~lie Schook Agenda Regular Meeting Monday, July13, 2015 6:00p.m.
A.
Call to Order 1. 2. 3. 4. 5. 6.
B.
Pledge of Allegiance Approval of Agenda Mission Statement Prearranged Audience Participation Good News Reports Communication a.* Acknowledgement of Resignation-Chelsea Enriquez, Head Start Teacher b. Update on State Funding
Recommended Action 1.
2.
3.
C.
Adrian High School Room B-1 00 785 Riverside Ave. Adrian, MI 49221
Consent Agenda a.* Approval of Minutes from June 22, 2015 Regular Meeting b.* Approval of Closed Session Minutes of June 24, 2015 (Hand Out) c. Treasurer's Report- Ending June 30, 2015 to be included with final audit d. Personnel Report 1.* Approval of Hire-Josh Smith, AMS 7/8 Science Teacher 2.* Approval of Hire-Nicole Eaton, Head Start Teacher 3. * Approval of Hire-Sara Williams, Head Start Teacher Business Requiring Board Action a.* Acceptance of Gifts to Adrian Public Schools from Terry Holbert for First Student b.* Acceptance of Gift to Adrian Public Schools from Bob Behnke c.* Approval of Revisions to the Head Start Priority Factor System d.* Approval of First Day of School: September 8, 2015 e.* Approval of Individual Contracts for 2015-2016 (non-union employees) Business Requiring Future Board Action 1. * First ~eading of Milk Bids 2.* Renewal of Participation of Community Eligibility Provision 3. Extension of Superintendent's Contract
Reports from Superintendent and Staff
D.
Future Meetings and Business 1. Board Committee Reports- Finance 2. Board Member Comments a. Meeting location for future board meetings 3. Meeting Dates a. August 10, 2015, 6:00p.m., Adrian High School Room B-100, 785 Riverside Avenue, Adrian, MI b. August 24, 2105, 6:00p.m., Adrian High School Room B-100, 785 Riverside Avenue, Adrian, MI
E.
Non-arranged Audience Participation
F.
Closed Session 1. 2. 3.
AEA Negotiation Update IUOE Administrative Assistants and Custodial/Maintenance Superintendent Evaluation
G.
Business Requiring Board Action 1. Possible Contract Approvals
H.
Adjournment
*Denotes Exhibits
The mission of Adrian Public Schools is to provide, in partnership with parents and our community, quality educational opportunities that challenge students to excel academically and socially to become contributing citizens.
EX·ECUTIVE SUMMARY DATE: July 13, 2015
CONTACT PERSON: Alice Chamberlain
PURPOSE Resignation of Chelsea Enriquez, Head Start Teacher
EXPLANATION: In accordance with Board Policy GCPD, the Superintendent is authorized to accept employee resignations or retirements on behalf of the Board of Education. Chelsea has submitted her resignation with Adrian Public Schools effective June 26, 2015. Chelsea has been employed with the district since 2013.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that the Adrian Board of Education acknowledge the resignation of Chelsea Enriquez effective June 26, 2015.
MINUTES OF THE REGULAR MEETING OF THE ADRIAN BOARD OF EDUCATION, MONDAY, JUNE 22, 2015, ADRIAN HIGH SCHOOL ROOM B100, 785 RIVERSIDE AVENUE, ADRIAN, Ml The meeting of the Adrian Board of Education was called to order by President Engle at 6:01 p.m. PRESENT:
President Engle, Vice President Sheehan, Trustees, Ballard, Henagan
ABSENT:
Trustee Bott, Baucher and McDowell
MEETING CALLED TO ORDER
The Pledge of Allegiance was recited.
PLEDGE RECITED
Moved by Trustee Ballard, supported by Trustee Henagan, that the Adrian Board of Education approve the agenda. Motion carried by a 4-0 vote.
AGENDA APPROVED
Vice President Sheehan recited the district's mission statement as a reminder of the purpose and direction of the district.
MISSION STATEMENT
Superintendent Behnke acknowledged that this was the 501h year for Head Start. A video was shown focusing on Head Start's Early Childhood Education and Kindergarten Readiness. This video was made by a Head Start parent. The Boys Varsity Basketball Team was recognized by SCAM (Basketball Coaches Association of Michigan) for their efforts in the classroom. The Maples were a top 10 school for their team GPA in Class B for the 14-15 season. The team is coached by Phil Green. Members of the team were: Joel Hill, Mitchell Dempsey, Jzavion McGowan, Matt Cumbow, Conor Acord, Noah Solis, Tyler Shephard, Jeff Marvin and Connor Dempsey. The 2014-2015 Boys Varsity 1600 Relay Team was introduced by John Roberts. The boys 1600 meter relay team bf Thomas Apling, Gavin Stepansky, Jzavion McGowan and Austin Laskowsky raced their way to a 1st place state championship finish at the MHSAA Boys Track and Field State Finals in Zeeland on Saturday, May 30th. The boys were coached by Leo Lauver, Jim Waters and Corey Hubbard. Congratulations to our Girls Varsity Bowling Team on winning the SEC White Division Championship and finishing in the Top 5 at the MHSAA Division 2 State Finals during the 2014-15 season. Coaches of the team were Frank Kirkendall and Sarah Ramon. Team members were: Kali Choate, Krystina Davidson, Jennah Davis, Chelsea DelaCruz, Elizabeth Irwin, Amanda Johnson, Delaney Henry, and Riley Zick. The Varsity Boys Baseball Team had an unprecedented post-season run in the 2015 MHSAA Baseball State Tournament. The team defeated Ida and Milan to win the district title at Chelsea. They followed this up with wins over AA Gabriel Richard and Carleton Airport to win a regional championship at Airport. The team then traveled to the University of Michigan for a quarterfinal game vs. DeWitt, whom they defeated to advance to the final four in D2. The Maples run came to an end in the state semi-finals at MSU where they faced the defending state champion Mt. Pleasant. The team is coached by Greg Jackson, Kevin Cislo, Don Cappelletty and Denny Thompson. Team members are: Mitchell Dempsey, Andrew Hribar, Zach Burk, Tanner Heath, Chance Potes, Ty Peck, Matt Clark, Conor Acord, Noah Solis, Dario Gauna, Jesse Noce, Jacob Jones,
GOOD NEWS REPORTS
Blake Thompson, and Dane Grimes. Team Managers are Colton Foote and Leila Luchi-Bagdanoff. John Roberts told members of the audience that Coach Jackson had been named District and Regional Coach of the Year. Moved by Trustee Ballard, supported by Vice President Sheehan, that the Adrian Board of Education approve the consent agenda.
APPROVAL OF CONSENT AGENDA
The Consent Agenda contained the following items: 1. Minutes of June 8, 2015 Regular Meeting 2. Minutes of June 8, 2015 Closed Session 3. Treasurer's Report- Ending May 31, 2015. Check register totaling $969,255.13 as presented to the Board Finance committee. 4.. Personnel Report Approval of Hire-Joan Spicer, Head Start Teacher 1. of Hire-Amber Nolan, Head Start Family Approval 2. Support Coordinator
Motion carried by a 4-0 vote. Moved by Trustee Henagan, supported by Trustee Ballard, that the Adrian Board of Education accept a donation from the Maurice and Dorothy Stubnitz Foundation. Their donation of $3,726.06 will be used to purchase guitars, lesson books and a dance bar at Adrian High School. Motion carried by 4-0 vote. Moved by Vice President Sheehan, supported by Trustee Henagan, that the Adrian Board of Education accept a donation from Kappa Kappa Epsilon Sorority. The $1,750 will be used towards a technology project at Alexander Elementary School. Motion carried by a 4-0 vote. Moved by Vice President Sheehan, supported by Trustee Ballard, that the Adrian Board of Education approve the 2014-2015 budget amendments. Kathy Westfall stated there was a slight change in blended count and a decrease in property tax that was not anticipated. The ~nding fund balance as of June 30, 2015 is $2,387,982. The biggest expense to the district continues to be salaries and benefits comprising 77% of the budget. Vice President Sheehan said the amendments were consistent with what the Finance Committee expected. Motion carried by a 4-0 vote. Moved by Trustee Ballard, supported by Vice President Sheehan, that the Adrian Board of Education approve the 2015-2016 budget. A budget hearing was held for the 2105-2016 budget which included the supporting tax levy. The 2015-2016 budget includes an increase in fund balance of $170,133. Motion carried by a 4-0 vote. Moved by Trustee Ballard, supported by Trustee Henagan, that the Adrian Board of Education approve the Resolution to issue notes in the amount of $1,500,000 in anticipation of state school aid. President Engle asked if the reason we need to authorize state aid is due to a collection issue or an evaluation issue. Kathy Westfall reminded the board that we do this annually because we do not receive funding until mid-October. Motion carried by a 4-0 vote. Moved by Vice President Sheehan, supported by Trustee Ballard, that the Adrian Board of Education approve the transfer of $20,000 from the General Fund to the
ACCEPTANCE OF GIFTTOAHS
ACCEPTANCE OF GIFT TO ALEXANDER ELEMENTRARY APPROVAL OF
2014-2015 BUDGET AMENDMENTS
APPROVAL OF
2015-2016 BUDGET
APPROVAL OF RESOLUTION AUTHORIZING ISSUANCE OF SATE AID NOTE APPROVAL TO TRANSFER MONEY FROM GENERAL FUND TO CAPITAL PROJECTS AND TECHNOLOGY FUND
Capital Projects and Technology Fund. Kathy Westfall said Ken Tokarz, Operations Director has been working on energy savings projects. One of the projects will not be completed by June 30, 2015 and the request is being made so the project may be completed. Ms. Westfall reminded the board that this is no change to the budget. Motion carried by a 4-0 vote. Moved by Vice President Sheehan, supported by Trustee Ballard, that the Adrian Board of Education approve the membership in the Michigan High School Athletic Association. Motion carried by a 4-0 vote. Moved by Trustee Ballard, supported by Vice President Sheehan, that the Adrian Board of Education approve the revisions to Board Policy JEE "Student Attendance and Tardy Policy". The revisions were an effort to standardized attendance policies across the county. Superintendent Behnke said that next step would be to inform parents and students of these changes. He said that communication would happen prior to the start of the school year. Motion carried by a 4-0 vote. Moved by Trustee Ballard, supported by Vice President Sheehan, that the Adrian Board of Education approve the boiler replacement at the Comstock site. The bid was awarded to Monroe Plumbing and Heating. Motion carried by a 4-0 vote. Moved by Trustee Henagan, supported by Trustee Ballard, that the Adrian Board of Education approve the submission of the transportation waiver request to the Office of Head Start. Motion carried by a 4-0 vote.
APPROVAL OF MEMBERSHIP IN THE MHSAA APPROVAL OF REVISIONS TO BOARD POLICY JEE
APPROVAL OF BOILER REPLACEMENT AT COMSTOCK APPROVAL OF H.S. TRANSPORTATION WAIVER
Moved by Trustee Ballard, supported by Vice President Sheehan, that the Adrian Board of Education set a special board meeting for June 24, 2015 for the purpose of conducting the Superintendent's Performance Evaluation. Motion carried by a SETTING OF SPECIAL MEETING 4-0 vote. David Bull, Head Start Director, said that there were a few change to the Head Start Priority Factor System. Points have been added for homeless and foster children. David Bull, Head Start Director shared his monthly report. He also thanked Superintendent Behnke and the board for showing Head Start's promotional video at the start of the board meeting. Mr. Bull said that this was the first time the video had been shown and he hopes to use it at many events in the future.
REPORT FROM SUPERINTENDENT AND STAFF
Superintendent Behnke reported that in early fall there will be a community survey for Advanced ED. He would like to incorporate an athletic survey. Mr. Behnke informed the board that there would be a Community Focus Group Meeting Friday, June 26 at 9:00a.m. This will be an open forum to address bond concerns. He would like to create a positive energy for future bond elections. One area of discussion is how to raise awareness with individuals who are not connected to the school. Trustee Henagan's concern was how to reach the Spanish speaking population. Trustee Henagan told the board that she had been to the June Head Start meeting. She reported that Peggy Randolph had done an excellent job. Trustee Henagan cautioned the board about some trends in Head Start giving us warning about what skills might need to be addressed when those students become school aged.
BOARD MEMBER COMMENTS
President Engle called for Non-Arranged Audience participation with there being none. There being no further business, a motion was made by Trustee Ballard, supported by Trustee Henagan that the meeting be adjourned. Motion carried by a 4-0 vote. The meeting adjourned at 6:50p.m.
Edward J. Engle, Ill, President
Deanne Henagan, Secretary
NON-ARRANGED AUDIENCE PARTICIPATION
MEETING ADJOURNED
EXECUTIVE SUMMARY DATE: July 13, 2015
CONTACT PERSON: Alice Chamberlain
PURPOSE To recommend the hiring of a full-time Science Teacher for AMS 7/8.
EXPLANATION: Nate Parker and his interview team recommend Josh Smith as a Science Teacher at AMS 7/8. Mr. Smith earned his Bachelor's degree from Central Michigan University in Science. Mr. Smith has several years of teaching experience.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that Josh Smith be hired as a full-time Science Teacher at Bachelor's+18, Step 7 of the teacher's salary schedule effective for the 2015-16 school year.
EXECUTIVE SUMMARY DATE: July 13, 2015
CONTACT PERSON: Alice Chamberlain
PURPOSE To recommend the hiring of a Head Start Teacher.
EXPLANATION: David Bull and his interview team recommend Nicole Eaton as a Head Start Teacher. Ms. Eaton has a Bachelor's Degree from Adrian College and two years related experience.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that Nicole Eaton be hired as a Head Start Teacher at Bachelor's, Step 1 of the negotiated salary schedule effective for the 2015-16 school year.
EXECUTIVE SUMMARY DATE: July 13, 2015
CONTACT PERSON: Alice Chamberlain
PURPOSE To recommend the hiring of a Head Start Teacher.
EXPLANATION: David Bull and his interview team recommend Sara Williams as a Head Start Teacher. Ms. Williams has a Bachelor's Degree from Adrian College and a Master's Degree from Siena Heights University in Early Childhood along with several years' related experience.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that Sara Williams be hired as a Head Start Teacher at Bachelor's +ZA, Step 1 of the negotiated salary schedule effective for the 2015-16 school year.
EXECUTIVE SUMMARY DATE: July 13, 2015
CONTACT PERSON: Bob Behnke
PURPOSE: To accept a donation to Adrian Public Schools
EXPLANATION: Adrian Public Schools is in receipt of two donations totaling $400 from Terry Holbert for First Student. This donation will be used for the District's Culture and Climate Task Force.
RECOMMENDATION: It is the recommendation of the Superintendent that the Adrian Board of Education accept the donation of $400 from Terry Holbert for First Student and thank them for their support of the district.
EXECUTIVE SUMMARY DATE: July 13, 2015
CONTACT PERSON: Bob Behnke
PURPOSE: To accept a donation to Adrian Public Schools
EXPLANATION: Adrian Public Schools is in receipt of a $500 scholarship donation from Robert Behnke.
RECOMMENDATION: It is the recommendation of the Superintendent that the Adrian Board of Education accept the donation of $500 from Robert Behnke and thank him for his support of the district.
EXECUTIVE SUMMARY DATE: July 13, 2015
CONTACT PERSON:
Bob Behnke David Bull
PURPOSE To approve the changes to the Head Start Early Childhood Program's Priority Factor System for 2015-2016.
EXPLANATION: Our Priority Factor System establishes the criteria for identifying the need for services from our program. The use of this system allows us to identify and then select the children and families with the greatest need for services which in turn allows us to enroll them in our program first. The Head Start Early Childhood Program's Policy Council Bylaws indicate that "Program recruitment, selection, and enrollment priorities" will be approved by the Head Start Policy Council and then submitted to the Board of Education for approval. The revisions to the Priority Factor System were presented to the Board on June 22, 2015.
RECOMMENDATION: It is the recommendation of the Superintendent and the Head Start Director that the Adrian Board of Education approve the revisions to the Head Start Early Childhood Program's Priority Factor System for 2015-2016.
EXECUTIVE SUMMARY DATE: July 13, 2015
CONTACT PERSON: Bob Behnke
PURPOSE: To establish the first student day of school for the 2015-2016 school year.
EXPLANATION: The district's school year calendar is currently being negotiated with the Adrian Education Association (AEA). Michigan law allows local school boards to set the first day of school, yet places restrictions on when school can actually start, no sooner than the day after Labor Day. The Board should establish the first student day for the 2015-2016 school year as Tuesday, September 8, 2015. The current District Draft Calendar Proposal for the 2015-16 school year is attached and will be posted on the District website. The proposal will be marked as draft and subject to further negotiations and ratification.
RECOMMENDATION: It is the recommendation of the Superintendent that the Adrian Board of Education approve the first student day for the 2015-2016 school year as Tuesday, September 8, 2015.
EXECUTIVE SUMMARY DATE: July 13, 2015
CONTACT PERSON: Alice Chamberlain
PURPOSE To present, for Board approval, the individual contracts for non-union administrators, supervisors, and support personnel.
EXPLANATION: It is recommended that we offer a salary increase of 1% for those employees not eligible for steps. Step increases were provided to those on step three and below, but no increase in a percentage was added beyond the step increase. The Head Start Program non-union staff is an exception to this recommendation as they received a 1.3% COLA in 2014-15 and will not receive an increase for 2015-16.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that Board approve the individual contract list for non-union administrators, supervisors, and support personnel for the 2015-16 school year.
EXECUTIVE SUMMARY DATE: July 13, 2015
CONTACT PERSON: Kathy Westfall
PURPOSE To review the Food Service program milk bids.
EXPLANATION: An "Invitation to Bid" on our Food Service program milk needs for the 2015-2016 school year were sent to potential vendors in June. We received three bids. The bulk of the purchases will be for 475,000 %pints of milk products. Listed below is a recap of the milk bids. Company Country Fresh Prairie Farms Toft Dairy, Inc.
Amount $101,433 $ 91,483 $ 86,755
Prairie Farms has been the district's milk vendor for several years. Toft's submitted the lowest bid for the 2015-16 school year. The Food Service Director is comfortable switching vendors, as a representative has made periodic stops in the district throughout the years.
RECOMMENDATION: It is the recommendation of the Chief Financial Officer that the Adrian Board of Education review the milk bids for the 2015-16 school year, with Toft Dairy, Inc. selected as the supplier with an estimated cost of $86,755, for approval at the next board meeting.
EXECUTIVE SUMMARY DATE: July 13, 2015
CONTACT PERSON: Kathy Westfall
PURPOSE To review the Community Eligibility Provision (CEP) renewal application for students in grades K-8 and Alternative Education as well as the addition of Head Start.
EXPLANATION: In August of 2011, Adrian Public Schools received approval to participate in the federal CEP program. The original agreement was for four years. At this time, the district would like to continue the program at K-8 and McKinley, as well as adding Head Start. The district's eligibility is based on the direct cert figures for April of 2014-15. The percentage of students at AMS 7-8 has declined below the other buildings and is actually just below 50% (minimum participation is 40%). The reimbursement goes from 93% without AMS 7/8 to 88% with that building. However, considering that participation in the lunch program increased by approximately 100 students per day post CEP, it is still financially prudent to continue with providing the program at AMS 7-8. If the district does begin to see a decline due to the percentage reduction, the district can remove AMS 7-8 from the program. Head Start students qualify for free meals at the present time. The district has the option of including them in CEP for reporting purposes. June 30, 2011, the Food Service Fund had fund equity of $423,575. June 30, 2014, the fund balance was $554,827. The Food Service Director has done an excellent job controlling operating costs and reducing staff hours where possible to keep stability in the program. This renewal is for another four years. As in the past, the district does have the ability to opt out during a particular school year. In addition, if direct cert percentages increase, APS can update the application to obtain a higher reimbursement percentage.
RECOMMENDATION: It is the recommendation of the Chief Financial Officer that the Adrian Board of Education review the Community Eligibility Provision renewal application, to provide free breakfast and lunch to all K-8, Alternative Education, and Head Start students, with all district cost to be paid for by the Food Service Fund, with approval at the next board meeting.
STATE OF MIC!llGAN
DEPARTMENT OF EDUCATION RICK SNYDER
LANSING
GOVERNOR
MICHAEL P. FLANAGAN STATE SUPERINTENDENT
April 10, 2015
Mr. Robert Behnke Adrian, School District of the City of 785 Riverside Avenue Ste 1 Adrian, MI, 49221-1467 Re:
Community Eligibility Provision (CEP) Agreement #46010
Dear Mr. Behnke: According to Michigan Department of Education (MDE) records, your district is currently participating in the Community Eligibility Provision (CEP) in the fourth year of your four-year agreement, and your participation is set to expire June 30, 2015. Should you wish to continue participation in CEP, you will be required to establish your Identified Student Percentage (ISP) by utilizing your April 1, 2015, enrollment, combined with your best available April Direct Certification information and any corresponding student categorical . eligibility determinations. Participating schools that continue to meet the minimum direct certification percentage may immediately begin another four-year cycle after re-establishing their ISP as noted above. Identified students are defined as the students certified for free meals, not through the submission of individual applications. This definition includes students directly certified through Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance for Needy Families (TANF), or Food Distribution Program on Indian Reservations (FDPIR) participation, including extended eligibility of another child in the same household as the child directly certified. This definition also includes students classified as homeless on the liaison list, income-eligible Head Start, migrant youth, runaways, foster children not on the direct certification list, and non-applicants approved by local officials. The application to participate in the CEP will be available later this month and will remain open until the United States Department of Agriculture (USDA) deadline of August 31, 2015. The application can be found in the Michigan Nutrition Data System at: https:f/mdoe.state.mi.us/mind/login.aspx. Participating schools falling below the minimum ISP (40%, but not less than 30%) at the end of their four-year cycle may choose to continue to participate for a "grace year," whereby the school will establish a new lower percentage, participate in CEP during the grace year, and be required to re-establish percentages that meet eligibility requirements thereafter. At the end of the grace year, participating schools that do not meet the STATE BOARD OF EDUCATION JOHN C. AUSTIN - PRESIDENT • CASANDRA E. ULBRICH -VICE PRESIDENT MICHELLE FECTEAU- SECRETARY • PAMELA PUGH SMITH- TREASURER LUPE RAMOS-MONTIGNY- NASBE DELEGATE • KATHLEEN N. STRAUS EILEEN LAPPIN WEISER • RICHARD ZElLE 608 WEST ALLEGAN STREET • P.O. BOX 30008 • LANSING, MICHIGAN 48909 www.michigan.gov/mde • (517) 373-3324
minimum eligibility requirements will need to transition to traditional student eligibility counting and claiming (Free/Reduced Family Meal Applications). Those that do meet the minimum eligibility requirements after their grace year can initiate a new four-year cycle. AJocaLeducationaJ agency (LEA) may participate in the CEP for all schools in the LEA, or only some schools, depending on the eligibility of individual schools and financial considerations based on the anticipated level of Federal reimbursement and other nonFederal support that may be available to cover any meal costs in excess of the Federal reimbursement. A number of resources are available on the MDE website under 'Community Eligibility Provision' at www.michigan.gov/schoolnutrition. MDE recommends your continued participation in this great opportunity for Michigan students. Questions regarding this program may be directed to 517-373-0107 or
[email protected].
Sincerely,
Marla J. Moss, Director Office of School Support Services cc:
Shelley Miller, Food Service Director Kathy Westfall
