How to Choose an Online Hiring & Recruiting System: A Buyer’s Guide
Simple, Efficient, Online Recruiting
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How to Choose an Online Hiring & Recruiting System: A Buyer’s Guide
Contents Chapter 1: What Is an Online Hiring and Recruiting System? Chapter 2: What Does an Online Hiring and Recruiting System Do? Chapter 3: Why Should I Use an Online Hiring and Recruiting System? Chapter 4: Do You Need an Online Hiring and Recruiting System? 10 Questions to Ask Chapter 5: What Features Do I Need in an Online Hiring and Recruiting System? Chapter 6: 10 Questions to Ask When Selecting an Online Hiring and Recruiting System Chapter 7: Steps to Implement an Online Hiring and Recruiting System
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eBook 2 How to Choose an Online Hiring & Recruiting System: A Buyer’s Guide
What Is an Online Hiring and Recruiting System? An online hiring and recruiting system is a software tool that allows hiring managers to automate their organization’s hiring and recruiting processes. Until recently, online hiring and recruiting systems were only available to enterprise-level clients and required many dedicated resources to implement and maintain. The primary purpose of this tool is to centralize all of the data an organization requires during the hiring and recruiting process. The tool also allows this data to be displayed in an organized and trackable manner. This data can include anything from basic applicant contact information and resumes to a full array of questions, assessments and tests. With the emergence of Software-as-a-Service (or web-based) platforms, many features have been added to ease the burden placed on hiring managers. Current tools allow automatic position posting to Internet job boards, applicant source tracking, one-click interview scheduling and onboarding options for new hires.
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Chapter 1
Chapter 2
1 eBook 3 How to Choose an Online Hiring & Recruiting System: A Buyer’s Guide
What Does an Online Hiring and Recruiting System Do? An online hiring and recruiting system can ease the everyday frustrations of the hiring process, from engaging candidates, to applicant evaluation, to HR metrics and reporting.
The Candidate Experience:
HR Evaluation & Processing:
Engage candidates in a user-friendly application process that highlights the strengths of your company.
Incorporate all decision makers in the recruiting process. Easily communicate with applicants, check references and set up individual or group interviews.
Let applicants showcase their skills beyond a simple resume.
HR Reporting & Metrics: Review summarized position and applicant tracking metrics. Easily collect EEOC data, applicant source information and employee referrals.
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How to Choose an Online Hiring & Recruiting System: A Buyer’s Guide
Chapter 3
Why Should I Use an Online Hiring and Recruiting System? An online hiring and recruiting system streamlines your hiring process. This translates into multiple benefits for human resources professionals:
Improved Efficiency
Reduced Recruiting Costs
Reduced Time to Hire
Reduced Employee Turnover
Better Collaboration with Your Recruiting Team
Better Communication with Your Applicants
Improved Applicant Experience
Better Reporting and Hiring Data
Reduced Likelihood of Hiring Misconduct
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How to Choose an Online Hiring & Recruiting System: A Buyer’s Guide
Chapter 4
Do You Need an Online Hiring and Recruiting System?
10 Questions to Ask To determine if your organization needs an online hiring and recruiting solution, start by examining your current hiring process and the types of reporting and analytical tools that your HR organization currently uses. Use the following set of questions to decide if an online hiring and recruiting system is right for your business:
1
How many people do you hire each year?
2
How many applicants do you typically process for open positions?
3
How many people are involved in the hiring process and do they all
need access to your hiring tool?
4
What kind of experience do you want your applicants to have when
they apply for open positions?
5
Do you need to be compliant with EEOC data?
6
Are you required to archive applicant data for any and/or all positions?
7
Do you need applicant source tracking?
8
Do you need to track employee referrals?
9
Do you require background checks for applicants?
10
Do you require skills assessment checks for applicants?
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Chapter 5
How to Choose an Online Hiring & Recruiting System: A Buyer’s Guide
What Features Do I Need in an Online Hiring and Recruiting System? With hundreds of online hiring solutions available, choosing the right one for your business may seem overwhelming. Each software vendor provides different benefits and applicant tracking functionality. Understanding which features your HR organization needs will help guide you through the software selection process. We’ve identified six core areas of functionality that are crucial components of an online hiring and recruiting system:
Job Postings
Account Management and User Control
• Company-Branded Careers Page
• Branded to Company’s Logo and Theme
• Automatic Advertising on Top Internet Job Boards
• Customizable User Permissions
• Management of Current and Future Openings
• Permission/Location-Based Visibility and Access
Job Library
• Configurable Workflow
• Job Template Library
• Approval-Based Workflows
• Benefits Descriptions Library
• Real-Time Alerts
• Job-Specific Question Set Library
• Customizable Notification Settings
• Existing Library of Ready-to-Use Positions
Customer Support
Applicant Evaluation, Tracking and Management
• Dedicated Account Manager • Live Phone Support During Business Hours
• Position-Specific Applications • Pre-Scored Applicant Delivery
• Searchable Knowledge Base and Community Help
• Automatic Interview Scheduling and Management
• 24/7 Electronic Ticket Support
• Virtual Interview Process
Reporting and Analytics
• Customizable Email Templates
• EEO Collection and Reporting
• System-Generated Applicant Follow-Up Emails • Position Specific Modules/Workflows
• Applicant Source Tracking
• Batch Applicant Updates and Communication • Disposition Code Tracking • Hiring Manager Collaboration • Historical Applicant Activity Log
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• Position and Applicant Metrics
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• Employee Referral Tracking
8 Datasheet 7 How to Choose an Online Hiring & Recruiting System: A Buyer’s Guide
Chapter 6
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Selecting an Online Hiring and Recruiting System
10 Questions to Ask Throughout the buying process, you may be introduced to several options to consider for your online hiring and recruiting system. The solution you choose should meet your expectations and hiring needs. To make sure you fully understand the cost, limitations and capabilities of the systems you are evaluating, ask the following questions of your software vendor representatives:
1
Will I be required to sign an annual contract?
2
Do I need to pay for each position I post?
3
Do I need to pay for additional system users?
4
Is there a limit to the number of applicants I can process and hire
off of a single posting?
5
Is the system user friendly and easy to learn?
6
How does the system allow me to communicate with applicants?
7
Will I be offered training or do I need to learn on my own?
8
Does the system automatically collect EEOC data?
9
Does the system archive applicant data for any or each position?
10
Does the system allow me to incorporate background checks
and skills testing?
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How to Choose an Online Hiring & Recruiting System: A Buyer’s Guide
Chapter 7
Steps to Implement an Online Hiring and Recruiting System If your organization is ready to begin the process of evaluating and comparing online hiring and recruiting systems, use the following checklist as a step-by-step guide to ensure a successful software search and implementation.
Create a Plan ☐ Set a timeline for project completion. Set an acceptable budget for your online hiring and recruiting system. ☐ Map out the requirements needed for your online hiring and recruiting system. ☐ Assemble a team of users who should have a say in this purchase.
Set Goals ☐ How much time do you currently spend composing a job description, posting the position and advertising your opening? How much time would you like to save with an online hiring and recruiting system? ☐ How much time do you currently spend collecting resumes, ranking candidates and scheduling interviews? How much time would you like to save with an online hiring and recruiting system?
Compare Options ☐ Evaluate the level of sophistication you need for your company size and hiring requirements. ☐ Sign up for system demos or instructional webinars to compare several online hiring and recruiting systems side by side. ☐ Look at contract terms and pricing structure for each system you evaluate.
Decide and Implement ☐ Select the best online hiring and recruiting system that suits all of your company needs. ☐ Work with the selected vendor to customize and configure your online hiring and recruiting system for your company. ☐ Train all HR managers and hiring decision makers to increase collaboration and request feedback on the new system. ☐ Provide feedback to internal company users and vendor contacts. ☐ Establish organizational best practices to help new users of the system.
Assess Results ☐ Analyze your initial goals for your online hiring and recruiting system. ☐ Determine if your online hiring and recruiting system has met all of these goals. ☐ Evaluate system adoption and usage by all team members.
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Datasheet 10 eBook 1 9 How to Choose an Online Hiring & Recruiting System: A Buyer’s Guide
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About Hyrell Hyrell provides powerful recruiting and hiring management solutions to businesses in a wide range of sizes and industries. The Hyrell cloud-based hiring system helps these organizations find, qualify, engage, and hire the best applicants possible to deliver business results that matter. For more information, please visit hyrell.com.
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