE, AFFILIATION, ARTICULATION, & TRAINING AGREEMENTS

June 26, 2019 through Indefinite

July 1, 2019 through Indefinite

Term

AGENDA ITEM II.F.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Professional Services Contract

DATE:

June 26, 2019

Under the provisions of the Illinois Public Community College Act, professional services may be acquired by colleges without seeking competitive bids. We are proposing the continuation of the following contract for Fiscal Year 2020: •

Eric Grenzebach – Brown, Hay and Stephens – Legal Services not to exceed $175,000 – For Fiscal Year 2020, Attorney Grenzebach requests that fees reflect a $5.00/hour rate increase for Partner Rate, a $2.50/hour rate increase for Associate Attorney and no increase for Paralegal, which would make the Partner Rate $225.00/hour, Associate Attorney rate $162.50, and Paralegal rate $100.00. Brown, Hay and Stephens have been paid $121,473.40 to date for services during Fiscal Year 2019; services for June have not yet been paid.

Therefore, the following motion is recommended:

MOTION: Move to approve the Fiscal Year 2020 Professional Service Contract for Eric Grenzebach – Legal Services, not to exceed $175,000.

Longhta

32

AGENDA ITEM II.G

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Grant Status Report

DATE:

June 26, 2019

Attached is the current Grant Status Report for LLCC. It includes all grant requests submitted and accepted during the month of June. It also includes a brief description of the purpose for which the funding is, or has been, solicited. The Adult Education Division seeks ratification for the Adult Education and Literacy Continuation Program Grant. The grant provides funding for Adult Basic Education, Adult Secondary Education, English as a Second Language, Bridge Programs, and Integrated Education and Training Programs to eligible students in the LLCC district. The Workforce Development Division seeks ratification for the award of the Highway Construction Careers Training Program Grant. The program works to upgrade student skill levels to provide a successful transition into a trade apprenticeship program, which in turn meets the demands of the construction trade industry. The Academic Services Division seeks ratification for the application for the Carl D. Perkins Grant. This grant provides funding needed to support Career and Technical Education instruction and students in the LLCC district. The Child Development Center seeks ratification for the application for the Preschool for All Expansion Grant. If awarded, the grant would provide a high-quality education program the children ages 3-5 who come from a population at risk for academic failure.

MOTION:

Longhta

Move to ratify the Adult Education and Literacy Grant in the amount of $523,089, ratify the Highway Construction Careers Training Program Grant in the amount of $487,000, ratify the Carl D. Perkins Grant in the amount of $322,816 and ratify the Preschool for All Expansion Grant in the amount of $162,671.

33

34

Brief Description

Total

Preschool for All Expansion Grant

Carl D. Perkins Grant

Highway Construction Careers Training Program Grant

Adult Education & Literacy Grant

The grant would provide a high-quality education program the children ages 3-5 who come from a population at risk for academic failure

The grant provides funding for Adult Basic Education, Adult Secondary Education, English as a Second Language, Bridge Programs, and Integrated Education and Training Programs to eligible students in the LLCC district. The program works to upgrade student skill levels to provide a successful transition into a trade apprenticeship program, which in turn meets the demands of the construction trade industry. This grant provides funding needed to support Career and Technical Education instruction and students in the LLCC district.

Grants in excess $10,000

Grant Title

Illinois State Board of Education

Illinois Community College Board

Illinois Department of Transportation

Illinois Community College Board

Grantor

Academic Services/Child Development Center

Academic Services

Workforce Development

Workforce Development/Adult Ed

GRANT SUMMARY JUNE 2019 LLCC Department/Progr am

$1,495,576

$162,671

$322,816

$487,000

$523,089

LLCC Total Monetary Request

$0

$0

$0

$0

$0

LLCC Match

Yes

Yes

Yes

Yes

Submitted

August 19, 2019 through August 18, 2023

July 1, 2019 through June 30, 2020

July 1, 2019 through June 30, 2020

July 1, 2019 through June 30, 2020

Term

AGENDA ITEM II.I.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Sangamon, Menard, Commons Building Pressurization Mitigation Project – Scope Modifications

DATE:

June 26, 2019

During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. During construction, it was determined there were numerous leaks in ductwork in the science labs and the VAVs in Sangamon and Menard required recalibration. At our request, Prairie State Plumbing & Heating, Inc. provided labor, equipment, and supervision to repair the leaks in the science lab ductwork and recalibrate the VAVs. This work is not part of the original scope of the project, necessitating a revision to Prairie State Plumbing & Heating, Inc. project scope and Agreement. We recommend modifying our original Agreement with Prairie State Plumbing & Heating, Inc. to reflect their proposal of $38,904.00 for the work related to the ductwork and VAVs. We further recommend that the costs associated with the modification be drawn from the remaining approved budget for the project and that the contingency amount remain the same as set at the beginning of the project. This would leave the contingency balance available for any undiscovered or existing conditions. 4-26-18 Proposal accepted from Prairie State Plumbing & Heating, Inc. 9-14-18 Science Lab Duct Repairs Modification 12-10-18 VAV Recalibration Modification Prairie State Plumbing & Heating, Inc. Total Agreement Amount Amount of project contingency: Less previously approved change orders: Change order(s) presented for ratification: Less other consultant fees/permits to date: Amount of contingency remaining:

Lindquist/Ervin

$144,710 $10,164 $28,740 $183,614

$14,500 $0 $0 $0 $14,500

35

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$38,904 Protection, Health and Safety n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place. How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION:

Lindquist/Ervin

Move to modify the agreement with Prairie State Plumbing & Heating, Inc. for the Sangamon, Menard, Commons Building Pressurization Mitigation Project in the amount of $38,904 for work related to Science Lab duct repairs and VAV recalibration.

36

III. Action Agenda

AGENDA ITEM III.D.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ameren Routers

DATE:

June 26, 2019

We were approached by Hanson Professional Services working on behalf of Ameren Illinois to build their next generation delivery system. What that means for us is three routers on two new poles and one existing pole that will connect to wireless Ameren meters in the area. We have electricity through CWLP, but our gas meters will be upgraded and connected through wireless routers. This will also pick up everyone else within a ½-mile or so of each router. This easement agreement will pay the college $1,000 per location for a total of $3,000.

MOTION:

Lindquist/Ervin

Move to approve the agreement with Ameren Illinois to place three routers on and around the main campus.

38

IV. Information Items

AGENDA ITEM IV.A.3.a MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Position Vacancies and Hires

DATE:

June 26, 2019

POSITION VACANCIES Classified Education Services Representative – Litchfield (PT) Professional Admissions Specialist (FT) IT Project Manager (FT) Police Officer (FT) Programmer Analyst I (FT) Administrator Vice President, Administrative Services (FT) Faculty Economics Instructor (FT) English Instructor (FT) A/C, Refrigeration & Heating Instructor (FT) HIRES Kelly Ellis Brooke Rhoades Emily Smith

Admissions & Registration Services Rep (FT) 06/04/19 Academic Support Specialist (PT) 05/28/19 Recruitment Specialist (FT) 06/17/19

Resignations Craig Meador JoAnne Thomas

Police Sergeant (FT) Child Development Asst. (FT)

07/03/19 07/25/19

Salary Grade Adjustment The JDQ for Nina Koch, Records & Registration Technician, was recently reevaluated and has been placed in salary grade F with a title change to Registration Specialist. The effective date is retroactive to April 15, 2019.

Ransdell

40

AGENDA ITEM IV.A.3.b

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Construction Progress Update

DATE:

June 26, 2019

Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting: PHS Projects – FY18 Cass Gymnasium Upgrade AHU 5 & Replace AHU 6 This project budget and scope will be revisited later this year. Logan Hall RTU 1 & 2 Replacement This project budget and scope will be revisited later this year. Sangamon, Menard, Commons Building Pressurization Mitigation The project is substantially complete. PHS Projects – FY19 Student Union & Cass Abatement, Flooring Replacement, & Stair Rescue Assistance System The project is underway. CCTC RTU Replacement 1, 2, 3, 4, 8 The project is underway. Jacksonville Roof Replacement The project is underway. Litchfield Arts & Technology AHU Replacement The project is underway.

Lindquist/Ervin

41

Litchfield & Taylorville Exterior Lighting Upgrades Development of construction documents is underway. Sangamon, Menard, Millennium and CCTC Stairway Rescue Assistance System Development of construction documents is underway. Infrastructure Litchfield & Jacksonville Solar Panel Installation The project is underway. Deferred Maintenance Capital Project (CDB Managed) Main Campus & Taylorville Parking Lot Repairs The project is underway. Small Projects Active Learning Classroom Renovations – Phase 1 The project is underway. 2019 Bond/Kreher Farm Perpetual Charitable Trust Agriculture Classroom and Lab Building The project design and development of the construction documents is underway.

Lindquist/Ervin

42

43

FY2019 PHS Total PHS Fund Balance PHS Fund Balance Total Capital Development Board / Infrastructure Capital Development Board / Infrastructure Total Infrastructure 73914 Commons Floor Replacement 73915 Gym Floor Renovation 73917 Litchfield & Jacksonville Solar Panel Installation Infrastructure Total ICCB Capital Budget Request NEW Classrooms, Testing Center and Student Services Renovations NEW Renovation of Montgomery Hall for Adult and Community Education NEW Project Outreach: Regional Center Expansion- Phase Two EREC ICCB Capital Budget Request Total Auxiliary Fund 05-68100 Menard Kitchen Flooring Replacement Auxiliary Fund Total Grand Total

FY2018 PHS Total FY2019 PHS

Type / Year FY2018 PHS

L

S,L S,L S,L

L L L

800,000 73,075 25,000 676,500 774,575 4,576,200 1,794,700 5,057,300 11,428,200 96,648 96,648 15,958,048

Sum of Original LLCC Budget Colleague Funding Approved / Source Estimated Dept # Project Name 70955 Cass Gymnasium Upgrade AHU 5 & Replace AHU 6 L 145,602 70956 Logan Hall RTU 1 & 2 Replacement L 305,380 70959 Sangamon, Menard, Commons Building Pressurization Mitigation L 240,115 70960 Sidewalk lIghting - North Side Main Campus Installation L 339,960 1,031,057 70963 Student Union & CASS Abatement, Flooring Replacement & Rescue Assistanc L 452,404 70964 CCTC RTU Replacement 1, 2, 3, 4, 8 L 406,458 70965 Jacksonville Roof Replacement L 252,936 70966 Litchfield Arts & Technology AHU Replacement L 425,920 70967 Litchfield & Taylorville Exterior Lighting Upgrades L 188,782 1,726,500 70968 SGMN, MNRD, MCTR & CCTC Stairway Rescue Assistance System L 101,068 101,068 73918 Main Campus & Taylorville Parking Lot Repairs S,L 800,000

620,474 687,949 98,267 98,267 2,704,433

67,475

Sum of Original Contract Amount 16,569 29,896 187,097 339,914 573,476 405,531 355,469 237,335 315,006 16,500 1,329,841 14,900 14,900

5,554

-

-

5,554 5,554

Sum of Change Orders

67,475 620,474 687,949 98,267 98,267 2,709,987

-

-

-

84,226 84,226 833,864

49,559 106,978 -

57,419

10,056 570,915 580,971 14,041 14,041 1,876,123

0.00% 14.90% 0.00% 92.01% 84.45% 0.00% 0.00% 0.00% 0.00% 14.29% 14.29% 69.23%

Sum of Sum of Sum of Sum of Adjusted Contract Sum of Payments To Balance Contract % Contract Amount Retainage Date Remaining Remaining 16,569 13,759 2,810 16.96% 17.56% 5,250 29,896 24,646 187,097 206,326 (19,229) -10.28% 345,468 295,408 50,060 14.49% 579,030 540,138 38,891 6.72% 405,531 17,010 388,521 95.81% 355,469 29,971 325,498 91.57% 90.13% 23,420 213,916 237,335 89.96% 283,385 315,006 31,621 100.00% 16,500 16,500 1,329,841 102,022 1,227,819 92.33% 14,900 500 14,400 96.64% 14,900 500 14,400 96.64% 0.00%

The following information is a reflection of information that has been provided to the Finance Department as of April 30, 2019

All Capital Projects

AGENDA ITEM IV.A.6.a

AGENDA MASTER CALENDAR JULY 2019 •

FY20 Tentative Budget



Board Meeting 7/24/19



NOVEMBER 2019 •

Board Meeting 11/20/19

SEPTEMBER 2019

AUGUST 2019 Board Meeting 8/28/19



Budget Adoption/Public Hearing



Fall Adjunct Faculty Listing



Board Meeting 9/25/19

DECEMBER 2019 Adopt CY19 Property Tax Levy



Spring Adjunct Faculty Listing



Board Meeting 12/16/19



General Obligation Alternate Bond Levy Abatement



APRIL 2020



Administrative Positions



Seating of Student Trustee



Board Meeting 3/25/20



Board Meeting 4/22/20



Financial Audit Review



PHS Projects



Board Meeting 10/23/19

JANUARY 2020



MARCH 2020

OCTOBER 2019

FEBRUARY 2020 •

Sabbatical Leaves



Approval of Faculty Positions



Faculty Tenure & Continuing Employment Recommendations



Board Meeting 2/26/20

Board Meeting 1/22/20

MAY 2020

JUNE 2020



LLCC Foundation Gala 5/2/20



Summer Adjunct Faculty Listing



Student Recognition Ceremony



Budget Workshop





Board Meeting 6/24/20

Employee Recognition Ceremony



Commencement 5/15/20



Board Meeting 5/27/20

44

V. Strategic Discussion