Children’s Action Alliance A Voice for Arizona’s Children since 1988 Administrative Assistant June 2019 Children’s Action Alliance (CAA) is a non-profit, non-partisan research, education, and advocacy organization working to promote children’s health, education and security. The Administrative Assistant reports directly to the Vice President of Development & Engagement. The work schedule is 8:00am to 3:00pm with a ½ hour lunch, totaling 32.5 hours a week (schedule can be modified). This hourly position is not eligible for health benefits; the position qualifies for paid leave, tuition reimbursement, and an employer match for deposits into a 403b retirement account. Responsibilities include but are not limited to: Office Administration • Answer and direct incoming phone calls; greet visitors and vendors • Plan meetings, receptions, and donor gatherings by reserving venues, managing RSVPs, assembling meeting materials, ordering refreshments, setting up meeting space. • Maintain office equipment; troubleshoot; assist staff • Format presentations and documents • Coordinate mailings • Other problem-solving and support duties as assigned • Maintain files and internal inventory of publications • Maintain overall office organization and appearance; supply room, conference room, kitchen supplies and refreshments Database Management • Follow best practices and internal protocols regarding data entry and maintenance procedures. • Update constituent lists and contact information in databases. • Perform basic queries and generate reports reflecting constituent donations and attributes. • Manage monetary receipts, including database entry and coding. Fund Development • Prepare and track donor communications, including solicitation letters, invitations, and thank you letters. • Coordinate in-house and out-going mailings. • Participate in planning and logistics of annual fundraising event and other events. Qualifications • High school diploma required; Associates degree preferred • Must be a team player with a positive attitude • Experience with Microsoft Office, excel and fundraising databases 3030 North Third Street, Suite 650 | Phoenix, AZ 85012 | (602) 266-0707 phone | (602) 263-8792 fax www.azchildren.org |
[email protected]
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Excellent verbal communication skills and phone etiquette Able to lift and carry up to 25 lbs, fold letters and seal and stamp envelopes Highly organized, great attention to details.
Compensation • Hourly wage will range from $15.50 to $16.00 depending on experience and qualifications • Competitive paid leave policies for vacation, sick time, and personal days • Tuition reimbursement available up to $2,500 for relevant college or trade school courses • Children’s Action Alliance will match employee deposits into 403 b retirement account, up to 3% of salary Position will remain open until filled. Visit www.azchildren.org to learn if the position has been filled; NO CALLS PLEASE. Send cover letter, resume, and three references to: Dana Wolfe Naimark, President and CEO Children’s Action Alliance 3030 North 3rd Street, Suite 650, Phoenix, AZ 85012 email:
[email protected] To learn more about Children’s Action Alliance and our policy work, please visit our website at www.azchildren.org. Children’s Action Alliance is an Equal Opportunity Employer. We believe that CAA benefits from the perspectives and talents of a racially and culturally diverse staff.
