DRAFT MINUTES Special Operations Committee Meeting Alameda-Contra Costa Transit District 2nd Floor Board Room 1600 Franklin Street Oakland, California 94612 Wednesday, January 20, 2010 3:00 p.m. (Or immediately following the Finance and Audit Committee Meeting) Operations Committee Members: Director Elsa Ortiz, Chair Director Joel Young, Vice President Director H. E. Christian Peeples
The meeting was called to order at 3:02 p.m. with Committee Chair Ortiz presiding. Committee Members Present: Director Peeples and Director Ortiz, Committee Chair. Committee Members Absent: Vice President Young. Also Present: Interim General Manager Mary King, General Counsel Ken Scheidig, Deputy General Manager for Service Development Nancy Skowbo, and District Secretary Linda Nemeroff. Public Comment There was no public comment offered. INFORMATION ITEM(S) (Consent Calendar) [Items listed under the Consent Calendar are considered to be routine and may be enacted by one motion/one vote. If discussion is desired, an item may be removed from the Consent Calendar and will be considered individually.] 1. Consider approving Operations Committee minutes of November 18, 2009. Consensus to forward to the Board of Directors without a recommendation (2-0-1).
BRIEFING ITEM(S)/ACTION ITEM(S): 2. Consider receiving report on the advisability and feasibility of producing a comprehensive bus schedule book (Requested by the Paratransit Committee – 9/24/08) (GM Memo No. 10-008). Publications and Signage Administrator Aaron Priven presented the staff report. Director Peeples commented that because of the availability of 511, NextBus, and the District’s website, he believed technology had moved beyond the need for a schedule AC Transit District Operations Committee
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book. Chair Ortiz commented that seniors still had a need for printed schedules and that a balance was needed between printed and electronic information. CONSENSUS to forward to the Board of Directors recommending receipt (3). 3. Consider receiving report regarding large print maps for senior centers (Requested by the Paratransit Committee – 9/24/08) (GM Memo No. 10-009). Public Information Systems Coordinator Tony Gee presented the staff report. Chair Ortiz inquired about providing large print maps to senior centers. Mr. Gee responded that Accessible Services had found that seniors were more inclined to want point-to-point information rather than a large system map. He added that going forward, the service adjustment map would be adopted as the new system map and would have less detail. Director Peeples added that he preferred the current format of the four-map version of the system map. Mr. Gee advised of staff’s plans to produce a map that combines all four geographical regions into one map. Publications and Signage Administrator Aaron Priven attempted to clarify the memo noting that the District was trying to reduce the production costs associated with producing maps by printing fewer complete system maps with less detail and more simplified line maps. He added that large scale system maps were expensive and only created upon request. Director Peeples inquired as to the level of difficulty required to produce a large print map to which Mr. Priven advised that they were simple to produce and available upon request. CONSENSUS to forward to the Board of Directors recommending receipt (3). 4. Consider receiving update to the District’s procedures regarding wheelchairs and other mobility devices, strollers, carriages and shopping carts and recommend repeal of Board Policy 408 – Baby Stroller, Folding and Full-Size Bicycles on Coaches (Requested by Directors Kaplan/Wallace – 12/5/08; Director Harper – 3/11/09) (GM Memo No. 10-010). Chief Transportation Officer Kathleen Kelly presented the staff report. Director Peeples commented on complaints from Spanish speaking riders in Fruitvale, noting that there needed to be a way to get riders other than the Accessibility Advisory Committee involved in the discussion. He further inquired about retrofitting existing buses, to which Ms. Kelly advised that staff was looking into it.
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MOTION: PEEPLES/ORTIZ to forward to the Board of Directors recommending receipt of report and repeal of Board Policy 408 – Baby Stroller, Folding and Full-Size Bicycles on Coaches (3). 5. Consider receiving follow-up report on the costs and risks of enabling third party data sharing for published schedules and real-time passenger information and recommend approval of staff’s recommendations with regard to sharing data with third parties (Requested by Director Peeples – 3/26/08) (GM Memo No. 09-095b). Transportation Planner Linda Morris presented the staff report. Director Peeples inquired whether raw GPS data could be placed on a public server to which Ms. Morris responded that no agency puts out raw GPS data without manipulating it first and that the District’s GPS data is in a format that is not accessible to the public. Chief Technology Officer Blake Pelletier confirmed that NextBus data is in a proprietary format; however, if and when the District upgrades the system, the NextBus data would be more user friendly. Director Peeples also inquired if it was necessary to have signed contract to use our data, rather than just a disclaimer. Mr. Pelletier advised that an agreement was more about the reliability of the information the District provides than who uses it. General Counsel Ken Scheidig advised that the memo should be updated to include information about a recent case out of the County of Santa Clara in which the Court of Appeals found that GIS data could not be sold, was open to the public, and that end user agreements were illegal. CONSENSUS to forward to the Board of Directors recommending receipt of report and approval of staff recommendations with regard to sharing data with third parties. The report to include a brief legal update when it goes to Board (3). 6. Consider receiving the East Bay Paratransit Consortium (EBPC) Customer Satisfaction Survey Management Report (GM Memo No. 10-015). Accessible
Services
Manager
Mallory
Brush
presented
the
staff
report.
There was no discussion of the item. CONSENSUS to forward to the Board of Directors recommending receipt (3). Agenda Planning There were no new items added to Agenda Planning.
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1-3 Months (January - March)
Report regarding amendments to Administrative Regulation 281 concerning Nepotism (Requested by Director Harper – 11/29/07) (Reference: GM Memo No. 08222) [Retained in Committee – 9/24/08 – General Counsel to review the regulation]. February – Ken Scheidig Report on the regional emergency plan for the 13 cities, 9 unincorporated areas and 2 counties as to what tasks have been allocated to AC Transit’s buses (Requested by Director Peeples – 5/16/07). February - Kathleen Kelly/Larry Perea Report on the regional emergency plan for the 13 cities, 9 unincorporated areas and 2 counties as to what tasks have been allocated to AC Transit’s buses (Requested by Director Peeples – 5/16/07). February – Kathleen Kelly Report six months or a year from the initiation of the MUNI program as authorized by recent legislation on utilizing video cameras to ticket people who park in bus stops (Requested by Director Peeples – 1/23/08). February - Nancy Skowbo Report comparing the various engines and transmissions, their durable life and whether new ones were better quality (Requested by Director Peeples – 8/26/09). February – Joe De Prospero Report on the development of a policy on what kind of vehicles AC should be using (i.e. fuel efficiency or carbon impact) (Requested by Director Peeples – 10/14/09 and 10/28/09). February/March – Joe De Prospero Report on the guidelines for supplemental service (Requested by Vice President Young – 10/14/09). February - Nancy Skowbo Report on the outreach efforts for the transition of paper fare media to Clipper (Translink) (Requested by Vice President Young – 7/8/09). February – Kathleen Kelly Semi Annual Report on the Environmental Sustainability Plan. February/March – Joe De Prospero Report on the usefulness of the mobile command vehicle to other agencies in the event of an emergency, i.e. notice to other agencies, procedure for requesting it, and the MOUs that are in place (Requested by Director Harper – 3/26/08) February – Kathleen Kelly/Larry Perea Report on a recent stored aired on ABC Channel 7 concerning the purchase of bomb detectors, including how this happened and what mistakes may have been made (Requested by Director Harper 11/18/09).
3-6 Months (March - August) Review and report regarding the fare policies for other transit agencies (Requested by Director Peeples – 9/9/09). Will be covered in the Fare Policy Study
Quarterly Reports APC Data On-time Performance (Feb) Performance of the Clipper (Translink) Call Center (Feb) Semi-Annual Reports Environmental Sustainability Plan (Jan/June) Report on the outreach efforts for the transition of paper fare media to Clipper (Translink) (Requested by Director Young – 7/8/09) (Jan/June). AC Transit District Operations Committee
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Board/Staff Comments (Government Code Section 54954.2(a)) Adjournment There being no further business to come before the committee, the meeting was adjourned at 3:59 p.m. The next meeting of the Operations Committee is scheduled for Wednesday, February 10, 2010. Respectfully submitted, Linda A. Nemeroff District Secretary
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