Minutes of the Meeting held on 16.07.13 under the Chairmanship of DG (S&D) for conclusion of Rate Contract for Smartphone on NDP basis Following were present1. 2. 3. 4. 5.
Sh S N Mohanty, DG(S&D) Sh. S K Kataria,ADG(QA) Sh. H R Sharma,DDG(QA),HQ Mrs. Manju Sharma,Dir (ES) Sh. A N Jha, DD(ES)
- In Chair
Finance 6. Sh Yogeshwar Lal, DS (Finance) The issue of conclusion of Rate Contract for Smartphone on the basis of discount over NDP was discussed in detail. It was decided that, to start with, we may select following most popular brand/market leaders to bring on RC1. 2. 3. 4. 5. 6. 7.
M/s Apple India Private Limited M/s Samsung India Electronics Pvt. Ltd. M/s Nokia India M/s Sony India M/s LG Electronics India Pvt Ltd M/s ERICSSON INDIA PRIVATE LIMITED M/s BlackBerry India
2.
It was decided that all the above companies may be asked to quote for their latest 10 Smartphones with model no., Net Dealer prices (NDP) duly authenticated / certified by their internal auditor or Chartered Accountant (CA), maximum discount on NDP along with catalogue indicating specifications, functional features etc. The above companies may also be told specifically that the Rate Contract for the smartphones will be concluded for bulk purchase of estimated drawl of about Rs. 25.0 Crs annually by the Government user departments so that they can offer maximum discount on NDP accordingly. Fall clause will also apply and they will have to bring to the knowledge of DGS&D any reduction of price from time to time.
3.
Tender to the aforesaid companies may clearly specify the followinga)
Net Dealer prices (NDP) duly authenticated / certified by their internal auditor or Chartered Accountant (CA).
b)
Rate Contract of the smartphones may be concluded for bulk purchase of estimated drawl of about Rs. 25.0 Crs annually by the Government user departments. While the exact requirement cannot be identified at present, the above estimated drawls are indicative only, tough aggregation of demands accrues entire government sector are expected to be large.
c)
They should offer maximum discount on NDP for the government user departments under the Rate Contract.
d)
Discounted price offered by them should not be more than the price available in the market, e-commerce, any tender or elsewhere at the time of bidding and also during the currency of the Rate Contract to be valid for one year from the date of conclusion.
e)
If NDP of any model goes down during currency of the contract, they should intimate to DGS&D immediately and reduced NDP will be applicable in the Rate Contract and all supplies there to from the date from which it came into force.
f)
RC will be valid for one year from date of conclusion.
g)
Substitution of New Model will be allowed with reduced prices, if any, during currency of the Rate Contract.
i)
Quarterly review for reduction in prices shall be applicable without any upward revision of prices during currency of the Rate Contract.
j)
No increase in prices will be permitted during currency of the Rate Contract.
k)
They can offer maximum 10 latest models launched in India clearly indicating date of launch.
l)
DGS&D ‘s standard Fall Clause will be applicable. It would include that If they supply/offer to supply any model at less than the Rate Contract price to anybody during the currency of the RC or it is found selling at lower price in the open market, e-commerce or anywhere, the same will be intimated to DGS&D immediately and these reduced prices will be applicable in the Rate Contract and all supplies with immediate effect.
4.
TE may be issued as above using the NDP module format in AM Directorate for on line bidding.
5.
Meeting ended with vote of thanks to the chair.
(A N Jha) DD(ES)
S N Shrivastava (DDG(S)
(Manju Sharma) Director(ES)
(S K Kataria) ADG(QA)HQ
(Yogeshawar Lal) Director (Finance)
(S N Mohanty) DG(S&D)
