JOB ANNOUNCEMENT FLORENCE OFFICE ADMINISTRATIVE ASSISTANT – PART TIME/TEMPORARY FLORENCE IMMIGRANT & REFUGEE RIGHTS PROJECT FLORENCE, ARIZONA THE ORGANIZATION The Florence Immigrant & Refugee Rights Project (www.firrp.org) is a non-profit organization providing free legal services to the more than 4,000 men, women, and unaccompanied children detained for immigration removal proceedings in Arizona on any given day. Because there is no right to government-appointed counsel in immigration proceedings, an estimated 86% of immigrants appear alone before an immigration judge. The Florence Project addresses this inequity by providing legal orientation and education services, individual legal intakes, court preparation activities, referrals to volunteer attorneys in the community, and direct representation to immigrants in federal custody who cannot afford to hire private counsel. ADMINISTRATIVE ASSISTANT POSITION – FLORENCE, AZ OFFICE The Florence Project has an immediate opening for an administrative assistant in our Florence office. The administrative assistant provides critical data tracking and administrative support. The administrative assistant will be responsible for data entry and reports to funders, case file maintenance, receptionist duties, office communication via phone and email, office maintenance and staff support, and other administrative office support duties. Job responsibilities include but are not limited to: Greeting visitors and answering general phone line Sorting voicemail messages Sorting and handling mail (USPS and facility mail) Creating visit lists for our know your rights presentations Data entry o Entering organizational data into databases, maintaining data entry requirements by following data program techniques and procedures. o Verifying entered customer biographical information by reviewing, correcting, deleting, or reentering data. o Making sure files are not duplicated. o Maintaining customer confidence and protecting operations by keeping information confidential. Scheduling and overseeing general office maintenance Ordering office supplies Assisting with copies and filings as needed Making sure that pro se packets and other forms are copied and well stocked Other duties as necessary JOB TYPE This is a part-time, temporary position. We are looking to fill a 1 year contract, with the opportunity to extend the position as funding permits. Work schedule will be 20-24 hours, per week: Monday – Thursday, 9:00 am – 3:00 pm, with the possibility of extending hours in the future. Salary is $12-$14/per hour, depending on experience. QUALIFICATIONS
High school graduate or equivalent. Excellent organizational skills and high attention to detail. Excellent typing and data entry skills, and experience with databases and data tracking (i.e. Legal Server, Caspio) is a plus. Basic troubleshooting skills for technology (i.e. copy machine, computer, internet). Strong interpersonal skills, a flexible team player, and ability to show initiative and work independently.
Highest ethical standards, ability to maintain confidentiality, and comfortable working in a legal office setting. Fluency or advanced proficiency in Spanish. Must be able to pass federal and state background checks. Able to lift up to ten pounds.
HOW TO APPLY Please email a letter of interest, resume, and three references to
[email protected] with “Florence Admin Assistant” in the subject line. Applications will be considered on a rolling basis so please apply as soon as possible. Only applicants selected for an interview will be contacted. The Florence Project values diversity in the workplace and strongly encourages applications from people of color, LGBTQ individuals, individuals with disabilities, and members of under-represented or disadvantaged communities.
