LLCC Board of Trustees Regular Meeting September 24, 2014
Justin Reichert, Chair Craig Findley, Vice Chair Jerry Wesley, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Dennis Shackelford Jefferson Gentry, Student Trustee Charlotte Warren, President
BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 PUBLIC HEARING ON FY 2015 COLLEGE BUDGET WEDNESDAY, SEPTEMBER 24, 2014 5:00 P.M. LINCOLN LAND COMMUNITY COLLEGE ROBERT H. STEPHENS ROOM AGENDA REGULAR MEETING Wednesday, September 24, 2014 Immediately Following Public Hearing on the Budget I.
Preliminary Matters A. B. C. D. E.
II.
Roll Call Pledge of Allegiance Adoption of Agenda of the September 24, 2014 Meeting Introductions and Recognitions Hearing of Citizens
Consent Agenda A. Approval of Minutes of the Regular Meeting of August 27, 2014 .......... 6 B. Ratify Payment of Bi-Monthly Checks and the August Treasurer’s Report ........................................................................... 18 C. Out-of-State Travel 1. Ratification of Out-of-State Travel ................................................. 19 2. Approval of Out-of-State Travel ..................................................... 20 D. Budget/Financial Items 1 Participation with Central Management Services .......................... 22 E. Purchasing 1. Lodging and Meals for Elderhostel ................................................ 24 F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 26 2. CDW-G Microsoft Server and Campus Agreement ....................... 28 3. Lease of Two Passenger Vans...................................................... 29 4. Intergovernmental Agreement between LLCC and SMTD............. 30 G. Monthly Grant Status Report .............................................................. 33 H. Facility Leases I. Construction Items 1. Variable Frequency Drive Unit Replacement – Change Orders .... 37 J. Other Items
III.
Action Agenda A. B. C. D.
Policies Academic Services Division Items Student Services Division Items Administrative Services Division Items 1. Fiscal Year 2015 Budgets ............................................................. 40 E. Information Technology Systems Items F. Workforce Development and Community Education Items G. Executive Division Items IV.
Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 44 b. Construction Progress Update ................................................. 45 c. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 48 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports
V.
Strategic Discussion
VI.
Executive Session
VII.
Actions from Open/Executive Session
VIII.
Adjournment
I. Preliminary Matters
II. Consent Agenda
AGENDA ITEM II.A
MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526
The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, August 27, 2014 at 5:12 p.m. in the Robert H. Stephens Room of the main campus with Chairman Reichert presiding. I.
Preliminary Matters A. Roll Call
Members present were Mr. Findley, Mr. Gentry, Mr. Wesley and Mr. Fulgenzi. Mr. Shackelford joined the meeting in progress. Mr. Rosenthal and Mr. Gray were absent. B. Pledge of Allegiance Chairman Reichert led the audience in the pledge of allegiance. C. Adoption of Agenda of the August 27, 2014 Meeting MOTION NO. 8-27-14-1: Mr. Findley moved to adopt the agenda of the August 27, 2014 meeting. Mr. Wesley seconded. Those members voting aye were Mr. Findley, Mr. Gentry (advisory), Mr. Wesley, Mr. Fulgenzi, and Mr. Reichert. PASSED D. Introductions and Recognitions 1. Introduction of New Faculty Members
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AGENDA ITEM II.A
Dr. Tepatti introduced and provided a brief synopsis of the new faculty members listed below, who were in the audience. • • • •
Phyllis Biever, Surgical Technology Ashley Green, English David Leitner, English Deana Schenk, English
Dr. Tepatti also provided an overview of another new faculty member, Timothy McKenzie, English, who was unable to attend the Board meeting due to student/classroom obligations. E. Hearing of Citizens - None II.
Consent Agenda
MOTION NO. 8-27-14-2: Mr. Findley moved to: • • • • •
• •
approve the minutes of the Regular Meeting of July 23, 2014; ratify payments of bi-monthly of checks issued during July 2014 and ratify, subject to audit, the June 30, 2014 and July 31, 2014 Treasurer’s Report; approve Ratification of Out-of-State Travel for the attached list of individuals: approve Out-of-State Travel for the attached list of employees; ratify the attached resolution permanently transferring $289,862.63 from the Education Fund to the Auxiliary Fund, $685,185.92 from the Operations and Maintenance Fund to the Operations and Maintenance Restricted Fund, and $40,000 from the Restricted Fund to the Education Fund; approve the payment of the CARLI Database and I-Share Assessment Membership Fees and the purchase of 17 electronic databases, electronic book package and link resolver; approve the purchase of print periodical subscriptions and electronic journals through EBSCO;
7
AGENDA ITEM II.A
•
• •
approve the rider with MK Education in the amount of $15,750; approve the Clinical Site Agreement with America Ambulance; approve the Clinical Site Agreement with Heartland Health System, Inc.; approve the Clinical Site Agreement with Springfield Clinic, LLP; ratify the deductive change order in the amount of $314,241 for the Taylorville Code Compliance & Renovation as presented, which establishes a project contingency in the amount of $76,132; and ratify the listed change orders in the amount of $1,967.36 for the Variable Frequency Drive Replacement as presented.
Mr. Fulgenzi seconded. Those members voting aye were Mr. Findley, Mr. Gentry (advisory), Mr. Wesley, Mr. Fulgenzi, and Mr. Reichert. PASSED III.
Action Agenda A. Policies 1. Proposed Language Change to Board Policy 8.14 - Holidays
This proposed change to Board Policy 8.14 was submitted for Board review and first reading in July and is presented tonight for Board approval. This language change is specific to the LLCC Police Force, including Independence Day as an observed holiday for LLCC Police Officers. The effective date will be retroactive to July 1, 2014. MOTION NO. 8-27-14-3: Mr. Wesley moved to approve language change to Board Policy 8.14 - Holidays. Mr. Findley seconded. Those members voting aye were Mr. Findley, Mr. Gentry (advisory), Mr. Wesley, Mr. Fulgenzi, and Mr. Reichert. PASSED B. Academic Services Division Items - None C. Student Services Division Items – None
8
AGENDA ITEM II.A
D. Administrative Services Division Items - None E. Information Technology Systems Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.
Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services a. Position Vacancies and Hires
This item has been updated. The listed Faculty vacancy will be presented for consideration later in the executive portion of tonight’s meeting. Many of the hires listed represent vacancies from recent retirements and departmental shifting. b. Construction Progress Update Dr. Warren noted the Variable Frequency Drive Units Replacement project is underway and documents are being prepared for most of the remaining projects. 4. Information Technology Systems – None 5. Workforce Development and Community Education - None 6. Executive Division a. Review of Agenda Master Calendar The final FY 2015 Budget will be presented in September for approval. B. President’s Report More than 200 students attended a “New Student Lunch” in Cass Gymnasium on August 20. LLCC’s Student Services department continued to offer their Rapid
9
AGENDA ITEM II.A
Registration events and New Student Orientations the week prior to the start of the semester. At this time it appears that LLCC’s credit hour enrollment is slightly higher than originally anticipated. Convocation was held on August 22 with a presentation by Drs. Tricia Kujawa and Chris McDonald titled “Cycles of AQIP”. Mr. Cruz and Ms. Whalen showcased the new LLCC mobile friendly web site that will go live this fall. Dr. Warren’s address to employees entitled “Creating Order Out Of Chaos” focused on the many changes, new faces, and challenges LLCC faces in the coming year. August 23 marked the official start of the fall semester. Volunteers were stationed in the A. Lincoln Commons to greet students and assist them in navigating their first days on campus. Several employees; Police Chief Gentry, Officer Hansen and Vice President Frederick have taken part in the ALS Ice Bucket Challenge on the main campus. Although higher than anticipated, LLCC’s credit hour enrollment is currently down 5%. Considering this decrease, LLCC appears to be above the state average, which mirrors a nationwide enrollment trend. LLCC’s Surgical Technology Program received the Annual Merit Award from the National Board of Surgical Technology and Surgical Assisting (NBSTSA) by achieving a 100% pass rate on the Certified Surgical Technologist (CST) examination over the last year. United States Senator Dick Durbin held a roundtable discussion/news conference August 8 on LLCC’s main campus, calling attention to student loan debt and questionable practices of some for-profit colleges, while noting the affordability and quality education provided by community colleges. Participants included; Dawn Thompson, a current online student at a for-profit college with a tremendous student loan debt, Dr. Warren, Dr. Hunter-Anderson, Deborah Hagan, and Dev Gowda. Dr. Warren was honored to be the Keynote Speaker at the Army Cooks School Graduation Ceremony on August 21. The Army Cooks School is a four week program, with the first eight days conducted in the Culinary and Baking Labs located in LLCC’s Workforce Careers Center. LLCC’s Culinary Institute has announced its fall schedule of non-credit food and wine classes which include; cook and dine courses, special cooking topics, and Bistro Verde dinners.
10
AGENDA ITEM II.A
Beginning September 15, Bistro Verde will open and operate as Bistro-To-Go. The student operated cafe will prepare and sell ready-to-eat takeout soups, salads, sandwiches and assorted baked goods on Mondays and Wednesdays, through November 24. LLCC was well represented at the Illinois State Fair with Al Shull, Professor of Art, winning first place in the Painting Category of the Professional Art Exhibition. Jolene Adams of LLCC’s Culinary Institute demonstrated how to prepare “Unique Cupcakes” in the Hobbies, Arts & Crafts Building. Throughout the fair, Culinary staff, Nancy Sweet, Jay Kitterman, and Jolene Adams served as judges for various food competitions. The James S. Murray Gallery begins the fall semester with an exhibit of paintings by Japanese artist Hiromi Katayama. The exhibit will be hosted through September 18. LLCC lost three valued employees this summer. Jim Van Kleek, Aviation Program Director passed away on July 27. Earlier this summer, two longtime and well-regarded adjunct instructors, Isaac “Marty” Morris and Cynthia Dipert also passed away. Mr. Shackelford joined the meeting at 5:45 p.m. C. Report from Faculty Senate - None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report - None I. Secretary’s Report Mr. Wesley reported he was unable to attend the August Illinois Community College Trustees Association (ICCTA) Executive Committee meeting. He also stated that he is hopeful LLCC will have the opportunity to host a future East Central Region ICCTA meeting. J. Foundation Report - None K. Other Board Members’ Reports - None
11
AGENDA ITEM II.A
V.
Strategic Discussion A. LLCC Facilities Department Presentation
Mr. Dave Bretscher, Director of Facilities provided a PowerPoint presentation showcasing the LLCC Facilities Services Department. Mr. Bretscher explained the main campus has over 220 acres of property, which includes 70 acres of manicured lawn and garden space, 12 acres of native prairie and nearly 35 acres of athletic fields and outdoor Physical Education space. He added these 220 acres include over 16 acres of paved parking lots, more than 2 miles of roadways and nearly 3 miles of concrete sidewalks. The 17 buildings on the main campus denote approximately 517,689 square feet of space, with the off-campus Education Service Areas in Beardstown, Hillsboro, Jacksonville and Litchfield adding an additional 134,584 square feet of space, for a total of 652,273 square feet of building space to be maintained. The LLCC Facilities Staff is comprised of 40 full-time staff and a varying number of parttime/student workers. The College departments that make up the “LLCC Facilities Services Department” include; the Facilities Main Office, the Mechanical Maintenance Department, the Grounds Department, and the Custodial Department. VI.
Executive Session
MOTION NO. 8-27-14-4: Mr. Findley moved to hold an executive session for the purposes of discussing personnel issues, collective bargaining, real estate, student discipline, pending or imminent legal issues. Mr. Fulgenzi seconded. Those members voting aye were Mr. Findley, Mr. Gentry (advisory), Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford and Mr. Reichert. PASSED MOTION NO. 8-27-14-5: Mr. Findley moved return to open session. Mr. Shackelford seconded. Those members voting aye were Mr. Findley, Mr. Gentry (advisory), Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford and Mr. Reichert. PASSED
12
AGENDA ITEM II.A
VII.
Actions from Executive Session
MOTION NO. 8-27-14-6: Mr. Fulgenzi moved to approve the attached employment recommendations. Shackelford seconded.
Mr.
Those members voting aye were Mr. Findley, Mr. Gentry (advisory), Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford and Mr. Reichert. PASSED VIII.
Adjournment
MOTION NO. 08-27-14-6: Mr. Findley moved to adjourn the meeting. Mr. Shackelford seconded. Those members voting aye were Mr. Findley, Mr. Gentry (advisory), Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford and Mr. Reichert. PASSED The meeting adjourned at 6:33 p.m.
__________________________ Chairman Reichert
__________________________ Secretary Wesley
13
AGENDA ITEM II.A
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratification of Out-of-State Travel
DATE:
August 27, 2014
Name Dietz, Jim and Volleyball Team (Approx. 11
Meeting Trip to Wisconsin
Location Wisconsin Dells, WI
Date August 21-23, 2014
Account Team Travel
Amount $2,748
Dunas, Shawn and Soccer Team (Approx. 24
Trip to Kansas
Overland Park, KS
August 21-23, 2014
Team Travel
$4,016
Liesen, Diane
American Board of Asheville, Registration of NC Electroencephalographic and Evoked Potential Technologists
August 20-24, 2014
Paid by American Board $0 of Registration of Electroencephalographic and Evoked Potential Technologists
Students)
Students)
14
AGENDA ITEM II.A
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Approval of Out-of-State Travel
DATE:
August 27, 2014
Name Blevins, Joel
Meeting National College Learning Center Association National College Learning Center Association Trip to Ohio
Location Albuquerque, NM Albuquerque, NM Toledo, OH
Account Staff Development
Amount $1,789
Administrative
$1,789
Team Travel
$1,432
Dietz, Jim and Volleyball Team
Trip to Ohio
Cedar Rapids, Team Travel OH
$1,432
Dietz, Jim and Volleyball Team
Trip to Iowa
Marshalltown, IA
Team Travel
$1,432
Dunn, Bobbi
iDashboards Users Conference 2014 National Academic Advising Association Greenleaf Center for th Servant Leadership 24 Annual International Conference 2014 Central Association of College and University Business Officers Annual Meeting
Nashville, TN
Staff Development
$2,660
Minneapolis, MN Atlanta, GA
Staff Development
$2,024
Staff Development
$2,060
Kansas City, MO
Administrative
$1,807
Clevenger, Julie Dietz, Jim and Volleyball Team
(Approx. 11 Students)
(Approx. 11 Students)
(Approx. 11 Students)
Gietl, Holly Laubersheimer, David McDonald, Todd
15
AGENDA ITEM II.A
RESOLUTION AUTHORIZING THE TRANSFER OF THE FOLLOWING FUNDS
WHEREAS, the Board of Trustees of Community College District No. 526, Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon, Scott and State of Illinois budgeted for the transfer of funds; and WHEREAS, the amount of FY 2014 budgeted education funds is $289,862.63. WHEREAS, the amount of FY 2014 budgeted operation and maintenance funds is $685,185.92. WHEREAS, the amount of FY 2014 budgeted Restricted funds is $40,000. WHEREAS, the Public Community College Act provides authorization for the transfer of excess funds in the Operating Funds to the Restricted Fund, Auxiliary Fund and Operations and Maintenance Restricted Fund: and NOW, THEREFORE BE IT RESOLVED, that the Treasurer of this District is hereby directed to transfer $289,862.63 from the Education to the Auxiliary Fund, $685,185.92 from the Operations and Maintenance Fund to the Operations and Maintenance Restricted Fund, and $40,000 from the Restricted Fund to the Education.
Signature ______________________________ (Board Chair)
Witness ________________________________ (Board Secretary)
16
AGENDA ITEM II.A
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Employment Recommendations
DATE:
August 27, 2014
We recommend the following personnel actions:
FACULTY A. Approve the employment, pending the successful outcome of the criminal background check and drug screen, of Ms. Phyllis Biever as a one-semester, non-tenure track Surgical Technology Instructor. Ms. Biever is a Certified Surgical Technologist with over thirty years of experience in the field. She is presently a Clinical Instructor for Surgical Technology at Illinois Central College. Her employment will be effective August 21, 2014, and placement will be on Column
ADMINISTRATIVE A. Approve the employment of Ms. Shanda Byer as Director, Admissions, and Records & Registration. Ms. Byer is presently the Assistant Director, LLCCBeardstown and has worked at LLCC since 1998. She has a Master of Science, Administrative Studies in Organizational Leadership from the University of South Dakota and a Bachelor of Science, Business Administration with emphasis in Accounting from Illinois College. Her employment will be effective September 8, 2014, and placement will be on salary grade K. A copy of her resume is attached.
PROPOSED TERMINATION A letter which served as a “Notice of Proposed Termination” was delivered in person to Mr. Ishmael on August 25, 2014. I am recommending his termination.
17
AGENDA ITEM II.B
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratify Payment of Bi-Monthly Checks and the August Treasurer’s Report
DATE:
September 24, 2014
In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A.
The Check Register of bi-monthly accounts payable checks issued during August 2014 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel, employee reimbursements, membership dues, subscriptions, club vouchers, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6).
B.
The Treasurer’s Report for the month ending August 31, 2014.
MOTION: Ratify payments of bi-monthly checks issued during August 2014 and ratify, subject to audit, the August 31, 2014 Treasurer’s Report.
Vertrees/Longhta
18
AGENDA ITEM II.C.1
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratification of Out-of-State Travel
DATE:
September 24, 2014
Name Beckmier, Craig and ABM 150
Meeting National Barrow Show
Location Austin, MN
Date September 5-9, 2014
Account Club Trip
Amount $1,060*
Flint Hills Classic/Wichita
El Dorado & Wichita, KS
September 1821, 2014
Club Trip
$1,053*
TRIO Student Support Services Reapplication Meeting Phi Theta Kappa Advisor Institute
Washington, DC
September 911, 2014
Administrator
$1338
Florence, KY
September 1920, 2014
Faculty Development
$56
(Approx. 8 Students)
Beckmier, Craig and ABM 150 (Approx. 8 Students)
Frederick, Lesley
Gordon, Claire *Club Funds
Vertrees/Patarozzi/Curry
19
AGENDA ITEM II.C.2
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Approval of Out-of-State Travel
DATE:
September 24, 2014
Name Academy of Lifelong Learning
Meeting Wander on Wednesday
Location Dana, IN
Account Paid by Participant Registration Fees
Amount $1,544
Bade, Bill Beckmier, Craig and ABM 150
STEMtech 2014 Boilermaker Classic/Stockman
Administrative Club Trip
$2,500 $1,778**
Beckmier, Craig and ABM 150
American Royal
Denver, CO West Lafayette & Dekalb, IN Kansas City, MO
Club Trip
$1,053**
Beckmier, Craig and ABM 150
North American Livestock Expo
Louisville, KY
Club Trip
$1,210**
Cruz, Esteban
Educause 2014 Annual Conference EMS World Expo World Trauma Symposium Updates Ohio Valley History Conference American Culinary Federation Assessment Institute
Orlando, FL
Administrative
$2,419
Nashville, TN
Staff Development
$1,399
(Approx. 47 students)
(Approx. 15 Students)
(Approx. 8 Students)
(Approx. 7 Students)
Ferreira, Nick Green, Ashley
Marsaglia, John and Softball Team (Approx. 20
Trip to Mississippi
Clarksville, TN Faculty Allocation and Faculty Development Indianapolis, Staff Development IN Indianapolis, Administrative IN Ellisville, MS Team Travel
Marsaglia, John and Softball Team (Approx. 20
Trip to Florida
Orlando, FL
Raikes, Rose
National Council For Marketing and Public Relations District 3 Conference
Green Bay, WI Staff Development
Kidd, John Kujawa, Tricia
Students)
Students)
McDonald/Patarozzi/Curry
Team Travel
$574
$24,771*
$498 $1,108 $3,834*
$687
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AGENDA ITEM II.C.2
Riggle, Ron and Baseball Team
Trip to Tennessee
Millington, TN
Team Travel
$8,104*
Riggle, Ron and Baseball Team
Trip to Florida
Orlando, FL
Team Travel
$38,680*
Smith, Lori
National Scholarship Providers Association Annual Conference National Council For Marketing and Public Relations District 3 Conference American Association of Community Colleges Fall Meeting American Association for Women in Community Colleges National Council For Marketing and Public Relations District 3 Conference
Pittsburg, PA
Professional Development
$2,005
(Approx. 32 Students)
(Approx. 32 Students)
Walbert. Greg
Warren, Charlotte Warren, Charlotte Whalen, Lynn
Green Bay, WI Professional Development
$687
Arlington, VA
Administrative
$1,677
Stevensville, MD
Administrative
$1,110
Green Bay, WI Administrative
$687
*Fundraising **Club Funds
McDonald/Patarozzi/Curry
21
AGENDA ITEM II.D.1
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Participation with Central Management Services
DATE:
September 24, 2014
In order for Lincoln Land Community College to maintain its status as an eligible donee of Federal Surplus Property and in accordance with the Federal Property Management Regulation FSS P4025.4 Chapter 2, Paragraph 8.l and the Illinois State Plan of Operations, we must update our eligibility record to ensure continuing eligibility through the Federal Assistance Program. By re-applying, this will allow designated employees an opportunity to procure heavy-duty construction equipment, vehicles, commodities and other property at a considerable reduced cost. The College last applied in April 2008 and CMS requires all recipients to reapply every few years.
MOTION: Move to approve a resolution giving permission to submit an eligibility application to Central Management Services.
McDonald
22
AGENDA ITEM II.D.1
RESOLUTION FOR PARTICIPATION IN STATE OF ILLINOIS FEDERAL SURPLUS PROPERTY PROGRAM
City of Springfield Town of Springfield County of Sangamon STATE OF ILLINOIS WHEREAS, the Lincoln Land Community College, City of Springfield, Town of Springfield, County of Sangamon, State of Illinois, has limited fiscal resources available for the procurement of heavy-duty construction equipment, vehicles, commodities, and other property; and WHEREAS, the State of Illinois’ Federal Surplus Property Program offers a variety of surplus property at approximately 5-25 percent of the acquisition value, effectively reducing program costs by acquiring items that have been used to their life expectancy or property that must be replaced for safety or economic reasons; and WHEREAS, the Lincoln Land Community College, City of Springfield, Town of Springfield, County of Sangamon, State of Illinois, agrees to the following terms and conditions: to use the surplus property only in the official program which it represents; and upon receipt, agrees to place the surplus property into use within one year; and it agrees that the property shall be used for a period of one year (certain items, eighteen months); that it agrees it will not sell, loan, trade or tear down the property without written consent from the State of Illinois; and WHEREAS, the Lincoln Land Community College, City of Springfield, Town of Springfield, County of Sangamon, State of Illinois, understands that surplus property must be used in an authorized program and that personal use or non-use of surplus property is not allowed; THEREFORE, WE THE ELECTED OFFICIALS (or authorized legal/recognized representatives or body) of Lincoln Land Community College, City of Springfield, Town of Springfield, County of Sangamon, State of Illinois do hereby consent and decree that the Lincoln Land Community College, City of Springfield, Town of Springfield, County of Sangamon, State of Illinois is authorized to participated in the State of Illinois Federal Surplus Property Program.
Trustee: __________________________________________________ (Secretary) Chairman (or President) _____________________________________ Subscribed and sworn to me this 24th day of September 2014.
Clerk: _____________________________________
McDonald
23
AGENDA ITEM II.E.1
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Lodging & Meals for Elderhostel
DATE:
September 24, 2014
The College recently sought proposals to select a hotel to accommodate the Elderhostel/Road Scholar program events for the upcoming calendar year. As the Board is aware, the College has been an Elderhostel program sponsor for several years. The number of Lincoln sites and the presence locally of wellknown Lincoln scholars has made “The Life and Legacy of Abraham Lincoln,” a very popular and successful program. Criteria for selection of a hotel included availability of rooms for the program dates, meeting room space to accommodate 50 individuals, close proximity to downtown Springfield and historical sites, as well as the cost and quality of meals. The following is a tabulation of that proposal: Conference Dates Available Meeting Room Space for at least 50
Hilton Springfield Yes First evening complimentary as requested. Other meeting space rental fees are based on food/beverage purchases.
Microtel Yes Complimentary – (Small area, does not meet specs)
Estimated Cost of Evening Meals
$21.95-$24.95 per person plus gratuity
Adjacent to IHOP restaurant and can arrange for group or individual meals to accommodate price guidelines
Room Rate
$119 plus tax
$50 plus tax
Proximity to historical sites
Located within walking distance. No other transportation required
Transportation to that area would be required (additional cost)
McDonald/Patarozzi/Curry
24
AGENDA ITEM II.E.1
After review and discussion with Director Jamie Stout, it has been determined that it is in the best interest of the College to award the RFP to the Hilton Springfield as the vendor that can best meet the requirements of the Elderhostel program. We have worked with them in the past and we are pleased with their services. The following company was mailed a request for proposal, but declined to submit a proposal: Northfield Inn, Suites & Conference Center, Springfield, IL. The following companies were mailed a request for proposal, but chose not to respond: Carpenter Street Hotel, Springfield, IL; Hilton Garden Inn of Springfield, Springfield, IL; Mansion View Inn & Suites, President Abraham Lincoln Hotel, Springfield, IL; The State House Inn, Springfield, IL. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
$178,678 Reimbursed from Elderhostel Inc. n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? This type of program offered for Elderhostel students adds a continued learning opportunity to the District’s population. How will proposed agenda item be measured? The number of participates and the number of requests to continue to offer the event. MOTION: Move to approve entering into an agreement with the Hilton Springfield for lodging and meal accommodations for the Elderhostel 2015 Program Year and may continue through the 2016 Program Year as per the terms, conditions, and specifications of Request for Proposal #FY2015-4.
McDonald/Patarozzi/Curry
25
AGENDA ITEM II.F.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Monthly Training Contract/Clinical Agreement Status Report
DATE:
September 24, 2014
Attached is the current Training Contract/Clinical Agreement Status Report for LLCC. The Illinois Department of Transportation has requested the Capital City Training Center partner with Novatech to hold eight Microsoft courses during the month of September. Approximately 80 employees will be trained in Springfield. The Illinois Department of Transportation has requested the Capital City Training Center partner with Novatech to hold eight Microsoft courses during the month of October. Approximately 80 employees will be trained in Springfield. The Illinois Department of Transportation has requested the Capital City Training Center partner with Novatech to hold eight Microsoft courses during the month of November. Approximately 80 employees will be trained in Springfield. The Capital City Training Center seeks approval to enter into a partnership with BeXSible, LLC, to provide a 57 hour, non-credit Social Media Marketing Certificate Program. The open enrollment course is geared toward those seeking a career in Social Media. This program would have a minimum enrollment of 5 and a maximum enrollment of 10 participants.
MOTION: Move to approve the partnership with BeXSible, LLC in the amount of $10,750.
McDonald/Patarozzi
26
27
TOTALS
Social Media Marketing Certificate Program
The Capital City Training Center seeks approval to enter into a partnership with BeXSible, LLC, to provide a 57 hour, non-credit Social Media Marketing Certificate Program. The open enrollment course is geared toward those seeking a career in Social Media. This program would have a minimum enrollment of 5 and a maximum enrollment of 10 participants.
BeXSible, LLC
Illinois Department of Transportation
The Illinois Department of Transportation has requested the Capital City Training Center partner with Novatech to hold eight Microsoft courses during the month of November. Approximately 80 employees will be trained in Springfield.
November 2014 IDOT BOA
Contracts in Excess of $10,000
Illinois Department of Transportation
Capital City Training Center
Capital City Training Center
Capital City Training Center
Capital City Training Center
Illinois Department of Transportation
The Illinois Department of Transportation has requested the Capital City Training Center partner with Novatech to hold eight Microsoft courses during the month of October. Approximately 80 employees will be trained in Springfield.
LLCC Dept / Program
Contractor
October 2014 IDOT BOA
Novatech to hold eight Microsoft courses during the month of September. Approximately 80 employees will be trained in Springfield.
Contract Title Brief Description Contracts as informational: items under the CMS Master Agreement September 2014 The Illinois Department of Transportation has IDOT BOA requested the Capital City Training Center partner with
TRAINING CONTRACTS
$39,480
$10,750
$7,250
$10,280
$11,200
Contract Total
Date of Signing through Indefinite
November 2014
October 2014
September 2014
Term
AGENDA ITEM II.F.2 MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
CDW-G Microsoft Server and Campus Agreement
DATE:
September 24, 2013
Board approval is requested for the renewal of our Microsoft Campus Software/ Server Agreement for one year through CDW-G as part of the Illinois Community College Consortium. The software portion of the agreement covers all LLCC desktop computers including our labs. It also covers the use of Microsoft Windows desktop operating systems, email, Microsoft Office, SharePoint portal, and Visual Studio development software for our faculty, staff, and students. The server portion of the agreement covers all LLCC servers. This includes operation systems, email servers, the portal server, and database servers. The one year cost for this agreement is as follows: Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
$75,605.68 Operating Fund n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? Microsoft software products are critical to the college operation. They are used to provide services to our students, and are important tools for instruction. How will proposed agenda item be measured? The college will be able to continue to use computing technology for the smooth operation of the institution, and to improve learning. MOTION:
Move to approve the annual CDW-G Microsoft Campus Software and Server Agreements at a total cost of $75,605.68.
Cruz
28
AGENDA ITEM II.F.3
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Lease of Two Passenger Vans
DATE:
September 24, 2014
Our current leases with Union Leasing Inc. expire on September 26, 2014 and November 27, 2014 for two seven-passenger vans. Based on the current mileage, wear and tear, and the warranty of the vehicles, it would be in the best interest of the college to return the current vehicles and enter into a new three-year lease. The quote provided is the same rate that is provided for state and federal contracts. The lease would include: •
Two 7-passenger 2015 Dodge Grand Caravan SXT vans at $375 per month per vehicle, annual cost $9,000.
•
Allowable mileage of 15,000 miles per year per vehicle excess mileage will be billed at $0.15 per excess mile.
Maintenance, registration, and insurance are the responsibility of the college. Based upon delivery at 10-12 weeks, the anticipated effective date of the lease is November 2014 through November 2017.
MOTION: Move to approve a 36 month lease with Union Leasing, Inc. for two 7passenger 2015 Dodge Grand Caravan SXT vans at an annual cost of $9,000.
McDonald/Patarozzi/Curry
29
AGENDA ITEM II.F.4
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Intergovernmental Agreement between LLCC and SMTD
DATE:
September 24, 2014
Attached you will find an Intergovernmental Agreement between Lincoln Land Community College and Springfield Mass Transit District (SMTD). SMTD has an existing bus stop on campus, and has been awarded a grant from the Federal Transportation Administration to install new solar-powered shelters at some SMTD bus stops. The bus stop on the LLCC campus has been identified as one of the bus stop locations that SMTD wishes to convert to a solar-powered shelter. The solar-powered shelter will have inside lighting and a message board, and will have battery backup power; the College is not supplying any electricity for the shelter. The College owns the current shelter and will remove it. After removal of the existing shelter, a contractor hired by SMTD will install the new solar-powered shelter. Once installed, SMTD will maintain ownership of the shelter and be fully responsible for making any necessary repairs to keep the shelter in working condition. This agreement has been reviewed by Counsel Grenzebach.
MOTION: Move to authorize the Administration to enter into an Intergovernmental Cooperation Agreement between Springfield Mass Transit District and Lincoln Land Community College.
McDonald
30
INTERGOVERNMENTAL COOPERATION AGREEMENT This Intergovernmental Cooperation Agreement (“Agreement”) is entered into effective ____________, 2014 between Lincoln Land Community College (“LLCC”) and the Springfield Mass Transit District (“SMTD”). RECITALS A.
LLCC is a public community college and unit of local government organized and
existing under the Public Community College Act, 110 ILCS 805, and other laws of the State of Illinois. B.
SMTD is a municipal corporation, unit of local government and local mass transit
district organized and existing under the Local Mass Transit District Act, 70 ILCS 3610, and other laws of the State of Illinois. C.
LLCC and SMTD desire to cooperate and jointly share their respective powers and
resources for the installation and maintenance of a new SMTD solar-powered bus shelter to replace the existing LLCC bus shelter on the LLCC campus. D.
The parties are authorized to enter into this Agreement, among others, by the
Intergovernmental Cooperation Section of the Illinois Constitution of 1970, Ill. Const. of 1970, Art. VIII, §10, and the Intergovernmental Cooperation Act, 5 ILCS 220. AGREEMENT 1.
The foregoing recitals are incorporated into and form part of this Agreement.
2.
SMTD has received grant funds from the Federal Transportation Administration for
use in installing new solar-powered shelters at certain SMTD bus stops, including the SMTD bus stop on Poorman Drive on the LLCC campus. 3.
LLCC shall remove the existing shelter and debris from the SMTD bus stop on the
LLCC campus in a timely manner and shall notify SMTD of its removal.
130889725v1 0899070
4.
After LLCC has removed the existing bus stop shelter and debris and has notified
SMTD, SMTD shall install a solar-powered shelter at the SMTD bus stop on Poorman Drive. SMTD shall thereafter own the shelter and be solely responsible for maintaining the solar-powered shelter and making all repairs necessary to keep the shelter in working condition. 5.
LLCC shall be solely responsible for maintaining all sidewalks and walkways
leading to the bus stop and solar-powered shelter, the grounds around the solar-powered shelter, and the street in front of the solar-powered shelter. 6.
Entry into this Agreement has been authorized by the LLCC Board of Trustees and
the SMTD Board of Trustees. Each party represents that the individual signing this Agreement has the lawful authority to execute this Agreement on its behalf and to bind it to the terms and conditions of this Agreement.
SPRINGFIELD MASS TRANSIT DISTRICT
LINCOLN LAND COMMUNITY COLLEGE
By: _______________________________ Frank Squires Its Managing Director
By: _______________________________ Charlotte J. Warren Its President
2
130889725v1 0899070
AGENDA ITEM II.G
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Monthly Grant Status Report
DATE:
September 24, 2014
Attached is the current Grant Status Report for LLCC. It includes all grant requests submitted and accepted during the month of September. It also includes a brief description of the purpose for which the funding is, or has been, solicited. The College seeks ratification for the Dual Credit Enhancement Grant. The purpose of this grant is to support the development, enhanced delivery, and evaluation of local dual credit programs and to expand student access to higher education while maintaining high academic standards. The Adult Education Division seeks ratification for the Accelerating Opportunity Adult Education Supplement Grant. These funds were awarded by the Illinois Community College Board to supplement the Adult Education portion of the Accelerating Opportunities Project. The project strives to promote program planning, enhance curriculum development, and provide pathway implementation for Adult Education students. The Adult Education Division seeks ratification for the Accelerating Opportunity Career and Technical Education Supplement Grant. These funds were awarded by the Illinois Community College Board to supplement the Adult Education Career and Technical Education portion of the Accelerating Opportunities Project. The project strives to promote program planning, enhance curriculum development, and provide pathway implementation for Adult Education students enrolled in Career and Technical Education programs.
McDonald/Patarozzi
33
AGENDA ITEM II.G
MOTION: Move to ratify the application for the Dual Credit Enhancement Grant in the amount of $10,000; ratify the Accelerating Opportunity Adult Education Supplement Grant in the amount of $10,000; ratify the Accelerating Opportunity Career and Technical Education Supplement Grant in the amount of $10,000.
McDonald/Patarozzi
34
35
Brief Description
Grants in excess of $10,000 Dual Credit The College seeks ratification for Enhancement the Dual Credit Enhancement Grant Grant. The purpose of this grant is to support the development, enhanced delivery, and evaluation of local dual credit programs and to expand student access to higher education while maintaining high academic standards. Accelerating The Adult Education Division Opportunity seeks ratification for the Adult Accelerating Opportunity Adult Education Education Supplement Grant. Supplement These funds were awarded by Grant the Illinois Community College Board to supplement the Adult Education portion of the Accelerating Opportunities Project. The project strives to promote program planning, enhance curriculum development, and provide pathway implementation for Adult Education students.
Grant Title LLCC
LLCC/Adult Education Division
Illinois Community College Board
Illinois Community College Board
Grantor
LLCC Department / Program
GRANT SUMMARY September 2014
$10,000
$10,000
LLCC Total Monetary Request
$0
$0
LLCC Match
Yes
Yes
Submitted
7/01/1412/31/14
FY2015
Term
36
TOTAL
Accelerating Opportunity Career and Technical Education Supplement Grant
The Adult Education Division seeks ratification for the Accelerating Opportunity Career and Technical Education Supplement Grant. These funds were awarded by the Illinois Community College Board to supplement the Adult Education Career and Technical Education portion of the Accelerating Opportunities Project. The project strives to promote program planning, enhance curriculum development, and provide pathway implementation for Adult Education students enrolled in Career and Technical Education programs.
Illinois Community College Board
LLCC/Adult Education Division
GRANT SUMMARY September 2014
$30,000
$10,000
$0
$0
Yes
7/01/1412/31/14
AGENDA ITEM II.I.1
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Variable Frequency Drive Unit Replacement Project – Change Orders
DATE:
September 24, 2014
During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. Therefore, in keeping with the policies of the Board of Trustees, the following change orders are submitted for ratification. RFP/CO# Description E-003R Correct non code compliant wiring discovered during removal of old Variable Frequency Drive Unit E-004 Provide new Variable Frequency Drive Unit for 40 HP motor in lieu of Variable Frequency Drive Unit for 20 HP motor.
Cost $3,560.18
Total:
$12,614.13
Amount of project contingency: Less previously approved change orders: Change order(s) presented for ratification: Amount of contingency remaining:
Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
McDonald/Garvey
$9,053.95
$16,640.00 $1,967.36 $12,614.13 $2,058.51
$12,614.13 PHS n/a n/a
37
AGENDA ITEM II.I.1
Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place. How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.
MOTION: Move to ratify the listed change orders in the amount of $12,614.13 for the Variable Frequency Drive Unit Replacement Project as presented.
McDonald/Garvey
38
III. Action Agenda
AGENDA ITEM III.D.1
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Fiscal Year 2015 Budgets
DATE:
September 24, 2014
Included under separate cover is the final draft of the Fiscal Year 2015 Operating Budget that was placed on file for public review and comment at the July 23, 2014 meeting. As a result of the 2015 ICCB District Budget Allocations, and auditor recommendations from our FY14 audit, the following adjustments totaling $376,893 have been made to the FY 2015 Tentative Budget: • • • • • • •
Decrease in CTE Funding of $7,892 Decrease in Equalization Funding of $91,129 Increase in Base Operating Grant $217,702 Decrease in Property Tax Revenue by $550 due to EAV confirmation from all counties Increased Contractual Services, Supplies, Capital Outlay, and Other Expenditures in the amount of $118,132. Movement of Student Life Administration Expenses and Student Activity Fee Revenue to the Operating Funds. Budgeted transfer of excess Student Activity Fee Revenue to the Restricted Purposes Fund.
As a result of the above adjustments, the FY 2015 Final Operating Budget in draft form, is balanced and provides for revenues of $43,388,533 and expenditures of $43,388,533. The tax levy that will come before the Board in December of 2014 will provide for the extension of property tax in the calendar year 2015. In accordance with GASB 34, the FY 2015 budget reflects 50% of the revenue from the calendar year 2013 levy as well as 50% of the projected revenues from the calendar year 2014 levy.
McDonald/Longhta/Patarozzi
40
AGENDA ITEM III.D.1
Budgets are also included for the following funds, which are supported by the annual tax levy: • • •
Liability Protection & Settlement (Fund 12) is used to fund insurance, risk management, safety and security expenditures. Audit (Fund 11) provides funding for audit services. Bond and Interest (Fund 04) provides for the payment of principal and interest on debt service (borrowed funds).
Also presented are budgets for the following: • Operations & Maintenance Restricted (Fund 03) is restricted to construction and other capital expenditures. Funding is provided from Protection Health and Safety funds and monies accumulated in the Operations and Maintenance Fund. • Auxiliary or Independent Operations (Fund 05) accounts for expenditures for cost centers for which a fee is charged for students/staff, and the activity is intended to be self sufficient, such as the bookstore, food service, Capital City Center, Child Care Center and Community Programming. • Employee Benefit (Fund 16) serves as the College’s self-insurance fund. • Restricted Purpose Grants (Fund 06) includes monies restricted by state and federal grants. • Trust & Agency (Fund 10) is used for Student Club monies or other funds for which the College is holding in a custodial or agency relationship. • Working Cash (Fund 07) is the “internal bank” which allows the College to meet cash flow needs. • Federal Financial Aid (Fund 17) is used for pass through funds from state and federal agencies for student financial aid. The FY 2015 Final Budget before you includes estimated revenues sufficient to meet or exceed expenditures in all funds with the exception of the Operations and Maintenance Restricted Fund (Capital Projects) which has sufficient carry forward fund balance to fund expenditures. I will provide further information as requested at the meeting. MOTION: Move (1) to adopt the attached resolution approving the FY 2015 Operating Budget and (2) to approve the FY 2015 Capital Budget as presented.
McDonald/Longhta/Patarozzi
41
AGENDA ITEM III.D.1
FISCAL YEAR 2015 BUDGET RESOLUTION
WHEREAS, the Board of Trustees of Community College, District No. 526, Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon and Scott and State of Illinois, cause to be prepared in tentative form a budget for said district for the fiscal year beginning July 1, 2014 and ending June 30, 2015; and WHEREAS, the Secretary of said Board of Trustees has made such budget in tentative form conveniently available to public inspections for at least 30 days prior to final action thereon; and WHEREAS, the Secretary of said Board of Trustees arranged for and there was held a public hearing as to such budget on September 24, 2014; and WHEREAS, report availability for public inspection on such budget and of such public hearing was given by publication in (a) newspapers published in said district at least 30 days prior to the time of such hearing; and WHEREAS, it appears that all legal requirements for the adoption of such budget have been done and performed; NOW, THEREFORE, BE IT RESOLVED: Section 1. That the fiscal year for the district is declared as being July 1, 2014 and ending June 30, 2015. Section 2. That the budget containing a statement of the cash on hand at the beginning of the fiscal year, an estimate of the cash expected received during such fiscal year from all sources, an estimate of the expenditures contemplated for such fiscal year, and a statement of the estimated cash expected to be on hand at the end of such year is adopted as the budget for this district for the aforesaid fiscal year, a copy of said budget being attached hereto and by reference made a part hereof. _____________________________________ Chair, Board of Trustees ATTEST: _____________________________________ Secretary, Board of Trustees McDonald/Longhta/Patarozzi
42
IV. Information Items
AGENDA ITEM IV.A.3.a
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Position Vacancies and Hires
DATE:
September 24, 2014
POSITION VACANCIES Professional Network Administrator (FT) Records Coordinator (FT) Police Officer (FT) Administrative Associate Dean, Nursing (FT)
Hires Travis Watret Marie Robert
Building Custodian (FT) Program Asst., Ret. & Student Success (FT)
09/15/14 09/15/14
Resignations Holly Whisler
Adult Student Transitions Coordinator (FT)
09/25/14
44
AGENDA ITEM IV.A.3.b
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Construction Progress Update
DATE:
September 24, 2014
Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting: Capital Renewal Projects – FY’ 13 Masonry Repairs to Sangamon, Menard and Cass This project is managed by the CDB. The initial bid opening was held on March 13th. The CDB decided to rebid the project and the second bid opening was held on Aug 7th. The bids are under review by the CDB and we anticipate a recommendation for award in October. PHS Projects – FY’ 11 Campus Boulevard Lighting Replacement We will be bringing you the results of the bid opening at the October meeting. Variable Frequency Drive Units Replacement The project is underway.
McDonald/Garvey
45
AGENDA ITEM IV.A.3.b
PHS Projects – FY’ 14 Sangamon Hall Boiler Replacement We will be bringing you the results of the bid opening at the October meeting. Taylorville Code Compliance and Renovation The project is underway. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
n/a n/a n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instructional, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.
McDonald/Garvey
46
47
Menard Hall Carpet Replacement CDB SGMN MNRD CASS Masonry Repairs
73907 73909
L
Sangamon Hall Boiler Replacement
Sum of Sum of Adjusted Sum of Change Contract Orders Amount Retainage 10,465 1,967 189,384 1,967 199,849 (180,047) 651,641 (180,047) 651,641 (314,241) 1,817,520 (314,241) 1,817,520 100,000 100,000 3,299 711,730 3,299 711,730 75,160 75,160 (489,021) 3,555,901 -
This summary page provides information pertaining to the contract payouts and balances. The back-up sheets may differ since the back-up sheets contain the contract amounts, payouts, as well as any interest that may have been earned.
Notations: + Indicates that the project is being monitored by an outside agency. In some cases, the outside agency has not provided the college with the necessary payout or final close out forms. As the information is received, the above information will be adjusted.
S,L S,L
L
L S,L
L
L
L L
Funding Source
Student Services/Testing Center Renovation of Montgomery Hall for Adult and Community Education
Front Entry Improvements
Taylorville PHS Code Compliance Renovation Project
70930
77903
Generation Plant
70925
Colleague Dept # Project Name 70921 Campus Boulevard Lighting Replacement 70923 Variable Frequency Drive Units
NEW NEW ICCB Capital Budget Request Total PHS Balance Transfers 70931 PHS Balance Transfers Total Grand Total
Infrastructure Fee Total Funding Bonds Funding Bonds Total ICCB Capital Budget Request
FY2011 PHS Total FY2012 PHS FY2012 PHS Total FY2014 PHS FY2014 PHS Total Infrastructure Fee
Type / Year FY2011 PHS
Sum of Original Sum of LLCC Budget Original Approved / Contract Estimated Amount 100,876 10,465 204,571 187,417 305,447 197,882 728,354 831,688 728,354 831,688 1,900,541 2,131,761 1,900,541 2,131,761 100,000 100,000 901,600 1,001,600 100,000 720,000 708,431 720,000 708,431 4,000,000 1,290,200 5,290,200 786,220 75,160 786,220 75,160 10,732,362 4,044,922
The following information is a reflection of information that has been provided to the Finance Department as of August 31, 2014 (2)
All Capital Projects
Sum of Sum of Sum of Contract Payments Balance Contract % To Date Remaining Remaining 917 9,548 91.24% 164,831 24,554 12.96% 165,748 34,102 17.06% 634,946 16,695 2.56% 634,946 16,695 2.56% 129,066 1,688,454 92.90% 129,066 1,688,454 92.90% 23,621 76,379 76.38% 0.00% 23,621 76,379 76.38% 705,913 5,817 0.82% 705,913 5,817 0.82% 0.00% 0.00% 0.00% 35,330 39,830 52.99% 35,330 39,830 52.99% 1,694,625 1,861,276 52.34%
AGENDA ITEM IV.A.6.a
AGENDA MASTER CALENDAR
OCTOBER 2014 •
Financial Audit Review
•
PHS Projects
•
Board Meeting 10/21/14
NOVEMBER 2014 •
FEBRUARY 2015
Board Meeting 11/19/14
Sabbatical Leaves
•
Administrative Contracts
•
Faculty Contracts and Position Listing
•
Board Meeting 3/25/15
•
Tenure Listing
•
Catalog Review and Adoption Board Meeting 2/25/15
JUNE 2015 •
Summer Adjunct Faculty Listing
•
Budget Workshop 6/24/15
•
Board Meeting 6/24/15
•
Adopt CY’14 Property Tax Levy
•
Board Meeting 12/17/14
MARCH 2015
•
•
DECEMBER 2014
FY’16 Tentative Budget
•
Board Meeting 7/22/15
• Board Meeting 1/28/15
APRIL 2015
MAY 2015
•
FY’16 Preliminary Revenue Estimate
• Employee Recognition Ceremony
•
Seating of New Student Trustee
• Adult Ed Recognition Ceremony
•
Student Recognition Ceremony
• Commencement
•
Board Meeting 4/22/15
•
LLCC Foundation Gala
JULY 2015 •
JANUARY 2015
• Board Meeting 5/27/15
AUGUST 2015 •
Board Meeting 8/26/15
SEPTEMBER 2015 •
Budget Adoption/Public Hearing
•
Mid-Year Tenure Listing
•
Board Meeting 9/23/15
48
V. Strategic Discussion
