CAPITAL IMPROVEMENT PROGRAM COMMITTEE 2013-2014 RECOMMENDATION
March 7, 2013
CIP Committee Members 2
Mal Leichter (Chairman) Anne Fitzpatrick (Vice-Chairman) Lorraine Davey Amy Lynch-Gracias Loreta McDonnell Mark Stuart Andy Tierney / Kevin Kelly Nick Wallick William Witt Natalie Wood
Board of Finance Parks and Recreation Citizen-at-Large Board of Education Alternate Board of Selectmen Public Works Department Fire / EMS Department Citizen-at-Large
Planning and Zoning
2013 - 2014 CIP Recommendation
CIP “A Look Back” 3
History of low funding Improved by adoption of CIP Policy Funding target has been 5% of town budget
Facilities / rolling stock continue to fall behind 5-year plan continues to be unachievable 2013 - 2014 CIP Recommendation
2013-2014 Facts 4
Budgets remain tight Total Requests = $1,300,561 CIP Recommendation = $846,641 ($558,325 from general budget contribution) Funding in 2012 – 2013 was 1.24% of the total town budget CIP recommendation moves back toward 11-12 General budget contribution Road maintenance and vehicle replacement continue to fall behind 2013 - 2014 CIP Recommendation
7-Year Funding History 5 4.00%
$35,000,000 $31,047,501
Budget
$30,000,000
$25,000,000
$32,763,370
$33,155,095
$33,659,115
$34,088,139
$33,776,251
$29,125,389
2.58%
3.50%
3.00%
2.50% 2.49%
2.43%
$20,000,000
2.00% 1.89%
1.86%
1.84%
$15,000,000
1.50% 1.24%
$10,000,000
1.00%
$5,000,000
0.50% $750,000
$773,000
$794,786
$626,627
$0
$626,627
$626,627
$417,647
Percent CIP is of Town Budget
$40,000,000
0.00%
Total Town Budget
2013 - 2014 CIP Recommendation
Fiscal Year
CIP Budget CIP % of Total Budget
6
New Projects (Not Previously Funded)
2013 - 2014 CIP Recommendation
Town Hall Generator
Priority Tier1 Status Funding Complete Prev Approp. $0
7
Funding Request $58,400 Recommendation $58,400
Needed to support Town Hall in time of power outage Needed to support Emergency Operations Center during severe storms and power failures Upgrade 200 to 400 amp 3 phase electrical service Will apply for grant from Emergency Preparedness 2013 - 2014 CIP Recommendation
HES Parking Lot (Engineering and Design ONLY)
Priority Tier1 Status Partial Funding Prev Approp. $0
8
Funding Request $50,000 Recommendation $50,000
Creates safer parking lots Parking currently limited. Adds parking spaces Separates buses from cars Uses existing curb cuts Requires relocation of baseball field St Peter’s land must be purchased prior to spending any dollars
2013 - 2014 CIP Recommendation
Police Vehicle
Priority Tier 2 Status Funding Complete Prev Approp. $0
9
Funding Request $22,500 Recommendation $45,000
Existing vehicle to be replaced is a 2005 Crown Victoria, 65,757 Miles Replacement vehicle would be a 4-wheel drive pursuit capable vehicle Plan to grow constable coverage with the hiring of new constables The old vehicle would replace a vehicle needed for the Building Department Purchase of this vehicle would eliminate a $20,000 request for a vehicle in the $5000 - $25000 capital items portion of the general government budget 2013 - 2014 CIP Recommendation
Horton House Electrical
Priority Tier 2 Status Partial Funding Prev Approp. $0
10
Funding Request $33,050 Recommendation $12,350
Current electrical panel is old and not sufficient for the building (2 100Amp Panels) Taken on new loads (parking lot, records building) Electrical service upgrade and new 3 phase main panel. 325 Amp Service Would include a transfer switch and socket so a portable generator could be plugged in in the event of an extended outage Original request included a hard-wired generator May consider portable generator for support of other buildings in the future 2013 - 2014 CIP Recommendation
Thermal Imaging Cameras
Priority Tier3 Status Funding Complete Prev Approp. $0
11
Funding Request $30,000 Recommendation $30,000
Currently have one camera assigned at each station. One camera has failed other two last only 20 minutes on a charge. Replacement batteries are proprietary and expensive. Used by fire department personnel at structure fires and by police at accidents and in the case of missing persons New cameras use standard camcorder batteries and have standard data interfaces. 2013 - 2014 CIP Recommendation
Wood Chipper (Replace #23)
Priority Tier3 Status Funding Complete Prev Approp. $0
12
Funding Request $40,000 Recommendation $40,000
1996 Model Year Used when trimming roads Used to assist CL&P in cleaning up major storms Significant hard use in the past two years 2013 - 2014 CIP Recommendation
13
Previously Funded Projects
2013 - 2014 CIP Recommendation
Road Re-surfacing
Priority Status
Tier1 Funding Complete
14
Funding Request $238,811 Recommendation $238,811
Safety issue – state mandate for LOCIP Over 80 miles of roads and increasing Best practice - resurface 10% (8+ miles) per year Averaging 5-7 miles per year over the past 4 years Using stretch methods such as chip seal, micro-paving to reduce costs Target annual road upgrade is $500,000 2013 - 2014 CIP Recommendation
Priority Tier1 & 2 Status Funding Complete Prev Approp. $43,796
Plow Truck (Replace #36) 15
Tier 1 Funding Request $84,000 Tier 2 Funding Request $62,204 Total Funding Request $146,204 Recommendation $146,204
Front line heavy duty vehicle 1995 (18-years old) with 89,000 miles Rusting from the inside out Many welded patches and lots of paint 2013 - 2014 CIP Recommendation
Bathroom Renovations
Priority Tier1 Status Funding Complete Prev Approp. $50,000
16
Funding Request $50,000 Recommendation $50,000
Health and safety issue Original to the building construction - 1968 In need of code and environmental updates
2013 - 2014 CIP Recommendation
Replace ET 210
Priority Tier1 Status Funding Complete Prev Approp. $240,000
17
Funding Request $90,000 Recommendation $81,000
Safety issue Scheduled for replacement and 20 years old (model 1992) Electrical, mechanical, and water delivery issues Cost avoidance, mandated emissions controls Multi-year lease SEE ATTACHED DOCUMENT (Appendix) 2013 - 2014 CIP Recommendation
Vehicle for Building Official
Priority Tier1 Status Funding Complete Prev Approp. $10,769
18
Funding Request $17,876 Recommendation $17,876
Current vehicle is 12-years old (Ford Explorer) 2ND year of two year funding. Total cost of project $28,645 Requires high clearance 4 WD vehicle to access building sites
Needs room to store and transport equipment required for field use 2013 - 2014 CIP Recommendation
Douglas Library Heating System Phase 2
Priority Tier 2 Status Partial funding Prev Approp. $30,000
19
Funding Request $77,000 Recommendation $77,000
Severity of need - Essential Project Second year of 3 phase Project – Total cost - $150,720 Phase two replaces boiler and heating controls. Also demineralizes pipes. Study by Salamone & Assoc. indicates boiler must be replaced due to internal rusting. 2013 - 2014 CIP Recommendation
TIERS (Priority within tiers) 20
TIER 1 DEPARTMENT
PROJECT
Public Works Public Works Board of Education
Road Resurfacing and Road Improvements Large Dump w/Plow (replace 36) GHS Bathroom Renovations
Miscellaneous
Town Office Building Generator/Electrical Service Upgrade
Fire Department/EMS Replace ET210 Miscellaneous
Vehicle for Building Official
Board of Education
HES Parking Lot Engineering and Design ***
Total Request 13-14
FUNDING RECOMMENDATION
$238,811 $146,204 $50,000
$238,811 $84,000 $50,000
$58,400
$58,400
$90,000
$81,000
$17,876
$17,876
$150,000 $751,291
$50,000 $580,087
*** May NOT be expended until Hebron owns the Property
TIER 2 DEPARTMENT Miscellaneous Public Works Miscellaneous Miscellaneous
PROJECT Douglas Library Mechanical System Upgrade Large Dump w/Plow (replace 36) Police Vehicle HH Electrical Upgrade and Switchgear
TOTAL REQUESTS 13-14 $77,000 $146,204 $22,500 $33,050 $278,754
FUNDING RECOMMENDATION $77,000 $62,204 $45,000 $12,350 $196,554
TIERS (Priority within tiers, Continued) 21
TIER 3 DEPARTMENT
TOTAL REQUESTS 13-14
PROJECT
FUNDING RECOMMENDATION
Fire Department/EMS Thermal Imaging Cameras (TIC)
$30,000
$30,000
Public Works
$40,000
$40,000
$70,000
$70,000
Wood Chipper (replace 23)
NOT FUNDED DEPARTMENT
PROJECT
Board of Education
GHS Fire Rated Doors (2); HES Fire Rated Door (1) *****
Miscellaneous
Douglas Library Roof Replacement
Board of Education
HES Roof (1988 wing)
Fire Department/EMS Company # 1 Parking Lot Repaving Miscellaneous
TOTAL REQUESTS 13-14
*****
Town Wide Telephone System (all Town buildings)
FUNDING RECOMMENDATION
$40,000
$0
$43,720
$0
$150,000
$0
$68,000
$0
$45,000 $346,720
$0 $0
***** Project is not ready to be funded TOTAL REQUESTS 13-14 GRAND TOTAL
$1,300,561
LEFT UNFUNDED
2013 - 2014 CIP Recommendation
FUNDING RECOMMENDATION $846,641 453,920
2013-2014 Recommendations (by Dept.) 22 Total Requests Public Works 13-14 Road Resurfacing and Road Improvements $238,811 Large Dump w/Plow (replace 36) $146,204 Wood Chipper (replace 23) $40,000 Public Works Sub Total $425,015 Board of Education GHS Bathroom Renovations HES Roof (1988 wing) HES Parking Lot Engineering and Design GHS Fire Rated Doors (2); HES Fire Rated Door (1) Board of Education Sub Total
CIP Tier 1 13-14 $238,811 $84,000
CIP Tier 2 13-14
$322,811
$62,204
$40,000 $40,000
$0
$0
$0
$30,000 $30,000
$50,000 $150,000 $150,000 $40,000 $390,000
$100,000
Fire Department/EMS Replace ET210
$90,000
$81,000
Company # 1 Parking Lot Repaving
$68,000
Thermal Imaging Cameras (TIC) Fire Department Sub Total
$30,000 $188,000
Miscellaneous Vehicle for Building Official $17,876 Town Office Building Generator/Electrical Service Upgrade$58,400 HH Electrical Upgrade and Switchgear $33,050 Town Wide Telephone System (all Town buildings) $45,000 Douglas Library Mechanical System Upgrade $77,000 Douglas Library Roof Replacement $43,720 Police Vehicle $22,500 Dial-a-Ride Vehicle Replacement Miscellaneous Sub Total $297,546 GRAND TOTAL $1,300,561
CIP Tier 3 13-14
$62,204
$50,000 $50,000
$81,000
$17,876 $58,400 $12,350 $77,000 $45,000 $76,276
$134,350
$0
$580,087
$196,554
$70,000
TOTAL FUNDED
2013 - 2014 CIP Recommendation
$846,641
Funding of 2013-2014 CIP 23
Funds released from previous projects, grant reimbursements – misc. revenue $846,641 00-01 FY 10-11 FY 10-11 FY 10-11 FY 11-12 FY 11-12 FY 11-12 FY 12-13 FY 12-13 FY
Salt Shed Street Signs GHS 1970 Roof 2011 Revaluation Douglas Library - Fuel Storage Tank Large Dump Truck w/ Plow HES 1963 Roof HES Modular Demolition Town Office Parking Lot
Sale of Used/Surplus Equipment/Vehicles 1981 John Deere Tractor 1987 GMC Brigadier Truck 1973 John Deere Backhoe 1994 Ford F-350 1989 Compressor
$10,000 $16,977 $1,940 $9,693 $700 $339 $95,559 $2,845 $7,773
$2,190 $862 $1,662 $1,557 $950
$153,047
2013 - 2014 CIP Recommendation
$846,641
Funding of 2013-2014 CIP 24
Approved 2012-2013
Balance from Previous Appropriations LOCIP Funding DECD Historic Restoration Fund - Reimbursement - Horton House General Fund Contribution Total Revenues
Proposed 2013-2014
$262,442
$153,047
$72,444
$103,269
$0
$32,000
$417,647
$558,325
$752,533
$846,641
$68,302 Under 2011- 2012 General Fund contribution of $626,627 2013 - 2014 CIP Recommendation
Five-Year Plan 25
Fiscal Year 14-15 Funding Required $2,158,534
15-16 $1,662,249
16-17 $2,036,846
See Appendix for Detail
2013 - 2014 CIP Recommendation
17-18 $849,423
18-19 $686,838
Review of CIP Policy 26
• • • •
First formal policy adopted 2011 Review required every 2 years Review is complete Recommendations for changes will go to Board of Selectmen
2013 - 2014 CIP Recommendation
CAPITAL IMPROVEMENT PROGRAM COMMITTEE APPENDIX
March 7, 2013
Five-year Plan Detail 28 Public Works Road Resurfacing and Road Improvements Large Dump w/Plow (replace , 7) Replace 1978 CAT Loader GMC Flat Bed (replace 22) Paving Box Roll Off Truck (replace 15) Pavement Management System Street Sweeper Roadside Mower (replace 38) 20 Ton Trailer (replace 25) Large Dump w/Plow (replace 26) Bucket Truck - International New Public Work s Facility - (to be bonded) ** Public Works Sub Total
14-15 $245,967 $95,000 $90,000 $65,000 $70,000
15-16 $253,346 $95,000 $90,000
16-17 $260,946
$80,000 $41,800
$80,000
$565,967
$560,146
Board of Education HES Roof (1988 wing) GHS Fire Rated Doors (2); HES Fire Rated Door (1) HES Roof (1947 wing) GHS Air Handling and Energy Recovery Ventilators GHS Energy Efficient Insulated Windows GHS Activity Room Air Handling Unit and Air Conditioning HES Air Handling and Energy Recovery Ventilators GHS Multipurpose Room Air Handling Unit GHS Pneumatic Control System GHS Oil Tank Replacement Board of Education Sub Total
14-15 $150,000 $40,000 $225,000
15-16
17-18 $268,775
18-19 $276,838
$85,000 $90,000 $32,000 $200,000 $160,000 $547,946
16-17
$468,775
17-18
$436,838
18-19
$150,000 $52,000 $36,000 $120,000 $70,000 $80,000 $415,000
$238,000
2013 - 2014 CIP Recommendation
$270,000
$70,000 $70,000
$0
Five-year Plan Detail (cont.) 29
Fire Department/EMS Replace ET210 Company # 1 Parking Lot Repaving Station Renovation/Maintenance (Station #1,#2,#3) Replace Fire Police Vehicle SCBA Replacement Engine Tanker 310 Replace S-110 Replace E110 Command Vehicle Utility 110 Replacement Forestry 310 Replacement Ambulance 510 Fire Department Sub Total
14-15 $90,000 $68,000 $85,500 $60,000 $150,000
Recreation Tractor Burnt Hill Park - Upgrade Facilities Mason Dump Truck 4x4 w/ Plow and Sander (replace 44) Mason Dump Truck 4x4 w/ Plow and Sander (replace 40) Veteran's Park Toilet Facilities/Skatepark Recreation Sub Total
14-15 $41,500 $30,000
$100,000 $30,000
$180,000 $763,500
15-16 $90,000
16-17 $90,000
$30,000
18-19
$30,000
$175,000 $130,000 $40,000 $100,000 $30,000 $0
$175,000 $130,000 $90,000 $100,000
$595,000
$691,000
15-16
17-18
$130,000
$11,000 $95,000
16-17
$160,000
17-18
$0
18-19
$500,000 $47,741 $50,648
$71,500
$47,741
2013 - 2014 CIP Recommendation
$500,000
$50,648
$250,000 $250,000
Five-year Plan Detail (cont.) 30
Miscellaneous Town Wide Telephone System (all Town buildings) Douglas Library Mechanical System Upgrade Douglas Library Roof Replacement MUNIS Software Hebron Center Sidewalk Plan Dial-a-Ride Vehicle Replacement Miscellaneous Sub Total
14-15 $45,000 $47,000 $43,720 $128,000 $30,000 $48,847
15-16
$342,567
$221,362
16-17
17-18
$27,900
$100,000
18-19
$156,000
2013 - 2014 CIP Recommendation
$0
ET 210 Leasing Rates 31
2013 - 2014 CIP Recommendation
