OPENING OF SEALED BIDS Not to Exceed $10,000,000 General Obligation School Bonds, Series 2018 Gilbert Community School District District Office Conference Room Tuesday, June 12, 2018 The Superintendent of Schools and Secretary of the Board of Directors of the Gilbert Community School District in the Counties of Story and Boone, State of Iowa, and the Financial Advisor for the District, met in the District Office Conference Room, 103 Mathews Drive, Gilbert, Iowa, at 1:00 P.M. on the above date to open sealed bids received and to then refer the bids to the Board of Directors for further action at its meeting to be held at 4:30 P.M. on this date at the Gilbert Community School District, Gilbert, Iowa. Present at the bid opening: Superintendent, Lindsey Beecher, Board Secretary, Gail Hopkins, and Financial Advisor, Travis Squires, Piper Jaffray. The following sealed bids were received, with the following interest rates: Robert W. Baird & Co. Inc. 3.522282 Northland Securities, Inc. 3.569764 Hutchinson, Shockey, Erley & Co. 3.660111 D.A. Davidson & Co. 3.671055 The best sealed bid was as follows: Robert W. Baird & Co. Inc., Milwaukee, WI Purchase Price: $9,990,283.40 Net Interest Cost: $5,368,249.92 True Interest Cost: 3.522282% The Superintendent, Secretary of the Board, and Financial Advisor for the School Board referred the bids to the Board of Directors of the Gilbert Community School District for further consideration at its meeting to be held at 4:30 P.M. on this date in the District Office Conference Room, 103 Mathews Drive, Gilbert, Iowa. The opening of sealed bids closed 1:15 p.m. REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room June 12, 2018 The regular meeting of the Gilbert Community School Board of Directors was called to order by Vice President Brian Anderson, at 4:33 p.m. with the following members answering roll call: Tyler Holck, Kim Mosiman and Deb Ordal. Absent: John Nelson, he arrived at 5:45 p.m. Motion by Holck, second by Mosiman to approve the agenda. Motion carried unanimously. Administration Present: Lindsey Beecher, Carrie Clark, Mike Danilson, Staci Edwards, Amy Griffin and Vic Vanderpool. Visitors: Eric Henely, Parent, Travis Squires, Piper Jaffray, Art Baumgartner, Haila Architecture, and Adam Papesh, Story Construction. Public Forum – no items presented.
June 12, 2018, Minutes, page 2 The 2017-18 District Priorities and Annual Goals – Staci Edwards, Elementary Principal, reviewed the Annual Progress Report (APR) academic goals for grades K-2. Administrator Reports – Staci Edwards presented a Preschool Accreditation report for the board. Discussion regarding an alternative kindergarten program was held. Ames has changed its policy and is no longer accepting non-district students for alternative kindergarten, unless they continue their education at Ames. The board expressed concerns that pre-kindergarten children in the Gilbert district may not have adequate access to programs. Holck asked the administration to assess the needs and current capacity for pre-kindergarten and provide a recommendation to address the issue. Carrie Clark, Curriculum/School Improvement, reported on the School Improvement Advisory Committee (SIAC) Annual Progress Report Goal results for 2017-18: Reading: GOAL MET: As 5th graders, 97% of the students were proficient in reading on the Iowa Assessments. Of the 97%, 62% of those students were in the advanced group. As 4th graders, 58.9% of the students were in the advanced category. That is an increase of 3.1%. Math: GOAL MET: As 10th graders, 94.7% of the students were proficient in math on the Iowa Assessments. Of the 94.4%, 45.6% of those students were in the advanced group. As 9th graders, 41.7% of the students were in the advanced category. That is an increase of 3.9%. Science: GOAL MET: As 8th graders, 97.5% of the students were proficient in science on the Iowa Assessments. Of the 97.5%, 44.1% of those students were in the advanced group. As 7th graders, 27.5% of the students were in the advanced category. That is an increase of 16.6%. Social Studies: GOAL MET: As 7th graders, 93.1% of the students were proficient in social studies on the Iowa Assessments. Of the 93.1%, 43.1% of those students were in the advanced group. As 6th graders, 42.4% of the students were in the advanced category. That is an increase of .7%. Early Literacy Goal: GOAL MET: Fall testing 87% of first graders were proficient, spring testing 92% of first graders were proficient. *This is the same goal we have had for early literacy for the last few years. Each year we want to make sure our first grade students finish the year on target to become successful readers. There has been changes in state mandates regarding 2018-19 testing and reporting. More information will be presented when available. The board discussed the opportunity to establish curriculum goals that reflect the unique initiative that our district is undertaking, such as project based learning (PBL). Holck asked the administration to prepare curriculum goals beyond the state mandated goals for the upcoming 2018-19 school year. The board had further discussion regarding 2018-19 school year goals, including the timing for review and approval. Holck expressed that for those goals to be most effective, they should be ready and available for the staff at the start of the school year and asked the administration and board to be able to review and discuss draft goals at the August meeting. Board members Mosiman and Ordal are working with the administration on the 2018-19 school year goals.
June 12, 2018, Minutes, page 3 Board Reports – Since making a donation to the City of Gilbert for the bike path/walking trail is not an option legally, Tyler Holck introduced an option to the board to consider extending and widen the sidewalk north of the high school to Prairie View. Superintendent Beecher will bring cost estimates back to the board to consider. The Gilbert CSD staff made a $1,262.00 donation towards the bike path/walking trail. Travis Squires, Piper Jaffray, reported on the results of the sealed bids for the sale of $10M GO Bonds, Series 2018, which occurred earlier in the day at 1:00 p.m. The winning bidder was Robert W. Baird & Co., Inc. of Milwaukee, WI: Purchase Price: $9,990,283.40 Net Interest Cost: $5,368,249.92 True Interest Cost: 3.522282% The Board has a couple of options for the sale of the remaining $4M GO Bonds, Series 2019. This will be discussed further at a special board meeting sometime in September/October. Tyler Holck left at 5:30 p.m. to attend at baseball game in Perry. John Nelson arrived at 5:45 p.m. Art Baumgartner, Haila Architecture, and Adam Papesh, Story Construction were present to provide the board with a construction update on the 2019 MS/HS Additions, Renovations and Site Improvements. The construction update was approximately 70 minutes in length, 5:35 p.m. – 6:45 p.m. Announcements/Celebrations – Mike Danilson reported Chris Johnson was selected to be a guest conductor at Opus in the spring performance. Amy Griffin expressed to the board of the pride her staff takes in the APR goal results and are extremely proud of those results. Carrie Clark reported the elementary, intermediate and middle schools all received STEM grants. Board Reports Con’t. – The Board members will individually review the 2019 IASB Legislative Priorities and will inform Secretary Hopkins of their top four (4) to consider at the July regular board meeting. The deadline for 2019 IASB legislative platform priorities is August 10th. Board Members Kim Mosiman and Deb Ordal shared a presentation on a field trip to Principal in Des Moines to view innovative collaborative spaces in the workplace. New Business – Motion by Mosiman, second by Ordal to approve the Master Contract (B132) for Bond Referendum Architectural Services with Haila Architecture/Structure/Planning, Ltd. Motion carried unanimously. Motion by Anderson, second by Ordal to approve the revised amendments number 1, 2 & 3 to the Master Contract (B132) for Bond Referendum Architectural Services with Haila Architecture/Structure/Planning, Ltd. Motion carried unanimously.
June 12, 2018, Minutes, page 4 Motion by Mosiman, second by Ordal to approve the quote from Walsh Security for ES/IS Safe/Secure Entry components - $25,161, using GO Bond proceeds. Motion carried unanimously. Motion by Anderson, second by Ordal to approve the consideration of sealed bids opened and reviewed by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor – Not to exceed $10,000,000 General Obligation School Bonds, Series 2018. Motion carried unanimously. Motion by Mosiman, second by Anderson to adopt the Resolution Directing Sale of not to Exceed $10,000,000 General Obligation School Bonds, Series 2018 awarded to Robert W. Baird & Co., Inc. of Milwaukee, WI. Ayes: Anderson, Mosiman, Nelson, Ordal. Absent: Holck. Motion carried unanimously. Motion by Ordal, second by Anderson to approve the quote from Walsh Security for MS Safe/Secure Entry System - $15,309, using PPEL funds. Motion carried unanimously. The board held the first reading of the following amended/reviewed/new board policies: 201 – Board of Directors’ Election, 202.3-Term of Office, 406.1-Licensed Employee Compensation, 406.2-Licensed Employee Compensation Advancement, 406.3-Licensed Employee Continued Education Credit, (New) 406.4Licensed Employee Compensation for Extra Duty, 406.6-Licensed Employee Tax Shelter Programs, 407.6Voluntary Early Retirement Program, 410.1-Substitute Teachers, 412.4-Classified Employee Tax Shelter Programs, 604.6-Instruction at a Post-Secondary Educational Institution and 706.2-Payroll Deductions. Motion by Anderson, second by Mosiman to accept the 2017-18 year-end Career and Tech Ed Advisory Council (CTE) report. Motion carried unanimously. Motion by Anderson, second by Mosiman to approve the Title I Parental Involvement Policy and Parent Compact. Motion carried unanimously. Motion by Anderson, second by Ordal to approve the extension of the free AGCO tractor lease for the Massey Ferguson tractor through FY2020. Motion carried unanimously. Motion by Mosiman, second by Ordal to approve the early graduation request from Brandon Bloebaum for the 2018-19 school year. Motion carried unanimously. Motion by Ordal, second by Anderson to approve the Grant Wood AEA Computer Services Agreement for fiscal year 2019 in the amount of $14,500. Motion carried unanimously. Motion by Mosiman, second by Anderson to approve the 2018-19 Salary Increases of 2.81% for all Administration, including Superintendent, and contracts as follows: Vic Vanderpool – High School Principal 2 year contract, Mike Danilson – Middle School Principal 2 year contract, Amy Griffin – Intermediate School Principal 2 year contract, Staci Edwards – Elementary School Principal 2 year contract, Carrie Clark - .50 FTE Curriculum Director/School Improvement 1 year contract, Tim Pezzetti – Athletic Director 1 year contract, and Gail Hopkins – Business Manager 1 year contract. Motion carried unanimously. Secretary Hopkins reviewed the May 2018 Financial Reports. There were no public forum items.
June 12, 2018, Minutes, page 5 Motion by Mosiman, second by Anderson to approve the consent agenda: Minutes of the meeting held May 14th, 2018 Bills and claims for May 15, 2018 – June 12, 2018 Financial Reports for May Personnel Issues: Resignations Bryant Corkins, Middle School Sped Associate, End of 2017-18 School Year Theresa Hart, Intermediate Sped Associate, End of 2017-18 School Year Heidi Jensen, Middle School Library Associate, End of 2017-18 School Year Ty Schnathorst, High School Sped Associate, End of 2017-18 School Year Brooke Shea, High School Yearbook Advisor, End of 2017-18 School Year Troy Staudt, MS Girls' Basketball Coach, End of 2017-18 School Year Robert Thompson, High School Science Teacher, End of 2017-18 School Year Certified Staff Contracts/Changes 2018-19 School Year Jen Maguire, High School Yearbook Advisor Jacquelyn Parker, MS At-Risk/Guidance 197 Days 1.0 FTE @ MS Step 4 Support Staff Contracts/Changes 2018-19 School Year Abby Anderson, IS Sped Associate 7 hrs/day @ $10.50 per hr Jeremy Eldred, HS Sped Associate 7 hrs/day @ $10.50 per hr Deanna Hesson, HS Sped Associate 7 hrs/day @ $10.50 per hr Courtney Hildebrandt, IS Sped Associate 7 hrs/day @ $10.50 per hr Kirsten Martinek, IS Sped Associate 7 hrs/day @ $10.50 per hr Vanessa Nelson, HS Sped Associate 7 hrs/day @ $10.50 per hr Sarah Powers, MS Sped Associate 7 hrs/day @ $10.50 per hr Kate Vanderpool, PS Sped Associate 7 hrs/day @ $10.50 per hr Dan Wright, Maintenance Director @ $60,092 (pro-rated 248 days) effective 7/16/2018 Co-Curricular Staff Assignments 2018-19 School Year Eric White, Assistant MS Girls’ Track @ $1,395 Open Enrollment-In 2018-19: Approve Sophie Jahnke from Ames CSD Raeah Duckwitz-Nilles from Ames CSD Joshua Baldwin from Ames CSD Lola Campbell from Nevada CSD Olivia Sassman from Boone CSD Arianna Grooms from Boone CSD Mackenzie Carney from Ames CSD Denied Brylee Seehusen from Ames CSD (space) Benjamin Hendrian from Roland-Story CSD (space) Richard McPhail from Ballard CSD (space) Tej Rajan from Ames CSD (space) Connor Hermanson from Roland-Story CSD (space)Beverly Hendrian from Roland-Story CSD (space) Emily Hendrian from Roland-Story CSD (space) Nathan Baldwin from Ames CSD (space) Savannah Whaley from Ames CSD (space) Achol Lual from Ames CSD (space) Ana Morales from Boone CSD (space) Alaina Sassman from Boone CSD (space) Cole Burge from Boone CSD (space) Fundraisers: There were no items on the District Fundraising Calendar. Motion carried unanimously.
June 12, 2018, Minutes, page 6 Upcoming Board Meeting & Events: July 9, 2018 6:00 p.m. August 13, 2018 6:00 p.m.
Regular Board Meeting Regular Board Meeting
Motion by Anderson, second by Mosiman to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 7:50 p.m.
