REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room June 10, 2019 The regular meeting of the Gilbert Community School Board of Directors was called to order by President Brian Anderson at 6:00 p.m. with the following members answering roll call: Tyler Holck, John Nelson, and Deb Ordal. Absent: Kim Mosiman arrived at 6:01 p.m. Motion by Holck, second by Nelson to approve the agenda. Motion carried unanimously. Mosiman arrived at 6:01 p.m. Administration Present: Lindsey Beecher, Carrie Clark, Mike Danilson, Staci Edwards, Amy Griffin and Vic Vanderpool. Visitors: Art Baumgartner, Haila Architecture, Adam Papesh, Story Construction, Jennifer Peterson, Storey Kenworthy, Tony and Misheel Franklin, FMC Masonry, Inc., Rick Perrin, Gilbert Athletic Boosters, and Jamie Stensland, American Heart Association. Public Forum – Jamie Stensland, American Heart Association, addressed the board for five minutes to express appreciation to Mrs. Stephanie Klaffke and the students at Gilbert Elementary and Intermediate Schools. This year American Heart Association launched the new program, “Kids Heart Challenge”, instead of the traditional “Jump Rope for Heart”. The program takes a bold new direction towards whole body wellness, helping students improve their own health and improving their character while raising life-saving donations for the American Heart Association. 3-5 Year District Priorities – The Administration Team will meet Tuesday to finalize the 2019-20 Annual Goals for board approval later in June. Administrator Reports – The board received the Administrative Review of Child Nutrition Program Letter of Acceptance from the State of Iowa, along with reports from Deb Purcell, Food Service Director and Dan Wright, Maintenance Director. Vic Vanderpool, HS Principal, reported on a successful graduation ceremony and Mike Danilson, MS Principal, reported on a successful Washington, D.C. trip. Announcements/Celebrations – Amy Griffin, IS Principal, reported a great end of the year. Carrie Clark, Curriculum Director, reported a very good last professional development day for staff. Supt. Beecher thanked the board members who attended the end of the year staff appreciation/retirement celebration. Board Reports – The Board members and administration will individually review the 2020 IASB Legislative Priorities and will inform Secretary Hopkins of their top four (4) to consider at the July regular board meeting. Board President Anderson informed the board of his move to California before his term ends in November. The board will further discuss his vacancy at the late June special board meeting. New Business – Construction Update – Adam Papesh, Story Construction, informed the board of an issue brought to their attention by Tony Franklin, FMC Masonry, Inc., regarding Bid Package 06-2 RH Grabau Construction (FMC Masonry, Inc.) missed (2) masonry dugouts in their bid. Tony Franklin address the board regarding the issue. The original bid was $30,800 for (2) dugouts, the actual bid should have been $61,600 for (4) dugouts, but he is willing split the difference at $50,800. Motion by Nelson, second by Mosiman to increase the bid price by $20,000 for a total bid price of $50,800. Motion carried unanimously.
June 10, 2019, Minutes, page 2 Adam Papesh, Story Construction updated the board on the progress of the construction project. Adam also reviewed the cost/budget summary with the board. The total project cost is 32.97% complete, with 18.34% approved change order contingency, which all seems to be on target. Adam Papesh, briefly discussed the following change orders: 1. Change Order No. 2 – BP No. 02-1-Con-Struct - $4,167 2. Change Order No. 2 – BP No. 03-1-Core Structural - $17,889 3. Change Order No. 2 – BP No. 03-2-JAS Construction - $12,858 4. Change Order No. 1 – BP No. 04-1-Seedorff Masonry - $3,350 5. Change Order No. 1 – BP No. 06-1-RH Grabau - $1,983 6. Change Order No. 1 – BP No. 06-2-R.H. Grabau - $17,997 7. Change Order No. 1 – BP No. 11-1-Iowa Athletic Field Construction - $6,969 8. Change Order No. 1 – BP No. 16-1-Van Maanen Electric - $319 9. Change Order No. 1 – BP No. 15-2-ACI Mechanical - $1,240 Motion by Holck, second by Ordal to approve the change orders presented. Motion carried unanimously. Rick Perrin, Athletic Booster President, was present to answer any questions the board may have regarding the construction agreement between Gilbert Athletic Boosters and The Brookstone Group, LLC (Contractor) to construct a 30’x40’ storage building at the high school athletic complex for baseball, softball, and soccer. The Athletic Boosters will fully fund the storage building and construction with proper insurance liability during the construction. Supt. Beecher informed the board that our school attorney did review and made changes to the agreement. Motion by Holck, second by Ordal to approve the agreement and accept the donated storage building from the Gilbert Athletic Boosters. Motion carried unanimously. The board thanked the Gilbert Athletic Boosters. The board received owner architect contractor (OAC) agenda/minutes/site notes from the May 7, 2019, May 21, 2019, May 28, 2019 and June 4, 2019 meetings. They also received copies of Change Requests CR-009R, CR-027, and CR-033. Jenn Peterson, Storey Kenworthy, was present to review the bids submitted for Middle School and High School classroom, collaboration and office furniture with the board. There were five RFQs sent to school/office suppliers, but only one successful bid was received. The recommendation is to award Storey Kenworthy section A, subsection 1 of the RFQ for $163,652.47. Motion by Holck to approve the above bid recommendation for Middle School and High School classroom, collaboration and office furniture, seconded by Mosiman. Motion carried unanimously. There was a brief discussion regarding the process of FF & E for the new High School VoTech area. The board recommended a proposal to be brought to the board for approval, rather than a board work session. The board received and reviewed the 2019-20 Board Meeting Schedule. The board received and reviewed the 2018-19 year-end Career and Tech Ed Advisory Council (CTE) report. Motion by Mosiman, second by Nelson to approve the quote from Stenberg Concrete Construction, Inc. for Elementary Parent Pickup/Sidewalk - $9,619, using PPEL funds. Motion carried unanimously.
June 10, 2019, Minutes, page 3 The board discussed adopting a new revenue purpose statement due to the one cent state sales, services, and use tax extended to 2051, recommended by the school’s attorney and financial advisor. This will need to be on the ballot at a special election in September or the general election in November. The board felt a special election was not needed, the November general election would be fine. They directed Secretary Hopkins to work with the school attorney to provide a sample ballot language for the Revenue Purpose Statement and PERL levy for future consideration. Motion by Holck, second by Ordal to approve the Cooperative Agreement for Pre-Service Clinical Placement University of Northern Iowa for 2019-20. Motion carried unanimously. Motion by Mosiman, second by Ordal to approve the Field Experience, Student Teaching, Practicum, and Internship Agreement with Buena Vista University for 2019-2022. Motion carried unanimously. Motion by Nelson, second by Holck to approve the Agreement of Service Story County Educational Consortium and John Kinley for 2019-20. Motion carried unanimously. Motion by Mosiman, second by Ordal to approve the Middle School Eligibility Policy for the student handbook submitted by Mike Danilson, MS Principal. Motion carried unanimously. Secretary Hopkins reviewed the May 2019 Financial Reports. There were no public forum items. Motion by Nelson, second by Ordal to approve the consent agenda: Minutes of the meeting held May 13th, 2019 Bills and claims for May 14, 2019 – June 10, 2019 Financial Reports for May Personnel Issues: Resignations Kato Ask, IS Sped Associate, End of 2018-19 School Year Sadie Backoff, JH Winter Cheer Sponsor, End of 2018-19 School Year Virginia Beecher, HS Spring Play, End of 2018-19 School Year Carol Crawford, Food Service, End of 2018-19 School Year Jennifer Maguire, Cheer Coach, End of 2018-19 School Year Ruth Smith, Food Service, End of 2018-19 School Year Karleen Uitermark, IS Kitchen Captain, End of 2018-19 School Year Erica White, MS Track Coach, End of 2018-19 School Year Natalie Wilson, 3-5 At-Risk/Guidance/TLS Dept Leader, End of 2018-19 School Year Certified Staff Contracts/Changes 2019-20 School Year Zackery Hackbarth, HS Spring Play @ $1,612 Lacie Moore, Co-HS Student Council Advisor @ $537 Michelle Skartvedt, .625 FTE HS Sped to 1.0 FTE HS Sped
June 10, 2019, Minutes, page 4 Support Staff Contracts/Changes Christopher Benda, Substitute Bus Driver, 2019-20 School Yr James Clark, Substitute Bus Driver, 2019-20 School Yr Amanda Donohoe, HS Guidance Secretary 4 hrs/day @ $12.75/hr, 2019-20 School Yr Christopher Johnson, Auditorium Coord/Technician - $2,500/yr, 2019-20 School Yr Sonya Lorntson, NHS Advisor @ $537, 2019-20 School Yr Melisa Mehmedovic, L3 Sped Assoc for Summer Services @ $11.50/hr, 2019 Summer Co-Curricular Staff Assignments 2018-19 School Year Janessa Boley, Associate HS Softball @ $2,040 Wesley Onken, MS Baseball-67% @ $1,402 Troy Staudt, MS Baseball @ $2,092 Co-Curricular Staff Assignments 2019-20 School Year Chris Benda, Volunteer HS Football Assistant L.Andrew Harris, Volunteer HS Football Assistant Michael Kruse, Assoc HS Girls’ Basketball @ $2,095 Wesley Onken, MS Football @ $2,149 2019-20 School Year TLS Positions (1 year Appointments) Kristy Danilson, Model Teacher – IS $3,000 Jerry Hales, Tech Innovator- IS $3,000 Kristyn Leinen, Tech Innovator- HS $3,000 Tamara Tinder, Dept. Leader Sped – MS $3,000 Leave of Absence Request – Certified Staff Anneke Mundel, High School Special Education Teacher for the 2019-20 School Year Open Enrollment-In 2018-19: Approve Chloe Johnson from Boone CSD (current student) Colby Johnson from Boone CSD (current student) Open Enrollment-In 2019-20: Approve Tanner Nelson from Ames CSD Karla Lopez from Ames CSD Fundraisers: There were no items on the District Fundraising Calendar Motion carried unanimously. Upcoming Board Meeting & Events: June 17, 2019 6:00 p.m. July 15, 2019 6:00 p.m. August 12, 2019 6:00 p.m.
Special Board Meeting (Annual Goals/Board Vacancy) Regular Board Meeting Regular Board Meeting
The board took a short break from 7:30 p.m. to 7:35 p.m. Motion by Holck, second by Nelson to go into closed session as provided by Iowa Code Section 21.5(1)(a) of the open meetings law to review or discuss records which are required or authorized to be kept confidential. Roll Call - Aye: Anderson, Holck, Mosiman, Nelson and Ordal. Motion carried unanimously. Closed session began at 7:35 p.m. and ended at 7:53 p.m.
June 10, 2019, Minutes, page 5 Motion by Holck, second by Mosiman to approve the Gilbert Community Schools Emergency Operations Plan as required by law Iowa Code 280.30. Motion carried unanimously. Motion by Holck, second by Ordal to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 7:54 p.m.
